Council Meeting

 Wednesday, 21 August 2019  at 6:30pm

 

Cumberland Council Chambers

Merrylands Service Centre, 16 Memorial Avenue, Merrylands

 


 

Councillor Contact Details

 

 

Granville Ward

Clr Steve Christou

0419 651 187

Steve.Christou@cumberland.nsw.gov.au

Clr Ola Hamed

0405 070 007

Ola.Hamed@cumberland.nsw.gov.au

Clr Joseph Rahme

0418 995 471

Joseph.Rahme@cumberland.nsw.gov.au

Greystanes Ward

Clr Greg Cummings

(Mayor)

0417 612 717

Greg.Cummings@cumberland.nsw.gov.au

Clr Eddy Sarkis

0418 306 918

Eddy.Sarkis@cumberland.nsw.gov.au

Vacant

-

-

Regents Park Ward

Clr Ned Attie

0419 583 254

Ned.Attie@cumberland.nsw.gov.au

Clr George Campbell

0409 233 315

George.Campbell@cumberland.nsw.gov.au

Clr Kun Huang

0418 911 774

Kun.Huang@cumberland.nsw.gov.au

South Granville Ward

Clr Glenn Elmore

(Deputy Mayor)

0418 459 527

Glenn.Elmore@cumberland.nsw.gov.au

Clr Paul Garrard

0414 504 504

Paul.Garrard@cumberland.nsw.gov.au

Clr Tom Zreika

0449 008 888

Tom.Zreika@cumberland.nsw.gov.au

Wentworthville Ward

Clr Lisa Lake

0418 669 681

Lisa.Lake@cumberland.nsw.gov.au

Clr Suman Saha

0419 546 950

Suman.Saha@cumberland.nsw.gov.au

Clr Michael Zaiter

0418 432 797

Michael.Zaiter@cumberland.nsw.gov.au

 

 

 

 

For  information  on  Council  services  and facilities  please  visit   www.cumberland.nsw.gov.au

 


Council Meeting

 21 August 2019

 ORDER OF BUSINESS

1     Opening Prayer / Acknowledgement of Country / National Anthem

2     Notice of Live Streaming of Council meeting

3     Apologies / Requests for Leave of Absence

4     Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5     Confirmation of Previous Minutes

C08/19-167     Minutes of the Ordinary Meeting of Council - 07 August 2019..... 5 

6     Mayoral Minutes

Nil 

7     Public Forum / Presentation of Petitions

8     Items Resolved by Exception

9     Reports to Council

       General Manager

C08/19-168     Legal Report......................................................................................... 19

       Director People & Performance

C08/19-169     Quarter 4 Performance Report on the Operational Plan 2018-19 21

       Director Finance & Governance

C08/19-170     Report on Outstanding Council Resolutions and Councillor Attendance 75

C08/19-171     IPART Review of the Local Government Rating System – Consultation 2019  91

C08/19-172     Investment Report - July 2019......................................................... 323

       Director Community Development

C08/19-173     Response to Notice of Motion - Ramadan Street Food Festival 2019        371

       Director Environment & Planning

C08/19-174     Road Naming Proposal for Margaret Street, Mays Hill................ 379

C08/19-175     Finalisation of the Voluntary Planning Agreement and Development Control Plan for 264 Woodville Road, Merrylands East (former John Cootes site) 391

C08/19-176     Auburn Town Centre - Planning Controls Strategy.................... 593

       Director Works & Infrastructure

C08/19-177     Draft Holroyd Sports Ground Plan of Management.................... 725

 

 

10   Reports of Council Committees

Nil

11   Motions pursuant to Notice

C08/19-178     Notice of Motion - Service Centres at Council Libraries and Community Centres 891

C08/19-179     Notice of Motion – Cumberland Council Multicultural Language Services 893

C08/19-180     Notice of Motion - South Granville Infrastructure Work.............. 895

C08/19-181     Notice of Motion - Anchor Fees...................................................... 897

12   Notices of Rescission

Nil

13   Questions with Notice

Nil 

14   Closed Session Reports

C08/19-182     Property Acquisition - 44 Killeen Street, Auburn

Note: Included in Closed Council in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

C08/19-183     Property Acquisition - 72 Edgar Street, Auburn

Note: Included in Closed Council in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

C08/19-184     Preventative Maintenance Works Tender (T-2018-052)

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) and (d)(iii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.

C08/19-185     Reactive & Minor Projects Works Tender (T-2018-051)

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) and (d)(iii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.

15   Other / General Matters

16   Close

 

 

            


Council Meeting

21 August 2019

 

 

Item No: C08/19-167

Minutes of the Ordinary Meeting of Council - 07 August 2019

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

  

 

 

Recommendation

 

That Council confirm the minutes of the Ordinary Meeting of Council held on 7 August 2019.

 

Attachments

1.      Draft Minutes - 7 August 2019  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-167

Attachment 1

Draft Minutes - 7 August 2019


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-168

Legal Report

Responsible Division:                    General Manager

Officer:                                              General Counsel

File Number:                                    T014916/2018

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

This report provides Council with a summary of legal proceedings in which Council is involved.

 

Recommendation

That Council receive this report.

 

Report

This report provides Council with a summary of legal proceedings in which Council is involved.

It does not include the following types of legal proceedings:

1.     Proceedings that are managed by Council’s insurers;

2.     Local Court Proceedings involving an appeal against a parking fine; and

3.     Proceedings for the recovery of debts where those proceedings are being run by Council’s external debt collection agency.

The report is current to 31 July 2019. It does not capture changes that have occurred between that date and the date the report is considered by Council.

Also attached are a reporting letter from Wilshire Webb solicitors concerning the recent judgment in Cumberland Council ats ABC Planning involving a significant redevelopment of land at 41 Auburn Road, Auburn and a copy of the approved floor plans and elevations for that development.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This is an information report with the Legal Register provided as a confidential attachment.

 

Attachments

1.      Legal Report (confidential)  

2.      Advice from Whilshire Webb Staunton Beattie Lawyers dated 6 August 2019 (confidential)  

3.      41 Auburn Road, Auburn - Plans and Elevations (confidential)   

 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-169

Quarter 4 Performance Report on the Operational Plan 2018-19

Responsible Division:                    People & Performance

Officer:                                              Director People & Performance

File Number:                                    S-57-52

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

The purpose of this report is to update Council and the community on the progress in implementing the activities in the Operational Plan 2018-19.

In total, 88% of Key Projects planned for the 2018-19 year have been completed or are ongoing and on track. Of the remaining 12%, 8% are on hold or have been discontinued and 4% require attention to ensure they are completed or reach their target.

As this is the quarter four report, it focuses on the achievements during the quarter. A full and detailed analysis of the progress throughout the year will be presented in the Annual Report for 2018-19.

 

Recommendation

That Council receive the Quarter Four Performance Report on the Operational Plan 2018-19

 

Report

The Operational Plan 2018-19 identified the key projects planned for delivery throughout the year, as well as the associated budget. These projects are in direct response to the strategic goals and community vision contained in the Community Strategic Plan 2017-27. The Q4 Performance Report at Attachment 1 shows progress in implementing the planned activities over the April to June period.

As shown in Figure 1, the majority of Key Projects are completed or are on track for completion during the Delivery Program 2017-21.

 

 

 

Figure 1 – Summary of Key Project Performance at Q4

During the quarter, nine additional projects were completed:

 

·    The Cumberland Cultural Plan

·    The Cumberland Reconciliation Action Plan

·    The Business Engagement Program

·    The Open Space Asset Management Plan

·    The Cumberland Employment Lands and Innovation Strategy

·    The Design Excellence Review Panel for High-rise Buildings

·    The Auburn Library Expansion

·    Improving Procurement Culture within the Organisation

·    Plan of Management for Pemulwuy

 

The majority of other projects are running on track for delivery in the remaining years of the 2017-21 Delivery Program. Three projects however are delayed or not meeting their objectives. These are:

 

·    Wyatt Park Plan of Management – delayed owing to changes in legislation and Ministerial directives

·    New Customer Service Portal – delayed but will be delivered as part of phase 2 of the TechnologyOne implementation project which is expected to be in Q2, 2019-20

·    Improvement in customer satisfaction of open space provision and presentation – project was completed however satisfaction declined so the objectives of the project, in this instance, have not been met.

 

 

Highlights from Council’s service delivery through the quarter include:

 

·    An estimated 15,000 people attended the Ramadan Festival held in Auburn Town Centre

·    Council’s Graffiti Removal Team cleared 1,110m2 of graffiti from public property. This brought the yearly total to 5,289m2 of graffiti removed

·    Council’s Parks and Recreation Team was the winner of the Local Government Excellence Awards for Book a Court

·    The Draft Local Strategic Planning Statement was finalised for public exhibition

·    The Cumberland Employment and Innovation Lands Strategy

·    The Auburn Library Expansion

·    Council’s Customer Experience Strategy has commenced implementation

 

In noting that there are a number of significant capital works projects which, due to their scale will be completed over more than a single financial year, attached to this report are also three separate documents which provide an update on the following projects:

 

·    The Granville Centre

·    Merrylands CBD Drainage

·    Swim Centres

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The 2018-19 year was a very successful year for Cumberland Council’s service delivery with the vast majority of planned projects completed or tracking towards completion. While the focus of this report is the April-June period, a full review of the year’s performance will be presented in the Annual Report 2018-19.

 

Attachments

1.      Quarter 4 Performance Report on the Operational Plan 2018-19

2.      Quarter 4 Budget Review for The Granville Centre

3.      Quarter 4 Budget Review for Merrylands CBD Drainage

4.      Quarter 4 Budget Review for Swim Centres  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-169

Attachment 1

Quarter 4 Performance Report on the Operational Plan 2018-19


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-169

Attachment 2

Quarter 4 Budget Review for The Granville Centre


Council Meeting

 21 August 2019

Project Summary Report – The Granville Centre

 

Construction Commencement Date: 19 July 2019

Estimated “Practical Completion” Date: Forecast September 2020

Total Project Budget (Includes Design, Authority Fee and Construction): $22,000,000

 

Main Contractor: TBC

 

Project Status: 30 June 2019

 

Project Background and Scope

The Site - “Granville Memorial Park” is bounded by Memorial Drive, Enid Avenue, Diamond Avenue and the Duck Creek storm-water canal, in Granville NSW.

The project involves the demolition of the former Granville Youth and Recreation Centre, including the multipurpose court, the Granville Baby Health Centre building, the St John’s Ambulance building and the playground and development of a new multipurpose community centre including new community facilities, a new library and Cumberland wide art gallery.

The area will include a new children’s playground and additional car parking and be integrated with the existing swimming pool, park, and War Memorial at Granville Memorial Park.

The project is being undertaken by Council as part of the Stronger Communities Fund Major Projects Program, pursuant to the requirements of the NSW Government’s Stronger Communities Fund.

The proposed breakdown of the new multipurpose facility (nominally 3,500sqm) includes:

·    A Community Centre – 1500sqm

·    Library –1000sqm

·    Regional Gallery/Arts Spaces –1000sqm

Project Status

Council resolved to accept a tender from Stephen Edwards Construction Pty Ltd for the construction of the Granville Multipurpose Centre at its meeting on 17 April, 2019. Stephen Edwards commenced works on-site (in July 2019) including demolition of the existing buildings. The estimated completion date for the project is September 2020.

Budget Summary

The total project budget for this project is $22m. (All figures below exclude GST).

To date total spend on this project over its life totals $2,762,305.

 

A breakdown of the 2018/19 project expenditure is in the following table (note all figures exclude GST):

Project Description

Actual 2018/19

Approved Budget 2018/19

Unspent to carry forward

Granville Multipurpose Centre

1,679,211

5,200,000

3,520,789

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-169

Attachment 3

Quarter 4 Budget Review for Merrylands CBD Drainage


Council Meeting

 21 August 2019

 

Project Summary Report – Merrylands CBD Major Drainage Upgrade

 

Construction Commencement Date: Forecast early 2020 (CBD Project)

Estimated “Practical Completion” Date: Forecast late 2021 (CBD Project)

Total Project Budget (Includes Design and Negotiations): $31,900,000

 

Main Contractor: TBC

 

Project Status: 30 June, 2019

 

Project Background and Scope

The original CBD project was contained to the upgrade of the stormwater drainage system associated with the Stocklands Proposed development (233, 249-259 Merrylands Road & 52-54 McFarlane Street) and generally bounded by Merrylands Road, Treves Street, McFarlane Street and Finns Lane. This part of the project included Design, negotiations with property owners and adjustment to building structures to enable the stormwater upgrades to be constructed. The Project Control Group expanded the scope to include other major development areas within Merrylands which are affected by drainage upgrades, namely Landmark Development (1-11 Neill Street) and Dyldam Rositano (224-240 Pitt Street, 4 & 4A Terminal Place) and HB Home Improvements (13 – 15 Neil Street). The purpose of the project is to consolidate the drainage infrastructure to enable the most cost efficient method of controlling floodwaters in the Merrylands CBD and to enable proposed development to be less encumbered by stormwater infrastructure. In order to achieve these outcomes agreements have or are currently being established with some of the property owners/developers in the form of Work in Kind Agreements (WIKA) and/or Voluntary Planning Agreements (VPA).

Project Status

The design of the stormwater culvert upgrades are complete. Design of the adjustments to building structures to enable the stormwater upgrades to be constructed are also complete pending approval of Construction Certificate. Negotiations for the Dyldam WIKA are ongoing. The Landmark WIKA has been finalized, work commenced on-site October 2018 and is approximately 80% complete.

Council is in the process of finalising the land dedication from HB Home Improvements to allow Council to carry out the required roads and drainage works. The Request for Tender for construction of new roads and drainage will be advertised in August, 2019 with works commencing in late 2019 and completed in 2020.  

Budget Summary

The total project budget for this project is $31.9m. (All figures below exclude GST).

 

A breakdown of the project expenditure is in the following table (note all figures exclude GST):

Project Description

Actual 2018/19

Approved budget 2018/19

Unspent to carry forward

Merrylands CBD Drainage

3,761,320

5,300,000

1,538,680

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-169

Attachment 4

Quarter 4 Budget Review for Swim Centres


Council Meeting

 21 August 2019

 

Project Summary Report – Cumberland Swimming Centre Modernisation

 

Construction Commencement Date Forecast:

·    Wentworthville:           April 2019

·    Guildford:                    October 2019

Estimated “Practical Completion” Date Forecast:

·    Wentworthville:           December 2020

·    Guildford:                    December 2020

Total Project Budget (Includes Design, Authority Fee and Construction): $17,900,000 - Guildford - $8,950,000 Wentworthville - $8,950,000

 

Main Contractor: TBC

 

Project Status: 30 June 2019

 

Project Background and Scope

The Cumberland Council Swimming Centre Modernisation has been under consideration for some time. The pools considered under this program are Guildford, Wentworthville, Granville & Merrylands. The modernisation and upgrades of the pools is strongly influenced by the Community Consultation. The upgrades of the pools are to address statutory requirements such as water quality and disability access. The modernisation of the pools will be addressed by the inclusion of facilities to better serve the current and future needs of the community.

The original approach was to focus on Guildford and Wentworthville Swimming Centres as priorities. The design components of Merrylands and Granville are currently on hold, however, in the case of Granville, future design components are being developed in conjunction with, the adjoining development of The Granville Centre.

Project Status

Wentworthville Memorial Swimming Centre

The Early Works Contract commenced on 4 June, 2019 and is due for completion in early September, 2019. The Tender for the construction of pool upgrade is currently under consideration and a report will be prepared for the Council meeting in August, 2019.

Guildford Swimming Centre

Design consultants have produced 80% Design Documentation.  The Review of Environmental Factors, including the results of the Community Consultation process, was lodged with Council on 20 June, 2019 in accordance with the requirements of the planning requirements (Infrastructure SEPP). A pre Development Application meeting with Council’s development section has been undertaken. The Tender for the construction of pool upgrade was nearing completion for advertising in Q1 2019/2020.

 

 

 

 

 

 

Budget Summary

The total project budget for this project is $17.9M. (All figures below exclude GST).

To date total spend on this project over its life totals $1,035,541.

 

A breakdown of the project expenditure is in the following table (note all figures exclude GST):

Project Description

Actual 2018/19

Approved budget 2018/19

Unspent to carry forward

Guildford Swim Centre Upgrade

398,606

1,000,000

601,394

Wentworthville Swim Centre Modernisation

157,526

1,500,000

1,342,475

Total

556,131

2,500,000

1,943,869

 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-170

Report on Outstanding Council Resolutions and Councillor Attendance

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    SC492

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

This report presents to Council the current list of outstanding Council resolutions, and provides an update on Councillor attendance at Briefings and Council meetings for the current Council term.

 

Recommendation

That Council receive the report.

 

Report

This report provides Council an update on the current outstanding Council resolutions. A total of 30 resolutions are currently in progress.

The list of outstanding Council resolutions and a status update is provided as Attachment 1 to this report.

 

Year

Resolutions Passed

Resolutions Enacted/Completed

Resolutions in Progress

2017

150

149

1

2018

258

251

7

2019

149

127

22

Furthermore, this report also provides an update on Councillor attendance at both Briefings and Council Meetings for the current Council term. This information is based on Council meeting attendance information, and available Councillor briefing records. This update is provided as per attachment 2 to this report.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

This report provides Council with added transparency in relation to the progress of outstanding Council resolutions and the attendance of Councillors at Briefings and Council Meetings.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The update on outstanding Council resolutions is provided for the information of Council.

 

Attachments

1.      Outstanding Council Resolutions List

2.      Councillor Attendance Record 2018/19  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-170

Attachment 1

Outstanding Council Resolutions List


Council Meeting

 21 August 2019


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-170

Attachment 2

Councillor Attendance Record 2018/19


Council Meeting

 21 August 2019


 

 

 

 

 

 

 

 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-171

IPART Review of the Local Government Rating System – Consultation 2019

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    HC-19-01-2/04

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

The Independent Pricing and Regulatory Tribunal (IPART) carried out a series of reviews of the local government system. IPART’s final reports have now been released and the Minister of Local Government has invited Councils to make submissions on IPART’s Review of the Local Government Rating System report by 13 September 2019.

 

Recommendation

That Council:

1.      Note the information contained in this report.

2.      Delegate authority to the General Manager to finalise the submission, and  forward it to the Minister for Local Government as outlined in Attachment 1.

 

Report

Council received a letter from the Minister of Local Government (see Attachment 2), which invited feedback on a series of reviews, undertaken by IPART, of the local government system. The letter, received on 21 June 2019, states:

The reviews were commissioned to support the NSW Government’s long term commitment to ensuring a fair and equitable rating system, cutting red tape and reducing costs and delays for business and the community. They address a number of complex issues, including the current structure of the local government rating system, arrangements around rating exemptions and pensioner concessions, and a broad range of matters relating to local government regulation and compliance.”

IPART’s Review of the Local Government Rating System presents 42 recommendations, all of which have been reviewed by Council. Attachment 2 contains IPART’s recommendations and Council’s feedback. There are some major changes accompanied by some sensible amendments. The ten major points, which will form the main part of Council’s submission, have been extracted and are shown in the below table.

The full report can be viewed in Attachment 3 of this Report.

Reference IPART

(Page 16-21)

Recommendation

Agree/Disagree

Comments

1

The Local Government Act 1993 (NSW) should be amended to mandate Capital Improved Value (CIV) as the basis for setting ad valorem rates in the metropolitan council areas defined in Box 3.1.

Agree

Council agrees to the implementation CIV as it will improve equity, simplicity and sustainability of an efficient tax system. The detailed discussion in the report on pages 28 to 40 are supported as Cumberland area has 23,072 strata units, of which 35% of all residents are currently not paying an equitable amount.

3

The Local Government Act (“LGA”) should facilitate gradual transition of rates. Set a Maximum Cap of 10%.

Agree

See below

4

Section 497 LGA should be amended to remove minimums for the structure of a rate and Section 548 LGA be removed.

Disagree

See below

6

The NSW Government fund the NSW Valuer General for the upfront cost of establishing the database to determine Capital Improved Values.

Agree

The transition to CIV will be an expensive exercise and Council will require an increase in rate cap or a grant to assist.

Commentary on Reference 3 and 4

In principle, Council supports “gradual equalisation” of rates as it provides flexibility and equity. Council’s finance department does not have a great deal of information on how Capital Improved Value (CIV) would operate. It is anticipated that there would be additional valuation services required and ongoing staff resources to manage capital improved values. Additionally, CIV could be subject to more objections due to the differing views of ratepayers. There is an internal view that it would take three to five years for this to be implemented and harmonised due to inexperience with CIV.

In principle, Council supports the removal of minimums if the CIV is fully implemented and equalised. If the LGA was amended to remove the S497 minimum rates from the 23,072 strata rate payers, it then would reduce their rates, from $597 or $670 down to $500, as Council could only use a base rating on unimproved land value. Therefore minimum rates need to remain until the end of equalisation for it to be effective.

In relation to timing, Council should be conscious that the decision to implement could occur within the next 12 months, however there would not be enough information about CIV to undertake an analysis on the potential impacts. Therefore, Council is requesting the following amendment to the IPART recommendations:

·   Following the completion of gradual equalisation of rates for CIV, sections 497 and 548 will be removed from LGA.

 

Reference IPART

(Page 16-21)

Recommendation

Agree / Disagree

Comments

13

At the end of the 4-year rate path freeze, new councils determine whether any pre-merger areas are separate towns or villages, or different residential areas.

– In the event that a new council determines they are not separate towns or villages, or different residential areas, or it chooses to equalise rates, it should undertake a gradual equalisation of residential rates. The amount of rates a resident is liable to pay to the council should increase by no more than 10 percentage points above the rate peg (as adjusted for Special Variations) each year as a result of this equalisation. The Local Government Act 1993 (NSW) should be amended to facilitate this gradual equalisation.

Agree

We will be discussing this in more detail at a later date.

 

This method of gradual equalisation will promote equity following the amalgamation.

 

Cumberland was adversely effected in the boundary changes. The Business rates which had previously subsidised the former areas of Auburn and Parramatta were transferred out and then 40,300 residents were transferred in. This has created rate and service disparity between the former areas.

 

Cumberland has a large amount of disadvantage when it comes to the ability to pay rates following the boundary changes and needs the gradual equalisation to address this issue.

14

“Sections 555 and 556 of the Local Government Act 1993 NSW should be amended to:

 

– exempt land on the basis of use rather than ownership, and to directly link the exemption to the use of the land, and

 

– ensure land used for residential and commercial purposes is rateable unless explicitly exempted.”

Agree

There is currently an inequity between state government run housing commission (rateable) and community housing run by not for profit sector (exempt).

This is because the LGA currently allows an exemption based on the entity legal status (i.e. Charitable) and not the use of the land which is residential living.

Cumberland has in total 1,650 exempt rates payers from all categories, which is 5.58% of all residential land value. We encourage any improvements to Section 555/556 LGA.

 

To further encourage the affordable housing targets council needs an equitable system to encourage investment.

24

“The Local Government Act 1993 (NSW) should be amended to remove the current exemptions from water and sewerage special charges in section 555 and instead allow councils discretion to exempt these properties from water and sewerage special rates in a similar manner as occurs under section 558(1).”

Agree

This is an equity issue for Council as operators of commercial businesses on crown land will pay rates. Therefore the same rule should apply to water authorities.

 

Also, this will encourage better use of available land and promote the surplus land can be used for open space or transferred to Council.

 

 

 

Reference IPART

(Page 16-21)

Recommendation

Agree / Disagree

Comments

26-28 and 40

26) For new and existing eligible pensioners, introduce a rate deferral scheme operated by the NSW Government, where: – Eligible pensioners would be allowed to defer payment of ordinary council rates up to $1,000 per annum and indexed to CPI, or any other amount as determined by the NSW Government.

27) Give existing eligible pensioners the option to access, either:

 – the current pensioner concession, or –

the rate deferral scheme, as defined in Recommendation 26.

 

28)  Funding pensioner assistance:

 – The current pensioner concession funding arrangements would continue.

 

– The rate deferral scheme (defined in Recommendation 26) would be funded by the NSW Government. The loan should be charged interest at the NSW Government’s 10-year borrowing rate, and could become due when property ownership changes.

Agree

Council has 11,000 pensioners partially funded by the state government (not all are aged pensioners). We support the proposal for the NSW Government to fund pensioner rates deferrals based on a 10 year loan, interest applicable and become due and payable when property ownership changes. It should be noted that IPART recommends the loan is to be fully funded by the State Government.

 

In addition, Council supports the removal of the rate deferral scheme in the LGA. This is included as part of Recommendation 40 in the IPART report.

 

30

Section 529(2)(d) of the Local Government Act 1993 (NSW) should be amended to allow business land to be subcategorised as ‘industrial’ and or ‘commercial’ in addition to centre of activity.

Agree

The Fire Service Levy for Insurance proposed this change and it is consistent with Council’s desire to have Business and Industrial rates separated to improve the equity in rating.

35

Councils have the option to engage the State Debt Recovery Office to recover outstanding council rates and charges.

 

Disagree

Cost of recovery would increase and target recoveries are substantially lower than council currently achieves.

 

When you consider this along with Recommendation 36, it is foreseeable that forced sale of land would occur more often than it does.

 

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council is supportive of IPART’s Review of the Local Government Rating System and, from the information available and the future workshops, remains positive about the direction of the reforms.

 

Attachments

1.      Minister of Local Government Correspondence

2.      Draft Submission IPART

3.      Final Report - Review of the Local Government Rating System  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-171

Attachment 1

Minister of Local Government Correspondence


Council Meeting

 21 August 2019


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-171

Attachment 2

Draft Submission IPART


Council Meeting

 21 August 2019


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-171

Attachment 3

Final Report - Review of the Local Government Rating System


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


Council Meeting

 21 August 2019


 


 


 


 


 


 


Council Meeting

 21 August 2019


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-172

Investment Report - July 2019

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    A-05-01/05

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

This report provides an update on the performance of Council’s investment portfolio to 31 July 2019, in addition to an investment portfolio and strategy review for the 2018/19 financial year.

 

Recommendation

 

That Council receive the July 2019 Investment Report. 

 

Report

 

Included in this report are the following items that highlight Council’s investment portfolio performance for the month, year-to-date to 31 July 2019 and an investment portfolio and strategy review for the 2018/19 financial year.

Council Investments as at 31 July 2019

Council’s investment portfolio has a current market value of $151,443,406. This represents a premium of $1,696,981 above the face value of the portfolio being $149,746,425 and generates a 2.52% average purchase yield. The following table reflects Council’s holding in various investment categories.

 

 

Investment Portfolio Performance

The investment returns for the month year-to-date of 31 July 2019 outperformed the current month benchmark and exceeded the Year to date benchmark.

Performance – Current Month 31 July 2019

 

For the month of July, Council‘s portfolio generated interest earnings of $323,339. This is $68,328 lower than the budget of $391,667 and outperformed the AusBond Bank Bill Index by 2.24%, as detailed below:-

 

The investment return is below budget as we had not factored in two RBA rate cuts in preparing the budget. The portfolio performance was 3.66% as Council earned a capital gain on fixed rate bonds and floating rate note instruments of $137,779 and we do not report these until the end of the financial year.

 

 

Performance – Year-to-date 31 July 2019

For the year-to-date, Council‘s portfolio generated interest earnings of $323,339. This is $68,328 lower than the budget of $391,667 and outperformed the AusBond Bank Bill Index by 2.24%, as per below:-

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

To manage risk, key criteria are incorporated into Cumberland Council’s investment making decisions, as detailed below:-

Preservation of Capital

The requirement for preventing losses in an investment portfolio’s total value (considering the time value of money).

 

 

Diversification

Setting limits to the amounts invested with a particular financial institution or government authority to reduce credit risk.

Credit risk

The risk that an investment of Council fails to pay the interest and/or repay the principal of an investment.

Maturity risk

The longer the term of the investment, the greater the exposure to potential changes in interest rates, market volatility and credit quality of an issuer.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council hereby certifies that the investments listed above have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

Attachments

1.      Investment Summary Report July 2019

2.      Investment Strategy and Portfolio Review 2018/19  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-172

Attachment 1

Investment Summary Report July 2019


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-172

Attachment 2

Investment Strategy and Portfolio Review 2018/19


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-173

Response to Notice of Motion - Ramadan Street Food Festival 2019

Responsible Division:                    Community Development

Officer:                                              Director Community Development

File Number:                                    C-37-1/09

Community Strategic Plan Goal:  A great place to live  

 

 

Summary

This report provides a response to the Notice of Motion - Ramadan Street Food Festival 2019 resolved at the Ordinary Meeting of Council held on 5 June 2019 (Min.546, Item C06/19-104).

 

Recommendation

 

That Council:

 

1.      Include the Ramadan Street Food Festival in the 2019/20 Major Events Program, based on the success of the inaugural event in 2019.

 

2.      Reallocate an additional $20,000 from within the approved 2019/2020 events budget to fund an expanded event footprint for the Ramadan Street Food Festival in 2020.

 

3.      Approve the associated road closures for the event, subject to the concurrence of the Traffic Committee.

 

Report

 

Background

 

At the Ordinary Meeting of Council held on 5 June 2019, Council considered the Notice of Motion – Ramadan Street Food Festival 2019 (Min.546, Item C06/19-104) and resolved that Council:

 

“1.               Acknowledge the hard work and effort of staff from across Council in the   organising of the Ramadan Food Festival 2019 and the limited time it was organised with enormous community success.

2.      Provide a report with the number of attendees and feedback received from the community regarding the event.

3.   Make the Ramadan Festival a permanent fixture as part of Cumberland Council’s events strategy.

                 4.      Allocate funding to the festival from the events budget for 2020 and endeavour to obtain anchor sponsors.

          5.      Provide costings for the potential to expand the size of the festival from the current location used, along Auburn Road, through to the intersection of Kerr Parade.

6.      Work with food vendors to provide a plan for affordable prices to the food that will be served and more variety.”

This report presents a summary of the inaugural event which was held in the Auburn Town Centre on Saturday 18 May 2019, including information on the number of attendees and community feedback received. It also provides estimated costings to expand the event footprint for the Ramadan Street Food Festival in 2020.

 

Event Summary

 

The Ramadan Street Food Festival was held in the Auburn Town Centre on Saturday 18 May 2019 from 6pm to midnight. The event was delivered within a 10 week lead time and its development involved close collaboration across Council including staff from Communications and Events, Place and Engagement, and Environmental Health. An event site crew made up of a range of outdoor and indoor staff from across the organisation delivered the event.

 

The Festival focused on food as its primary activity. A total of 24 food trucks and stalls operated within the event site on Auburn Road (between Beatrice and Mary Street, Auburn). An additional 10 local restaurants and cafes traded within the event precinct for the duration of the event.

 

Cuisines available for sale included Turkish, Lebanese, African, Bangladeshi, Malaysian, Uyghur/Chinese, Afghani, Pakistani and other food providers.

 

In addition to food, the Festival also incorporated cultural, educational and community engagement elements that were created in consultation with local community leaders and groups, and the Australian National Imams Council. Key elements included:

 

·   A designated community space staffed by Council employees and community volunteers. The community space served as a hub for locals to share key messages with visitors about the significance of Ramadan and how it is celebrated in Cumberland.

·   An outdoor community banquet area, which was set up to encourage neighbours and strangers to come together and share a meal.

·   A free outdoor cinema featuring the locally produced film ‘Before 1770’ created by Sheikh Wesam Charkawi, which explores the connection between Aboriginal and Muslim histories in Australia.

·   A percussive procession along Auburn Road by the Nasheed Performance Group from Rahma Mosque, Guildford.

 

Council engaged NSW Police, security and traffic management contractors to ensure the safe delivery of the Festival. No major incidents were reported during the event.

 

Online and print media coverage from seven major news outlets assisted to promote and inform a wider Sydney audience about the event. In addition, the total reach of Council’s Facebook account for the event was 71,550 users. A further 17 non-Council Facebook posts, including media accounts, were also recorded and resulted in high levels of online engagement about the event and large crowds attending on the evening.

 

Event Evaluation

 

Approximately 15,000 people attended the Ramadan Street Food Festival in 2019, exceeding Council’s target of 6,000 attendees for a first time event.

 

Evaluation of key data and findings arising from an event sample survey conducted by Council staff and volunteers on the night with 60 visitors indicated:

 

·   ‘Word of mouth’ (20%) and Facebook (17%) were the most popular methods of hearing about the Festival.

·   The majority of the attendees surveyed (85%) resided within the Cumberland Local Government Area. The top five suburbs of residence included Auburn, Guildford, Berala, Lidcombe and Merrylands.

·   All surveyed attendees reported satisfaction with the event – 45% were ‘very satisfied’, 35% were ‘more than satisfied’, 19% were ‘satisfied’, and 2% were ‘somewhat satisfied’. Nil attendees reported that they were ‘not satisfied’.

·   The overwhelming majority of attendees (90%) reported that they would be interested in attending the event in 2020.

 

A post Festival business survey was also undertaken by Council on Friday 24 May 2019 with businesses located on Auburn Road between Beatrice Street and Queen Street, Auburn. A total of 61 businesses participated in the survey.

 

Of the 61 businesses that completed the surveyed, 100% were supportive of the return of the Ramadan Street Food Festival in 2020. Many businesses commented on the positive impact the Festival had on activating the Auburn Town Centre and generating new economic opportunities.

 

Findings of the business survey further highlighted:

 

·   61% of the businesses surveyed remained open during the Ramadan Street Food Festival in 2019.

·   74% of those that remained open reported that their business directly generated additional income as a result of the Festival.

·   Improvements suggested for 2020 included improved crowd control, additional lighting, additional food stalls, more activities and increased event delivery time (e.g. every weekend during Ramadan).

 

In addition to the above, Auburn Central reported a 25% increase in foot traffic during the Festival.

 

Council also received numerous compliments from participating food stall holders. Attendance was high throughout the duration of the event, with many community members arriving prior to the event commencement at 6pm seeking to break their fast. A number of food vendors also sold out prior to midnight as explained in the following testimonial from a participating food stall holder:

 

“The night was a successful standout event in our calendar, up there with the very best of the other events we also take part in.  I think that your planning of the logistics, advertisement and publicity of the event all lead to the successful implementation and execution of the event on the day. 

 

The entertainment you put on was superb. The night was a pleasure to take part in, with such a fabulous turnout. The roving performers were thrilling and fun. On the night, the family of participating stallholders were even happily talking about how incredible the night was and how we all sold out of our food even before the night finished!”

Additional food stall holders and an earlier commencement time (at dusk) were suggested by many stakeholders to improve the event experience in 2020.

Proposed Ramadan Street Food Festival 2020

Ramadan 2020 in Australia will begin on Friday 24 April 2020 and ends on the evening of Saturday 23 May 2019 (dates may vary).

Further community consultation is required to determine the specific date and timing of the event during Ramadan 2020 to ensure the date selected maximises attendance by the community and does not conflict with other local or nearby competing events planned for the period.

 

Given the scale and success of the event in 2019, this report recommends that the Festival footprint be expanded in 2020 to accommodate additional food stall holders, event activities and larger crowds.

 

The following map illustrates the proposed expanded event foot print (shown in red) and additional managed road closures (in blue). 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proposed Festival Footprint

 

As the map indicates, the proposed event area requires additional road closures on Harrow Road, Queen Street, Auburn Road to Kerr Parade and Vales Lane.

This new proposed event footprint enables the Festival to accommodate approximately 40 food stalls, additional dining areas and cultural activities. It also encourages greater participation by local businesses situated in Auburn Central and along Queen Street and the northern end of Auburn Road, which are part of the extended event area.

Community Engagement

An important contributing factor to the success of the Festival in 2019 was the delivery of an extensive community engagement process in the lead up to the event. This resulted in a high level of involvement by community leaders and groups in the planning phase, and ensured the event was locally relevant, family friendly, culturally sensitive and inclusive of all members of the community.

Should the expanded event be supported by Council, community engagement activities for the Ramadan Food Festival in 2020 will include:

·   Ongoing consultation with community organisations and religious leaders to inform the planning of the event and ensure a high level of community involvement in its delivery.

·   Ongoing consultation with local businesses to minimise the impact of road closures and to help facilitate successful outcomes for businesses trading during the event.

·   Ongoing consultation with members of Council’s Events and Culturally and Linguistically Diverse (CALD) Advisory Committees.

·   A longer expression of interest period for food stall applications and ongoing liaison with food vendors to plan for a greater diversity of food and more affordable prices.

·   Improved marketing and promotion with a longer lead in time to grow event attendance.

·   Continued liaison and planning in collaboration with NSW Police, security and traffic management contractors to ensure public safety operations are well planned and executed.

Policy Implications

The Ramadan Street Food Festival aligns with the five key outcome areas outlined in the Cumberland Events Strategy, which provides a strategic framework to ensure Council’s Events Program activates local places, enhances the unique identity of Cumberland, engages and connects residents, builds a positive profile of Cumberland, promotes partnership and achieves a range of related measures.

Risk Implications

In 2019, the planning and delivery of the event involved preparation of a comprehensive Risk Management Plan, including an Event Emergency Management Plan to ensure the safety of all attendees.

 

The following measures were also undertaken:

 

·    Preparation of a dedicated Traffic Management Plan.

·    Engagement of NSW Police and specialist security and traffic control contractors (operating inside the event area and on perimeter areas).

·    Engagement of a dedicated onsite waste team (contractors) to manage waste and oil/water removal.

·    A specific lost child procedure in conjunction with NSW Police and security.

 

Continued implementation of the operational event management processes outlined above will limit Council’s risk exposure with respect to the ongoing delivery of the Festival in 2020. As with any major outdoor event, potential wet or cold weather may impact the overall success of the Festival in the subsequent year.

Financial Implications

A preliminary budget of $60,000 has been included in the approved Operational Plan Budget 2019/20 to deliver the Ramadan Street Food Festival in 2020.

Given the scale and success of the event in 2019, it is recommended that consideration be given to increasing the budget allocation to $80,000 to support the expansion of the Festival in 2020. This would enable the Festival footprint to expand within the Auburn Town Centre as outlined in this report.

 

A summary of the estimated costs to expand the Festival is included in the table below:

 

Item

Estimated Cost

Event operations (infrastructure, lighting and power)

$45,000

Traffic management, security and User Pays Police

$27,000

Promotion and marketing

$8,000

TOTAL

$80,000 (inc. GST)

Event cost estimates are based on the delivery of a one night event for a maximum 7 hour duration.  Due to budget constraints, delivery of the event over a greater number of hours or for multiple nights is not deemed feasible. 

 

The additional funding required can be reallocated from within the approved 2019/2020 events budget. Funding of $20,000 is available in the ‘new or expanded events’ budget, which was set aside in the development of the Operational Plan Budget 2019/20. It should be noted that this reallocation will exhaust all remaining contingency funding in the events budget for 2019/20.

 

The recommended budget of $80,000 is consistent with the budget allocated for other cultural events to be delivered by Council in 2019/20, including the Lunar New Year Festival and the Diwali Street Festival.

 

As per the Notice of Motion, Council will also continue to explore income generation opportunities to offset increased Festival expenses. In 2019, Council secured sponsorship funding of $5000 in support of the event within a limited timeframe. Additional in kind sponsorship was also received from United Resource Management (URM), which covered the provision of waste management services. Given the event was a proven success in 2019, obtaining increased sponsorship for an expanded event in 2020 is probable.

 

Moreover, following the approved reduction in stallholder fees as an ‘introductory’ fee in 2019, it is also proposed that Council return to the standard fees and charges schedule for food trucks and stalls in 2020 to generate additional revenue.

CONCLUSION

This report provides a response to the Notice of Motion - Ramadan Street Food Festival 2019 resolved at the Ordinary Meeting of Council held on 5 June 2019 (Min.546, Item C06/19-104).

It presents an overview of the Ramadan Street Food Festival 2019, which attracted an estimated 15,000 attendees to the Auburn Town Centre, alongside key feedback received by the community.

The report also provides estimated costings to potentially expand the event area in 2020. Building on the success of the event in its inaugural year, the report further recommends that Council reallocate an additional $20,000 from within the approved 2019/2020 events budget to support an expanded event footprint in 2020. This recommendation responds to the community feedback outlined in this report and is based on Council staff event planning expertise.

Council will continue to explore additional revenue via sponsorship and stall holder fees to further support the growth of the event in 2020.

 

Attachments

Nil

 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-174

Road Naming Proposal for Margaret Street, Mays Hill

Responsible Division:                    Environment & Planning

Officer:                                              Director Environment & Planning

File Number:                                    S-30-01/06

Community Strategic Plan Goal:  A resilient built environment  

 

 

Summary

This report provides further information on a Matter of Urgency motion at the Council meeting on 17 April 2019, renaming of Margaret Street, Mays Hill, to Margaret Street North and Margaret Street South.

Council has sought advice from the Geographical Names Board on the proposal.  The Board does not support the proposal to rename Margaret Street, Mays Hill, to Margaret Street North and Margaret Street South, as the NSW Addressing User Manual does not permit the uses of directional suffixes such as North and South.

As an alternative that responds to the intent of the Matter of Urgency motion, Council may consider the application of unique road names for the two segments of Margaret Street located south of the M4 Motorway.  If supported, additional work will be undertaken and a further report provided to Council.

 

Recommendation

That Council:

1.      No longer seek to rename Margaret Street, Mays Hill, to Margaret Street North and Margaret Street South.

2.      Consider the application of unique road names for the two segments of Margaret Street located south of the M4 Motorway.

 

Report

On 17 April 2019, Council supported a Matter of Urgency motion to rename Margaret Street, Mays Hill, to Margaret Street North and Margaret Street South. This was moved as the response times for emergency vehicles is being adversely affected, as Margaret Street comprises of three segments that are located both north and south of the M4 Motorway. There have been instances where emergency service vehicles have been directed to the wrong section of Margaret Street.

Figure 1 Margaret Street, May Hills

Council sought advice from the Geographical Names Board regarding the proposal to rename Margaret Street to Margaret Street South and Margaret Street North. The Board has advised that they do not support adding directional indicators, such as North and South.  Section 6.7.8 of the NSW Addressing User Manual states that a directional or similar device shall not be used as a suffix to uniquely define road extremities. Margaret Street South and Margaret Street North are an example of this.

As an alternative, the Board has suggested that the two segments of Margaret Street that are located south of the M4 Motorway be renamed with unique names. Should Council support this approach, additional work will be undertaken and further report provided to Council.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council has sought advice from the Geographical Names Board to rename Margaret Street, Mays Hill, to Margaret Street North and Margaret Street South.  This is not supported by the Board as the NSW Addressing User Manual does not permit the use of directional suffixes. As an alternative, Council can consider the application of unique road names for the two segments of Margaret Street located south of the M4 Motorway.

 

Attachments

1.      Notice of Motion – 17 April 2019

2.      Letter from GNB – 5 June 2019  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-174

Attachment 1

Notice of Motion – 17 April 2019


Council Meeting

 21 August 2019


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-174

Attachment 2

Letter from GNB – 5 June 2019


Council Meeting

 21 August 2019


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-175

Finalisation of the Voluntary Planning Agreement and Development Control Plan for 264 Woodville Road, Merrylands East (former John Cootes site)

Responsible Division:                    Environment & Planning

Officer:                                              Director Environment & Planning

File Number:                                    SC185

Community Strategic Plan Goal:  A resilient built environment  

 

 

Summary

The planning proposal for 264 Woodville Road, Merrylands (the former John Cootes Furniture Warehouse site) was endorsed by Council at its ordinary meeting of 20 February 2019.  The resolution also required the preparation of an acceptable Voluntary Planning Agreement (VPA) and site-specific Development Control Plan (DCP) to finalise the planning proposal.

As required by Council’s resolution, a draft VPA and a revised draft site-specific DCP have been prepared and publicly exhibited for a period of 28 days. This report outlines the feedback received during exhibition.

It is recommended that the draft VPA be executed and the revised draft DCP be adopted.  Support of these recommendations by Council will enable the planning proposal to be finalised and gazetted by the Department of Planning, Industry and Environment.

 

Recommendation

That Council:                

1.   Note the matters raised in submissions received during the exhibition of the draft Voluntary Planning Agreement and revised draft Development Control Plan;

2.   Endorse and delegate authority to the Mayor and General Manager to execute the Voluntary Planning Agreement on behalf of Council for 246-264 Woodville Road, 2-4, 6, 8-8A, 10-12 and 14-16 Lansdowne Street, and Highland Street, Merrylands East, as provided in Attachment 1;

3.   Adopt the revised site specific Development Control Plan as an amendment to the Parramatta Development Control Plan 2011, as provided in Attachment 3, with the Development Control Plan coming into effect on the date of notification (gazettal) of the Local Environmental Plan amendment;

4.   Delegate to the General Manager the authority to make minor, non-policy corrections or formatting changes to the draft Development Control Plan controls, if required, prior to it coming into effect; and

5.   Note that the finalisation of the planning proposal and gazettal of the Local Environmental Plan amendment will be undertaken by the Department of Planning, Industry and Environment once the Voluntary Planning Agreement has been executed and registered on title.

 

Report

Background

 

On 20 February 2019, Council considered a report on the planning proposal for 244 and 246-264 Woodville Road, 2-4, 6, 8-8A, 10-12 and 14-16 Lansdowne Street, and 19 Highland Street, Merrylands and also known as the Merrylands East Neighbourhood Centre (the Site). At the meeting, Council resolved to:

 

1.   Proceed with the following controls for the Site, as outlined in the Gateway Determination (of 24 June 2016): B4 Mixed Use zone with a maximum building height of 31m and maximum FSR of 2:1 across the site;

2.   Endorse an amended Planning Proposal as per recommendation 1 above, to forward to the Department of Planning, [Industry] and Environment, subject to the negotiation of a planning agreement to the satisfaction of Council prior to finalisation;

3.   Amend the Development Control Plan (DCP) controls ‘4.1.12 Woodville Road Neighbourhood Centre Precinct’ of the Parramatta DCP to reflect the amended proposal;

4.   Delegate to the General Manager authority to make minor non-policy corrections or formatting changes to the draft DCP controls prior to it coming into effect; and

5.   Propose to rezone the subject land from B4 Mixed Use zone to B2 Local Centre zone and RE1 Public Recreation zone as part of the comprehensive Cumberland LEP, reflecting Council’s strategic approach to the local centres hierarchy and objectives of the Central City District Plan.

 

An update on the planning proposal in regard to the draft Development Control Plan and draft Voluntary Planning Agreement was provided to Council on 17 April 2019.

Development Control Plan

 

The site-specific Development Control Plan (DCP) was updated to reflect the resolution by Council in February 2019 on the planning proposal.  This included information on the revised road layout, relocation of the public park, commercial activities, podium configuration and building separation.

 

The revised draft DCP was placed on exhibition from 26 June 2019 to 24 July 2019. A total of four (4) submissions were received in relation to the draft DCP, including three (3) individual submissions and one (1) submission from the proponent. A summary of the key issues raised in these submissions is contained in Attachment 4.

 

Key issues raised in the three (3) individual submissions include traffic matters; design of new streets within the planning proposal site; and increase in noise and disturbance, overcrowding and congestion. These issues have been addressed substantially in the planning proposal and will be further considered during the development application stage. Therefore, no changes are proposed to the exhibited DCP.

 

The proponent raised a number of specific matters on the DCP in their submission, as outlined in Attachment 4. This has resulted in some changes to the draft DCP, as shown in Attachment 3.  These changes are of a minor nature and do not require re-exhibition of the DCP.

 

It is recommended that Council adopt the revised site specific DCP for the site as an amendment to the Parramatta Development Control Plan 2011.

 

Voluntary Planning Agreement

 

Following Council’s resolution on the planning proposal in February 2019, a Voluntary Planning Agreement (VPA) was negotiated between Council and the applicant, consistent with the Cumberland Planning Agreements Policy.

 

Council obtained an independent valuation of the potential increase in residual land value arising from the planning proposal.  In accordance with Council policy, the total value of development contributions to be made under a planning agreement will be equivalent to 50% of the increase in residual land value arising from the development proposal.  This has been achieved with the Voluntary Planning Agreement for the planning proposal (Attachment 8). 

 

The offer included in the VPA includes the following:

·    Dedication of a minimum 2,000m2 of embellished and landscaped public park to Council at no cost;

·    Dedication of affordable housing units on the site to Council at no cost, at a rate of one affordable housing unit per 33 dwellings.  This equates to eight affordable housing units, comprising 4 x 2 bedroom units and 4 x 1 bedroom units, with no more than two affordable housing units provided on any one level of the building; and

·    Identification of monetary contributions and offsets to the current Development Contribution Plan applicable to the site.

 

Notification of the draft VPA was undertaken from 26 June to 24 July 2019. No submissions were made on the draft VPA. Following notification, minor changes were made to Clauses 31, 32, 33 and 38 as part of the legal drafting process and further negotiation with the proponent.  These changes do not represent a material change and do not require re-notification of the draft VPA, consistent with Part 6.2 of Council’s Planning Agreement Guidelines (Attachment 5).

 

It is recommended that Council endorse and, through the Mayor and General Manager, execute the VPA, as provided in Attachment 1. A letter from the applicant indicating their intent to enter into and execute the VPA is provided in Attachment 2.

 

Planning Proposal

 

The planning proposal for the site was endorsed by Council in February 2019. The planning proposal is provided in Attachment 7 for reference purposes.  Endorsement of the VPA by Council is required for the planning proposal to be finalised by the Department of Planning, Industry and Environment.

 

Next Steps

 

Subject to Council endorsement, the following activities will be undertaken to complete the planning proposal process:

·    The Voluntary Planning Agreement will be executed by Council and the applicant, and then registered on title;

·    The planning proposal will be finalised and gazetted by the Department of Planning, Industry and Environment; and

·    The Development Control Plan will come into effect on the date of notification (gazettal) of the Local Environmental Plan amendment for the planning proposal. 

Community Engagement

The draft revised DCP and draft VPA were publicly exhibited in accordance with relevant statutory requirements and Council policy for a period of 28 days, from 26 June to 24 July 2019.

The following consultation methods were used to notify the community of the exhibition and to encourage them to have their say:

·    Public notice in Parramatta Advertiser (26 June 2019);

·    Public notice and documents available on Council’s website throughout the exhibition period;

·    Letters sent directly to all landowners within 400m of the subject site; and

·    Hard copy display of the planning proposal and supporting material at Auburn and Merrylands Services Centres, and all Council libraries.

Policy Implications

The proposal involves amendments to the Parramatta Local Environmental Plan 2011 and Parramatta Development Control Plan 2011. With endorsement of the draft revised DCP by Council, finalisation will be undertaken including newspaper notifications and the DCP will come into effect on the date the LEP amendment is made. The proposed is consistent with Council’s Planning Agreements Policy.

Risk Implications

There are minimal risk implications for Council associated with this report. The VPA stipulates that it must be executed by both parties and registered on title prior to the LEP amendment being finalised. The DCP will come into effect once the LEP has been made (gazetted). All statutory and Council policy requirements have been met.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

As required by Council’s resolution for the planning proposal in February 2019, a draft VPA and a revised draft site specific DCP have been prepared and publicly exhibited for a period of 28 days. This report outlines the feedback received during exhibition.

It is recommended that the draft VPA be executed and the revised draft DCP be adopted.  Support of these recommendations by Council will enable the planning proposal to be finalised and gazetted by the Department of Planning, Industry and Environment

 

Attachments

1.      Draft Voluntary Planning Agreement with post-exhibition changes (August 2019)

2.      Letter from proponent - intent to enter into VPA

3.      Draft Development Control Plan with post-exhibition changes (August 2019)

4.      Submissions analysis - community submissions and proponent submissions on draft DCP

5.      Considerations under Part 6.2 of Cumberland Plannng Agreement Guidelines - John Cootes VPA

6.      Council Report and Minutes (20 February 2019)

7.      Planning Proposal (March 2019)

8.      Assessment of Public Benefit Value and Valuation Advice (confidential)   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 1

Draft Voluntary Planning Agreement with post-exhibition changes (August 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 2

Letter from proponent - intent to enter into VPA


Council Meeting

 21 August 2019


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 3

Draft Development Control Plan with post-exhibition changes (August 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 4

Submissions analysis - community submissions and proponent submissions on draft DCP


Council Meeting

 21 August 2019


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 5

Considerations under Part 6.2 of Cumberland Plannng Agreement Guidelines - John Cootes VPA


Council Meeting

 21 August 2019


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 6

Council Report and Minutes (20 February 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-175

Attachment 7

Planning Proposal (March 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

21 August 2019

 

 

 

Item No: C08/19-176

Auburn Town Centre - Planning Controls Strategy

Responsible Division:                    Environment & Planning

Officer:                                              Director Environment & Planning

File Number:                                    S-5740-02

Community Strategic Plan Goal:  A resilient built environment  

 

 

 Summary

This report outlines the recommended planning controls strategy for the Auburn Town Centre.  This approach supports better built form design outcomes that will contribute to the quality of amenity and public domain in the area. 

The proposed planning controls include:

·     changes to maximum heights in some precincts within the town centre, to allow for improved building design while maintaining the existing floor space ratios at these precincts

·     change in zoning, height and floor space ratio in part of one precinct, to better support the activation of Auburn Town Centre at this location

The recommended planning controls for the Auburn Town Centre are supported by the Cumberland Local Planning Panel.  

 

Subject to endorsement, the recommended planning controls will be included in the planning proposal for the new Cumberland Local Environmental Plan (LEP).

 

Recommendation

That Council:

1.      Endorse the proposed planning controls for the Auburn Town Centre as outlined in Attachment 1, which are supported by the Cumberland Local Planning Panel; and

2.      Note that the above item will be included in the planning proposal for the new Cumberland Local Environmental Plan.

 


 

Report

Background

Council has undertaken work on a planning controls strategy for the Auburn Town Centre.  The primary focus of this work is to better align the planning controls related to zoning, height and floor space ratios, which enables a broader range of building design options to be realised.  This approach provides better opportunities for innovation in the built form of these town centres, and contributes to the quality of amenity and public domain within the Cumberland area.

 

A chronology of the work undertaken on the planning controls strategy for Auburn Town Centre is provided in Table 1. Further background information from previous Council and Independent Hearing and Assessment Panel reports are provided in Attachments 3 and 4. 

 

Former Auburn City Council

2014 - 2015

Resolutions to increase heights in Auburn Town Centre.

2015 - 2016

Preliminary Consultant work

Cumberland Council

May 2016

Council amalgamation – review of planning controls placed on hold

September-October 2016

Internal work to finalise draft Strategy

November 2016

Report to IHAP recommending exhibition of draft Strategy

December 2016

Report to Council. Resolution to exhibit (Administrator)

7 Feb – 8 March 2017

Exhibition of draft Strategy

2017 – 2019

Analysis of issues raised in submissions and review of draft Strategy

April 2019

Report to Council on proposed planning controls

June 2019

Report to CLPP recommending proposed controls in Strategy

August 2019

Report to Council on proposed planning controls

Table 1: Chronology of planning controls strategy for Auburn Town Centre

Council Meeting 17 April 2019

The planning controls strategy for the Auburn Town Centre was presented to Council on 17 April 2019.  At the meeting, Council resolved a number of further items to be progressed prior to reporting again to Council.  The items and status are provided in Table 2.

 

 

Resolution

Status

Council hold a workshop to consider the effect of any design excellence provision to be included in the Cumberland Local Environmental Plan on proposed planning controls for the Auburn and Lidcombe Town Centres

Opportunities for design excellence provisions for Auburn and Lidcombe town centres discussed at Councillor briefing on 10 July 2019

In accordance with Council resolution 21.12.16, the Draft Auburn and Lidcombe Town Centres Strategy and submissions received by reported to the Cumberland Local Planning Panel for consideration and recommendation to Council

Strategy considered by Cumberland Local Planning Panel on 20 June 2019 and advice provided for consideration to Council

 

Panel advice as a clarification on opportunities for design excellence bonuses received on 12 August 2019

A site visit of the Auburn Town Centre and a site visit of the Lidcombe Town Centre be held with reference to the draft strategy

Site visit of town centres held on 29 June 2019

The Auburn Town Centre Strategy and the Lidcombe Town Centre Strategy be reported to Council separately

Separate reports to be provided to Council. This report covers the recommended planning controls strategy for the Auburn Town Centre

Table 2: Status of Items following Council Resolution in April 2019

Planning Controls Strategy for Auburn Town Centre

This work considered the planning controls for a number of precincts in the Auburn Town Centre, as outlined in Figure 1.  A range of public submissions were received and considered for the various precincts in the town centre.  Council has also reviewed development applications and building construction activity in the town centre since the public consultation period to ensure that the recommended planning controls respond to the current built form in the town centre. 

Figure 1: Auburn Town Centre Precincts

The key elements of the recommended planning controls strategy for the Auburn Town Centre include:

·        changes to maximum heights in Precincts 1, 2, 3, 9, 11, 12, 13, 14, 16a and 18, to allow for improved building design while maintaining the existing floor space ratios at these precincts; and

·        change in zoning, height and floor space ratio in part of Precinct 17, to better support the activation of Auburn Town Centre at this location.

Further details of the recommended planning controls in the Auburn Town Centre are outlined in Attachment 1 of the report.  These recommendations are supported by the Cumberland Local Planning Panel.

No further changes to planning controls in the Auburn Town Centre are proposed in this report. 

 

Cumberland Local Planning Panel

The Cumberland Local Planning Panel met on 20 June 2019 to consider this matter, consistent with Council’s resolution of April 2019. Council officers subsequently sought advice from the Panel as a clarification on opportunities for design excellence bonuses on 12 August 2019. The report to the Panel and their advice is provided as Attachment 3.

The advice of the Panel was carefully considered in preparing the proposed planning controls for the Auburn Town Centre. The recommended planning controls outlined in the report are supported by the Panel.  Opportunities for design excellence bonuses in the town centre will be considered as a separate stage of work following the completion of the new Cumberland Local Environmental Plan.

The Panel also provided a range of future suggestions regarding potential planning controls in the area. This will also be considered as part of the separate stage of work following the completion of the new Cumberland LEP.

Next Steps

Subject to endorsement, the proposed planning controls will be included in the planning proposal that is being prepared for the new Cumberland LEP.  The planning proposal will be provided for consideration by Council prior to seeking a Gateway Determination by the Department of Planning, Industry and Environment. This is required to be undertaken by the end of September 2019.

Community Engagement

The draft Strategy was exhibited from 7 February 2017 to 8 March 2017. Two public information evening sessions were held during the exhibition: one at the Lidcombe Community Centre (20 February 2017); and one at Council’s Auburn Administration Centre (23 February 2017).

A total of 52 submissions were received, including:

·        16 submissions and 1 petition (29 signatures) generally objecting to the draft Strategy;

·        13 submissions (including 10 form letters) in support of the draft Strategy; and

·        the remainder raising various issues and comments.

Key items raised included feedback on the proposed planning controls, infrastructure availability and built form interfaces with existing land uses. Further information is included in Attachment 4.

Subject to Council endorsement, further consultation on the recommended planning controls for the Auburn Town Centre will be undertaken in early 2020 as part of the new Cumberland LEP.

Policy Implications

Policy implications are outlined in the main body of this report.

Risk Implications

There are minimal risk implications for Council associated with this report. The primary focus of this work is to better align planning controls for Auburn Town Centre that can enhance design and built form outcomes. The introduction of the Cumberland Design Excellence Panel at the development application stage will further mitigate risks in achieving these outcomes.

Financial Implications

There are minimal financial implications for Council associated with this report. The primary focus of this work is to better align planning controls for Auburn Town Centre that can enhance design and built form outcomes.

CONCLUSION

This report outlines the recommended planning controls strategy for the Auburn Town Centre to support better built form design outcomes that will contribute to the quality of amenity and public domain in the area. These recommendations are supported by the Cumberland Local Planning Panel.  Subject to endorsement, the recommended planning controls will be included in the planning proposal for the new Cumberland LEP.

 

Attachments

1.      Recommended Planning Controls for Auburn Town Centre

2.      Chronology of proposed planning controls for the Auburn Town Centre Planning Controls Strategy

3.      CLPP Report (20 June 2019) and Panel Advice (20 June 2019 and 12 August 2019)

4.      Council Report and Minutes on Auburn and Lidcombe Town Centres Planning Controls Strategy (17 April 2019)  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-176

Attachment 1

Recommended Planning Controls for Auburn Town Centre


Council Meeting

 21 August 2019

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls ALEP 2010

Recommended controls

(August 2019)

 

Precinct 1

Auburn Road, Mary Street, Harrow Road, Queen Street

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: 49m

Height: 60m

Precinct 2

Park Road, north of Mary St, Harrow Road

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 60m; NE corner 49m

Precinct 3

South of Mary St, Harrow Road, Sudan Street, Kerr Parade

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Precinct 9

Harrow Road, north of Beatrice Street, Susan Street

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: NW corner 36m, remainder 38m

Height: NW corner 55m, remainder 45m

Precinct 11

Kerr Parade, Marion Street, Queen Street

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 3:1

FSR: 3:1

Height: 27m

Height: 32m

Precinct 12

Station Road, Kerr Parade, Auburn Road

 

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 2.4:1

FSR: 2.4:1

Height: 18m

Height: 27m

Precinct 13

northern side of Rawson Street and west of Station Road

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Precinct 14

Mid-block between Macquarie and Northumberland Roads

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Precinct 16

16a (north)

north of Rawson Street

 

16a (north)

Zoning: B4 Mixed Use

16a (north)

Zoning: B4 Mixed Use

FSR: 3.6:1

FSR: 3.6:1

Height: 32m

Height: 38m


 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls ALEP 2010

Recommended controls

(August 2019)

 

Precinct 17

Station Road/Hall Street/Holliday Lane

 

Zoning: R4 High Density Residential

Holliday Lane-Station Street

Holliday Lane-Dartbrook Rd

Zoning: B4

Zoning: R4

FSR: 1.7:1/2:1 corners

FSR: 3.6:1

FSR: 2:1

Height: 18m/20 corners

Height: 25m

Height: 20m

Precinct 18

Macquarie Road, Hall Street, Station Road

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 3.6:1

FSR: 3.6:1

Height: 32m

Height: 38m

 

1   There is no Precinct 19 or 20 in Auburn town centre

2    No changes are proposed for the remaining precincts

3   Recommended controls are all supported by Cumberland Local Planning Panel

 

 

Auburn Town Centre – Precinct boundaries


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-176

Attachment 2

Chronology of proposed planning controls for the Auburn Town Centre Planning Controls Strategy


Council Meeting

 21 August 2019

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls

ALEP 2010

Exhibited Controls

(Feb-March 2017)

Recommended controls

(April 2019)

 

CLPP Advice

(June 2019)

Recommended Controls

(August 2019)

Precinct 1

Auburn Rd, Mary St, Harrow Rd, Queen St

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

1.   Support Council Officers’ recommendation regarding FSR but not height.

 

2.   With regard to height the Panel recommends the exhibited height of 60m maximum for the reason of general consistency with other land identified in the immediate locality with an FSR of 5:1.

 

3.   The Panel also does not support the Land Owner request for FSR of 9:1 and height of 90m for reasons outlined in the CIHAP meeting minutes dated 24 August 2016.

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: 49m

Height: 60m

Height: 70m

Height: 60m

 

 

 

Precinct 2

Park Rd, north of Mary St, Harrow Rd

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 60m; NE corner 49m

Height: 60m; NE corner 49m

Height: 60m; NE corner 49m

Precinct 3

South of Mary St, Harrow Rd, Susan St, Kerr Parade

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Height: 55m

Height: 55m

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls

ALEP 2010

Exhibited Controls

(Feb-March 2017)

Recommended controls

(April 2019)

 

CLPP Advice

(June 2019)

Recommended Controls

(August 2019)

Precinct 4

Auburn Central

 

 

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 3.75:1

FSR: 3.75:1

FSR: 3.75:1

FSR: 3.75:1

Height: 49m

Height: 49m

Height: 49m

Height: 49m

Precinct 5

South Parade, Vales Lane, Auburn Rd, Civic Rd, Kerr Parade

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 2.4:1

FSR: 2.4:1

FSR: 2.4:1

FSR: 2.4:1

Height: 18m

Height: 18m

Height: 18m

Height: 18m

Precinct 6

South Parade, Alice St, Queen St and Park Rd

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 3:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 38m

Height: 38m

Height: 38m

Precinct 7

Queen St, Alice St, Mary St, Park Rd

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 3:1

FSR: 3:1

FSR: 3:1

FSR: 3:1

Height: 27m

Height: 27m

Height: 27m

Height: 27m

Precinct 8

lots zoned B4 fronting southern side of Mary St

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 3:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 32m

Height: 38m

Height: 38m

Precinct 9

Harrow Rd, north of Beatrice St, Susan St

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: NW corner 36m, remainder 38m

Height: 45m

Height: 55m (NW corner)

45m (remainder)

Height: 55m (NW corner)

45m (remainder)

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls

ALEP 2010

Exhibited Controls

(Feb-March 2017)

Recommended controls

(April 2019)

 

CLPP Advice

(June 2019)

Recommended Controls

(August 2019)

Precinct 10

Queen St, Susan Street, Beatrice Street, Marion Street

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 3:1

FSR: 3:1

FSR: 3:1

FSR: 3:1

Height: 27m

Height: 27m

Height: 27m

Height: 27m

Precinct 11

Kerr Parade, Marion Street, Queen Street

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 3:1

FSR: 3:1

FSR: 3:1

FSR: 3:1

Height: 27m

Height: 32m

Height: 32m

Height: 32m

Precinct 12

Station Road, Kerr Parade, Auburn Road

 

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 2.4:1

FSR: 2.4:1

FSR: 2.4:1

FSR: 3:1

Height: 18m

Height: 18m

Height: 27m

Height: 27m

Precinct 13

northern side of Rawson Street and west of Station Road

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

1.   Supports Council Officers recommendation regarding FSR but not height

 

2.   With regard to height, the Panel recommends the exhibited height of 55m maximum for the reason of general consistency with land to the west in Precinct 14.

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Height: 65m

Height: 55m

 

 

 

 

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls

ALEP 2010

Exhibited Controls

(Feb-March 2017)

Recommended controls

(April 2019)

 

CLPP Advice

(June 2019)

Recommended Controls

(August 2019)

Precinct 14

Mid-block between Macquarie and Northumberland Rds

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 55m

Height: 55m

Height: 55m

Precinct 15

mid-block between Station St and Northumberland Rd

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 5:1

FSR: 5:1 and recommend defer consideration

FSR: 5:1

FSR: 5:1

Height: 38m

Height: 38m and recommend defer consideration

Height: 38m

Height: 38m

Precinct 16

16a north of Rawson Street

16b south of Rawson St

 

 

Zoning: B4 Mixed Use

16a (north)

16b (south)

16a (north)

16b

(south)

Supports Council Officers’ recommendation

16a (north)

16b

(south)

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

FSR: 3.6:1

FSR: 3.6:1

FSR: 3.6:1

FSR: defer consideration

FSR: 3.6:1

FSR: defer consideration

Height: 32m

Height: 38m

Height: 38m

Height: defer consideration

Height: 38m

Height: defer consideration

Precinct 17

Station Road/Hall Street/Holliday Lane

 

 

Zoning: R4 High Density Residential

 

 

Holliday Lane-Station St

Holliday Lane-Dartbrook Rd

Supports Council Officers’ recommendation

Holliday Lane-Station St

Holliday Lane-Dartbrook Rd

Zoning: R4 High Density Residential

Zoning: B4

Zoning: R4

Zoning: B4

Zoning: R4

FSR: 1.7:1/2:1 corners

FSR: 2.1:1

FSR: 3.6:1

FSR: 2:1

FSR: 3.6:1

FSR: 2:1

Height: 18m/20 corners

Height: 20m

Height: 25m

Height: 20m

Height: 25m

Height: 20m

 

 

Precinct

(refer to precinct maps for precinct boundary details)

Existing Controls

ALEP 2010

Exhibited Controls

(Feb-March 2017)

Recommended controls

(April 2019)

 

CLPP Advice

(June 2019)

Recommended Controls

(August 2019)

Precinct 18

Macquarie Road, Hall Street, Station Road

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Zoning: B4 Mixed Use

Supports Council Officers’ recommendation

Zoning: B4 Mixed Use

FSR: 3.6:1

FSR: 3.6:1

FSR: 3.6:1

FSR: 3.6:1

Height: 32m

Height: 38m

Height: 38m

Height: 38m

There is no Precinct 19 or 20

Precinct 21

South of Rawson Street, east of Dartbrook Road

Zoning: R2 Low Density Residential

 

Zoning: B4 mixed use

Zoning: defer consideration

Supports Council Officers’ recommendation

Zoning: defer consideration

FSR: no FSR

FSR: 2.1:1

FSR: defer consideration

FSR: defer consideration

Height: 9m

Height: 20m

Height: defer consideration

Height: defer consideration

 

Precinct 22

Rawson Street, Percy Street, Gellibolu Parade

Zoning: R2 Low Density Residential

Zoning: R3 Medium Density Residential

Zoning: defer consideration

 

Supports Council Officers’ recommendation

Zoning: defer consideration

 

FSR: no FSR control

FSR: 0.75:1

FSR: defer consideration

FSR: defer consideration

Height: 9m

Height: 9m

Height: defer consideration

Height: defer consideration

 

Auburn Town Centre Precinct boundaries


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-176

Attachment 3

CLPP Report (20 June 2019) and Panel Advice (20 June 2019 and 12 August 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-176

Attachment 4

Council Report and Minutes on Auburn and Lidcombe Town Centres Planning Controls Strategy (17 April 2019)


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019

 

 

 

Item No: C08/19-177

Draft Holroyd Sports Ground Plan of Management

Responsible Division:                    Works & Infrastructure

Officer:                                              Director Works & Infrastructure

File Number:                                    HC-17-09-10

Community Strategic Plan Goal:  A great place to live  

 

 

Summary

Council has recently completed the public exhibition process for the Holroyd Sports Ground Draft Plan of Management which has been undertaken in accordance with the requirements of the Local Government Act (1993).

This report details the results of submissions received during the public exhibition period and recommends the adoption of the Holroyd Sports Ground Plan of Management.

 

Recommendation

That Council adopt the Holroyd Sports Ground Plan of Management incorporating the Holroyd Sports Ground Landscape Masterplan, as included in Attachment 1 and 2 of this report.

 

Report

At the Ordinary Meeting of Council held on 15 May 2019, Council resolved to place the Draft Holroyd Sports Ground Plan of Management on public exhibition for community feedback in accordance with Section 38 of the NSW Local Government Act (1993) (Min.524).

Council received two (2) submissions during the 42 day public exhibition period. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

A summary of all submissions received and Council’s response is outlined in Attachment 4 of this report.

In accordance with Attachment 4, Council has now addressed all public feedback and recommends the Holroyd Sports Ground Plan of Management (POM) as included in Attachment 1 of this report be adopted by Council.

 

 

Land Categorisation

In accordance with Section 36 of the Local Government Act (1993) and the outcome of the preparation process and public hearing, the community land within the open space study area has been identified and re-categorised from the previous Plan of Management as Sportsground, General Community Use and Natural Area – Watercourse.

Community Engagement

In accordance with the requirements of the Local Government Act (1993), the public exhibition of Draft Plans of Management and the undertaking of a public hearing are required to confirm the category of community land, prior to its adoption by Council.

Council publicly exhibited the Draft Holroyd Sports Ground Plan of Management, for a period of 42 days from Thursday 16 May, 2019 to Wednesday 26 June, 2019 inclusive.

The exhibition period comprised of:

·    28 day public exhibition period

·    14 day period for community response and submissions following the conclusion of the public exhibition period

Details of the public exhibition and public hearing were notified to the local community and stakeholders through;

·    Council’s ‘Have Your Say’ online web page which provided further information and downloadable copies of the draft plan.

·    Invitations emailed to primary stakeholders

·    Notification signage at the Holroyd Sports Ground

·    Notifications distributed to residential and commercial properties within a 200 metre radius of the Holroyd Sports Ground area

·    Notification via Council’s social media outlets including Facebook

All notifications invited community feedback via post, email or online.

Council had 124 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 33 people downloading a copy of the Draft Holroyd Sports Ground Plan of Management.

Additionally, Council appointed a consultant to preside over the public hearing, which was held from 6:00pm to 7:30pm at the Holroyd Centre, on Tuesday 18 June, 2019. There were no attendees at the public hearing, and details are provided in Attachment 3 of this report.

 

 

Proposed Amendments

Submissions were received from two (2) respondents. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

The submissions propose that the Draft Holroyd Sports Ground Plan of Management is updated to reflect updated roles and responsibilities of the Holroyd Sports Ground Local Park Committee, per the Cumberland Council Parks and Facilities Committee Constitution, 2017.

Additionally, the submissions received also propose better pedestrian access, landscaping and opportunities for native vegetation habitats to be rejuvenated and retained.

The proposed submissions have been incorporated in Attachment 1 of this report. There are no other significant issues that warrant modification or the re-exhibition of the Draft Holroyd Sports Ground Plan of Management.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

Adoption of this report will ensure Council is compliant with the Local Government Act (1993).

Financial Implications

Funding for improvement works in the Draft Holroyd Sports Ground Plan of Management Action table will be considered in the development of Council’s future capital works program(s).

 

CONCLUSION

The Holroyd Sports Ground Plan of Management has been prepared to guide the ongoing management and development of the Holroyd Sports Ground open space area.

Council has publicly exhibited the Draft Holroyd Sports Ground Plan of Management, and formally responded to all who made a submission. The Draft Holroyd Sports Ground Plan of Management incorporating the Draft Holroyd Sports Ground Landscape Masterplan is now recommended for adoption by Council.

 

Attachments

1.      Draft Holroyd Sports Ground Plan of Management

2.      Draft Holroyd Sports Ground Masterplan

3.      Holroyd Sports Ground Plan of Management Public Hearing Report

4.      Summary of Submissions  

 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-177

Attachment 1

Draft Holroyd Sports Ground Plan of Management


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


Council Meeting

 21 August 2019


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-177

Attachment 2

Draft Holroyd Sports Ground Masterplan


Council Meeting

 21 August 2019


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-177

Attachment 3

Holroyd Sports Ground Plan of Management Public Hearing Report


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


Council Meeting

 21 August 2019


Council Meeting

 21 August 2019


 


 


 


 


 


 


 


 


 


DOCUMENTS
ASSOCIATED WITH
REPORT C08/19-177

Attachment 4

Summary of Submissions


Council Meeting

 21 August 2019


 


 


Council Meeting

 21 August 2019

 

 

Item No: C08/19-178

Notice of Motion - Service Centres at Council Libraries and Community Centres

Councillor:                                       Kun Huang

File Number:                                    SC483  

 

 

Summary

Pursuant to Notice, Councillor Huang submitted the following Motion.

 

Notice of Motion

That Council provide a report in relation to the current administrative services offered at Council’s customer service centres, community centres and libraries across the Cumberland Local Government Area.

 

Resourcing Implications

This Notice of Motion requests information related to services operated by the Community Development and People and Performance Directorates. Council is able to provide a detailed report utilising existing staff resources on this matter.

General Manager Advice

Council currently operates:

 

·    Two customer service centres located in Auburn and Merrylands, which provide face to face service functions for all Council services, including cashiering, general information, service requests, application enquiries, and complaints and feedback.  Both locations are open Monday to Friday from 8.00am to 4.30pm. An after-hours call centre function also operates Monday to Friday from 4.30pm to 8.00am, and Saturday to Sunday 24 hours per day for all enquiries.  Council’s Contact Centre at Auburn also offers phone and webchat functions.

·    Eight libraries, including two central libraries (Auburn and Merrylands) and six branch libraries (Granville, Greystanes, Guildford, Lidcombe, Regents Park and Wentworthville), which provide a range of administrative services and on-site customer service functions up to 7 days a week across extended opening hours. This includes general information and referral services, requests and complaints, Internet and Wi-Fi access, viewing of public exhibition documents and JP services; and

·    Three staffed multi-purpose community centres (Auburn, Berala and Guildford) and an additional centre under development (Granville), which provide a range of on-site customer service functions (face to face and phone enquiries) 5 days a week, Monday to Friday during business hours. This includes general enquiries, requests and complaints, receipt of cashless payments, hall bookings, registrations for Council programs and services, Wi-Fi access and viewing of public exhibition documents.

 

The report requested can detail the full suite of services available to the community at these sites, current user statistics and information related to limitations across these sites.

 

Attachments

Nil

 


Council Meeting

 21 August 2019

 

 

Item No: C08/19-179

Notice of Motion – Cumberland Council Multicultural Language Services

Councillor:                                       Kun Huang

File Number:                                    SC483  

 

 

Summary

Pursuant to Notice, Councillor Huang submitted the following Motion.

 

Notice of Motion

That Council provide a report on the feasibility and costs associated with the establishment of a Council operated call service that allows residents to dial the customer services number and select their language prior to connecting to a customer service representative.

 

Resourcing Implications

Council is able to produce a report on this matter within existing resourcing.

General Manager Advice

Council is able to produce a report on this matter for the 18 September 2019 Council meeting. This report will explore various options available to Council for consideration in providing a multi-lingual customer service offering.

 

Attachments

Nil

 


Council Meeting

 21 August 2019

 

 

Item No: C08/19-180

Notice of Motion - South Granville Infrastructure Work

Councillor:                                       Tom Zreika

File Number:                                    SC483  

 

 

Summary

Pursuant to Notice, Councillor Zreika submitted the following Motion.

 

Notice of Motion

 

That in financial year 2019/20, Council:

 

1.      Endorse the construction of footpaths where no footpaths currently exist in the South Granville ward, within the boundaries of the former Woodville Ward of Parramatta City Council, and the projected budget of $2,500,000 be included in this year’s capital works program.

2.      Upgrade the streetscape and improve the landscape with new street furniture and paving at Dellwood Street Shops, at a projected budget of $700,000.

3.      Construct new canteen and clubroom facilities at Everley Park, inclusive of a new clubroom at Everley Park North and new canteen facilities at Everley Park South at a projected budget of $400,000.

4.      Renew and refurbish the cricket nets at Colquhoun Park and Guildford Park at a projected budget of $100,000.

5.      Endorse the above works being funded from available funds within the Woodville ward reserve.

 

Resourcing Implications

These projects can be undertaken with Council’s existing contract resources. The capital works budget will be amended to reflect these additional projects at the Quarter 1 Review if this Motion is successful.

General Manager Advice

These projects subject to Council approval can be incorporated into Council’s current Capital Works Program. Design and scoping works can commence and be completed in the 3rd Quarter of this current financial year with construction anticipated to commence in the 4th quarter of the current financial year and carried forward into the 2020 - 2021 financial year for completion.

 

Attachments

Nil

 


Council Meeting

 21 August 2019

 

 

Item No: C08/19-181

Notice of Motion - Anchor Fees

Councillor:                                       Ned Attie and Joseph Rahme

File Number:                                    SC483  

 

 

Summary

Pursuant to Notice, Councillors Attie and Rahme submitted the following Motion.

 

Notice of Motion

That:

1.      Council investigate the costs of Anchor Fees contained within the Cumberland Council Schedule of Fees and Charges 2019/2020 as compared to other local councils that impose such fees and charges.

2.      Council be provided with a report into comparable costs of anchor fees with similar councils.

3.      A fair and equitable cost structure be developed for anchors (similar to Burwood or Canada Bay Councils) and provided to Council for comment or otherwise.

 

Resourcing Implications

This report can be provided with existing resources.

General Manager Advice

This report will be provided to Council for consideration in October 2019.

 

Attachments

Nil