Council Meeting
Wednesday, 19 November 2025 at 6:00 PM
Cumberland City Council Chambers
Merrylands Service Centre, 16 Memorial Avenue, Merrylands
Council Meeting
Wednesday, 19 November 2025 at 6:00 PM
Cumberland City Council Chambers
Merrylands Service Centre, 16 Memorial Avenue, Merrylands
Councillor Contact Details
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Granville Ward |
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0405 070 007 |
Ola.Hamed@cumberland.nsw.gov.au |
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Clr Steve Christou |
0419 651 187 |
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Clr Joseph Rahme |
0418 995 471 |
Joseph.Rahme@cumberland.nsw.gov.au |
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Greystanes Ward |
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Clr Nadima Kafrouni-Saba (Deputy Mayor) |
0447 605 158 |
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Clr Eddy Sarkis |
0425 348 000 |
Eddy.Sarkis@cumberland.nsw.gov.au |
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Clr Dr Diane Colman |
0400 279 200 |
Diane.Colman@cumberland.nsw.gov.au |
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Regents Park Ward |
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Clr Enver Yasar |
0497 428 929 |
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Clr Helen Hughes |
0400 264 534 |
Helen.Hughes@cumberland.nsw.gov.au |
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Clr Steve Yang |
0448 836 197 |
Steve.Yang@cumberland.nsw.gov.au |
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South Granville Ward |
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Clr Paul Garrard |
0414 504 504 |
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Clr Ahmed Ouf |
0449 877 141 |
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Clr Glenn Elmore |
0418 459 527 |
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Wentworthville Ward |
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Clr Michael Zaiter |
0418 432 797 |
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Clr Suman Saha |
0419 546 950 |
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Clr Sujan Selventhiran |
0427 104 940 |
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Statement of Ethical Obligations
Oath or Affirmation of Office
In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Cumberland and Cumberland City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.
Conflicts of Interest
A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.
For information on Council services and facilities please visit www.cumberland.nsw.gov.au
Council Meeting
19 November 2025
All Council Meetings are livestreamed via Council’s website. An audio/visual recording of the meeting is published following the meeting. Recordings remain on Council's website for a period of 12 months and are archived following this.
1 Opening of Meeting
2 Opening Prayer / Acknowledgement of Country / National Anthem
3 Apologies / Requests for Leave of Absence/ Requests for Attendance by Audio-Visual Link
4 Confirmation of Previous Minutes
C11/25-215 Minutes of the Ordinary Meeting of Council - 29 October 2025..... 6
5 Disclosures of Interest
Nil
7 Public Forum / Presentation of Petitions
8 Items Resolved by Exception
C11/25-216 Legal Report......................................................................................... 43
C11/25-217 Investment Report - October 2025.................................................... 45
C11/25-218 Quarter 1 2025/26 Budget Review Statement................................ 65
C11/25-219 Annual Report 2024-2025.................................................................. 83
C11/25-220 Code of Conduct - Statistical Report 1 September 2024 to 31 August 2025 317
C11/25-221 Adoption of Code of Meeting Practice and Councillor Expenses and Facilities Policy - Post Exhibition..................................................................... 322
C11/25-222 Response to Notice of Motion - Illegal Fireworks on New Years Eve 393
C11/25-223 Response to Notice of Motion - The Late Luke Manassa........... 397
10 Reports of Council Committees
C11/25-224 Cumberland Local Transport Forum - Meeting of 5 November 2025 402
C11/25-225 Notice of Motion - Provision of Australian Flags to Cumberland Residents 926
C11/25-226 Notice of Motion - Safety Issues in Pemulwuy.............................. 927
C11/25-227 Notice of Motion - Parliamentary inquiry into MMP (Carnarvon Golf Course) 928
C11/25-228 Notice of Motion - Mental Health and Wellbeing.......................... 932
C11/25-229 Notice of Motion - National Anthem at Commencement of Council Meetings 933
12 Motions to Alter or Rescind Council Resolution
Nil
Nil
C11/25-230 TechnologyOne Contract Renewal (Closed Session)
Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
C11/25-231 Tender Evaluation Report - Duck River Reserve Playground Upgrade (RFX1366)
Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
C11/25-232 Tender Evaluation Report - Girraween Park Amenities Building and Play Space Fitness Area (RFx1224)
Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
C11/25-233 Tender Evaluation Report - Joseph Street Precinct Upgrade (RFx1365)
Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
C11/25-234 Tender Evaluation Report - Stormwater Drainage Condition Audit (RFX1262)
Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
15 Confidential Attachments from Open Reports
C11/25-216 Legal Report
1... Litigation Register
Note: Included in Closed Business Paper in accordance with Section 10A(2)(g) of the Local Government Act as the information involves advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
16 Resolutions passed in Closed Session
17 Other / General Matters
18 Close
19 November 2025
Item No: C11/25-215
Minutes of the Ordinary Meeting of Council - 29 October 2025
Directorate: Governance and Risk
Responsible Officer: Director Governance and Risk
That Council confirm the minutes of the Ordinary Meeting of Council held on 29 October 2025.
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-215
Attachment 1
Draft Council Minutes - 29 October 2025
19 November 2025
Item No: C11/25-216
Legal Report
Directorate: General Manager
Responsible Officer: General Counsel
Community Strategic Plan Goal: Providing Local Leadership
Summary
This report provides Council with a summary of legal proceedings in which Council is involved.
Recommendation
That the report be received.
Report
This report provides Council with a summary of the status of litigation for which Council is a party to. It does not include the following types of legal proceedings:
· Proceedings that are managed by Council’s insurers;
· Local Court proceedings involving an appeal against a parking fine; and
· Proceedings for the recovery of debts where those proceedings are being run by Council’s external debt collection agency.
The report is current to 5 November 2025. It does not capture changes that have occurred between that date and the date the report is considered by Council.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
CONCLUSION
This is an information report with the legal register of current litigation provided as a confidential attachment.
Attachments
1. Litigation Register (confidential)
Note: Included in Closed Business Paper in accordance with Section 10A(2)(g) of the Local Government Act as the information involves advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
19 November 2025
Item No: C11/25-217
Investment Report - October 2025
Directorate: Corporate Performance
Responsible Officer: Director Corporate Performance (Deputy GM)
Community Strategic Plan Goal: Delivering Sustainable Infrastructure and Services
Summary
This report provides an update on the performance and compliance of Council’s investment portfolio for the month of October 2025.
Recommendation
That Council receive the October 2025 Investment Report.
Report
Included in this report are the following items that highlight Council’s investment portfolio performance for October 2025.
Council Investments as at 31 October 2025
Council’s investment portfolio has a current market value of $280,714,582 and has returned 5.17% in the last 12 months. The following table reflects Council’s holding in various investment categories:
Face Value = capital value to be repaid upon maturity
Purchase Price = capital value +/- premiums or discounts
Current Value = current market value + accrued interest
Investment Portfolio Performance
As at 31 October 2025 the cumulative interest earned was $4,599,891 This is $1,465,391 higher than the year-to-date budget of $3,134,500.
The performance chart below shows Council’s rolling 12 monthly return versus benchmark over the past 5 years. Each data point is the 12 month return for the stated month end:
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
Preservation of capital is the prime objective of the investment portfolio. Investments are placed in a manner that seeks to ensure security and safeguarding of the investment portfolio. This includes managing credit and interest rate risk within identified thresholds and parameters that is both set in Council’s Investment Policy and guided by the investment advisor.
Financial Implications
There are no financial implications for Council associated with this report.
CONCLUSION
Council hereby certifies that the investments listed within this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Attachments
1. Investment Report October 2025
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-217
Attachment 1
Investment Report October 2025
19 November 2025
Item No: C11/25-218
Quarter 1 2025/26 Budget Review Statement
Directorate: Corporate Performance
Responsible Officer: Director Corporate Performance (Deputy GM)
Community Strategic Plan Goal: Providing Local Leadership
Summary
The attached Quarterly Budget Review Statement (QBRS) refers to the period ended 30 September 2025. The QBRS indicates that Council’s overall financial position has remained sound.
Recommendation
That Council approve the revised estimates of income and expenditure for 2025/26 contained in the Quarterly Budget Review Statement.
Report
Clause 203(2) of the Local Government (General) Regulation 2021 (the Regulation) requires that Council’s Responsible Accounting Officer prepare and submit a QBRS that shows, by reference to the estimate of income and expenditure set out in the Operational Plan adopted by Council for the relevant year, a revised estimate of the income and expenditure for that year.
The QBRS summarises councils’ financial performance at the end of each quarter to ensure councillors, council staff and the community are informed about council’s financial progress. Importantly, the QBRS provides a mechanism on a quarterly basis for councillors and council staff to assess and make decisions about any necessary budgetary adjustments to council’s financial direction.
The Office of Local Government (OLG) released revised Quarterly Budget Review Statement (QBRS) Guidelines in August 2025. The Guidelines introduce standardised reporting templates to councillors and communities receive clear and consistent reports that provide relevant and easy to read financial information. The Guidelines also mandate a requirement for councils to submit quarterly QBRS returns and data to OLG. The attachments to this report reflect the mandated reporting requirements included is these new guidelines.
Quarterly Budget Review Statement
As at the end of Quarter 1, Council is forecasting a recurring budget surplus of $3.6m; this forecast assumes that realised cost savings measures continue, and that remaining income estimates are met.
There continues to be some pressures on council expenditure due to the current high inflationary environment, particularly relating to asset maintenance costs. Any additional expenditure amounts identified in this report have been through a business case assessment to ensure accurate calculations and value for money.
Council’s accounting surplus as reported in the Operational Plan has remained at a $3.6m projected surplus, excluding capital income, as per the below table.
Significant material Operational Plan revisions arising in the September 2025 quarter forecast are as follows:
Major movements in the quarter one budget were due to:
· Increase annual charges income of $997k, mainly attributable to additional domestic waste services.
· Interest income increased by $1.5m, due to higher invested balance than forecast.
· Increase in operating grants totalling $1.4m, mainly related to an increase in the forecasted financial assistance grant, increase in the subsidy received from the lump sum payout of the low-cost loan initiative for the Merrylands Town Centre Drainage upgrade and additional grants received for Community events.
· Increase in materials and services expenditure totalling $2.5m mainly attributable to increases in consulting cost, software and fleet costs, offset by reductions in streetlighting and property insurance expenditure.
· Increase in employee costs of $1.3m, attributable to additional grant funded and new roles, an increase in FBT and workers compensation
· Increase in depreciation $374k, related mainly to open space assets.
The projected total capital expenditure has been increased to $108m. The following reallocations and funding adjustments have been made to the program:
· Allocation of additional s7.11 funds towards Progress Park synthetic field upgrade - $5.6m.
· Allocation of additional s7.11 funds towards Auburn Park Extension & Basketball Court $1.5m
· Allocation of funds towards Bathurst St LED Floodlight $800k
· Allocation of funds towards CV Kelly Drainage project $500k
· Allocation of SRV funds towards Roberta Street Park fitness area & irrigation- $1m
· Allocation of s7.11 funds towards Buildings- upgrading of Childcare centres $720k
· Allocation of grant funds towards Roads Permit Plug & Play Project $500k
· Allocation of s7.11 funds towards Nemesia St Park Netball & Amenities $1.9m
· Allocation of additional s7.11 and grant funds towards Remembrance Park Upgrade $2.7m
· Reduction in Plant & Equipment purchases $1m
· Increase allocation of $1m to roads heavy patching from the infrastructure reserve
Cash Forecast
The projected Cash and Investments position of Council is forecast to decrease to $227.9m. Council’s estimated unallocated cash balance is forecast to finish at $14.3m. The final unrestricted cash amount will be dependent on the movements council’s payables and receivables balances at 30 June 2026. Any amount above $10m in unrestricted funds will be allocated to the community and infrastructure reserves per council’s policy.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
The current budget maintains Council’s forecast surplus to $3.6m and an unrestricted cash balance of above $10m. It should be noted that the $3.6m operational surplus will be distributed to the external waste and stormwater reserves as required under local government regulations.
Whilst budget and cash surpluses have been maintained, external pressures may continue to have ramifications for council income and expenditure. This will continue to be monitored and any changes to forecast will be reported to council
CONCLUSION
As at the end of the first quarter, Council’s net operating result before capital is projected to finish the year at a surplus of $3.6m. Council is forecast to finish the 2025/26 financial year in a positive cash position. Close monitoring of Councils income is required to ensure that Council’s financial positioning in the medium to longer term remains on course to be achieved.
Council’s projected financial position at 30/6/26 will be satisfactory at year end, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.
Attachments
1. Q1 2025-26 Quarterly Budget Review Statement
2. Q1 2025-26 Major Project Update - Auburn Basketball Centre
3. Q1 2025-26 Major Project Update - Granville Park Playground & Splash Park
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-218
Attachment 1
Q1 2025-26 Quarterly Budget Review Statement
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-218
Attachment 2
Q1 2025-26 Major Project Update - Auburn Basketball Centre
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-218
Attachment 3
Q1 2025-26 Major Project Update - Granville Park Playground & Splash Park
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-218
Attachment 4
Q1 2025-26 Major Project Update - Guildford Pool Upgrade
19 November 2025
Item No: C11/25-219
Annual Report 2024-2025
Directorate: Corporate Performance
Responsible Officer: Director Corporate Performance (Deputy GM)
Community Strategic Plan Goal: Providing Local Leadership
Summary
Summary
The purpose of this report is to present Council with the Annual Report 2024-2025. Under the NSW Local Government Act, this report is required to be completed within five months of the end of the financial year. The Annual Report must report progress against the principal deliverables set out in the Delivery Program and Operational Plan for that year and include statutory information required under the Local Government Act. The 2024-2025 Annual Financial Statements which form part of the Annual Report are also included as a separate attachment.
The Annual Report is an important statutory document and a key point of accountability between Council and the community. This document reports on how Council performed against its commitments made in the Operational Plan 2024-2025.
Accordingly, Cumberland City Council’s Annual Report for 2024-2025 is attached.
Recommendation
That Council receive the Annual Report 2024-2025.
Report
The Operational Plan 2024-2025 commenced 1 July 2024, setting out how Council planned to deliver its commitments to the community through 38 frontline and internal services.
Six monthly Performance and Progress Reports were produced during the period, providing an update on Council’s progress in implementing the planned activities against 339 actions for the 138 principal deliverables detailed in the Operational Plan.
The Annual Report 2024-2025 is a summary of these results, demonstrating Council’s effectiveness in the delivery of services to meet the strategic goals, objectives and strategies outlined in the Community Strategic Plan 2017-2027. It also provides a comprehensive overview of Council’s performance and progress against Cumberland’s 4-year Delivery Program and annual Operational Plan.
The report offers readers the opportunity to engage with the document and provides a central reference point for the community, other agencies, local business and prospective employees.
The Year in Review:
We Engaged, We Communicated, We Listened
Council delivered an extensive range of participation opportunities for residents, community groups and stakeholders to participate in matters of local importance, contribute to decisions that impact them and provide a platform to improve how Council delivers its services.
Participation Opportunities included:
· Business and Economic Participation
· Children and Youth Participation
· Events and Programs Participation
· Traffic and Transport Participation
· Community Infrastructure, Parks and Open Space Engagement
· Community Facilities, Planning and Leasing Engagement
· Surveys
· Have Your Say Projects
· Create Cumberland
We Designed, We Built
Council invested heavily in capital projects to improve the infrastructure in Cumberland City with $56 million total capital expenditure allocated, including $36.2 million on renewal of assets and $19.8 million on new assets. The largest areas for capital expenditure in 2024-2025 included:
· Roads and Traffic
· Open Spaces
· Buildings.
Other notable achievements from 2024-2025 included:
· completion of the Merrylands CBD Drainage Project
· installation of the Merrylands Station Amenity Building
· a new fitness area at Dirrabari Reserve, Pemulwuy
· works on the Parramatta Road Urban Amenity Improvement Project (PRUAIP)
· installation of an Exeloo public toilet at Purdie Lane, Pendle Hill
· a full park renewal at Alderson Park, Merrylands
· playground upgrades at
o Canal Road Park, Greystanes
o Kibo Reserve, Berala
o Phillips Park, Lidcombe
o Mona Park, Auburn
o Kulgun Reserve, Auburn.
We Celebrated
Our wonderful events program brought together thousands of people to connect and celebrate, commencing with our flagship nine-day Sydney Cherry Blossom Festival in August. Our program continued with vibrant events including Moon Festival, Diwali Festival, Australia Day, Lunar New Year, Ramadan Street Festival, Nowruz, Back to Guildford and our Easter Celebrations.
We Advocated
Council advocated on behalf of its community, giving a voice to their needs and aspirations, calling upon other levels of government and businesses for policy and regulatory reform, as well as changes to service provision for the benefit of the city and its communities. Key local advocacy was achieved through Council Notices of Motion, participation in numerous state level inquiries and consultations and active participation in important advocacy bodies such as the Western Sydney Reginal Organisation of Councils, Resilient Sydney and the Parramatta River Catchment Group.
We Won Awards
Council’s Service delivery was recognised with awards through the year including:
· Winner, Government Leader Award - 2025 Digital Built Australia Awards
· Winner, Dr Helen Proudfoot Women in Planning Award – 2025 Planning Institute of Australia NSW
· Winner, Leading Member Award – 2025 Local Government Excellence Awards
· Winner, Liveable Cities Award (Guildford Laneway Revitalisation) – 2024 Keep Australia Beautiful NSW Sustainable Cities Awards
· Winner, Change Champion Award – 2024 XRef Engage Awards.
In addition, Council was shortlisted for 11 awards, was a finalist for 16 awards and received Highly Commended for six awards.
We Operated Responsibly
Council maintained a balanced budget with a focus on providing the high-quality services, programs and facilities that are a priority for the Cumberland Community, in a financially responsible way. Rates are spent on a wide variety of services that keep our city running and make Cumberland a great place to live, visit and do business.
The Annual Financial Statements are presented to Council as a separate attachment to satisfy section 419 of the Local Government At 1993.
Community Engagement
The Annual Report 2024-2025 will be available on Council’s website and links will be sent to the Office of Local Government and the NSW Ombudsman as required under the Local Government Act 1993.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
Council would be in breach of the Local Government Act 1993 if it did not complete and forward the Annual Report 2024-2025 to the Office of Local Government by 30 November 2025.
Financial Implications
There are no financial implications for Council associated with this report.
CONCLUSION
Cumberland City Council’s Annual Report 2024-2025 has been prepared in accordance with the Integrated Planning and Reporting requirements. It presents Council’s performance over the 2024-2025 financial year against the financial and service delivery commitments made in the Operational Plan 2024-2025.
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-219
Attachment 1
Annual Report 2024-2025
19 November 2025
Item No: C11/25-220
Code of Conduct - Statistical Report 1 September 2024 to 31 August 2025
Directorate: Governance and Risk
Responsible Officer: Internal Ombudsman
Community Strategic Plan Goal: Providing Local Leadership
Summary
To report to Council statistics on Code of Conduct Complaints relating to Councillors and the General Manager for the period 1 September 2024 to 31 August 2025.
Recommendation
That Council note the Statistical Report on Code of Conduct Complaints relating to Councillors and the General Manager for the period 1 September 2024 to 31 August 2025.
Report
Part 11 of the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW (the Procedures) require that Council’s Complaints Coordinator must report annually to the Council and to the Office of Local Government on a range of complaint statistics within three months of the end of each September.
The prescribed annual reporting period is from 1 September to 31 August each year.
The reporting period includes matters that were commenced in the previous reporting period and finalised in this reporting period. Therefore there is difference in complaints received and finalised.
This report will also be provided to the Office of Local Government as required under the Procedures.
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Number of Complaints |
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1 |
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The total number of complaints received in the reporting period about councillors and the General Manager (GM) under the code of conduct from the following sources: |
|
||
|
i |
Community |
0 |
|||
|
|
ii |
Other Councillors |
4 |
||
|
|
iii |
General Manager |
0 |
||
|
|
iv |
Other Council staff |
0 |
||
|
2 |
The total number of complaints finalised in the period about councillors and the GM under the code of conduct in the following: |
|
|||
|
|
i |
3 Months |
5 |
||
|
|
ii |
6 Months |
2 |
||
|
|
iii |
9 Months |
0 |
||
|
|
iv |
12 Months |
0 |
||
|
|
v |
Over 12 Months |
0 |
||
|
Overview of Complaints and Cost |
|
||||
|
3 |
a |
The number of complaints finalised at the outset by alternative means by the GM or Mayor |
1 |
||
|
|
b |
The number of complaints referred to the Office of Local Government under a special complaints management arrangement |
0 |
||
|
|
c |
The number of code of conduct complaints referred to a conduct reviewer |
0 |
||
|
|
d |
The number of code of conduct complaints finalised at preliminary assessment by conduct reviewer |
0 |
||
|
|
e |
The number of code of conduct complaints referred back to GM or Mayor for resolution after preliminary assessment by conduct reviewer |
0 |
||
|
|
f |
The number of finalised code of conduct complaints investigated by a conduct reviewer |
0 |
||
|
|
g |
Cost of dealing with code of conduct complaints via preliminary assessment |
$0.00 |
||
|
|
h |
Progressed to full investigation by a conduct reviewer |
0 |
||
|
|
i |
The number of finalised complaints investigated where there was found to be no breach |
0 |
||
|
|
j |
The number of finalised complaints investigated where there was found to be a breach |
0 |
||
|
|
k |
The number of complaints referred by the GM or Mayor to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police |
|
||
|
|
|
(i) |
ICAC |
1 |
|
|
|
|
(ii) |
NSW Ombudsman |
0 |
|
|
|
|
(ii) |
OLG |
1 |
|
|
|
|
(ii) |
Police |
0 |
|
|
|
|
(v) |
Other Agency |
0
|
|
|
|
l |
The number of complaints being investigated that are not yet finalised |
0
|
||
|
|
m |
The total cost of dealing with code of conduct complaints within the period made about councillors and the GM including staff costs |
$2923 |
||
|
Preliminary Assessment Statistics |
|
||||
|
4 |
The number of complaints determined by the conduct reviewer at the preliminary assessment stage by each of the following actions: |
|
|||
|
|
a |
To take no action (clause 6.13(a) of the 2020 Procedures) |
0 |
||
|
|
b |
To resolve the complaint by alternative and appropriate strategies (clause 6.13(b) of the 2020 Procedures) |
0 |
||
|
|
c |
To refer the matter back to the GM or the Mayor, for resolution by alternative and appropriate strategies (clause 6.13(c) of the 2020 Procedures) |
0 |
||
|
|
d |
To refer the matter to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police (clause 6.13(d) of the 2020 Procedures) |
0 |
||
|
|
e |
To investigate the matter (clause 6.13(e) of the 2020 Procedures) |
0 |
||
|
|
f |
Other action |
0 |
||
|
Investigation Statistics |
|
||||
|
5 |
The number of investigated complaints resulting in a determination that there was no breach, in which the following recommendations were made: |
|
|||
|
|
a |
That the council revise its policies or procedures |
0 |
||
|
|
b |
That a person or persons undertake training or other education (clause 7.40 of the 2020 Procedures) |
0 |
||
|
6 |
The number of investigated complaints resulting in a determination that there was a breach in which the following recommendations were made: |
|
|||
|
|
a |
That the council revise any of its policies or procedures (clause 7.39 of the 2020 Procedures) |
0 |
||
|
|
b |
In the case of a breach by the GM, that action be taken under the GM’s contract for the breach (clause 7.37(a) of the 2020 Procedures) |
0 |
||
|
|
c |
In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993 (clause 7.37(b) of the 2020 Procedures) |
0 |
||
|
|
d |
In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993 and that the matter be referred to OLG for further action (clause 7.37(c) of the 2020 Procedures) |
0 |
||
|
7 |
Matter referred or resolved after commencement of an investigation (clause 7.20 of the 2020 Procedures) |
0
|
|||
|
Categories of misconduct |
|
||||
|
8 |
The number of investigated complaints resulting in a determination that there was a breach with respect to each of the following categories of conduct: |
|
|||
|
|
a |
General conduct (Part 3) |
0 |
||
|
|
b |
Non-pecuniary conflict of interest (Part 5) |
0 |
||
|
|
c |
Personal benefit (Part 6) |
0 |
||
|
|
d |
Relationship between council officials (Part 7) |
0 |
||
|
|
e |
Access to information and resources (Part 8)
|
0 |
||
|
Outcome of determinations |
|
||||
|
9 |
The number of investigated complaints resulting in a determination that there was a breach in which the council: |
|
|||
|
|
a |
Adopted the independent conduct reviewers recommendation |
0 |
||
|
|
b |
Failed to adopt the independent conduct reviewers recommendation |
0 |
||
|
10 |
The number of investigated complaints resulting in a determination where: |
|
|||
|
|
a |
The external conduct reviewer’s decision was overturned by OLG |
0 |
||
|
|
b |
Council’s response to the external conduct reviewer’s recommendation was overturned by OLG |
0 |
||
Confidentiality
Clause 12.1 of the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW requires that information about Code of Conduct complaints and their management and investigation, is to be treated as confidential and is not to be publicly disclosed or discussed except as may be otherwise specifically required or permitted under the Procedures.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are risk implications for Council associated with this report including reputational risk. Councillors are reminded of their obligations, including confidentiality obligations, under the Code of Conduct.
Financial Implications
There are cost implications for Council associated with this report. The total cost incurred in the reporting period was $2923 (including GST).
CONCLUSION
The Statistical Report relating to Code of Conduct complaints about Councillors and the General Manager has been reported to Council and submitted to the Office of Local Government as required by the Procedures for the Administration of the Code of Conduct for Local Councils in NSW.
Attachments
Nil
19 November 2025
Item No: C11/25-221
Adoption of Code of Meeting Practice and Councillor Expenses and Facilities Policy - Post Exhibition
Directorate: Governance and Risk
Responsible Officer: Director Governance and Risk
Community Strategic Plan Goal: Providing Local Leadership
Summary
This report recommends the adoption of the Draft Code of Meeting Practice and the Draft Councillor Expenses and Facilities Policy following a period of public exhibition.
Recommendation
That Council adopt the Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy as attached to this report.
Report
At the 13 November 2024 Ordinary Council Meeting, Council resolved to place the Draft Councillor Expenses and Facilities Policy and Draft Code of Meeting Practice on public exhibition (Min. 828).
Following this public exhibition process undertaken for the Draft Councillor Expenses and Facilities Policy, Council received 2 submissions. A summary of these submissions is at Attachment 3 to this report.
Due to the release of the Ministers new Draft Code of Meeting Practice for consultation in December 2024, Council at the time did not publicly exhibit the Draft Code of Meeting Practice, and instead sought clarity on the release of the new Model Code from the Office of Local Government.
At the 24 September 2025 Ordinary Council meeting, Council adopted an interim Code of Meeting Practice and Councillor Expenses and Facilities Policy to meet its post-election statutory obligations, and resolved to place the Draft Code of Meeting Practice based on the Office of Local Governments newly released Model Code on public exhibition for community feedback (Min. 1028).
Subsequently, Council received one (1) submission during the 42-day exhibition period. A summary of this submission is at Attachment 4 to this report.
In accordance with the above public exhibition processes undertaken, Council has now addressed all public feedback and recommends the Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy be adopted by Council as outlined in Attachment 1 and 2 of this report. This will ensure that Council has adopted a new Code of Meeting Practice that is consistent with the new Model Code of Meeting Practice as prescribed by the Office of Local Government, prior to the deadline of 31 December 2025.
Community Engagement
Council publicly exhibited the Draft Councillor Expenses and Facilities Policy from Monday 23 December 2024 to Monday 3 February 2025. Council had 145 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 58 people downloading the Draft Councillor Expenses and Facilities Policy. Submissions were received from two (2) respondents.
Council publicly exhibited the Draft Code of Meeting Practice, for a period of 42 days from 25 September 2025 to 6 November 2025 on Council’s website.
Council had 119 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 101 people downloading the Draft Code of Meeting Practice. Submissions were received from one (1) respondent.
Policy Implications
The adoption of the Code and Policy will rescind the previously adopted versions.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
There are financial implications for Council associated with this report. Minor increases to Councillor expense thresholds will be budgeted as part of the quarterly budget review process.
CONCLUSION
Council has publicly exhibited the Code, and formally responded to all who made a submission. The Code is now recommended for adoption.
Attachments
1. Draft Code of Meeting Practice
2. Draft Councillor Expenses and Facilities Policy
3. Councillor Expenses and Facilities Policy - Public Exhibition Feedback Summary
4. Code of Meeting Practice - Public Exhibition Feedback Summary
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-221
Attachment 1
Draft Code of Meeting Practice
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-221
Attachment 2
Draft Councillor Expenses and Facilities Policy
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-221
Attachment 3
Councillor Expenses and Facilities Policy - Public Exhibition Feedback Summary
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-221
Attachment 4
Code of Meeting Practice - Public Exhibition Feedback Summary
19 November 2025
Item No: C11/25-222
Response to Notice of Motion - Illegal Fireworks on New Years Eve
Directorate: City Services
Responsible Officer: Director City Services
Community Strategic Plan Goal: Supporting Community Health, Safety and Wellbeing
Summary
This report provides a response to the Notice of Motion – Illegal Fireworks on New Year’s Eve resolved at the Ordinary Meeting of Council on 26 February 2025 (Min.878).
Recommendation
That Council note the report.
Report
At the Ordinary Meeting of Council on 26 February 2025 Council resolved:
“That Council receive a report outlining the following:
1. All Council assets that have been damaged on New Years Eve.
2. The total cost to repair damaged assets and equipment.
3. How long it took council officers to clean up the mess from New Years Eve celebrations in the Cumberland City Council Local Government area.
4. What actions have been initiated either by the Organisation or the Office of the Mayor to co-ordinate a level of preparedness to ensure the protection of Council’s neighbourhoods which are likely to be the subject of anti-social behaviour, vandalism, or possible criminality.
5. The detail associated with any previous meetings with the leadership of the two Local Police Commands within the LGA of Cumberland during the lead up period to the Christmas / New Year period; and
6. Given the identified damages across the LGA of Cumberland, what actions should be instigated to address the damages incurred.”
The report provides a response to each point in the Council resolution.
1. All Council assets that have been damaged on New Years Eve
The following locations/assets were damaged following the New Years Eve fireworks:
Synthetic cricket pitches:
· Horlyck Reserve
· Harry Gapes Reserve
· Nemesia Street Park
· Greystanes Sportsground
· Daniel St Park
· Coleman Park
· Auburn Park
· Phillips Park
· Granville Park
· Ted Burge Sportsground
Ground/turf damage:
· Ray Marshall
· Bright Park
2. The total cost to repair damaged assets and equipment
The total cost of repair was $36,677.39 inclusive of GST. This cost covered the replacement/repair of damaged synthetic cricket pitches. All other turf/ground maintenance repairs were covered by Council’s existing operational budget and actioned by Council staff internally.
3. How long it took council officers to clean up the mess from New Years Eve celebrations in the Cumberland City Council Local Government area?
Following the New Years Eve events, staff attended to the collection of firework debris on New Years Day which took a total of five hours at the most affected locations. Further clean-up activities continued at other parks and locations through-out the Council area as part of scheduled works.
4. What actions have been initiated either by the Organisation or the Office of the Mayor to co-ordinate a level of preparedness to ensure the protection of Council’s neighbourhoods which are likely to be the subject of anti-social behaviour, vandalism, or possible criminality.
The Mayor and senior council officers met with NSW Police on the following dates to discuss matters relating to public safety including illegal fireworks and associated issues with anti social behaviour within the Cumberland LGA:
· 26 November 2024
· 21 January 2025
· 11 February 2025
· 16 April 2025
· 13 May 2025
· 11 June 2025
· 5 August 2025
Council coordinates the distribution and facilitation of the CCTV Program in collaboration with NSW Police, including targeting parks and open space areas where vandalism and anti-social behaviour are prevalent. Council then assists NSW Police with open investigations by providing this CCTV footage in line with Council Policy.
Council staff attend regular community safety precinct meetings, containing updates on crime trends in the LGA.
Council utilised its social media platforms to discourage the use of illegal fireworks, highlighting the impact this has on the rest of the community.
Council contacted both PACs and the NSW Fire Service to receive information on any proposed social media campaign highlighting the dangers of illegal fireworks and the strain it puts on our emergency services.
Council staff have also maintained a positive working relationship with the Crime Command of both Auburn and Cumberland Police Area Command (PAC) and regularly communicate crime trends and safety concerns.
5. The detail associated with any previous meetings with the leadership of the two Local Police Commands within the LGA of Cumberland during the lead up period to the Christmas / New Year period?
The Mayor, along with senior Council officers met with NSW Police - Auburn Police Area Commander in late 2024 to discuss community safety concerns including the lead up to the Christmas/New Year season.
Council staff contacted Crime Command at both Police Area Commands to ensure they were aware of areas of suspected high activity on New Years Eve, following trends and reports from previous years. Council staff then engaged the Multicultural Liaison Officers network to determine if any of their initiatives could be replicated in Cumberland to discourage illegal firework displays.
Council promptly reported the above matters to the NSW Police upon becoming aware of the illegal activities and damage on New Years Eve. These incidents were subject to an active investigation process. In addition, Council reported damages to facilities to its insurer to seek reimbursement for costs associated with repairs.
6. Given the identified damages across the LGA of Cumberland, what actions should be instigated to address the damages incurred?
The Mayor and Senior Council officers attended a number of meetings with NSW Police to discuss and address any critical incidents and will continue to hold such meetings.
Council continues to advocate for a Police task force into the sale and supply of illegal fireworks to the community.
Council staff have conducted an audit of CCTV coverage at parks across the LGA and installed a camera at Bright Park in Granville to monitor the area as a preventative measure.
A targeted Council social media campaign “Fireworks – Stupid Mistake, for Parks Sake!” was launched in the top 5 languages across Cumberland to highlight and educate the community on the danger, damage and costs that illegal firework displays can incur. This is further proactive/preventative action that Council is pursuing.
Council staff will ensure steps are taken to damage proof our passive and active parks in the lead up to incidents of high illegal firework activity through the completion of risk assessments for high risk parks.
This report now responds to the resolution of Council and outlines the numerous actions being undertaken by Council to educate the community to deter and limit the impact illegal fireworks across the LGA. The report is now recommended for noting.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
In addition, Council reported the damage to its facilities to its insurer to seek reimbursement for costs associated with repairs arising out of these incidents. This matter has now been settled, and Council has received a settlement payment.
CONCLUSION
This report responds to the resolution of Council passed on 26 February 2025 (Min.878). It is now recommended that Council note the report.
Attachments
Nil
19 November 2025
Item No: C11/25-223
Response to Notice of Motion - The Late Luke Manassa
Directorate: Environment and Planning
Responsible Officer: Director Environment & Planning
Community Strategic Plan Goal: Enhancing the Natural and Built Environment
Summary
This report provides a response to the Notice of Motion – The Late Luke Manassa resolved at the Ordinary Meeting of Council on 30 July 2025 (Min.982).
Recommendation
That Council endorse the installation of a commemorative plaque for the late Luke Manassa at the Pemulwuy Basketball Court (opposite Dirrabarri Tennis Courts), as outlined in this report.
Report
Council, at the meeting of 30 July 2025, resolved the following as part of C07/25-160 Notice of Motion - The Late Luke Manassa (Min. 982):
“Subject to completion of the ongoing police investigation and in consultation with Luke's family, requests that Council staff investigate and report back on the feasibility of installing a commemorative plaque and/or renaming a suitable location (such as the basketball court) in Luke’s honour and if required in the process, investigate the ability to upgrade the park.”
Based on this resolution, Council officers have investigated the proposal and liaised with representatives of the family on the matter. It is proposed that a plaque commemorating the life of Luke Manassa be installed at the Pemulwuy Basketball Court (opposite Dirrabarri Tennis Courts). Separately, Council officers are progressing with a planned upgrade of the basketball court and associated landscaping, and this will be undertaken as part of Council’s Capital Works Program.
It is recommended that Council endorse the installation of a commemorative plaque for the late Luke Manassa at the Pemulwuy Basketball Court (opposite Dirrabarri Tennis Courts). Subject to endorsement, the design and content of the commemorative plaque will be finalised with the family of Luke Manassa, and installation undertaken by Council at this location.
Community Engagement
Subject to endorsement, consultation on the proposed commemorative plaque will be undertaken in accordance with policy requirements.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are minimal risk implications for Council associated with this report.
Financial Implications
The installation of the commemorative plaque can be undertaken through Council’s Capital Works Program.
CONCLUSION
This report provides a response on the proposed commemorative plaque at the Pemulwuy Basketball Courts as part of C07/25-160 Notice of Motion - The Late Luke Manassa (Min. 982), for consideration by Council.
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-223
Attachment 1
Concept Plan
19 November 2025
Item No: C11/25-224
Cumberland Local Transport Forum - Meeting of 5 November 2025
Directorate: Environment and Planning
Responsible Officer: Director Environment & Planning
Community Strategic Plan Goal: Enhancing the Natural and Built Environment
Summary
This report presents the minutes of the Cumberland Local Transport Forum meeting, items considered under delegated authority and recommendations to Council.
Recommendation
That Council:
1. Receive and note the minutes of the Cumberland Local Transport Forum held on 5 November 2025, as provided in Attachment 1.
2. Note the items considered under delegated authority by Cumberland Local Transport Forum at the 5 November 2025 meeting, as provided in Attachment 2.
3. Endorse the recommendations for items considered by the Cumberland Local Transport Forum at the 5 November 2025 meeting, as provided in Attachment 3.
Report
A meeting of the Cumberland Local Transport Forum was held, and the minutes of the meeting are provided in Attachment 1. The items considered under delegated authority under Part 1 of the Terms of Reference for the Cumberland Local Transport Forum are provided in Attachment 2. The items recommended for endorsement by Council under Part 2 of the Terms of Reference for the Cumberland Local Transport Forum are provided in Attachment 3.
Community Engagement
Community consultation has been undertaken and has been addressed under each report that was presented to the Cumberland Local Transport Forum.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
The expenditure of funds associated with implementing the recommendations will be included in the Council’s traffic facility construction program.
Attachments
1. Minutes of the Meeting of Cumberland Local Transport Forum on 5 November 2025
2. Items Considered under Delegated Authority at the Cumberland Local Transport Forum on 5 November 2025
3. Recommendation to Council of Cumberland Local Transport Forum Meeting on 5 November 2025
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-224
Attachment 1
Minutes of the Meeting of Cumberland Local Transport Forum on 5 November 2025
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-224
Attachment 2
Items Considered under Delegated Authority at the Cumberland Local Transport Forum on 5 November 2025
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-224
Attachment 3
Recommendation to Council of Cumberland Local Transport Forum Meeting on 5 November 2025
19 November 2025
Item No: C11/25-225
Notice of Motion - Provision of Australian Flags to Cumberland Residents
Councillor: Joseph Rahme and Michael Zaiter
Summary
Pursuant to Notice, Councillors Rahme and Zaiter submitted the following Motion.
Notice of Motion
That Council, in recognition of the upcoming celebrations of 125 years of Federation and Australia Day:
1. Hand out free mini Australian National flags from its Customer Service Centres and other relevant touchpoints to residents to put up in house windows, shop windows and car windows until the end of January 2026, funded from the operational budget; and
2. Ensure this initiative is promoted through Council’s Social Media pages and any other relevant channels.
Resourcing/FINANCIAL Implications
If supported, the minor costs associated with this Motion can be funded from the existing operational plan.
General Manager Advice
Nil.
Attachments
Nil
19 November 2025
Item No: C11/25-226
Notice of Motion - Safety Issues in Pemulwuy
Councillor: Nadima Kafrouni-Saba and Michael Zaiter
Summary
Pursuant to Notice, Councillors Kafrouni-Saba and Zaiter submitted the following Motion.
Notice of Motion
That Council:
1. Write to the NSW Minister for Transport seeking clarification on when the State Government intends to implement the recommendations from the February 2025 Parliamentary Inquiry into e-mobility devices and request that these reforms be urgently prioritised.
2. Develop an education pack for distribution to school principals across the Cumberland LGA, offering the assistance of Council's Road Safety or Community Engagement staff to deliver short presentations or information sessions on e-bike and e-scooter safety and responsible use.
3. Ensure Council's website is updated to include community information regarding e-bike and e-scooter safety such as:
a) Legal requirements (such as helmet, speed, permitted areas)
b) Risks associated with modified or converted devices
c) Shared path and pedestrian safety expectations
d) Relevant links to state government advice and current legislation
Resourcing/FINANCIAL Implications
If supported, this Motion can be actioned utilising existing resources.
General Manager Advice
Nil.
Attachments
Nil
19 November 2025
Item No: C11/25-227
Notice of Motion - Parliamentary inquiry into MMP (Carnarvon Golf Course)
Councillor: Enver Yasar and Helen Hughes
Summary
Pursuant to Notice, Councillors Yasar and Hughes submitted the following Motion.
Notice of Motion
That Council:
1. Writes to the Secretariat and all members of Portfolio Committee No. 4 – Regional NSW seeking a parliamentary inquiry into Metropolitan Memorial Parks’ Carnarvon Golf Course proposal, with hearings held by mid‑2026 , at least one local hearing at Carnarvon Golf Club, and a public submissions period of 8 weeks prior to the first hearing.
2. Endorses Attachment A as Council’s preferred Terms of Reference and encloses it with the request.
3. Authorises the Mayor and General Manager to finalise and send the correspondence, brief local Members, and invite neighbouring councils to support or co‑sign given the regional significance.
4. Notifies the Minister for Lands and Property, the Shadow Minister for Crown Lands, and the President of the Legislative Council of this resolution and Attachment A.
5. Requests a progress report from the General Manager by February 2026, delivered within existing resources.
Resourcing/FINANCIAL Implications
If supported, this Motion can be actioned utilising existing resources.
General Manager Advice
Nil.
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C11/25-227
Attachment 1
Attachment A – Draft Terms of Reference
19 November 2025
Item No: C11/25-228
Notice of Motion - Mental Health and Wellbeing
Councillor: Ahmed Ouf and Nadima Kafrouni-Saba
Summary
Pursuant to Notice, Councillors Ouf and Kafrouni-Saba submitted the following Motion.
Notice of Motion
That Council:
1. Notes the positive outcomes achieved through the Youth Strategy and Youth Mental Health Action Plan in improving the mental health, wellbeing and resilience of young people in Cumberland.
2. Reviews existing Council programs supporting children, youth and families, with a focus on parent education to better support young people facing mental health and wellbeing challenges.
3. Ensures future Council youth mental health programs include workshops and resources for parents to help them understand and respond to youth mental health issues within the family unit.
4. Refer this matter to the Youth, Recreation and Sports Advisory Committee for feedback on enhancing the accessibility and cultural relevance of wellbeing initiatives.
5. Promotes all youth mental health programs through Council’s communication channels, community networks and faith leaders.
Resourcing/FINANCIAL Implications
If supported, this Motion can be actioned utilising existing resources.
General Manager Advice
Nil.
Attachments
Nil
19 November 2025
Item No: C11/25-229
Notice of Motion - National Anthem at Commencement of Council Meetings
Councillor: Paul Garrard and Helen Hughes
Summary
Pursuant to Notice, Councillors Garrard and Hughes submitted the following Motion.
Notice of Motion
That:
1. A protocol be developed to be included in Council’s Code of Meeting Practice, mandating the ‘standing for the national anthem’ when played prior to Council business for those able to.
2. The intent of the protocol is that any person(s) failing to comply with it in the Chamber will be deemed to be in breach of the Code of Meeting Practice, and may be removed from the Chamber.
3. The General Manager report back to Council the required steps to implement such a protcol within its Code of Meeting Practice, after seeking appropriate legal advice.
Resourcing/FINANCIAL Implications
If supported, this Motion can be actioned utilising existing resourcing.
General Manager Advice
Nil.
Attachments
