Agenda of Council Meeting - 21 August 2019

Council Meeting

21 August 2019

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Confirmation of Previous Minutes

C08/19-167 Minutes of the Ordinary Meeting of Council - 07 August 2019..... 5

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

General Manager

C08/19-168 Legal Report......................................................................................... 19

Director People & Performance

C08/19-169 Quarter 4 Performance Report on the Operational Plan 2018-19 21

Director Finance & Governance

C08/19-170 Report on Outstanding Council Resolutions and Councillor Attendance 75

C08/19-171 IPART Review of the Local Government Rating System – Consultation 2019 91

C08/19-172 Investment Report - July 2019......................................................... 323

Director Community Development

C08/19-173 Response to Notice of Motion - Ramadan Street Food Festival 2019 371

Director Environment & Planning

C08/19-174 Road Naming Proposal for Margaret Street, Mays Hill................ 379

C08/19-175 Finalisation of the Voluntary Planning Agreement and Development Control Plan for 264 Woodville Road, Merrylands East (former John Cootes site) 391

C08/19-176 Auburn Town Centre - Planning Controls Strategy.................... 593

Director Works & Infrastructure

C08/19-177 Draft Holroyd Sports Ground Plan of Management.................... 725

10 Reports of Council Committees

Nil

11 Motions pursuant to Notice

C08/19-178 Notice of Motion - Service Centres at Council Libraries and Community Centres 891

C08/19-179 Notice of Motion – Cumberland Council Multicultural Language Services 893

C08/19-180 Notice of Motion - South Granville Infrastructure Work.............. 895

C08/19-181 Notice of Motion - Anchor Fees...................................................... 897

12 Notices of Rescission

Nil

13 Questions with Notice

Nil

14 Closed Session Reports

C08/19-182 Property Acquisition - 44 Killeen Street, Auburn

Note: Included in Closed Council in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

C08/19-183 Property Acquisition - 72 Edgar Street, Auburn

C08/19-184 Preventative Maintenance Works Tender (T-2018-052)

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) and (d)(iii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.

C08/19-185 Reactive & Minor Projects Works Tender (T-2018-051)

15 Other / General Matters

16 Close

Council Meeting

21 August 2019

Item No: C08/19-169

Quarter 4 Performance Report on the Operational Plan 2018-19

Responsible Division: People & Performance

Officer: Director People & Performance

File Number: S-57-52

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is to update Council and the community on the progress in implementing the activities in the Operational Plan 2018-19.

In total, 88% of Key Projects planned for the 2018-19 year have been completed or are ongoing and on track. Of the remaining 12%, 8% are on hold or have been discontinued and 4% require attention to ensure they are completed or reach their target.

As this is the quarter four report, it focuses on the achievements during the quarter. A full and detailed analysis of the progress throughout the year will be presented in the Annual Report for 2018-19.

Recommendation

That Council receive the Quarter Four Performance Report on the Operational Plan 2018-19

Report

The Operational Plan 2018-19 identified the key projects planned for delivery throughout the year, as well as the associated budget. These projects are in direct response to the strategic goals and community vision contained in the Community Strategic Plan 2017-27. The Q4 Performance Report at Attachment 1 shows progress in implementing the planned activities over the April to June period.

As shown in Figure 1, the majority of Key Projects are completed or are on track for completion during the Delivery Program 2017-21.

Figure 1 – Summary of Key Project Performance at Q4

During the quarter, nine additional projects were completed:

· The Cumberland Cultural Plan

· The Cumberland Reconciliation Action Plan

· The Business Engagement Program

· The Open Space Asset Management Plan

· The Cumberland Employment Lands and Innovation Strategy

· The Design Excellence Review Panel for High-rise Buildings

· The Auburn Library Expansion

· Improving Procurement Culture within the Organisation

· Plan of Management for Pemulwuy

The majority of other projects are running on track for delivery in the remaining years of the 2017-21 Delivery Program. Three projects however are delayed or not meeting their objectives. These are:

· Wyatt Park Plan of Management – delayed owing to changes in legislation and Ministerial directives

· New Customer Service Portal – delayed but will be delivered as part of phase 2 of the TechnologyOne implementation project which is expected to be in Q2, 2019-20

· Improvement in customer satisfaction of open space provision and presentation – project was completed however satisfaction declined so the objectives of the project, in this instance, have not been met.

Highlights from Council’s service delivery through the quarter include:

· An estimated 15,000 people attended the Ramadan Festival held in Auburn Town Centre

· Council’s Graffiti Removal Team cleared 1,110m²of graffiti from public property. This brought the yearly total to 5,289m²of graffiti removed

· Council’s Parks and Recreation Team was the winner of the Local Government Excellence Awards for Book a Court

· The Draft Local Strategic Planning Statement was finalised for public exhibition

· The Cumberland Employment and Innovation Lands Strategy

· The Auburn Library Expansion

· Council’s Customer Experience Strategy has commenced implementation

In noting that there are a number of significant capital works projects which, due to their scale will be completed over more than a single financial year, attached to this report are also three separate documents which provide an update on the following projects:

· The Granville Centre

· Merrylands CBD Drainage

· Swim Centres

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The 2018-19 year was a very successful year for Cumberland Council’s service delivery with the vast majority of planned projects completed or tracking towards completion. While the focus of this report is the April-June period, a full review of the year’s performance will be presented in the Annual Report 2018-19.

Attachments

1. Quarter 4 Performance Report on the Operational Plan 2018-19 ⇩

2. Quarter 4 Budget Review for The Granville Centre ⇩

3. Quarter 4 Budget Review for Merrylands CBD Drainage ⇩

4. Quarter 4 Budget Review for Swim Centres ⇩

Council Meeting

21 August 2019

Item No: C08/19-171

IPART Review of the Local Government Rating System – Consultation 2019

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: HC-19-01-2/04

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The Independent Pricing and Regulatory Tribunal (IPART) carried out a series of reviews of the local government system. IPART’s final reports have now been released and the Minister of Local Government has invited Councils to make submissions on IPART’s Review of the Local Government Rating System report by 13 September 2019.

Recommendation

That Council:

1. Note the information contained in this report.

2. Delegate authority to the General Manager to finalise the submission, and forward it to the Minister for Local Government as outlined in Attachment 1.

Report

Council received a letter from the Minister of Local Government (see Attachment 2), which invited feedback on a series of reviews, undertaken by IPART, of the local government system. The letter, received on 21 June 2019, states:

“The reviews were commissioned to support the NSW Government’s long term commitment to ensuring a fair and equitable rating system, cutting red tape and reducing costs and delays for business and the community. They address a number of complex issues, including the current structure of the local government rating system, arrangements around rating exemptions and pensioner concessions, and a broad range of matters relating to local government regulation and compliance.”

IPART’s Review of the Local Government Rating System presents 42 recommendations, all of which have been reviewed by Council. Attachment 2 contains IPART’s recommendations and Council’s feedback. There are some major changes accompanied by some sensible amendments. The ten major points, which will form the main part of Council’s submission, have been extracted and are shown in the below table.

The full report can be viewed in Attachment 3 of this Report.

Reference IPART (Page 16-21)	Recommendation	Agree/Disagree	Comments
1	The Local Government Act 1993 (NSW) should be amended to mandate Capital Improved Value (CIV) as the basis for setting ad valorem rates in the metropolitan council areas defined in Box 3.1.	Agree	Council agrees to the implementation CIV as it will improve equity, simplicity and sustainability of an efficient tax system. The detailed discussion in the report on pages 28 to 40 are supported as Cumberland area has 23,072 strata units, of which 35% of all residents are currently not paying an equitable amount.
3	The Local Government Act (“LGA”) should facilitate gradual transition of rates. Set a Maximum Cap of 10%.	Agree	See below
4	Section 497 LGA should be amended to remove minimums for the structure of a rate and Section 548 LGA be removed.	Disagree	See below
6	The NSW Government fund the NSW Valuer General for the upfront cost of establishing the database to determine Capital Improved Values.	Agree	The transition to CIV will be an expensive exercise and Council will require an increase in rate cap or a grant to assist.

Commentary on Reference 3 and 4

In principle, Council supports “gradual equalisation” of rates as it provides flexibility and equity. Council’s finance department does not have a great deal of information on how Capital Improved Value (CIV) would operate. It is anticipated that there would be additional valuation services required and ongoing staff resources to manage capital improved values. Additionally, CIV could be subject to more objections due to the differing views of ratepayers. There is an internal view that it would take three to five years for this to be implemented and harmonised due to inexperience with CIV.

In principle, Council supports the removal of minimums if the CIV is fully implemented and equalised. If the LGA was amended to remove the S497 minimum rates from the 23,072 strata rate payers, it then would reduce their rates, from $597 or $670 down to $500, as Council could only use a base rating on unimproved land value. Therefore minimum rates need to remain until the end of equalisation for it to be effective.

In relation to timing, Council should be conscious that the decision to implement could occur within the next 12 months, however there would not be enough information about CIV to undertake an analysis on the potential impacts. Therefore, Council is requesting the following amendment to the IPART recommendations:

· Following the completion of gradual equalisation of rates for CIV, sections 497 and 548 will be removed from LGA.

Reference IPART (Page 16-21)	Recommendation	Agree / Disagree	Comments
13	At the end of the 4-year rate path freeze, new councils determine whether any pre-merger areas are separate towns or villages, or different residential areas. – In the event that a new council determines they are not separate towns or villages, or different residential areas, or it chooses to equalise rates, it should undertake a gradual equalisation of residential rates. The amount of rates a resident is liable to pay to the council should increase by no more than 10 percentage points above the rate peg (as adjusted for Special Variations) each year as a result of this equalisation. The Local Government Act 1993 (NSW) should be amended to facilitate this gradual equalisation.	Agree	We will be discussing this in more detail at a later date. This method of gradual equalisation will promote equity following the amalgamation. Cumberland was adversely effected in the boundary changes. The Business rates which had previously subsidised the former areas of Auburn and Parramatta were transferred out and then 40,300 residents were transferred in. This has created rate and service disparity between the former areas. Cumberland has a large amount of disadvantage when it comes to the ability to pay rates following the boundary changes and needs the gradual equalisation to address this issue.
14	“Sections 555 and 556 of the Local Government Act 1993 NSW should be amended to: – exempt land on the basis of use rather than ownership, and to directly link the exemption to the use of the land, and – ensure land used for residential and commercial purposes is rateable unless explicitly exempted.”	Agree	There is currently an inequity between state government run housing commission (rateable) and community housing run by not for profit sector (exempt). This is because the LGA currently allows an exemption based on the entity legal status (i.e. Charitable) and not the use of the land which is residential living. Cumberland has in total 1,650 exempt rates payers from all categories, which is 5.58% of all residential land value. We encourage any improvements to Section 555/556 LGA. To further encourage the affordable housing targets council needs an equitable system to encourage investment.
24	“The Local Government Act 1993 (NSW) should be amended to remove the current exemptions from water and sewerage special charges in section 555 and instead allow councils discretion to exempt these properties from water and sewerage special rates in a similar manner as occurs under section 558(1).”	Agree	This is an equity issue for Council as operators of commercial businesses on crown land will pay rates. Therefore the same rule should apply to water authorities. Also, this will encourage better use of available land and promote the surplus land can be used for open space or transferred to Council.

Reference IPART (Page 16-21)	Recommendation	Agree / Disagree	Comments
26-28 and 40	26) For new and existing eligible pensioners, introduce a rate deferral scheme operated by the NSW Government, where: – Eligible pensioners would be allowed to defer payment of ordinary council rates up to $1,000 per annum and indexed to CPI, or any other amount as determined by the NSW Government. 27) Give existing eligible pensioners the option to access, either: – the current pensioner concession, or – the rate deferral scheme, as defined in Recommendation 26. 28) Funding pensioner assistance: – The current pensioner concession funding arrangements would continue. – The rate deferral scheme (defined in Recommendation 26) would be funded by the NSW Government. The loan should be charged interest at the NSW Government’s 10-year borrowing rate, and could become due when property ownership changes.	Agree	Council has 11,000 pensioners partially funded by the state government (not all are aged pensioners). We support the proposal for the NSW Government to fund pensioner rates deferrals based on a 10 year loan, interest applicable and become due and payable when property ownership changes. It should be noted that IPART recommends the loan is to be fully funded by the State Government. In addition, Council supports the removal of the rate deferral scheme in the LGA. This is included as part of Recommendation 40 in the IPART report.
30	Section 529(2)(d) of the Local Government Act 1993 (NSW) should be amended to allow business land to be subcategorised as ‘industrial’ and or ‘commercial’ in addition to centre of activity.	Agree	The Fire Service Levy for Insurance proposed this change and it is consistent with Council’s desire to have Business and Industrial rates separated to improve the equity in rating.
35	Councils have the option to engage the State Debt Recovery Office to recover outstanding council rates and charges.	Disagree	Cost of recovery would increase and target recoveries are substantially lower than council currently achieves. When you consider this along with Recommendation 36, it is foreseeable that forced sale of land would occur more often than it does.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council is supportive of IPART’s Review of the Local Government Rating System and, from the information available and the future workshops, remains positive about the direction of the reforms.

Attachments

1. Minister of Local Government Correspondence ⇩

2. Draft Submission IPART ⇩

3. Final Report - Review of the Local Government Rating System ⇩

Council Meeting

21 August 2019

Council Meeting

21 August 2019

Item No: C08/19-172

Investment Report - July 2019

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: A-05-01/05

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report provides an update on the performance of Council’s investment portfolio to 31 July 2019, in addition to an investment portfolio and strategy review for the 2018/19 financial year.

Recommendation

That Council receive the July 2019 Investment Report.

Report

Included in this report are the following items that highlight Council’s investment portfolio performance for the month, year-to-date to 31 July 2019 and an investment portfolio and strategy review for the 2018/19 financial year.

Council Investments as at 31 July 2019

Council’s investment portfolio has a current market value of $151,443,406. This represents a premium of $1,696,981 above the face value of the portfolio being $149,746,425 and generates a 2.52% average purchase yield. The following table reflects Council’s holding in various investment categories.

Investment Portfolio Performance

The investment returns for the month year-to-date of 31 July 2019 outperformed the current month benchmark and exceeded the Year to date benchmark.

Performance – Current Month 31 July 2019

For the month of July, Council‘s portfolio generated interest earnings of $323,339. This is $68,328 lower than the budget of $391,667 and outperformed the AusBond Bank Bill Index by 2.24%, as detailed below:-

The investment return is below budget as we had not factored in two RBA rate cuts in preparing the budget. The portfolio performance was 3.66% as Council earned a capital gain on fixed rate bonds and floating rate note instruments of $137,779 and we do not report these until the end of the financial year.

Performance – Year-to-date 31 July 2019

For the year-to-date, Council‘s portfolio generated interest earnings of $323,339. This is $68,328 lower than the budget of $391,667 and outperformed the AusBond Bank Bill Index by 2.24%, as per below:-

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

To manage risk, key criteria are incorporated into Cumberland Council’s investment making decisions, as detailed below:-

Preservation of Capital

The requirement for preventing losses in an investment portfolio’s total value (considering the time value of money).

Diversification

Setting limits to the amounts invested with a particular financial institution or government authority to reduce credit risk.

Credit risk

The risk that an investment of Council fails to pay the interest and/or repay the principal of an investment.

Maturity risk

The longer the term of the investment, the greater the exposure to potential changes in interest rates, market volatility and credit quality of an issuer.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council hereby certifies that the investments listed above have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Attachments

1. Investment Summary Report July 2019 ⇩

2. Investment Strategy and Portfolio Review 2018/19 ⇩

Council Meeting

21 August 2019

Item No: C08/19-173

Response to Notice of Motion - Ramadan Street Food Festival 2019

Responsible Division: Community Development

Officer: Director Community Development

File Number: C-37-1/09

Community Strategic Plan Goal: A great place to live

Summary

This report provides a response to the Notice of Motion - Ramadan Street Food Festival 2019 resolved at the Ordinary Meeting of Council held on 5 June 2019 (Min.546, Item C06/19-104).

Recommendation

That Council:

1. Include the Ramadan Street Food Festival in the 2019/20 Major Events Program, based on the success of the inaugural event in 2019.

2. Reallocate an additional $20,000 from within the approved 2019/2020 events budget to fund an expanded event footprint for the Ramadan Street Food Festival in 2020.

3. Approve the associated road closures for the event, subject to the concurrence of the Traffic Committee.

Report

Background

At the Ordinary Meeting of Council held on 5 June 2019, Council considered the Notice of Motion – Ramadan Street Food Festival 2019 (Min.546, Item C06/19-104) and resolved that Council:

“1. Acknowledge the hard work and effort of staff from across Council in the organising of the Ramadan Food Festival 2019 and the limited time it was organised with enormous community success.

2. Provide a report with the number of attendees and feedback received from the community regarding the event.

3. Make the Ramadan Festival a permanent fixture as part of Cumberland Council’s events strategy.

4. Allocate funding to the festival from the events budget for 2020 and endeavour to obtain anchor sponsors.

5. Provide costings for the potential to expand the size of the festival from the current location used, along Auburn Road, through to the intersection of Kerr Parade.

6. Work with food vendors to provide a plan for affordable prices to the food that will be served and more variety.”

This report presents a summary of the inaugural event which was held in the Auburn Town Centre on Saturday 18 May 2019, including information on the number of attendees and community feedback received. It also provides estimated costings to expand the event footprint for the Ramadan Street Food Festival in 2020.

Event Summary

The Ramadan Street Food Festival was held in the Auburn Town Centre on Saturday 18 May 2019 from 6pm to midnight. The event was delivered within a 10 week lead time and its development involved close collaboration across Council including staff from Communications and Events, Place and Engagement, and Environmental Health. An event site crew made up of a range of outdoor and indoor staff from across the organisation delivered the event.

The Festival focused on food as its primary activity. A total of 24 food trucks and stalls operated within the event site on Auburn Road (between Beatrice and Mary Street, Auburn). An additional 10 local restaurants and cafes traded within the event precinct for the duration of the event.

Cuisines available for sale included Turkish, Lebanese, African, Bangladeshi, Malaysian, Uyghur/Chinese, Afghani, Pakistani and other food providers.

In addition to food, the Festival also incorporated cultural, educational and community engagement elements that were created in consultation with local community leaders and groups, and the Australian National Imams Council. Key elements included:

· A designated community space staffed by Council employees and community volunteers. The community space served as a hub for locals to share key messages with visitors about the significance of Ramadan and how it is celebrated in Cumberland.

· An outdoor community banquet area, which was set up to encourage neighbours and strangers to come together and share a meal.

· A free outdoor cinema featuring the locally produced film ‘Before 1770’ created by Sheikh Wesam Charkawi, which explores the connection between Aboriginal and Muslim histories in Australia.

· A percussive procession along Auburn Road by the Nasheed Performance Group from Rahma Mosque, Guildford.

Council engaged NSW Police, security and traffic management contractors to ensure the safe delivery of the Festival. No major incidents were reported during the event.

Online and print media coverage from seven major news outlets assisted to promote and inform a wider Sydney audience about the event. In addition, the total reach of Council’s Facebook account for the event was 71,550 users. A further 17 non-Council Facebook posts, including media accounts, were also recorded and resulted in high levels of online engagement about the event and large crowds attending on the evening.

Event Evaluation

Approximately 15,000 people attended the Ramadan Street Food Festival in 2019, exceeding Council’s target of 6,000 attendees for a first time event.

Evaluation of key data and findings arising from an event sample survey conducted by Council staff and volunteers on the night with 60 visitors indicated:

· ‘Word of mouth’ (20%) and Facebook (17%) were the most popular methods of hearing about the Festival.

· The majority of the attendees surveyed (85%) resided within the Cumberland Local Government Area. The top five suburbs of residence included Auburn, Guildford, Berala, Lidcombe and Merrylands.

· All surveyed attendees reported satisfaction with the event – 45% were ‘very satisfied’, 35% were ‘more than satisfied’, 19% were ‘satisfied’, and 2% were ‘somewhat satisfied’. Nil attendees reported that they were ‘not satisfied’.

· The overwhelming majority of attendees (90%) reported that they would be interested in attending the event in 2020.

A post Festival business survey was also undertaken by Council on Friday 24 May 2019 with businesses located on Auburn Road between Beatrice Street and Queen Street, Auburn. A total of 61 businesses participated in the survey.

Of the 61 businesses that completed the surveyed, 100% were supportive of the return of the Ramadan Street Food Festival in 2020. Many businesses commented on the positive impact the Festival had on activating the Auburn Town Centre and generating new economic opportunities.

Findings of the business survey further highlighted:

· 61% of the businesses surveyed remained open during the Ramadan Street Food Festival in 2019.

· 74% of those that remained open reported that their business directly generated additional income as a result of the Festival.

· Improvements suggested for 2020 included improved crowd control, additional lighting, additional food stalls, more activities and increased event delivery time (e.g. every weekend during Ramadan).

In addition to the above, Auburn Central reported a 25% increase in foot traffic during the Festival.

Council also received numerous compliments from participating food stall holders. Attendance was high throughout the duration of the event, with many community members arriving prior to the event commencement at 6pm seeking to break their fast. A number of food vendors also sold out prior to midnight as explained in the following testimonial from a participating food stall holder:

“The night was a successful standout event in our calendar, up there with the very best of the other events we also take part in. I think that your planning of the logistics, advertisement and publicity of the event all lead to the successful implementation and execution of the event on the day.

The entertainment you put on was superb. The night was a pleasure to take part in, with such a fabulous turnout. The roving performers were thrilling and fun. On the night, the family of participating stallholders were even happily talking about how incredible the night was and how we all sold out of our food even before the night finished!”

Additional food stall holders and an earlier commencement time (at dusk) were suggested by many stakeholders to improve the event experience in 2020.

Proposed Ramadan Street Food Festival 2020

Ramadan 2020 in Australia will begin on Friday 24 April 2020 and ends on the evening of Saturday 23 May 2019 (dates may vary).

Further community consultation is required to determine the specific date and timing of the event during Ramadan 2020 to ensure the date selected maximises attendance by the community and does not conflict with other local or nearby competing events planned for the period.

Given the scale and success of the event in 2019, this report recommends that the Festival footprint be expanded in 2020 to accommodate additional food stall holders, event activities and larger crowds.

The following map illustrates the proposed expanded event foot print (shown in red) and additional managed road closures (in blue).

Proposed Festival Footprint

As the map indicates, the proposed event area requires additional road closures on Harrow Road, Queen Street, Auburn Road to Kerr Parade and Vales Lane.

This new proposed event footprint enables the Festival to accommodate approximately 40 food stalls, additional dining areas and cultural activities. It also encourages greater participation by local businesses situated in Auburn Central and along Queen Street and the northern end of Auburn Road, which are part of the extended event area.

Community Engagement

An important contributing factor to the success of the Festival in 2019 was the delivery of an extensive community engagement process in the lead up to the event. This resulted in a high level of involvement by community leaders and groups in the planning phase, and ensured the event was locally relevant, family friendly, culturally sensitive and inclusive of all members of the community.

Should the expanded event be supported by Council, community engagement activities for the Ramadan Food Festival in 2020 will include:

· Ongoing consultation with community organisations and religious leaders to inform the planning of the event and ensure a high level of community involvement in its delivery.

· Ongoing consultation with local businesses to minimise the impact of road closures and to help facilitate successful outcomes for businesses trading during the event.

· Ongoing consultation with members of Council’s Events and Culturally and Linguistically Diverse (CALD) Advisory Committees.

· A longer expression of interest period for food stall applications and ongoing liaison with food vendors to plan for a greater diversity of food and more affordable prices.

· Improved marketing and promotion with a longer lead in time to grow event attendance.

· Continued liaison and planning in collaboration with NSW Police, security and traffic management contractors to ensure public safety operations are well planned and executed.

Policy Implications

The Ramadan Street Food Festival aligns with the five key outcome areas outlined in the Cumberland Events Strategy, which provides a strategic framework to ensure Council’s Events Program activates local places, enhances the unique identity of Cumberland, engages and connects residents, builds a positive profile of Cumberland, promotes partnership and achieves a range of related measures.

Risk Implications

In 2019, the planning and delivery of the event involved preparation of a comprehensive Risk Management Plan, including an Event Emergency Management Plan to ensure the safety of all attendees.

The following measures were also undertaken:

· Preparation of a dedicated Traffic Management Plan.

· Engagement of NSW Police and specialist security and traffic control contractors (operating inside the event area and on perimeter areas).

· Engagement of a dedicated onsite waste team (contractors) to manage waste and oil/water removal.

· A specific lost child procedure in conjunction with NSW Police and security.

Continued implementation of the operational event management processes outlined above will limit Council’s risk exposure with respect to the ongoing delivery of the Festival in 2020. As with any major outdoor event, potential wet or cold weather may impact the overall success of the Festival in the subsequent year.

Financial Implications

A preliminary budget of $60,000 has been included in the approved Operational Plan Budget 2019/20 to deliver the Ramadan Street Food Festival in 2020.

Given the scale and success of the event in 2019, it is recommended that consideration be given to increasing the budget allocation to $80,000 to support the expansion of the Festival in 2020. This would enable the Festival footprint to expand within the Auburn Town Centre as outlined in this report.

A summary of the estimated costs to expand the Festival is included in the table below:

Item	Estimated Cost
Event operations (infrastructure, lighting and power)	$45,000
Traffic management, security and User Pays Police	$27,000
Promotion and marketing	$8,000
TOTAL	$80,000 (inc. GST)

Event cost estimates are based on the delivery of a one night event for a maximum 7 hour duration. Due to budget constraints, delivery of the event over a greater number of hours or for multiple nights is not deemed feasible.

The additional funding required can be reallocated from within the approved 2019/2020 events budget. Funding of $20,000 is available in the ‘new or expanded events’ budget, which was set aside in the development of the Operational Plan Budget 2019/20. It should be noted that this reallocation will exhaust all remaining contingency funding in the events budget for 2019/20.

The recommended budget of $80,000 is consistent with the budget allocated for other cultural events to be delivered by Council in 2019/20, including the Lunar New Year Festival and the Diwali Street Festival.

As per the Notice of Motion, Council will also continue to explore income generation opportunities to offset increased Festival expenses. In 2019, Council secured sponsorship funding of $5000 in support of the event within a limited timeframe. Additional in kind sponsorship was also received from United Resource Management (URM), which covered the provision of waste management services. Given the event was a proven success in 2019, obtaining increased sponsorship for an expanded event in 2020 is probable.

Moreover, following the approved reduction in stallholder fees as an ‘introductory’ fee in 2019, it is also proposed that Council return to the standard fees and charges schedule for food trucks and stalls in 2020 to generate additional revenue.

CONCLUSION

This report provides a response to the Notice of Motion - Ramadan Street Food Festival 2019 resolved at the Ordinary Meeting of Council held on 5 June 2019 (Min.546, Item C06/19-104).

It presents an overview of the Ramadan Street Food Festival 2019, which attracted an estimated 15,000 attendees to the Auburn Town Centre, alongside key feedback received by the community.

The report also provides estimated costings to potentially expand the event area in 2020. Building on the success of the event in its inaugural year, the report further recommends that Council reallocate an additional $20,000 from within the approved 2019/2020 events budget to support an expanded event footprint in 2020. This recommendation responds to the community feedback outlined in this report and is based on Council staff event planning expertise.

Council will continue to explore additional revenue via sponsorship and stall holder fees to further support the growth of the event in 2020.

Attachments

Nil

Council Meeting

21 August 2019

Item No: C08/19-175

Finalisation of the Voluntary Planning Agreement and Development Control Plan for 264 Woodville Road, Merrylands East (former John Cootes site)

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: SC185

Community Strategic Plan Goal: A resilient built environment

Summary

The planning proposal for 264 Woodville Road, Merrylands (the former John Cootes Furniture Warehouse site) was endorsed by Council at its ordinary meeting of 20 February 2019. The resolution also required the preparation of an acceptable Voluntary Planning Agreement (VPA) and site-specific Development Control Plan (DCP) to finalise the planning proposal.

As required by Council’s resolution, a draft VPA and a revised draft site-specific DCP have been prepared and publicly exhibited for a period of 28 days. This report outlines the feedback received during exhibition.

It is recommended that the draft VPA be executed and the revised draft DCP be adopted. Support of these recommendations by Council will enable the planning proposal to be finalised and gazetted by the Department of Planning, Industry and Environment.

Recommendation

That Council:

1. Note the matters raised in submissions received during the exhibition of the draft Voluntary Planning Agreement and revised draft Development Control Plan;

2. Endorse and delegate authority to the Mayor and General Manager to execute the Voluntary Planning Agreement on behalf of Council for 246-264 Woodville Road, 2-4, 6, 8-8A, 10-12 and 14-16 Lansdowne Street, and Highland Street, Merrylands East, as provided in Attachment 1;

3. Adopt the revised site specific Development Control Plan as an amendment to the Parramatta Development Control Plan 2011, as provided in Attachment 3, with the Development Control Plan coming into effect on the date of notification (gazettal) of the Local Environmental Plan amendment;

4. Delegate to the General Manager the authority to make minor, non-policy corrections or formatting changes to the draft Development Control Plan controls, if required, prior to it coming into effect; and

5. Note that the finalisation of the planning proposal and gazettal of the Local Environmental Plan amendment will be undertaken by the Department of Planning, Industry and Environment once the Voluntary Planning Agreement has been executed and registered on title.

Report

Background

On 20 February 2019, Council considered a report on the planning proposal for 244 and 246-264 Woodville Road, 2-4, 6, 8-8A, 10-12 and 14-16 Lansdowne Street, and 19 Highland Street, Merrylands and also known as the Merrylands East Neighbourhood Centre (the Site). At the meeting, Council resolved to:

1. Proceed with the following controls for the Site, as outlined in the Gateway Determination (of 24 June 2016): B4 Mixed Use zone with a maximum building height of 31m and maximum FSR of 2:1 across the site;

2. Endorse an amended Planning Proposal as per recommendation 1 above, to forward to the Department of Planning, [Industry] and Environment, subject to the negotiation of a planning agreement to the satisfaction of Council prior to finalisation;

3. Amend the Development Control Plan (DCP) controls ‘4.1.12 Woodville Road Neighbourhood Centre Precinct’ of the Parramatta DCP to reflect the amended proposal;

4. Delegate to the General Manager authority to make minor non-policy corrections or formatting changes to the draft DCP controls prior to it coming into effect; and

5. Propose to rezone the subject land from B4 Mixed Use zone to B2 Local Centre zone and RE1 Public Recreation zone as part of the comprehensive Cumberland LEP, reflecting Council’s strategic approach to the local centres hierarchy and objectives of the Central City District Plan.

An update on the planning proposal in regard to the draft Development Control Plan and draft Voluntary Planning Agreement was provided to Council on 17 April 2019.

Development Control Plan

The site-specific Development Control Plan (DCP) was updated to reflect the resolution by Council in February 2019 on the planning proposal. This included information on the revised road layout, relocation of the public park, commercial activities, podium configuration and building separation.

The revised draft DCP was placed on exhibition from 26 June 2019 to 24 July 2019. A total of four (4) submissions were received in relation to the draft DCP, including three (3) individual submissions and one (1) submission from the proponent. A summary of the key issues raised in these submissions is contained in Attachment 4.

Key issues raised in the three (3) individual submissions include traffic matters; design of new streets within the planning proposal site; and increase in noise and disturbance, overcrowding and congestion. These issues have been addressed substantially in the planning proposal and will be further considered during the development application stage. Therefore, no changes are proposed to the exhibited DCP.

The proponent raised a number of specific matters on the DCP in their submission, as outlined in Attachment 4. This has resulted in some changes to the draft DCP, as shown in Attachment 3. These changes are of a minor nature and do not require re-exhibition of the DCP.

It is recommended that Council adopt the revised site specific DCP for the site as an amendment to the Parramatta Development Control Plan 2011.

Voluntary Planning Agreement

Following Council’s resolution on the planning proposal in February 2019, a Voluntary Planning Agreement (VPA) was negotiated between Council and the applicant, consistent with the Cumberland Planning Agreements Policy.

Council obtained an independent valuation of the potential increase in residual land value arising from the planning proposal. In accordance with Council policy, the total value of development contributions to be made under a planning agreement will be equivalent to 50% of the increase in residual land value arising from the development proposal. This has been achieved with the Voluntary Planning Agreement for the planning proposal (Attachment 8).

The offer included in the VPA includes the following:

· Dedication of a minimum 2,000m² of embellished and landscaped public park to Council at no cost;

· Dedication of affordable housing units on the site to Council at no cost, at a rate of one affordable housing unit per 33 dwellings. This equates to eight affordable housing units, comprising 4 x 2 bedroom units and 4 x 1 bedroom units, with no more than two affordable housing units provided on any one level of the building; and

· Identification of monetary contributions and offsets to the current Development Contribution Plan applicable to the site.

Notification of the draft VPA was undertaken from 26 June to 24 July 2019. No submissions were made on the draft VPA. Following notification, minor changes were made to Clauses 31, 32, 33 and 38 as part of the legal drafting process and further negotiation with the proponent. These changes do not represent a material change and do not require re-notification of the draft VPA, consistent with Part 6.2 of Council’s Planning Agreement Guidelines (Attachment 5).

It is recommended that Council endorse and, through the Mayor and General Manager, execute the VPA, as provided in Attachment 1. A letter from the applicant indicating their intent to enter into and execute the VPA is provided in Attachment 2.

Planning Proposal

The planning proposal for the site was endorsed by Council in February 2019. The planning proposal is provided in Attachment 7 for reference purposes. Endorsement of the VPA by Council is required for the planning proposal to be finalised by the Department of Planning, Industry and Environment.

Next Steps

Subject to Council endorsement, the following activities will be undertaken to complete the planning proposal process:

· The Voluntary Planning Agreement will be executed by Council and the applicant, and then registered on title;

· The planning proposal will be finalised and gazetted by the Department of Planning, Industry and Environment; and

· The Development Control Plan will come into effect on the date of notification (gazettal) of the Local Environmental Plan amendment for the planning proposal.

Community Engagement

The draft revised DCP and draft VPA were publicly exhibited in accordance with relevant statutory requirements and Council policy for a period of 28 days, from 26 June to 24 July 2019.

The following consultation methods were used to notify the community of the exhibition and to encourage them to have their say:

· Public notice in Parramatta Advertiser (26 June 2019);

· Public notice and documents available on Council’s website throughout the exhibition period;

· Letters sent directly to all landowners within 400m of the subject site; and

· Hard copy display of the planning proposal and supporting material at Auburn and Merrylands Services Centres, and all Council libraries.

Policy Implications

The proposal involves amendments to the Parramatta Local Environmental Plan 2011 and Parramatta Development Control Plan 2011. With endorsement of the draft revised DCP by Council, finalisation will be undertaken including newspaper notifications and the DCP will come into effect on the date the LEP amendment is made. The proposed is consistent with Council’s Planning Agreements Policy.

Risk Implications

There are minimal risk implications for Council associated with this report. The VPA stipulates that it must be executed by both parties and registered on title prior to the LEP amendment being finalised. The DCP will come into effect once the LEP has been made (gazetted). All statutory and Council policy requirements have been met.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

As required by Council’s resolution for the planning proposal in February 2019, a draft VPA and a revised draft site specific DCP have been prepared and publicly exhibited for a period of 28 days. This report outlines the feedback received during exhibition.

Attachments

1. Draft Voluntary Planning Agreement with post-exhibition changes (August 2019) ⇩

2. Letter from proponent - intent to enter into VPA ⇩

3. Draft Development Control Plan with post-exhibition changes (August 2019) ⇩

4. Submissions analysis - community submissions and proponent submissions on draft DCP ⇩

5. Considerations under Part 6.2 of Cumberland Plannng Agreement Guidelines - John Cootes VPA ⇩

6. Council Report and Minutes (20 February 2019) ⇩

7. Planning Proposal (March 2019) ⇩

8. Assessment of Public Benefit Value and Valuation Advice (confidential)

Council Meeting

21 August 2019

Item No: C08/19-176

Auburn Town Centre - Planning Controls Strategy

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5740-02

Community Strategic Plan Goal: A resilient built environment

Summary

This report outlines the recommended planning controls strategy for the Auburn Town Centre. This approach supports better built form design outcomes that will contribute to the quality of amenity and public domain in the area.

The proposed planning controls include:

· changes to maximum heights in some precincts within the town centre, to allow for improved building design while maintaining the existing floor space ratios at these precincts

· change in zoning, height and floor space ratio in part of one precinct, to better support the activation of Auburn Town Centre at this location

The recommended planning controls for the Auburn Town Centre are supported by the Cumberland Local Planning Panel.

Subject to endorsement, the recommended planning controls will be included in the planning proposal for the new Cumberland Local Environmental Plan (LEP).

Recommendation

That Council:

1. Endorse the proposed planning controls for the Auburn Town Centre as outlined in Attachment 1, which are supported by the Cumberland Local Planning Panel; and

2. Note that the above item will be included in the planning proposal for the new Cumberland Local Environmental Plan.

Report

Background

Council has undertaken work on a planning controls strategy for the Auburn Town Centre. The primary focus of this work is to better align the planning controls related to zoning, height and floor space ratios, which enables a broader range of building design options to be realised. This approach provides better opportunities for innovation in the built form of these town centres, and contributes to the quality of amenity and public domain within the Cumberland area.

A chronology of the work undertaken on the planning controls strategy for Auburn Town Centre is provided in Table 1. Further background information from previous Council and Independent Hearing and Assessment Panel reports are provided in Attachments 3 and 4.

Former Auburn City Council
2014 - 2015	Resolutions to increase heights in Auburn Town Centre.
2015 - 2016	Preliminary Consultant work
Cumberland Council
May 2016	Council amalgamation – review of planning controls placed on hold
September-October 2016	Internal work to finalise draft Strategy
November 2016	Report to IHAP recommending exhibition of draft Strategy
December 2016	Report to Council. Resolution to exhibit (Administrator)
7 Feb – 8 March 2017	Exhibition of draft Strategy
2017 – 2019	Analysis of issues raised in submissions and review of draft Strategy
April 2019	Report to Council on proposed planning controls
June 2019	Report to CLPP recommending proposed controls in Strategy
August 2019	Report to Council on proposed planning controls

Table 1: Chronology of planning controls strategy for Auburn Town Centre

Council Meeting 17 April 2019

The planning controls strategy for the Auburn Town Centre was presented to Council on 17 April 2019. At the meeting, Council resolved a number of further items to be progressed prior to reporting again to Council. The items and status are provided in Table 2.

Resolution	Status
Council hold a workshop to consider the effect of any design excellence provision to be included in the Cumberland Local Environmental Plan on proposed planning controls for the Auburn and Lidcombe Town Centres	Opportunities for design excellence provisions for Auburn and Lidcombe town centres discussed at Councillor briefing on 10 July 2019
In accordance with Council resolution 21.12.16, the Draft Auburn and Lidcombe Town Centres Strategy and submissions received by reported to the Cumberland Local Planning Panel for consideration and recommendation to Council	Strategy considered by Cumberland Local Planning Panel on 20 June 2019 and advice provided for consideration to Council Panel advice as a clarification on opportunities for design excellence bonuses received on 12 August 2019
A site visit of the Auburn Town Centre and a site visit of the Lidcombe Town Centre be held with reference to the draft strategy	Site visit of town centres held on 29 June 2019
The Auburn Town Centre Strategy and the Lidcombe Town Centre Strategy be reported to Council separately	Separate reports to be provided to Council. This report covers the recommended planning controls strategy for the Auburn Town Centre

Table 2: Status of Items following Council Resolution in April 2019

Planning Controls Strategy for Auburn Town Centre

This work considered the planning controls for a number of precincts in the Auburn Town Centre, as outlined in Figure 1. A range of public submissions were received and considered for the various precincts in the town centre. Council has also reviewed development applications and building construction activity in the town centre since the public consultation period to ensure that the recommended planning controls respond to the current built form in the town centre.

Figure 1: Auburn Town Centre Precincts

The key elements of the recommended planning controls strategy for the Auburn Town Centre include:

· changes to maximum heights in Precincts 1, 2, 3, 9, 11, 12, 13, 14, 16a and 18, to allow for improved building design while maintaining the existing floor space ratios at these precincts; and

· change in zoning, height and floor space ratio in part of Precinct 17, to better support the activation of Auburn Town Centre at this location.

Further details of the recommended planning controls in the Auburn Town Centre are outlined in Attachment 1 of the report. These recommendations are supported by the Cumberland Local Planning Panel.

No further changes to planning controls in the Auburn Town Centre are proposed in this report.

Cumberland Local Planning Panel

The Cumberland Local Planning Panel met on 20 June 2019 to consider this matter, consistent with Council’s resolution of April 2019. Council officers subsequently sought advice from the Panel as a clarification on opportunities for design excellence bonuses on 12 August 2019. The report to the Panel and their advice is provided as Attachment 3.

The advice of the Panel was carefully considered in preparing the proposed planning controls for the Auburn Town Centre. The recommended planning controls outlined in the report are supported by the Panel. Opportunities for design excellence bonuses in the town centre will be considered as a separate stage of work following the completion of the new Cumberland Local Environmental Plan.

The Panel also provided a range of future suggestions regarding potential planning controls in the area. This will also be considered as part of the separate stage of work following the completion of the new Cumberland LEP.

Next Steps

Subject to endorsement, the proposed planning controls will be included in the planning proposal that is being prepared for the new Cumberland LEP. The planning proposal will be provided for consideration by Council prior to seeking a Gateway Determination by the Department of Planning, Industry and Environment. This is required to be undertaken by the end of September 2019.

Community Engagement

The draft Strategy was exhibited from 7 February 2017 to 8 March 2017. Two public information evening sessions were held during the exhibition: one at the Lidcombe Community Centre (20 February 2017); and one at Council’s Auburn Administration Centre (23 February 2017).

A total of 52 submissions were received, including:

· 16 submissions and 1 petition (29 signatures) generally objecting to the draft Strategy;

· 13 submissions (including 10 form letters) in support of the draft Strategy; and

· the remainder raising various issues and comments.

Key items raised included feedback on the proposed planning controls, infrastructure availability and built form interfaces with existing land uses. Further information is included in Attachment 4.

Subject to Council endorsement, further consultation on the recommended planning controls for the Auburn Town Centre will be undertaken in early 2020 as part of the new Cumberland LEP.

Policy Implications

Policy implications are outlined in the main body of this report.

Risk Implications

There are minimal risk implications for Council associated with this report. The primary focus of this work is to better align planning controls for Auburn Town Centre that can enhance design and built form outcomes. The introduction of the Cumberland Design Excellence Panel at the development application stage will further mitigate risks in achieving these outcomes.

Financial Implications

There are minimal financial implications for Council associated with this report. The primary focus of this work is to better align planning controls for Auburn Town Centre that can enhance design and built form outcomes.

CONCLUSION

This report outlines the recommended planning controls strategy for the Auburn Town Centre to support better built form design outcomes that will contribute to the quality of amenity and public domain in the area. These recommendations are supported by the Cumberland Local Planning Panel. Subject to endorsement, the recommended planning controls will be included in the planning proposal for the new Cumberland LEP.

Attachments

1. Recommended Planning Controls for Auburn Town Centre ⇩

2. Chronology of proposed planning controls for the Auburn Town Centre Planning Controls Strategy ⇩

3. CLPP Report (20 June 2019) and Panel Advice (20 June 2019 and 12 August 2019) ⇩

4. Council Report and Minutes on Auburn and Lidcombe Town Centres Planning Controls Strategy (17 April 2019) ⇩

Council Meeting

21 August 2019

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Recommended controls (August 2019)
Precinct 1 Auburn Road, Mary Street, Harrow Road, Queen Street	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: 49m	Height: 60m
Precinct 2 Park Road, north of Mary St, Harrow Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: 38m	Height: 60m; NE corner 49m
Precinct 3 South of Mary St, Harrow Road, Sudan Street, Kerr Parade	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: 38m	Height: 55m
Precinct 9 Harrow Road, north of Beatrice Street, Susan Street	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: NW corner 36m, remainder 38m	Height: NW corner 55m, remainder 45m
Precinct 11 Kerr Parade, Marion Street, Queen Street	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 3:1	FSR: 3:1
	Height: 27m	Height: 32m
Precinct 12 Station Road, Kerr Parade, Auburn Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 2.4:1	FSR: 2.4:1
	Height: 18m	Height: 27m
Precinct 13 northern side of Rawson Street and west of Station Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: 38m	Height: 55m
Precinct 14 Mid-block between Macquarie and Northumberland Roads	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1
	Height: 38m	Height: 55m
Precinct 16 16a (north) north of Rawson Street	16a (north) Zoning: B4 Mixed Use	16a (north) Zoning: B4 Mixed Use
	FSR: 3.6:1	FSR: 3.6:1
	Height: 32m	Height: 38m

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Recommended controls (August 2019)
Precinct 17 Station Road/Hall Street/Holliday Lane	Zoning: R4 High Density Residential	Holliday Lane-Station Street	Holliday Lane-Dartbrook Rd
		Zoning: B4	Zoning: R4
	FSR: 1.7:1/2:1 corners	FSR: 3.6:1	FSR: 2:1
	Height: 18m/20 corners	Height: 25m	Height: 20m
Precinct 18 Macquarie Road, Hall Street, Station Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use
	FSR: 3.6:1	FSR: 3.6:1
	Height: 32m	Height: 38m

¹ There is no Precinct 19 or 20 in Auburn town centre

² No changes are proposed for the remaining precincts

³ Recommended controls are all supported by Cumberland Local Planning Panel

Auburn Town Centre – Precinct boundaries

Council Meeting

21 August 2019

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Exhibited Controls (Feb-March 2017)	Recommended controls (April 2019)	CLPP Advice (June 2019)	Recommended Controls (August 2019)
Precinct 1 Auburn Rd, Mary St, Harrow Rd, Queen St	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	1. Support Council Officers’ recommendation regarding FSR but not height. 2. With regard to height the Panel recommends the exhibited height of 60m maximum for the reason of general consistency with other land identified in the immediate locality with an FSR of 5:1. 3. The Panel also does not support the Land Owner request for FSR of 9:1 and height of 90m for reasons outlined in the CIHAP meeting minutes dated 24 August 2016.	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1	FSR: 5:1		FSR: 5:1
	Height: 49m	Height: 60m	Height: 70m		Height: 60m
	Height: 49m
Precinct 2 Park Rd, north of Mary St, Harrow Rd	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1	FSR: 5:1		FSR: 5:1
	Height: 38m	Height: 60m; NE corner 49m	Height: 60m; NE corner 49m		Height: 60m; NE corner 49m
Precinct 3 South of Mary St, Harrow Rd, Susan St, Kerr Parade	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1	FSR: 5:1		FSR: 5:1
	Height: 38m	Height: 55m	Height: 55m		Height: 55m

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Exhibited Controls (Feb-March 2017)	Recommended controls (April 2019)		CLPP Advice (June 2019)	Recommended Controls (August 2019)
Precinct 4 Auburn Central	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 3.75:1	FSR: 3.75:1	FSR: 3.75:1			FSR: 3.75:1
	Height: 49m	Height: 49m	Height: 49m			Height: 49m
Precinct 5 South Parade, Vales Lane, Auburn Rd, Civic Rd, Kerr Parade	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 2.4:1	FSR: 2.4:1	FSR: 2.4:1			FSR: 2.4:1
	Height: 18m	Height: 18m	Height: 18m			Height: 18m
Precinct 6 South Parade, Alice St, Queen St and Park Rd	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 3:1	FSR: 5:1			FSR: 5:1
	Height: 38m	Height: 38m	Height: 38m			Height: 38m
Precinct 7 Queen St, Alice St, Mary St, Park Rd	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 3:1	FSR: 3:1	FSR: 3:1			FSR: 3:1
	Height: 27m	Height: 27m	Height: 27m			Height: 27m
Precinct 8 lots zoned B4 fronting southern side of Mary St	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 3:1	FSR: 5:1			FSR: 5:1
	Height: 38m	Height: 32m	Height: 38m			Height: 38m
Precinct 9 Harrow Rd, north of Beatrice St, Susan St	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1	FSR: 5:1			FSR: 5:1
	Height: NW corner 36m, remainder 38m	Height: 45m	Height: 55m (NW corner)	45m (remainder)		Height: 55m (NW corner)	45m (remainder)

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Exhibited Controls (Feb-March 2017)	Recommended controls (April 2019)	CLPP Advice (June 2019)	Recommended Controls (August 2019)
Precinct 10 Queen St, Susan Street, Beatrice Street, Marion Street	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 3:1	FSR: 3:1	FSR: 3:1		FSR: 3:1
	Height: 27m	Height: 27m	Height: 27m		Height: 27m
Precinct 11 Kerr Parade, Marion Street, Queen Street	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 3:1	FSR: 3:1	FSR: 3:1		FSR: 3:1
	Height: 27m	Height: 32m	Height: 32m		Height: 32m
Precinct 12 Station Road, Kerr Parade, Auburn Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 2.4:1	FSR: 2.4:1	FSR: 2.4:1		FSR: 3:1
	Height: 18m	Height: 18m	Height: 27m		Height: 27m
Precinct 13 northern side of Rawson Street and west of Station Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	1. Supports Council Officers recommendation regarding FSR but not height 2. With regard to height, the Panel recommends the exhibited height of 55m maximum for the reason of general consistency with land to the west in Precinct 14.	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1	FSR: 5:1		FSR: 5:1
	Height: 38m	Height: 55m	Height: 65m		Height: 55m
	Height: 38m

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Exhibited Controls (Feb-March 2017)		Recommended controls (April 2019)		CLPP Advice (June 2019)	Recommended Controls (August 2019)
Precinct 14 Mid-block between Macquarie and Northumberland Rds	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1		FSR: 5:1			FSR: 5:1
	Height: 38m	Height: 55m		Height: 55m			Height: 55m
Precinct 15 mid-block between Station St and Northumberland Rd	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use		Zoning: B4 Mixed Use		Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 5:1	FSR: 5:1 and recommend defer consideration		FSR: 5:1			FSR: 5:1
	Height: 38m	Height: 38m and recommend defer consideration		Height: 38m			Height: 38m
Precinct 16 16a north of Rawson Street 16b south of Rawson St	Zoning: B4 Mixed Use	16a (north)	16b (south)	16a (north)	16b (south)	Supports Council Officers’ recommendation	16a (north)	16b (south)
		Zoning: B4 Mixed Use		Zoning: B4 Mixed Use			Zoning: B4 Mixed Use
	FSR: 3.6:1	FSR: 3.6:1		FSR: 3.6:1	FSR: defer consideration		FSR: 3.6:1	FSR: defer consideration
	Height: 32m	Height: 38m		Height: 38m	Height: defer consideration		Height: 38m	Height: defer consideration
Precinct 17 Station Road/Hall Street/Holliday Lane	Zoning: R4 High Density Residential			Holliday Lane-Station St	Holliday Lane-Dartbrook Rd	Supports Council Officers’ recommendation	Holliday Lane-Station St	Holliday Lane-Dartbrook Rd
		Zoning: R4 High Density Residential		Zoning: B4	Zoning: R4		Zoning: B4	Zoning: R4
	FSR: 1.7:1/2:1 corners	FSR: 2.1:1		FSR: 3.6:1	FSR: 2:1		FSR: 3.6:1	FSR: 2:1
	Height: 18m/20 corners	Height: 20m		Height: 25m	Height: 20m		Height: 25m	Height: 20m

Precinct (refer to precinct maps for precinct boundary details)	Existing Controls ALEP 2010	Exhibited Controls (Feb-March 2017)	Recommended controls (April 2019)	CLPP Advice (June 2019)	Recommended Controls (August 2019)
Precinct 18 Macquarie Road, Hall Street, Station Road	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Zoning: B4 Mixed Use	Supports Council Officers’ recommendation	Zoning: B4 Mixed Use
	FSR: 3.6:1	FSR: 3.6:1	FSR: 3.6:1		FSR: 3.6:1
	Height: 32m	Height: 38m	Height: 38m		Height: 38m
There is no Precinct 19 or 20
Precinct 21 South of Rawson Street, east of Dartbrook Road	Zoning: R2 Low Density Residential	Zoning: B4 mixed use	Zoning: defer consideration	Supports Council Officers’ recommendation	Zoning: defer consideration
	FSR: no FSR	FSR: 2.1:1	FSR: defer consideration		FSR: defer consideration
	Height: 9m	Height: 20m	Height: defer consideration		Height: defer consideration
Precinct 22 Rawson Street, Percy Street, Gellibolu Parade	Zoning: R2 Low Density Residential	Zoning: R3 Medium Density Residential	Zoning: defer consideration	Supports Council Officers’ recommendation	Zoning: defer consideration
	FSR: no FSR control	FSR: 0.75:1	FSR: defer consideration		FSR: defer consideration
	Height: 9m	Height: 9m	Height: defer consideration		Height: defer consideration

Council Meeting

21 August 2019

Item No: C08/19-177

Draft Holroyd Sports Ground Plan of Management

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: HC-17-09-10

Community Strategic Plan Goal: A great place to live

Summary

Council has recently completed the public exhibition process for the Holroyd Sports Ground Draft Plan of Management which has been undertaken in accordance with the requirements of the Local Government Act (1993).

This report details the results of submissions received during the public exhibition period and recommends the adoption of the Holroyd Sports Ground Plan of Management.

Recommendation

That Council adopt the Holroyd Sports Ground Plan of Management incorporating the Holroyd Sports Ground Landscape Masterplan, as included in Attachment 1 and 2 of this report.

Report

At the Ordinary Meeting of Council held on 15 May 2019, Council resolved to place the Draft Holroyd Sports Ground Plan of Management on public exhibition for community feedback in accordance with Section 38 of the NSW Local Government Act (1993) (Min.524).

Council received two (2) submissions during the 42 day public exhibition period. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

A summary of all submissions received and Council’s response is outlined in Attachment 4 of this report.

In accordance with Attachment 4, Council has now addressed all public feedback and recommends the Holroyd Sports Ground Plan of Management (POM) as included in Attachment 1 of this report be adopted by Council.

Land Categorisation

In accordance with Section 36 of the Local Government Act (1993) and the outcome of the preparation process and public hearing, the community land within the open space study area has been identified and re-categorised from the previous Plan of Management as Sportsground, General Community Use and Natural Area – Watercourse.

Community Engagement

In accordance with the requirements of the Local Government Act (1993), the public exhibition of Draft Plans of Management and the undertaking of a public hearing are required to confirm the category of community land, prior to its adoption by Council.

Council publicly exhibited the Draft Holroyd Sports Ground Plan of Management, for a period of 42 days from Thursday 16 May, 2019 to Wednesday 26 June, 2019 inclusive.

The exhibition period comprised of:

· 28 day public exhibition period

· 14 day period for community response and submissions following the conclusion of the public exhibition period

Details of the public exhibition and public hearing were notified to the local community and stakeholders through;

· Council’s ‘Have Your Say’ online web page which provided further information and downloadable copies of the draft plan.

· Invitations emailed to primary stakeholders

· Notification signage at the Holroyd Sports Ground

· Notifications distributed to residential and commercial properties within a 200 metre radius of the Holroyd Sports Ground area

· Notification via Council’s social media outlets including Facebook

All notifications invited community feedback via post, email or online.

Council had 124 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 33 people downloading a copy of the Draft Holroyd Sports Ground Plan of Management.

Additionally, Council appointed a consultant to preside over the public hearing, which was held from 6:00pm to 7:30pm at the Holroyd Centre, on Tuesday 18 June, 2019. There were no attendees at the public hearing, and details are provided in Attachment 3 of this report.

Proposed Amendments

Submissions were received from two (2) respondents. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

The submissions propose that the Draft Holroyd Sports Ground Plan of Management is updated to reflect updated roles and responsibilities of the Holroyd Sports Ground Local Park Committee, per the Cumberland Council Parks and Facilities Committee Constitution, 2017.

Additionally, the submissions received also propose better pedestrian access, landscaping and opportunities for native vegetation habitats to be rejuvenated and retained.

The proposed submissions have been incorporated in Attachment 1 of this report. There are no other significant issues that warrant modification or the re-exhibition of the Draft Holroyd Sports Ground Plan of Management.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

Adoption of this report will ensure Council is compliant with the Local Government Act (1993).

Financial Implications

Funding for improvement works in the Draft Holroyd Sports Ground Plan of Management Action table will be considered in the development of Council’s future capital works program(s).

CONCLUSION

The Holroyd Sports Ground Plan of Management has been prepared to guide the ongoing management and development of the Holroyd Sports Ground open space area.

Council has publicly exhibited the Draft Holroyd Sports Ground Plan of Management, and formally responded to all who made a submission. The Draft Holroyd Sports Ground Plan of Management incorporating the Draft Holroyd Sports Ground Landscape Masterplan is now recommended for adoption by Council.

Attachments

1. Draft Holroyd Sports Ground Plan of Management ⇩

2. Draft Holroyd Sports Ground Masterplan ⇩

3. Holroyd Sports Ground Plan of Management Public Hearing Report ⇩

4. Summary of Submissions ⇩

Council Meeting

21 August 2019

Granville Ward
Clr Steve Christou	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Greg Cummings (Mayor)	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore (Deputy Mayor)	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0449 008 888	Tom.Zreika@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

Project Description	Actual 2018/19	Approved Budget 2018/19	Unspent to carry forward
Granville Multipurpose Centre	1,679,211	5,200,000	3,520,789

Project Description	Actual 2018/19	Approved budget 2018/19	Unspent to carry forward
Merrylands CBD Drainage	3,761,320	5,300,000	1,538,680

Project Description	Actual 2018/19	Approved budget 2018/19	Unspent to carry forward
Guildford Swim Centre Upgrade	398,606	1,000,000	601,394
Wentworthville Swim Centre Modernisation	157,526	1,500,000	1,342,475
Total	556,131	2,500,000	1,943,869

Year	Resolutions Passed	Resolutions Enacted/Completed	Resolutions in Progress
2017	150	149	1
2018	258	251	7
2019	149	127	22