Agenda of Council Meeting - Wednesday, 3 March 2021

Councillor Contact Details

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Greystanes Ward
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0400 805 303	Tom.Zreika@cumberland.nsw.gov.au
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Wentworthville Ward
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

3 March 2021

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Confirmation of Previous Minutes

C03/21-684 Minutes of the Ordinary Meeting of Council - 17 February 2021....................................... 5

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

General Manager

Nil

Director Community and Organisation Development

Nil

Director Finance & Governance

C03/21-685 Proposed Granting of Easement through Greystanes Sportsground......................... 19

C03/21-686 Road Closure and Sale of Part of Finns Lane, Merrylands...................................... 23

Director Environment & Planning

C03/21-687 2-36 Church Street, Lidcombe - Post-Exhibition Report on Planning Proposal and Voluntary Planning Agreement.................. 37

C03/21-688 Response to Notice of Motion - Main Street Program for the South Street Area in Granville................................................. 113

C03/21-689 Pippita Rail Trail – Preliminary Feasibility Report.................................................... 119

C03/21-690 NSW Public Spaces Legacy Program - Project nomination and funding application 135

Director Works & Infrastructure

C03/21-691 Response to Notice of Motion - Construction of Footpaths........................................... 169

10 Reports of Council Committees

C03/21-692 Quarterly Progress Report on Council Consultative and Advisory Committees... 183

11 Motions Pursuant to Notice

C03/21-693 Notice of Motion - Cultural Festivals and Multiculturalism....................................... 209

12 Notices of Rescission

Nil

13 Questions on Notice

C03/21-694 Questions on Notice - Submitted by Councillor Lake....................................... 211

14 Closed Session Reports

Nil

15 Other / General Matters

16 Close

Council Meeting

3 March 2021

Item No: C03/21-685

Proposed Granting of Easement through Greystanes Sportsground

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: 8713701

Community Strategic Plan Goal: A resilient built environment

Summary

This report recommends that Council grant an easement through Greystanes Sportsground at 812 Merrylands Road, Greystanes to an adjoining property owner in accordance with their Development Consent.

Recommendation

That Council:

1. In accordance with S.77 (1)(H) of the Local Government Act 1993, Council approve the creation of an easement from the rear of 2 Curra Place through part of Greystanes Sportsground at 812 Merrylands Road, Greystanes in accordance with DA2020/0017, subject to an independent valuation and compensation being paid to Council;

2. The final easement location and design be subject to expert advice of Council’s Engineering team; and

3. The easement approval be subject to concurrence from Sydney Water and public notice being undertaken.

Report

The subject property development application, DA2020/0017 for 2 Curra Place, Greystanes (Lot 6, DP 238723) was received by Council on 4 August 2020. The proposal sought approval for demolition of existing structures and construction of a two-storey attached dual occupancy with Torrens title subdivision into 2 lots. The site is approximately 15.67m from the front to rear.

As part of the assessment of the development, a referral was made to Council’s Development Engineers for review. Following the review, it was recommended that the following deferred commencement conditions, relating to stormwater discharge on Council’s Greystanes Sportsground, be imposed on the development.

Stormwater Discharge and Drainage Easement

There is no drainage easement adjacent to the rear boundary; therefore, a drainage easement is required to be created in favour of the property to be developed over the downstream property/Council’s reserve, to permit the disposal of stormwater to Council’s stormwater drainage system.

Creation of Drainage Easement

A drainage easement is required to be created in favour of the property to be developed over the downstream property/Council’s reserve, to permit the disposal of stormwater to Council’s stormwater drainage system.

All details as per section 7.8 of Council’s On-site Stormwater Detention (OSD) Policy shall be provided and the drainage easement location shall not disturb any structures or root zone of existing trees within the property/properties. All trees within, overhanging or within 5m of proposed easement shall be accurately indicated. Documents relative to the creation of the easement are to be lodged with NSW Land Registry Services. All costs associated with the creation of easements shall be borne by the applicant. Downstream property owner’s consent is to be provided as part of the easement creation.

An image of the proposed easement location is shown in yellow below.

As the subject property is required to drain via gravity to Council’s stormwater system, the applicant submitted a stormwater plan demonstrating the proposed disposal method.

The proposed system is connected to an existing stormwater pipe/headwall owned by Sydney Water.

Council engineers are supportive of the proposal subject to a detail design.

It is requested that Council support the creation of the easement.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Council will command a level of compensation for this easement. This will be subject to an independent valuation report and must be paid by the applicant prior to granting of the easement.

CONCLUSION

It is now recommended that Council grant the easement through Greystanes Sportsground at 812 Merrylands Road, Greystanes to an adjoining property owner in accordance with their approved Development Consent.

Attachments

Nil

Council Meeting

3 March 2021

Item No: C03/21-686

Road Closure and Sale of Part of Finns Lane, Merrylands

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: 8716582

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report provides an update on the road closure process of part of Finns Lane, Merrylands and recommends that Council proceed with the road closure process, following a public notification process, and execute a sale process to the adjoining property owners in accordance with independent valuation.

Recommendation

That Council:

1. Approve the permanent closure of Finns Lane between McFarlane Street and Main Lane, Merrylands.

2. Prepare an amendment to the new Cumberland Development Control Plan to reflect changes to Finns Lane, Merrylands.

3. Delegate authority to the General Manager to execute all documents to finalise the road closure.

4. Delegate authority to the General Manager to sell that part of Finns Lane between McFarlane Street and Main Lane, Merrylands in accordance with the range of values in the independent valuation subject to the creation of an Easement outlined in the valuation report.

Report

Background

On 16 February 2016, the former Holroyd Council resolved to provide in principle agreement to the closure of Finns Lane, between Main Lane and McFarlane Street, Merrylands, subject to traffic modelling. The traffic modelling confirmed that it supported the closure of part of Finns Lane, Merrylands and thus the sale of the land. The matter however was deferred as a result of Council’s amalgamation.

On 3 April 2019, following the amalgamation of Council, an update on the proposed road closure and sale of part of Finns Lane, Merrylands was provided to Council and resolved in accordance with Min. 478, Item C04/19-55:

“That Council delegate authority to the General Manager to consider any submissions made to Council with respect to the closing of a portion of Finns Lane, Merrylands, and to report to Council about this matter.”

Public Exhibition

The proposed road closure of part of Finns Lane, Merrylands was placed on public exhibition for a period of 28 days from 28 May 2019 to 25 June 2019. Twenty-two (22) submissions were received from the public and nearby landowners, and two (2) submissions were received from notifiable authorities. A summary of all submissions is attached to this report (Attachment 1) for Council’s consideration, including appropriate actions taken or required to resolve any objections.

The main concerns cited by the local community indicated traffic, pedestrian and parking concerns. Council has prepared an updated traffic assessment as part of the Traffic Management Plan (TMP) process to address the concerns that were raised from the public during consultation. The TMP was approved by Council’s Traffic Committee along with concurrence from Roads and Maritime Services (Attachment 2) and it was advised that the proposed road closure will not have an adverse impact on the surrounding roads and traffic flow. An easement for pedestrian access will also be created as part of the disposal process to ensure a portion of the laneway will be dedicated as a pedestrian pathway.

All submissions received during public consultations have been considered and addressed by Council. It is recommended that Council proceed to endorse the permanent closure and sale of part of Finns Lane, Merrylands.

Amendments to the new Cumberland Development Control Plan

Minor amendments to Council’s Development Control Plan (DCP) will be required, as the planning controls are not fully consistent with the proposed road closure of part of Finns Lane, Merrylands. It is recommended that minor revisions are made to the Cumberland DCP to ensure the planning controls are consistent with Council’s resolution.

Community Engagement

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

To alleviate risk associated with pedestrian traffic. An easement for pedestrian access will also be created as part of the disposal process to ensure a portion of the laneway will be dedicated as a pedestrian pathway.

Financial Implications

Sale proceeds for Finns Lane will be allocated to Roads Capital Budget as per requirements of the Road Act. To avoid creating a reserves the works can be prioritised within 12 months in capital works program.

CONCLUSION

It is recommended that Council approve the permanent closure of part of Finns Lane, Merrylands and proceed with the sale of the land with the adjoining property owners, in accordance with independent valuation.

Attachments

1. Summary of Submissions

2. Approval Letter - Traffic Management Plan

3. Valuation Report (confidential)

Council Meeting

3 March 2021

Summary of Submissions - Proposed Closure of a Public Road - Part of Finns Lane, Merrylands

Summary of Submissions received during the 28-day Public Exhibition Period from 28 May 2019 to 25 June 2019.

In total, twenty-four (24) submissions were received during public exhibition period – twenty-two (22) submissions from the public/owners of land adjoining the property and two (2) submissions from notifiable authorities. The following table summarises

Theme	Comments/suggestions	Council’s response
Proposed road closure – Part of Finns Lane, Merrylands	Support was given in favour of the proposed road closure.	Submissions were acknowledged.
Traffic Concerns	The submissions received suggest that the proposed road closure will increase traffic congestion as it will increase the traffic flow onto other roads and laneways now and in the future when the area is developed.	Council has prepared an updated traffic assessment as part of the Traffic Management Plan (TMP) process to address the concerns that were raised from the public during consultation. The TMP was approved by Council’s Traffic Committee along with concurrence from Roads and Maritime Services. The impact of reassigned traffic will be minimal due to the low volume of traffic which will be reassigned to multiple route options.
Parking Access	The submissions received had concerns on how the access point will be maintained and managed for the car parking spaces located on Finns Lane, Merrylands as the entry point will be affected.	The metal barriers from the rear of 18 -20 McFarlane Street, Merrylands will be removed to create a new access point for the car parking spaces. The access point will be maintained from Main Lane, Merrylands.
Emergency and Service Loading Requirements	The submissions received had concerns on how accessibility will be maintained for emergency services and service loading requirements. Does Council have an alternative lane or replacement point?	There are no additional provisions provided for emergency vehicles or heavy vehicles as alternate routes remain available.
Pedestrian Access	How will pedestrian access on Finns Lane, Merrylands be maintained? Concerns were raised that the proposed road closure will “create an unsafe environment, including pedestrian, lighting and accessibility”.	An easement for pedestrian access will also be created as part of the disposal process to ensure a portion of the laneway will be dedicated as a pedestrian pathway.
Council’s Development Control Plans (DCP) & SJB’s Report to Council	The report recommended by SJB Architects, that was adopted by Council and reflected in the Development Control Plan, is not in line with the proposed road closure of part of Finns Lane, Merrylands.	Minor amendments to Council’s DCP will be required, as the planning controls are not in line with the proposed road closure of part of Finns Lane, Merrylands.
Notifiable authorities -Crown Lands	Crown Lands requested the following information: 1. Proof that the road is not a Crown road; 2. Declaration/evidence of construction that the road will remain vested in Council upon closure; and 3. Clear diagram of the proposed area with an adjoining Lot/DP	Council published a notice in the Government Gazette of New South Wales, in accordance with Section 16 of the Roads Act 1993 on the 9 August 2019, dedicating the land known as Finns Lane, Merrylands as a public road. Council also provided a construction declaration, that ensures that the road will be remain vested in Council after closure, and a clear diagram of the proposed area with an adjoining Lot/DP. Subsequently, Crown Lands have withdrawn their objection to the proposed road closure.
Notifiable authorities - Endeavour Energy	Endeavour Energy advised that there are underground cables on site that require an easement to be created. In addition, the streetlight on the portion of the proposed closure will be required to be relocated or removed as it was confirmed that streetlights are not to remain within closed roads.	Council has engaged a consultant, Rygate Surveyors, to assist Council in its road closure process and to create an easement for the underground cables. The removal/relocation of the streetlight will be relocated and/or removed by the adjoining owners as part of the sale process of part of Finns Lane, Merrylands.

Theme

Comments/suggestions

Council’s response

Proposed road closure – Part of Finns Lane, Merrylands

Support was given in favour of the proposed road closure.

Submissions were acknowledged.

Traffic Concerns

The submissions received suggest that the proposed road closure will increase traffic congestion as it will increase the traffic flow onto other roads and laneways now and in the future when the area is developed.

Council has prepared an updated traffic assessment as part of the Traffic Management Plan (TMP) process to address the concerns that were raised from the public during consultation. The TMP was approved by Council’s Traffic Committee along with concurrence from Roads and Maritime Services.

The impact of reassigned traffic will be minimal due to the low volume of traffic which will be reassigned to multiple route options.

Parking Access

The submissions received had concerns on how the access point will be maintained and managed for the car parking spaces located on Finns Lane, Merrylands as the entry point will be affected.

The metal barriers from the rear of 18 -20 McFarlane Street, Merrylands will be removed to create a new access point for the car parking spaces. The access point will be maintained from Main Lane, Merrylands.

Emergency and Service Loading Requirements

The submissions received had concerns on how accessibility will be maintained for emergency services and service loading requirements. Does Council have an alternative lane or replacement point?

There are no additional provisions provided for emergency vehicles or heavy vehicles as alternate routes remain available.

Pedestrian Access

How will pedestrian access on Finns Lane, Merrylands be maintained? Concerns were raised that the proposed road closure will “create an unsafe environment, including pedestrian, lighting and accessibility”.

An easement for pedestrian access will also be created as part of the disposal process to ensure a portion of the laneway will be dedicated as a pedestrian pathway.

Council’s Development Control Plans (DCP) & SJB’s Report to Council

The report recommended by SJB Architects, that was adopted by Council and reflected in the Development Control Plan, is not in line with the proposed road closure of part of Finns Lane, Merrylands.

Minor amendments to Council’s DCP will be required, as the planning controls are not in line with the proposed road closure of part of Finns Lane, Merrylands.

Notifiable authorities -Crown Lands

Crown Lands requested the following information:

1. Proof that the road is not a Crown road;

2. Declaration/evidence of construction that the road will remain vested in Council upon closure; and

3. Clear diagram of the proposed area with an adjoining Lot/DP

Council published a notice in the Government Gazette of New South Wales, in accordance with Section 16 of the Roads Act 1993 on the 9 August 2019, dedicating the land known as Finns Lane, Merrylands as a public road. Council also provided a construction declaration, that ensures that the road will be remain vested in Council after closure, and a clear diagram of the proposed area with an adjoining Lot/DP. Subsequently, Crown Lands have withdrawn their objection to the proposed road closure.

Notifiable authorities - Endeavour Energy

Endeavour Energy advised that there are underground cables on site that require an easement to be created. In addition, the streetlight on the portion of the proposed closure will be required to be relocated or removed as it was confirmed that streetlights are not to remain within closed roads.

Council has engaged a consultant, Rygate Surveyors, to assist Council in its road closure process and to create an easement for the underground cables. The removal/relocation of the streetlight will be relocated and/or removed by the adjoining owners as part of the sale process of part of Finns Lane, Merrylands.

Council Meeting

3 March 2021

Item No: C03/21-687

2-36 Church Street, Lidcombe - Post-Exhibition Report on Planning Proposal and Voluntary Planning Agreement

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP2019/1

Community Strategic Plan Goal: A resilient built environment

Summary

The Planning Proposal for 2-36 Church Street, Lidcombe was endorsed by Council at its meeting of 20 May 2020 for a Gateway Determination. The resolution also required the preparation of an acceptable Voluntary Planning Agreement.

Following receipt of a Gateway Determination by the Department of Planning, Industry and Environment, and in accordance with Council’s resolution, Council officers prepared and exhibited a Planning Proposal and draft Voluntary Planning Agreement. This report outlines the feedback received during exhibition, and proposed amendments to the Voluntary Planning Agreement requested by the Proponent and considered acceptable by Council officers following exhibition.

It is recommended that Council endorses the revised Voluntary Planning Agreement for re-exhibition and, subject to no significant objections on the Agreement being received, delegates authority to execute the Voluntary Planning Agreement. It is also recommended that Council finalise the Planning Proposal.

Recommendation

That Council:

1. Adopt the recommended planning controls for 2-36 Church Street, Lidcombe, as previously resolved by Council, being:

a. Increase the Height of Buildings controls from:

o 14.9 metres to 22 metres

o 16.9 metres to 32 metres

o 22.9 metres to 40 metres

o 27 metres to 40 metres

b. Increase the Floor Space Ratio controls from 1:29:1, 1.49:1, 2.49:1 and 2.6:1 to 3.2:1.

2. Finalise the Planning Proposal (Attachment 1), as delegated by the Minister, following execution of the Voluntary Planning Agreement and registration on title.

3. Note that this Local Environmental Plan amendment will be published in the Government Gazette upon finalisation.

4. Endorse the revised Voluntary Planning Agreement (Attachment 2), noting that the amendments relate to the timing of payment and minor administrative changes only, with the scope and value of the public benefit offer the same as previously agreed by Council.

5. Endorse the revised Voluntary Planning Agreement be re-exhibited for a period of 28 days.

6. Endorse and delegate authority to the Mayor and General Manager to execute the revised Voluntary Planning Agreement on behalf of Council for 2-36 Church Street, Lidcombe, subject to no significant objections on the Agreement being received during re-exhibition.

Report

Background

A Planning Proposal request was lodged with Cumberland City Council on 14 November 2019 for 2-36 Church Street, Lidcombe which sought to increase the maximum Height of Building and Floor Space Ratio controls for the site under the Auburn Local Environmental Plan (LEP) 2010 for this site.

On 8 April 2020, Council officers reported the Proponent’s Planning Proposal and preliminary public feedback to the Cumberland Local Planning Panel with a recommendation that the proposal be supported, subject to reduced Height of Building and Floor Space Ratio controls. The Panel expressed general support for the recommendation and advised Council to weigh the social benefits of the proposal against concerns about overshadowing of Rookwood graves and the inconsistency with the Lidcombe Town Centre Strategy.

At its ordinary meeting of 20 May 2020, Council considered a report on the Proponent’s Planning Proposal, along with the Panel’s advice and preliminary public feedback. Council resolved to proceed to Gateway with an amended Planning Proposal with a maximum Height of Building control of 40 metres and a maximum Floor Space Ratio control of 3.2:1. Council also resolved to prepare a Voluntary Planning Agreement to capture public benefit arising from the proposal.

A Gateway Determination was issued for the proposal in 24 July 2020, endorsing for the Planning Proposal to proceed to statutory public exhibition.

Public Exhibition

The draft Planning Proposal and draft Voluntary Planning Agreement were publicly exhibited for a period of 28 days, from 18 November 2020 to 15 December 2020. During this time, the exhibition material was made available on Council’s website and in hard copy form at selected Customer Service Centres and Libraries. Owners and occupiers within a 400-metre radius of the site received written notification. Council also consulted with NSW Heritage and Transport for NSW.

No community submissions were received in response to the exhibition.

Public authority submissions were received from NSW Heritage and Transport for NSW. The submissions are summarised below:

· NSW Heritage does not object to the proposal but notes that Council’s broader strategic planning identifies height limits of up to 60 metres in Lidcombe town centre. Careful consideration is to be given to ensure that Planning Proposals along to boundaries of the Cemetery and Necropolis avoid or minimise overshadowing and view impacts.

· Transport for NSW requested revised traffic modelling, a revised Traffic and Parking Impact Assessment and an Electro Magnetic Field (EMF) analysis of the proposed childcare centre. Initially this information was required prior to finalisation of the Planning Proposal; however, Transport for NSW provided subsequent advice confirming that the requested information, with the exception of the EMF analysis, could be provided at the Development Application stage. The Proponent has provided an EMF analysis to Council, confirming that a childcare centre is suitable for this location and is unlikely to be impacted by electromagnetic fields from the nearby railway line.

Voluntary Planning Agreement

Council endorsed a draft Voluntary Planning Agreement for exhibition at its meeting of 4 November 2020. The Agreement provides for a monetary contribution to fund public domain, open space and drainage improvements in the Lidcombe Town Centre. The draft Voluntary Planning Agreement was exhibited concurrently with the Planning Proposal in accordance to statutory and policy requirements.

Following exhibition of the Voluntary Planning Agreement, the Proponent sought changes to the terms and conditions, namely the timing of payment of monetary contributions and other minor administrative amendments which are considered reasonable and acceptable. It is proposed that the monetary contribution ($4,750,000) be paid in instalments as follows:

(a) $1,850,000 to be paid as a lump sum before the earlier of the following:

(i) prior to any Construction Certificate being issued for any part of Building A or Building B which is only made permissible by the LEP Amendment, or

(ii) 30 June 2023.

(b) $2,900,000 to be paid as a lump sum before the earlier of the following:

(i) prior to any Construction Certificate being issued for any part of Building C or Building D which is only made permissible by the LEP Amendment, or

(ii) 30 June 2023.

While the scope and value of the public benefit offer as agreed by Council have not changed, the timing of payment is considered a material change and therefore warrants re-exhibition of the Voluntary Planning Agreement for a period of 28 days.

It is recommended that Council endorses the revised Voluntary Planning Agreement, exhibits it for a period of 28 days and, subject to no significant objections to the Agreement during re-exhibition, delegates authority to execute the Voluntary Planning Agreement and have it registered on title.

Planning Proposal

It is recommended that Council finalise the Planning Proposal, as delegated by the Minister, following execution of the Voluntary Planning Agreement and registration on title. It is noted that minor changes have been made to the Planning Proposal post-exhibition, namely a statement to the effect that the childcare centre is a suitable use for the site and is unlikely to be exposed to unacceptable levels of electromagnetic fields from the nearby railway line.

Community Engagement

Community engagement on the proposal is outlined in the main body of the report.

Policy Implications

Policy implications are outlined in the main body of the report.

Risk Implications

There are minimal risk implications for Council associated with this report. The report’s recommendation stipulates that the Voluntary Planning Agreement must be executed by both parties and registered on title prior to the Local Environmental Plan amendment being finalised.

Financial Implications

Financial implication for Council regarding the Voluntary Planning Agreement are outlined in the main body of the report.

CONCLUSION

As required by Council’s resolution on 20 May 2020, Council officers prepared and exhibited a Planning Proposal and draft Voluntary Planning Agreement. This report outlines the feedback received during exhibition and provides an overview of the next steps required to finalise the Planning Proposal and Voluntary Planning Agreement.

Attachments

1. Planning Proposal

2. Revised Voluntary Planning Agreement

3. NSW Heritage Submission

4. Transport for NSW Submission

5. Transport for NSW Further Advice

6. Gateway Determination

Council Meeting

3 March 2021

Item No: C03/21-688

Response to Notice of Motion - Main Street Program for the South Street Area in Granville

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: SC483

Community Strategic Plan Goal: A resilient built environment

Summary

This report outlines the proposed scope and implementation approach for a Main Street Program focussed on the South Street area at Granville. It is recommended that Council endorse the Program to leverage the area’s existing strengths and position for future opportunities.

Recommendation

That Council endorse the proposed scope and implementation approach for the Main Street Program at the South Street area in Granville.

Report

Context

At the meeting on 4 November 2020, Council considered Notice of Motion C11/20-599 and resolved:

“That Council:

1. Undertake a ‘Main Street Program’ within the ‘South Street Environs’ of the Granville Town Centre to maximise the existing commercial opportunities, and to identify future improvements and opportunities to ensure that the Granville Town Centre is strategically positioned to address its future economic profile;

2. Further, that any implementation of a ‘Main Street Program’ be carried out utilising existing financial resources at no further cost to Council; and

3. A report come to Council outlining the scope and future implementation.”

Currently, Granville town centre is a pedestrian scale centre focused around a main street, train station and bus interchange, a heritage precinct and the new Granville Centre. The main street – South Street – is characterised by small businesses, including many cafes and restaurants, and at times attracts high volumes of pedestrians. The town centre is also in close proximity to a range of community facilities, including the Granville Town Hall and The Granville Centre, as well as a range of education facilities and local parks.

Figure 1 Granville Town Centre

At a strategic level, Granville is identified as a Principal Local Centre under Cumberland 2030: Our Strategic Local Planning Statement. The vision for a Principal Local Centre is a location that provides access to a Strategic Centre within 30 minutes, with access to a high frequency train service, as well as a location that is supported by a mix of higher order commercial and retail services, and community facilities.

Current and potential initiatives for Granville Town Centre

There are several current and potential initiatives to support and enhance the built environment and public domain within the Granville Town Centre. These initiatives align with and inform the scope and implementation of a Main Street Program for the South Street area.

Smart Cities Pilot Project

The Granville Smart Cities pilot project is currently underway, jointly funded by Council and the Australian Government. As part of the pilot, a series of smart sensors have been installed throughout the centre to collect data on traffic, parking, waste generation, temperature and humidity, and pedestrian movement. This initiative will provide insights and analysis to support future planning and design for the centre.

Land use planning review

Council has also identified a land use planning review for the Granville Town Centre and immediate surrounds during 2021 and 2022 as part of Council’s work program. This was commenced and further information will be provided as this progresses.

Your High Street Grant Application

Following Council’s resolution in December 2020, Council officers have submitted an application for funding under the NSW Government’s Your High Street Program to improve the amenity and functionality of South Street, Granville. Proposed works identified in the application include the installation of footpath ‘parklets’, overhead decorative lighting, and additional vegetation and planning along the central median. If successful, works will be undertaken during the 2021-22 financial year.

Summer Fund – Festival of Place Program

Council has recently applied for funding under the NSW Government’s Summer Fund ‘The Festival of Place’ Program to support free, small scale activations and events in and around the Granville Town Centre. These types of activities are intended to promote Granville as a destination for locals and visitors and support existing businesses and, if successful, will be held in 2021.

Main Street Program

A Main Street Program for the South Street area at Granville has been developed for consideration by Council. The Program is consistent with the Notice of Motion in using existing financial resources; however, further opportunities have been identified that could leverage funding programs from other levels of government or could be staged in the future when Council’s financial position is improved. While South Street is the focus, adjoining areas in the Granville town centre and surrounds have also been identified to provide a holistic approach for the Program.

The Program seeks to build on existing strengths for Granville and the South Street area, which include:

· Close proximity to transport infrastructure and services, providing local and regional access to the location

· Focus area for food and dining with a range of small and medium sized businesses, providing a strong attractor for residents, visitors and workers

· Unique local character, reflecting its history, community diversity and existing local facilities

The Program proposes a range of activities and initiatives on three key themes. Based on these themes, a range of initiatives and indicative timing have been identified for inclusion in the Program. Further details on the proposed Program are in Table 1.

It is recommended that Council endorse the scope and implementation approach for the Main Street Program, as outlined in Table 1. Subject to Council endorsement, Council officers will progress the activities and initiatives identified in the Program that have not yet commenced.

Theme	Proposed Activity or Initiative	Indicative Timing
Business activation and engagement Working with businesses and stakeholders to maximise opportunities for the South Street area	Engage businesses and stakeholders on purpose of Main Street program*	2020-21
	Enhance online and social media marketing of South Street area*	2020-21
	Extend the Shop Local Campaign with a targeted effort for the South Street area*	2020-21
	Work with businesses on marketing campaign for the South Street area*	2020-21
	Progress short term opportunities with business and stakeholders following engagement outcomes*	2021-22
Events and attractions Showcasing the South Street area as a place for events and attractions	Promote The Granville Centre as a place for events*	2020-21 and 2021-22
	Investigate opportunities to leverage events with local business*	2020-21 and 2021-22
	Deliver Festival of Place Program (subject to successful application)*	2020-21
	Use The Granville Centre to showcase local heritage items and history of the area*	2021-22
	Establish tour events to showcase food and heritage in the South Street area*	2021-22
Infrastructure and place Improving built form and public space outcomes for the South Street area	Complete Smart Cities Pilot Project*	2020-21
	Progress land use planning review for Granville town centre*	2020-21 and 2021-22
	Prepare a Public Domain Plan for Granville Town Centre*	2020-21 and 2021-22
	Prepare collateral for a Granville Heritage and Parks Trail*	2020-21 and 2021-22
	Deliver public domain works from Your High Street Program (subject to Council application being successful)*	2020-21 and 2021-22
	Design and deliver works associated with the Public Domain Plan**	2021-22 onwards

* Uses existing financial resources ** Additional financial resources required to progress, to be considered on case by case basis

Table 1 Proposed Main Street Program for South Street Area in Granville

Community Engagement

Previous community engagement for the Granville area, including South Street, has been undertaken as part of earlier initiatives, such as the Smart Cities Pilot Project and preparation of the Your High Street Grant Application.

Some of the activities and initiatives identified in the Main Street Program will require further consultation and engagement with the community, business and stakeholders.

Policy Implications

Activities progressed for the Main Street Program would support delivery of strategic directions identified in the Cumberland City Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

There are minimal risk implications for Council associated with this report.

Financial Implications

Most activities and initiatives identified in the Main Street Program can be undertaken using existing resources.

The initiatives related to additional funding are based on potential future infrastructure works. These will be assessed and considered for funding at the appropriate time.

CONCLUSION

Following Council’s resolution on the Notice of Motion, a report has been prepared on the proposed scope and implementation approach for a Main Street Program focussed on the South Street area at Granville. It is recommended that Council endorse the Program to leverage the area’s existing strengths and position for future opportunities.

Attachments

Nil

Council Meeting

3 March 2021

Item No: C03/21-689

Pippita Rail Trail – Preliminary Feasibility Report

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-208

Community Strategic Plan Goal: A resilient built environment

Summary

Pippita Rail Trail is the proposed conversion of the unused Abattoirs Line, that once serviced the industrial area which was located where Olympic Park now resides, into a cycleway running alongside the current Olympic Park Rail Line, from Olympic Park to Lidcombe Station.

This report outlines the findings of a preliminary feasibility report on the proposed Pippita Rail Trail, in response to a resolution by Council in August 2020 to investigate the proposal. The report identifies broad strategic merit for the Pippita Rail Trail, with a preliminary cost estimate provided based on initial work undertaken. However, as the State Government owns significant parts of the corridor and has a role in funding and approval for this type of project, it is recommended that Council consult with relevant State Government agencies to confirm their interest and in-principle support to progress the Pippita Rail Trail.

Recommendation

That Council:

1. Note the Preliminary Feasibility Report for the Pippita Rail Trail, as provided at Attachment 1.

2. Consult with relevant State Government agencies to confirm their interest and in-principle support to progress the Pippita Rail Trail.

3. Provide a further report to Council on the outcomes of consultation with relevant State Government agencies.

Report

Background

At the Ordinary Meeting on 19 August 2020, Council considered a report on the NSW Public Spaces Legacy Program, which is aimed at enhancing the provision of public spaces through the targeted allocation of funding (up to $5.5 million) to eligible Council’s. At the meeting, Council also received a presentation from a local cycling advocacy group, proposing Council seek funding under the Public Spaces Legacy Program to deliver the Pippita Rail Trail. Council resolved to prepare a submission to the Department of Planning, Industry and Environment for Cumberland City Council to participate in the NSW Public Spaces Legacy Program, and (separately) investigate the feasibility of the Pippita Rail Trail project.

Pippita Rail Trail – Preliminary Feasibility Report

Council officers have prepared a preliminary feasibility report for the Pippita Rail Trail. The report considered the relative strategic merit of the proposal, along with preliminary cost estimates to deliver the project.

Strategic Merit

There is broad strategic merit in progressing the Pippita Rail Trail. Cumberland 2030: Our Local Strategic Planning Statement advocates for a range of transport options that connect our town centres and employment hubs, both locally and to Greater Sydney. Key actions under this priority area include:

· Supporting greater walking and cycling in the Cumberland area, including targeted investments to support access to centres, corridors, and public transport services.

· Connections of parks and cycle ways within the District and adjoining local government areas.

The Pippita Rail Trail would deliver on the above actions by providing an active transport connection between the Lidcombe Town Centre and Olympic Park. It would also provide additional north-south connectivity over Parramatta Road and the M4 Motorway, consistent with the overall strategic transport aims of Cumberland 2030: Our Local Strategic Planning Statement.

Notwithstanding, several potential cycleway projects have been identified across the City, including the Duck River and Prospect Reservoir Green Grid Priority Corridors, and Wentworthville to Westmead Health and Education Precinct link. The Pippita Rail Trail would need to be further investigated and prioritised with respect to these other projects.

Preliminary Cost Estimate

The Preliminary Feasibility Report identified initial costs associated with progressing detailed design and construction of the Pippita Rail Trail, including planning approvals, project management, construction, and commissioning works. The preliminary cost estimate for the project is in the range of $7.8 million to $15.6 million, which equates to a range of $2.6 million to $5.2 million per kilometre. A detailed feasibility assessment is needed to determine the full scope of the project and verify the preliminary cost estimates.

Applicability for the Public Spaces Legacy Program

Council recently received confirmation from the Department of Planning, Industry and Environment that it has met the first phase performance requirements of the Public Spaces Legacy Program Participation Agreement and is now invited to formally nominate a project to receive funding (submission due 10 March 2021). Whilst the Pippita Rail Trail broadly meets the objectives of the Program, the preliminary cost estimate for the project exceeds the funding allocation and, as the project is only at a preliminary feasibility stage, is unable to be delivered within the specified timeframe for the Program.

Next Steps

The Preliminary Feasibility Report identified that consultation is required with State Government agencies to confirm their interest and in-principle support for the proposal. As the State Government owns significant parts of the corridor and has a role in funding and approval for this type of project, it is recommended that Council consult with relevant State Government agencies to confirm their interest and in-principle support to progress the Pippita Rail Trail. Subject to Council endorsement, Council officers will progress consultation on the proposal and a further report will be provided to Council.

Community Engagement

There are no community consultation processes for Council associated with this report. Consultation would be undertaken with State Government agencies.

Policy Implications

The development of the Pippita Rail Trail would align with Council’s strategic vision for active transport as outlined in Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

The Pippita Rail Trail is reliant on land owned by the NSW Government. Therefore buy-in from relevant agencies is required, and should be secured upfront, prior to any further detailed planning or commitment towards the project by Council.

The Pippita Rail Trail would also need to be appropriately prioritised in the context of other projects identified throughout the City. Other projects may be assessed as having higher priority in the short-medium term.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The Pippita Rail Trail was proposed by a cycling advocacy group, and as a result, Council resolved to investigate the feasibility of the project. The report outlines the outcomes of the Preliminary Feasibility Report and next steps for the proposal.

Attachments

1. Pippita Rail Trail – Preliminary Feasibility Report (January 2021)

Council Meeting

3 March 2021

Item No: C03/21-690

NSW Public Spaces Legacy Program - Project nomination and funding application

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: SC426

Community Strategic Plan Goal: A resilient built environment

Summary

Cumberland City Council is participating in the NSW Public Spaces Legacy Program, which aims to enhance the provision of public spaces across NSW. Council is eligible for up to $5.5 million in funding for public spaces, subject to supporting economic development through the timely processing of development applications and other planning measures. Council resolved to participate in the Program in August 2020 and Cumberland’s involvement was confirmed by the Department of Planning, Industry and Environment.

In February 2021, Council received confirmation from the NSW Department of Planning, Industry and Environment that it has met the first phase of development assessment performance targets, as required by the NSW Public Space Legacy Program Participation Agreement. This qualifies Council to nominate a project for funding under the Program, as set out in the Program Guidelines.

It is recommended that Council prepare and submit an application for funding under the NSW Public Spaces Legacy Program to design and deliver the Merrylands Civic Square project. This project is recommended as it will enhance key public domain areas for Cumberland’s proposed strategic centre, aligns with strategic planning work and urban development in this location, and can be completed by the end of 2022 as required under the Program. An application for the project is due to the Department of Planning, Industry and Environment by 10 March 2021.

Recommendation

That Council prepare and submit an application for funding of up to $5.5 million under the NSW Public Spaces Legacy Program to design and deliver the Merrylands Civic Square project.

Report

Background

In August 2020, the NSW Government announced the $250m NSW Public Spaces Legacy Program to enhance the provision of public spaces across NSW. Cumberland City Council is eligible for up to $5.5 million in funding for public spaces, subject to supporting economic development through the timely processing of development applications and demonstration of Cumberland City’s contribution towards housing supply in Greater Sydney.

At its meeting on 19 August 2020, Council considered a report on the requirements for the program and considerations for Cumberland City, and resolved to prepare a submission to participate in the NSW Public Spaces Legacy Program. A range of potential projects were identified in the report that could be further considered should Council be invited to submit a project nomination.

Following the submission to participate in the Program, Council was invited by the Department of Planning, Industry and Environment to participate in the Program. Under the first phase of the Program, Council has:

· exceeded its targets for the median development application processing time (target of 86 days, actual of 78 days as of January 2021);

· submitted long standing applications to the Sydney Central City Planning Panel in accordance with agreed commitments; and

· submitted the Cumberland Local Environmental Plan to the Department of Planning, Industry and Environment for finalisation.

In February 2021, Council received confirmation from the Department of Planning, Industry and Environment that we have met the first phase performance targets, as required by the NSW Public Space Legacy Program Participation Agreement. Council is therefore invited to submit a detailed public and open space project proposal to receive funding under the NSW Public Spaces Legacy Program.

Program Objectives and Assessment Criteria

The objectives of the NSW Public Spaces Legacy Program in terms of public and open spaces are to:

· Support investment in the creation of high-quality public and open spaces to create a lasting community benefit.

· Address critical open space shortfalls and improve the quality of existing public and open spaces.

To meet the objectives of the program, successful projects are required to address the criteria set out in the Guidelines, including:

· Will the project provide a broad range of benefits for the community?

· Is the project inclusive?

· Does the project fill a gap in the open space network?

· Does the project benefit the broader district or regional community?

Projects can achieve these objectives by either creating new high-quality public and open spaces through land acquisition or unlocking underutilised land, connecting the network through new or improved trails and linkages, or significantly enhancing the quality of existing pubic and open spaces. As a legacy program, projects should aim to make a significant and lasting positive impact for future generations.

Merrylands Civic Square project

Council officers have reviewed the Public Spaces Legacy Program Guidelines and Assessment Criteria and identified the Merrylands Civic Square project as being suitable to support an application for funding. This was also identified in the Council report of August 2020 as a project that could be considered under the Program.

The Merrylands Civic Square project will provide a new vibrant heart to the City Centre, providing a multipurpose civic space with a strong connection and interaction with adjoining developments. It will encourage pedestrian movement and provide a safe and inviting place to meet, relax, and celebrate community.

The Merrylands Civic Square project addresses the key criteria for funding under the Program, as it will enhance key public domain areas for Cumberland’s proposed strategic centre, aligns with strategic planning work and urban development in this location, and can be completed by the end of 2022 as required under the Program. Initial officer level advice from the Department of Planning, Industry and Environment indicates that the project is the type of application the Program is intended to support.

It is recommended that Council endorse the preparation and submission of a formal application for funding of up to $5.5 million under the NSW Public Spaces Legacy Program to design and deliver the Merrylands Civic Square project. Applications are due by 10 March 2021.

Community Engagement

Should Council be successful in its submission for funding under the NSW Public Spaces Legacy Program, community consultation will be undertaken on the Merrylands Civic Square project in accordance with statutory requirements.

Policy Implications

The outcomes of the NSW Public Spaces Legacy Program support the delivery of strategic directions identified in the Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

As an application is required to be submitted by 10 March 2021, a decision is required by Council at this meeting to ensure the application is made on time.

Should Council be successful, risks in the delivery of improvements to assessment times and the delivery of the project will be managed using existing frameworks.

Financial Implications

If successful, the NSW Government will allocate up to $5.5 million for Council to deliver the project. Funding for the project will be confirmed through a funding agreement and will be released through design and construction milestones. Some design funding will be available midway through the performance monitoring period and construction funding to be committed once the performance targets have been met in mid-2021.

The design process will provide further confidence on the total cost of the project, including options for staging of delivery and scope items covered as part of the project. Additional funding to deliver aspects of the project above the allocation of the grant could be provided through funding already collected under local infrastructure contributions or through Council’s capital budget.

CONCLUSION

This report outlines the detailed application criteria for the NSW Government’s Public Spaces Legacy Program and opportunities for Cumberland City Council. It is recommended that Council prepare and submit an application to the Department of Planning, Industry and Environment for funding to design and deliver the Merrylands Civic Square project.

Attachments

1. Letter to Council from Department of Planning, Industry and Environment – 3 February 2021

2. NSW Public Legacy Spaces Program Guidelines – August 2020

3. NSW Public Legacy Spaces Program – Advice for detailed public open space project proposals

Council Meeting

3 March 2021

Item No: C03/21-691

Response to Notice of Motion - Construction of Footpaths

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: SC483

Community Strategic Plan Goal: A safe accessible community

Summary

This report provides a response to the Notice of Motion – Construction of Footpaths resolved at the Ordinary Meeting of Council on 7 October 2020 (Min.867 C10/20-573).

This report also recommends that Council place the New Footpath Construction Policy on public exhibition and following this, report back to Council on the outcome of the public exhibition.

Recommendation

That Council

1. Note that the cost of providing footpaths within the area bound by Hampstead Road, Parramatta Road, Macquarie Road and Rawson Street, Auburn would be $331,000, and that funding does not exist in the current financial year to deliver these works.

2. Place the draft New Footpath Construction Policy on Public Exhibition, with the outcome of this to be reported back to Council.

Report

At the Ordinary Meeting of 7 October 2020, Council considered Notice of Motion (Item No: C10/20-573) to bring a report to Council on the construction of footpaths in the area bound by Hampstead Road, Parramatta Road, Macquarie Road and Rawson Street, Auburn. Council resolved (Min.867):

“That:

1. Council provide a report for the area bound by Hampstead Road, Parramatta Road, Macquarie Road and Rawson Street including identifying a funding source in the budget.

2. The report identify the following:

a) The roads requiring widening

b) The areas that require concrete footpaths

3. In addition, Council write to the neighbours requesting that they cut the verges.”

Council’s Assets team has provided a cost estimate for the streets identified, these are included in attachment 1, the overall cost estimate for these works are $331,000. Any footpaths in this area would be required to be funded from Council’s general revenue as no reserve exists to fund these works. No general funds are available in the current financial year to funds these works. Flyers have been delivered to residents about the need for residents to assist with the mowing of the verge adjacent to their properties.

Council’s Strategic Planning Team have confirmed that there are no streets within the subject area that have been identified as requiring widening. This has also been confirmed by Council’s Technical Services section.

There are currently around 850kms of footpaths within the Cumberland City Council area, predominantly built in concrete, with approximately 160kms of streets with no footpath on one side of the street. Providing a footpath to these streets would have an estimated construction cost of $32million and on today’s funding levels take over 21 years to complete. This would also add annually $640,000 in depreciation and a minimum of $162,000 in maintenance costs.

Historically, Council has prioritised new footpaths on an ad hoc mix on the basis of residents requests, requests from executive and elected community officials and officer chosen streets. The result of this approach has led to a list of requests, that have had some degree of communication back to the originator, and a list of works which would take over 3 years of program to deliver at the current funding levels.

Therefore, it is proposed that Council develop a New Footpath Construction Policy that will guide the delivery of new footpaths. A Draft policy is attached for Council’s consideration.

Council will construct and maintain a footpath network throughout the Cumberland City Council LGA to provide appropriate pedestrian linkages to properties, public and private facilities in accordance with the following principles:

· Council will provide a new fit for purpose paved footpaths where requested, identified, appropriate and practical to install and supported by the local community and considered viable.

· Generally, Council will provide a footpath on one side of a road only, unless road conditions require a path on both sides.

· New footpath requests will be prioritised giving consideration to the road hierarchy, pedestrian usage volume, importance of access, safety improvements, availability of existing footpath in streets, missing links within the existing path, network access to public transport, planning zones and special needs.

· In the provision of footpaths, Council will have regard for the needs of people with a disability.

· New footpath construction program will be prepared giving considerations to prioritised requests and based on Assets Management Principles to ensure equitable distribution of an improved network.

· Footpaths will be constructed to the relevant current Australian Standards using quality materials and fit for purpose. Materials and construction techniques used will be suitable and appropriate for the location and selected with consideration of the lifecycle costs of the footpath. As a general principle; footpaths are constructed with concrete, asphalt, segmental pavers, and have a minimum width of 1.2 metres.

· Footpaths are constructed within the standard longitudinal grade and cross falls to comply with Australian standards for pedestrian and disability access where site constraints allow.

· Appropriate pedestrian kerb ramps will be installed at intersections when new footpath construction is being undertaken.

· Where new footpaths are required to be constructed as a result of development, full costs of construction of the footpaths are to be borne by the developer, subject to Council’s planning and development guidelines as a condition of the development approval.

· Where Council undertakes a program of constructing footpaths in residential areas, costs will be funded from Council’s resources.

· Driveways –

a) Council will reconstruct driveways only where the new path level necessitates this to eliminate trip hazards.

b) Where no driveway exists or where a driveway has not been constructed to Council standards, then Council shall not be liable to construct a new driveway. The property owners can construct a driveway at their cost by engaging Council’s contractors and Council will waive the inspection fees.

Community Engagement

Should Council adopt the recommendation of this report, the draft New Footpath Construction Policy will be placed on public exhibition, for the required period.

Policy Implications

Should Council adopt the recommendation of this report, the outcome from the public exhibition, or any feedback and direction from Council will be considered in the development of the policy and reported to Council for its consideration.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

As identified in the report, there is no funding available for construction of the footpaths in the Notice of Motion identified within this financial year.

CONCLUSION

Council at its Ordinary Meeting of 7 October 2020, considered Notice of Motion to bring a report to Council on the construction of footpaths in the area bound by Hampstead Road, Parramatta Road, Macquarie Road and Rawson Street, Auburn. This report has advised that the construction cost providing footpaths to the location identified would be $331,000 and that no general funds are available in the current financial year to fund these works.

The report also identified that Council currently considers requests for new footpaths on an ad hoc basis and currently a back log of request exists, that would take over 3 years at the current funding levels to complete.

The report also recommends that Council place the Draft New Footpath Construction Policy on public exhibition and the outcome of this be reported to Council.

Attachments

1. Cost Estimates for New Footpaths, Auburn

2. Draft New Footpath Policy

Council Meeting

3 March 2021

Item No: C03/21-692

Quarterly Progress Report on Council Consultative and Advisory Committees

Responsible Division: Community and Organisation Development

Officer: Director Community and Organisation Development

File Number: 8689135

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report presents the Draft Minutes of the Consultative and Advisory Committee meetings held since October 2020.

Recommendation

That Council receive the Draft Minutes of the Consultative and Advisory Committee meetings held as listed in the report and included under Attachments 1, 2 and 3.

Report

Progress Report on Council Committee Meetings

The following three Committee meetings were held since October 2020:

Committee	Meeting Date	Number of Attendees (exc. Council Staff)
Aboriginal and Torres Strait Islander Consultative Committee	10 November 2020	10
Events Advisory Committee	26 November 2020	7
Access and Safety Committee	3 December 2020	12

The Draft Minutes of each of the above Committee meetings are included under Attachments 1, 2 and 3 of this report.

Community Engagement

There are no further consultation processes for Council associated with this report.

Policy Implications

Council’s Consultative and Advisory Committees are recognised as one method for involving the community in Council’s decision-making processes in the Community Engagement and Participation Strategy.

All Consultative and Advisory Committees of Council and their members are expected to comply with the Code of Conduct and supporting policies.

Risk Implications

All new Committee members undertake an induction process to ensure they are aware of their obligations under the Code of Conduct and supporting policies.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report provides the Draft Minutes of the Consultative and Advisory Committee meetings held since October 2020.

Attachments

1. Draft Minutes of Meeting - Aboriginal and Torres Strait Islander Consultative Committee - 10 November 2020

2. Draft Minutes of Meeting - Events Advisory Committee - 26 November 2020

3. Draft Minutes of Meeting - Access and Safety Committee - 3 December 2020

Council Meeting

3 March 2021

Item No: C03/21-693

Notice of Motion - Cultural Festivals and Multiculturalism

Councillor: Kun Huang and Suman Saha

File Number: SC483

Summary

Pursuant to Notice, Councillors Huang and Saha have submitted the following Motion.

Notice of Motion

That Council:

1. Continue to host cultural events like Lunar New Year, Diwali, Ramadan, and the Cherry Blossom Festival. These Cultural events and activities reflect the diverse mix of cultural backgrounds in Cumberland. Council recognise that these events along with other Council host events bring us together as one community and celebrate what makes Cumberland such a wonderful place to live;

2. Ask Mayor Christou to retract and apologise unreservedly for his comment made in the Sydney Morning Herald article title “Lunar New Year not part of ‘this country’s traditions’: Western Sydney Mayor”; and

3. Reaffirms its commitment to Multiculturalism and recognise Australia is a modern, successful and cohesive multicultural nation and recognise events like Lunar New Year, Diwali, and Ramadan as part of Australian Celebration.

Resourcing Implications

With respect to point (1) above, the funding for these events is currently being considered in the preparation of the budget for the 2021/2022 year. This budget will be presented to Council for adoption in March/April, consistent with the annual practice and Council can choose whether to adopt or amend the recommended budget. Staffing resources exist to support the return of these events however it should be noted that the size and scale of these events may need to be revisited in comparison with previous years due to any restrictions which may apply under Public Health Orders.

General Manager Advice

Point 1 of this Notice of Motion is addressed in the resourcing implications above.

Points 2 and 3 of this Notice of Motion are not matters for staff.

Attachments

Nil