Agenda of Council Meeting - Wednesday, 11 December 2024

Councillor Contact Details

Granville Ward
Clr Steve Christou	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Clr Ola Hamed (Mayor)	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Greystanes Ward
Clr Dr Diane Colman	0400 279 200	Diane.Colman@cumberland.nsw.gov.au
Clr Eddy Sarkis	0425 348 000	Eddy.Sarkis@cumberland.nsw.gov.au
Clr Nadima Kafrouni-Saba	0447 605 158	Nadima.KafrouniSaba@cumberland.nsw.gov.au
Regents Park Ward
Clr Enver Yasar	0497 428 929	Enver.Yasar@cumberland.nsw.gov.au
Clr Helen Hughes	0400 264 534	Helen.Hughes@cumberland.nsw.gov.au
Clr Steve Yang	0448 836 197	Steve.Yang@cumberland.nsw.gov.au
South Granville Ward
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Ahmed Ouf	0436 936 553	Ahmed.Ouf@cumberland.nsw.gov.au
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Wentworthville Ward
Clr Michael Zaiter (Deputy Mayor)	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Sujan Selventhiran	0427 104 940	Sujan.Selventhiran@cumberland.nsw.gov.au

Statement of Ethical Obligations

Oath or Affirmation of Office

In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Cumberland and Cumberland City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.

Conflicts of Interest

A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

11 December 2024

ORDER OF BUSINESS

All Council Meetings are livestreamed via Council’s website. An audio/visual recording of the meeting is published following the meeting. Recordings remain on Council's website for a period of 12 months and are archived following this.

1 Opening of Meeting

2 Opening Prayer / Acknowledgement of Country / National Anthem

3 Apologies / Requests for Leave of Absence/ Requests for Attendance by Audio-Visual Link

4 Confirmation of Previous Minutes

C12/24-35 Minutes of the Ordinary Meeting of Council - 13 November 2024... 5

5 Disclosures of Interest

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

C12/24-36 Nomination of Third Panel Member to undertake the review of the Performance of the General Manager...................................................................... 38

C12/24-37 Investment Report - October 2024.................................................... 85

C12/24-38 Response to Notice of Motion - Dellwood Shopping Centre Condition 105

C12/24-39 Legal Report....................................................................................... 107

C12/24-40 Response to Notice of Motion - Auburn Gardens and Progress Park - Toilet Facility Condition................................................................................ 109

C12/24-41 Draft Annual Financial Statements 2023/24.................................. 112

10 Reports of Council Committees

C12/24-42 Audit, Risk and Improvement Committee - Draft Minutes of Meeting held on 5 November 2024.................................................................................. 223

C12/24-43 Property Committee - Minutes of Meeting held 2 December 2024.. 231

11 Motions Pursuant to Notice

C12/24-44 Notice of Motion - Peter Hislop Park Lighting Upgrade............... 239

C12/24-45 Notice of Motion - Traffic Calming Devices on Whalans Road, Greystanes 240

C12/24-46 Notice of Motion - Local Government Amendment (De-amalgamations) Bill 2024 241

12 Motions to Alter or Rescind Council Resolution

AR12/24-1 Notice of Rescission - C11/24-11 Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy..................................... 242

13 Questions with Notice

Nil

14 Closed Session Reports

Nil

15 Confidential Attachments from Open Reports

C12/24-39 Legal Report

1... Litigation register

Note: Included in Closed Business Paper in accordance with Section 10A(2)(g) of the Local Government Act as the information involves advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

C12/24-43 Property Committee - Minutes of Meeting held 2 December 2024

2... Property Committee Meeting Agenda - 2 December 2024

Note: Included in Closed Business Paper in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

16 Resolutions passed in Closed Session

17 Other / General Matters

18 Close

Council Meeting

11 December 2024

Item No: C12/24-36

Nomination of Third Panel Member to undertake the review of the Performance of the General Manager

Directorate: Corporate Performance

Responsible Officer: Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report seeks to nominate a third panel member for the purpose of developing the General Managers Performance Agreement for the period 1 July 2024 to 30 June 2025, and then participating in the review of the General Manager’s Performance for the same period, as required by the Procedure for the Review of the Performance of the General Manager.

Recommendation

That Council nominate a third panel member to form the Review Panel, to develop the General Manager’s Performance Agreement for the period from 1 July 2024 to 30 June 2025 and to conduct the review of the General Manager’s performance review for the same period, as per the Procedure for the Review of the Performance of the General Manager.

Report

The General Manager’s Performance Agreement is typically reviewed annually to ensure it remains current and relevant in describing Council’s expectations of the incumbent.

In noting that the timing of the review of this agreement coincided with the caretaker and election period in late 2024, this document was not reviewed.

It is recommended that a new agreement for the current year be developed early next year. Prior to developing such an agreement, a third panel member is required to be nominated by Council both to discuss the new Performance Agreement, as well as to participate in the review of the General Manager’s Performance, on or as close to 1 August 2025, consistent with the requirements of Procedure for the Review of the Performance of the General Manager (copy provided under Attachment 1 of this report).

For the reference of Council, a copy of the General Manager’s Performance Agreement for the period 1 July 2023 to 30 June 2024 is included as Attachment 2 to this report.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report seeks to nominate a third panel member to review the General Manager’s Performance Agreement and to conduct the review of the General Manager’s performance, for the period of 1 July 2024 to 30 June 2025, as per the Procedure for the Review of the Performance of the General Manager.

Attachments

1. Procedure for the Review of the Performance of the General Manager

2. General Manager's Performance Agreement 1 July 2023-30 June 2024

Council Meeting

11 December 2024

Item No: C12/24-37

Investment Report - October 2024

Directorate: Corporate Performance

Responsible Officer: Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal: Delivering Sustainable Infrastructure and Services

Summary

This report provides an update on the performance and compliance of Council’s investment portfolio for the month of October 2024.

Recommendation

That Council receive the October 2024 Investment Report.

Report

Included in this report are the following items that highlight Council’s investment portfolio performance for October 2024.

Council Investments as at 31 October 2024

Council’s investment portfolio has a current market value of $251,764,871 and has returned 5.50% in the last 12 months. The following table reflects Council’s holding in various investment categories:

Face Value = capital value to be repaid upon maturity

Purchase Price = capital value +/- premiums or discounts

Current Value = current market value + accrued interest

Investment Portfolio Performance

Council’s investment portfolio returned 0.38% (actual) for the month on a marked-to-market basis versus the bank bill index benchmark’s 0.37% (actual) return. Council's managed fund investments may experience monthly volatility as financial markets undergo changes in outlook. However, such investments are expected to yield a favourable return over the long term. For the past 12 months, the investment portfolio has returned 5.50% versus the benchmark’s 4.45%.

As at 31 October 2024 the cumulative interest earned was $4,289,051. This is $1,324,051 higher than the year-to-date budget of $2,965,000.

The performance chart below shows Council’s rolling 12 monthly return versus benchmark over the past 5 years. Each data point is the 12 month return for the stated month end:

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

Preservation of capital is the prime objective of the investment portfolio. Investments are placed in a manner that seeks to ensure security and safeguarding of the investment portfolio. This includes managing credit and interest rate risk within identified thresholds and parameters that is both set in Council’s Investment Policy and guided by the investment advisor.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council hereby certifies that the investments listed within this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

Attachments

1. Investment Report October 2024

2. Investment Commentary October 2024

Council Meeting

11 December 2024

Item No: C12/24-38

Response to Notice of Motion - Dellwood Shopping Centre Condition

Directorate: City Services

Responsible Officer: Director City Services

Community Strategic Plan Goal: Delivering Sustainable Infrastructure and Services

Summary

This report provides a response to the Notice of Motion – Dellwood Shopping Centre Condition resolved at the Ordinary Meeting of Council on 13 November 2024 (Min.831).

Recommendation

That Council note the report.

Report

At the Ordinary Meeting of Council on 13 November 2024 a Notice of Motion – Dellwood Shopping Centre Condition (Item No: C11/24-17) was considered by Council.

Council resolved:

“That the General Manager report to Council in respect to the continual filthy condition of Dellwood Shopping Centre detailing:

1. The schedule of street cleaning for this location, including the frequency of cleansing, and time of day the location is cleaned; and

2. Further action that the General Manager will implement to ensure it is maintained to a high standard.”

The below table (Table 1) provides a summary of the services undertaken at Dellwood Shopping Centre by Council’s Maintenance Team.

Table 1. Dellwood Shopping Centre Service Schedule

Duties	Days	Times
Pressure washing	Monday, Wednesday, Friday	Once between 9:00pm – 5:30am
Swept / blown (street and footpath).	Seven nights per week	Once between 9:00pm – 5:30am
Bin collection	Seven days per week	4:00am – 9:00am

Council has recently issued a compliance notice and emergency order on the property strata manager due to a damaged shop awning (privately owned), which was allowing pigeons to roost on the exposed rafters and defecate on the footpath.

The non-compliant nature of the awning has created additional cleaning demands upon Council’s maintenance teams. The increased cleaning demands has resulted in Council’s maintenance teams pressure washing the area on a daily basis.

Council has been informed that a temporary repair to the awning, sealing access to the exposed roof frame, has been in place since 8 November 2024.

Despite the temporary repairs being in place, the increased level of servicing has continued as the pigeons are still present in the area.

Council’s emergency order requires the strata to permanently resolve this issue. If the order is not complied with Council will commence regulatory action, as the increased service levels are not covered within Council’s existing budgets.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

The ongoing risk implications are centred on the non-compliant nature of the existing awning at the Dellwood Shopping Centre. Council has issued an emergency order on the strata manager and regulatory action may occur if the order is not complied with.

Financial Implications

Council is currently resourced to provide the maintenance services as defined in Table (1) in this report. Should Council need to continue to pressure wash the area daily due to continued non-compliance with Council’s orders, Council’s maintenance budgets will require additional funding.

CONCLUSION

Council will continue to address the ongoing maintenance issues at Dellwood Shopping Centre through the actions contained in this report.

Attachments

Nil

Council Meeting

11 December 2024

Item No: C12/24-39

Legal Report

Directorate: General Manager

Responsible Officer: General Counsel

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report provides Council with a summary of legal proceedings in which Council is involved.

Recommendation:

That the report be received.

Report

This report provides Council with a summary of the status of litigation for which Council is a party to. It does not include the following types of legal proceedings:

· Proceedings that are managed by Council’s insurers;

· Local Court proceedings involving an appeal against a parking fine; and

· Proceedings for the recovery of debts where those proceedings are being run by Council’s external debt collection agency.

The report is current to 1 December 2024. It does not capture changes that have occurred between that date and the date the report is considered by Council.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This is an information report with the legal register of current litigation provided as a confidential attachment.

Attachments

1. Litigation register (confidential)

Council Meeting

11 December 2024

Item No: C12/24-40

Response to Notice of Motion - Auburn Gardens and Progress Park - Toilet Facility Condition

Directorate: City Services

Responsible Officer: Director City Services

Community Strategic Plan Goal: Delivering Sustainable Infrastructure and Services

Summary

This report provides a response to the Notice of Motion – Auburn Gardens and Progress Park – Toilet Facility Condition resolved at the Ordinary Meeting of Council on 13 November 2024 (Min.827).

Recommendation

That Council note the report.

Report

At the Ordinary Meeting of Council on 13 November 2024 a Notice of Motion – Auburn Gardens and Progress Park – Toilet Facility Condition was considered by Council, Council resolved the following;

“That the General Manager report to Council in respect to the condition of the toilet facilities at the Auburn Gardens and Progress Park.

That the report outline:

1. The schedule of cleaning for these locations.

2. Why the general conditions of the toilets are in disgusting condition.

3. Why the garbage bins within the toilets are missing.

4. Why toilets are leaking.

5. Why doors do not lock.

6. Why lighting, particularly in female toilets do not work.

7. Why there is no hand sanitiser or hand towels present within the toilets.

8. Why Council is left for community volunteers to repair toilets.”

The Auburn Gardens and Progress Park amenities are in a prominent and high demand location, which through incidents such as the one raised at the Council Meeting on 13 November 2024, has highlighted that the age of these amenities cannot meet the modern demand at these locations.

Council’s Public Amenities Cleaning Contractor services Auburn Gardens and Progress Park 7 days per week, this is summarised in the following table (Table A).

Table A.

Duties	Days	Times
Carry out initial inspection	Monday to Sunday	Between 7:00am – Midday
Empty trash
Clean & sanitise urinals, toilets & basins
Pressure wash & mop floors
Clean mirrors, door knobs & other surfaces
Spot clean walls, ledges, vents & partitions
Replenish consumables
Replace broken toilet seats
Take pictures & report maintenance issues to Council

Council received notification in respect of an issue with these amenities on Friday, 25 October at 10:32am. Council officers attended both sites and found that the amenities were in a condition which was consistent with what was reported in the Notice of Motion. Both amenties were cleaned between 10:30am – 11:30am on that day. Council officers replaced the missing bins and attended to the lighting issue in the female toilet at Progress Park, as well as the broken soap and towel dispenser, on the same day. These issues were also raised by the cleaners in their report, which is received at the end of each day. After receiving such reports, Council staff will then action any defects or damage.

In response to the issues raised at the Council Meeting on 13 November 2024, Council’s Facilities Officers have conducted a spot quality control check program across the Local Government Area, focusing on locations where concerns have been highlighted previously. Any issues identified are addressed through performance processes with contractors and/or works / services being conducted.

Therefore, it is recommended that Council continue to allocate funding in future Capital Works Programs towards the replacement of the identified, existing aged amenities. Council at present is replacing and installing new toilets at the following locations this financial year. These locations are;

· Purdie Lane, Pendle Hill

· Jack and Jill Park, Berala

· Merrylands Railway Station

· Merrylands Park, Merrylands

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

Should Council not resolve to provide funding as recommended, then incidents such as those that occurred to highlight this issue with Council are likely to continue.

Financial Implications

Council is currently resourced to provide the maintenance services as defined in Table (A) in this report. Should Council seek to increase this servicing, Councils maintenance budgets will require additional funding.

Further, it is recommended that Council allocate appropriate funding in a future Capital Works Program, towards the replacement of the identified, existing aged amenities with new accessible automated amenities to benefit the residents and ratepayers.

CONCLUSION

Cumberland City Council public amenities are cleaned under contract to an agreed schedule to suit individual amenity type and usage. Should Council seek to increase this servicing, Councils maintenance budgets will require additional funding

Attachments

Nil

Council Meeting

11 December 2024

Item No: C12/24-41

Draft Annual Financial Statements 2023/24

Directorate: Corporate Performance

Responsible Officer: Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal: Providing Local Leadership

Summary

At the Council meeting held on 21 August 2024, Council referred the 2023/24 draft financial statements to audit, and authorised the signing of the statements. Through the audit process, figures in the financial statements have changed and re-signing of the financial statements is required. This report fulfills the requirements for finalisation of the Annual Financial Statements as required by the Local Government Act 1993, Division 2 - Accounting records, financial reports and auditing, and of the Local Government (General) Regulations 2021 Division 6 – Annual Financial Reports, as detailed in the recommendations of the report.

This report summarises the financial results of Council for the 2023/24 financial year (FY24). Endorsement by Council will enable receipt of the final Independent Auditor’s Report and the Report on Conduct of the Audit once the audit is complete. These reports are required to enable Council to lodge the FY24 Annual Financial Statements to the Office of Local Government.

The updated Financial Statements were reviewed and discussed at the Audit, Risk, and Improvement Committee (ARIC) meeting on 5 November 2024.

Recommendation

That Council:

1. Pursuant to the provisions of Section 413(2)(c) of the Local Government Act 1993 and Section 215 of the Local Government (General) Regulations 2021, note the following in respect to the Annual Financial Statements for the financial year ending 30 June 2024:

a) Have been prepared in accordance with:

• the Local Government Act 1993 (as amended) and the Regulations

made there under;

• the Australian Accounting Standards and other pronouncements

of the Australian Accounting Standards Board;

• the Local Government Code of Accounting Practice and Financial Reporting

b) Present fairly Council’s operating results and financial position.

c) Accord with Council’s accounting and other records,

d) Signatories are not aware of anything that would make these Statements false or misleading in any way.

2. Pursuant with Section 413(2)(c) of the Local Government Act 1993, and Section 215(1)(b) of the Local Government (General) Regulations 2021, authorise the Mayor, Deputy Mayor, General Manager, and the Responsible Accounting Officer to sign the ‘Statements by Councillors and Management’ for the General Purpose and Special Purpose Financial Statements which must then accompany these Financial Statements.

Report

1. Result

Council is posting a $9.6m surplus for the 2023/24 financial year, compared to a budget of $4m (excluding capital income). Council has also achieved a recurring surplus of $7.6m for 2023/24 ($6.8m in 2022/23).

Income

Original Budget $231.2m, Actual $243.9m

When excluding capital items, Council’s 2023/24 operating income finished $12.7m favourable when compared to the original budget. The 2023/24 total operating income was $17.5m more than 2022/23.

Expenditure

Original Budget $227.2m, Actual $233.3m

Overall Council’s 2023/24 operating expenditure finished $7m higher when compared to the original budget. The 2023/24 total operating expenditure was $8.9m higher than the total from 2022/23.

2. Changes to the Operating Result

At the Council meeting held on 21 August 2024, Council reported a draft surplus of $7.3m before capital grants and contributions. Since the August meeting, there has been a $2.3m improvement to the surplus, now $9.6m. This increase is non-cash and is largely a result of Council engaging a second valuer to confirm investment property values resulting from issues in the way they were valued. Investment properties are valued annually and movements to the values are recorded in the income statement. The value of Investment properties in 2023/24 decreased and are correctly recorded as an expense in the financial statements. However, as a result of engaging a second valuer, there was a $1.6m improvement in the reported decrease in value of investment properties.

The other portion of the $2.3m change from the August meeting is mainly attributed to accounting for Councils share in Civic Risk Mutual (restricted cash) and workers compensation premium adjustments.

3. Financial Position and Ratios

The total amount of cash and investments was $239.7m in 2023/24, up from $221.8m in 2022/23.

Cash, cash equivalents and investments subject to external restrictions are those which are only available for specific use by Council due to a restriction placed by legislation or third-party contractual agreement. Externally restricted funds at the end of the 2023/24 financial year totalled $165.6m, up $18.9m from 2022/23.

Cash, cash equivalents and investments not subject to external restrictions may be internally allocated by Council resolution or Council policy. At the end of the 2023/24 financial year, internal funds totalled $64m, down $1.1m from 2022/23.

The unrestricted cash remains at $10m (as has been the case in prior years) and is in accordance with Council policy of maintaining an unrestricted balance of $10m and placing excess cash into two internal reserves, the infrastructure and community reserves. Total cash from these reserves, including unrestricted cash is $35.7m, up from $31.8m in 2022/23.

Key ratios are used to assess various aspects of Council’s performance. Most ratios have been achieved with the exception of the rates and annual charges outstanding ratio and the infrastructure backlog ratio. The infrastructure backlog ratio has increased slightly reflecting an increase in value of Council’s infrastructure assets, and the cost to bring these to a satisfactory standard. Infrastructure provision is a balance between community wants compared with its needs, and the ability of Council to raise sufficient revenue to pay for assets.

Council continues to invest significant amounts in its capital renewal program to ensure that there is not a significant deterioration in the overall condition of the asset portfolio.

The operating performance ratio, which is a core measure of Councils financial sustainability, remains positive and above the industry benchmark. The ratio has been consistently above benchmark, as compared to prior 2019/20 where it was consistently negative. The improvement reflects Council’s capacity to meet ongoing operating expenditure requirements.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

Depreciation increased from $42.9m to $47.8m in 2023/24. Depreciation is forecast to grow due to the accumulation of new assets to continually support population growth. This results in additional maintenance funding required to prevent premature deterioration and avoid larger future costs. There is an emerging risk that Council will not be able to fund depreciation and maintain assets in 3 to 4 years based on current trend which leads to a downward spiral of community dissatisfaction, below standard and ageing assets, and potential impact to capital commitment and service delivery.

Financial Implications

In the 2023/24 financial year Council achieved a recurring surplus of $7.6m excluding capital and one off non-recurring income, compared to $6.8m for the previous year. This is a great result for Council, however continued strong financial management is required to ensure continued financial sustainability for future years.

CONCLUSION

The Mayor, Deputy Mayor, General Manager, and the Responsible Accounting Officer sign the General Purpose and Special Purpose Financial Statements for Cumberland City Council which fairly present Council’s operating result and financial position for the financial year ending 30 June 2024 and accord with relevant accounting records. This will enable Audit Office to provide Council with the final Independent Auditor Report and the Report on Conduct of the Audit.

Attachments

1. 2023/24 Draft Annual Financial Statements

Council Meeting

11 December 2024

Council Meeting

11 December 2024

Item No: C12/24-42

Audit, Risk and Improvement Committee - Draft Minutes of Meeting held on 5 November 2024

Directorate: Governance and Risk

Responsible Officer: Director Governance and Risk

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report presents the Draft Minutes of the Audit, Risk and Improvement Committee meeting held on 5 November 2024 for Council’s information.

Recommendation

That Council receive the Draft Minutes of the Audit, Risk and Improvement Committee meeting held on 5 November 2024.

Report

Council’s Audit, Risk and Improvement Committee recently held a meeting on Tuesday, 5 November 2024.

Minutes of this meeting are attached for Council’s information.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no direct risks associated with this report. However, the presentation of the meeting minutes to Council provides transparent oversight of Council activities.

Financial Implications

The operations of the Audit, Risk and Improvement Committee are coordinated by the Governance & Risk Unit within Council utilising existing allocated resources. There are no additional financial implications for Council associated with this report.

CONCLUSION

The minutes of the Audit, Risk and Improvement Committee meeting are provided to Council for information purposes and to ensure that the review mechanisms of Council operate in an open and transparent manner. It is recommended that Council receive this information.

Attachments

1. Draft ARIC Minutes - 5 November 2024

Council Meeting

11 December 2024

Item No: C12/24-43

Property Committee - Minutes of Meeting held 2 December 2024

Directorate: Governance and Risk

Responsible Officer: Director Governance and Risk

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report presents the Draft Minutes of the Cumberland Property Committee meeting held on 2 December 2024 for Council’s information.

Recommendation

That Council:

1. Receive the Minutes of the Cumberland Property Committee meeting held on 2 December 2024, and adopt the recommendations contained therein.

2. Include a copy of the resolutions of Council in the Minutes.

Report

Council’s Property Committee recently held a meeting on Monday, 2 December 2024.

Minutes of this meeting are attached for Council’s information.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no direct risks associated with this report. However, the presentation of the meeting minutes to Council provides transparent oversight of Council strategic property related decisions, in accordance with the adopted Terms of Reference.

Financial Implications

The operations of the Property Committee are coordinated by the Governance and Risk Directorate within Council utilising existing allocated resources.

CONCLUSION

The minutes of the Cumberland Property Committee meeting are provided to Council for information purposes and to ensure that the review mechanisms of Council operate in an open and transparent manner. It is recommended that Council receive this information.

Attachments

1. Draft Property Committee Meeting Minutes - 2 December 2024

2. Property Committee Meeting Agenda - 2 December 2024 (confidential)

Council Meeting

11 December 2024

Item No: AR12/24-1

Notice of Rescission - C11/24-11 Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy

Councillor/s: Steve Christou, Paul Garrard and Eddy Sarkis

Notice of Rescission

Pursuant to Notice, Councillors Christou, Garrard and Sarkis move that Council rescinds the resolution relating to C11/24-11 Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy. A copy of the resolution is shown below:

That Council:

1. Endorse the Draft Code of Meeting Practice and Draft Councillor Expenses and Facilities Policy being placed on public exhibition for a period of 28 days.

2. Note that a 42 day submission period will be in place for the Draft Code of Meeting Practice, in accordance with Section 361 of the Local Government Act 1993; and

3. Receive a report following the conclusion of the exhibition period, detailing the results of the consultation process, and the final documents recommended for Council’s adoption.

Signed:

Councillor Steve Christou

Councillor Paul Garrard

Councillor Eddy Sarkis

Attachments

Nil