Agenda of Council Meeting - Wednesday, 7 August 2024

Councillor Contact Details

Granville Ward
Clr Steve Christou	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed (Deputy Mayor)	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Diane Colman	0400 279 200	Diane.Colman@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis	0425 348 000	Eddy.Sarkis@cumberland.nsw.gov.au
Regents Park Ward
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
Clr Sabrin Farooqui	0400 322 999	Sabrin.Farooqui@cumberland.nsw.gov.au
Clr Helen Hughes	0400 264 534	Helen.Hughes@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Mohamad Hussein	0400 281 726	Mohamad.Hussein@cumberland.nsw.gov.au
Wentworthville Ward
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Lisa Lake (Mayor)	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

Statement of Ethical Obligations

Oath or Affirmation of Office

In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Cumberland and Cumberland City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.

Conflicts of Interest

A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

7 August 2024

ORDER OF BUSINESS

All Council Meetings are livestreamed via Council’s website. An audio/visual recording of the meeting is published following the meeting. Recordings remain on Council's website for a period of 12 months and are archived following this.

1 Opening of Meeting

2 Opening Prayer / Acknowledgement of Country / National Anthem

3 Apologies / Requests for Leave of Absence/ Requests for Attendance by Audio-Visual Link

4 Confirmation of Previous Minutes

C08/24-555 Minutes of the Ordinary Meeting of Council - 17 July 2024............ 5

5 Disclosures of Interest

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

C08/24-556 Proposed Christmas / New Year Operations 2024-2025.............. 21

C08/24-557 Burnett Street Neighbourhood Centre Planning Proposal - Post Exhibition 27

10 Reports of Council Committees

C08/24-558 Cumberland Local Traffic Committee - Minutes of 5 June 2024 Meeting and Items Considered Under Delegated Authority.............................. 247

C08/24-559 Cumberland Local Traffic Committee - 5 June 2024 - Recommendations to Council................................................................................................. 285

C08/24-560 Property Committee - Minutes of Meeting held 23 July 2024.... 759

11 Motions Pursuant to Notice

C08/24-561 Notice of Motion - The Draft Granville Town Centre Public Domain Plan 765

C08/24-562 Notice of Motion - Public Facilities in Auburn Park, Auburn....... 767

C08/24-563 Notice of Motion - Affordable Housing Strategy........................... 769

C08/24-564 Notice of Motion - Wentworthville Town Centre Revitalisation... 771

12 Motions to Alter or Rescind Council Resolution

AR08/24-1 Notice of Rescission - C11/21-889 - Notice of Motion - Council Carpark - 13 John Street Lidcombe................................................................................. 773

13 Questions with Notice

C08/24-565 Questions on Notice - Submitted by Councillor Garrard............. 775

14 Closed Session Reports

C08/24-566 Outcome of the General Manager's Performance Review For The Period 1 July 2023 to 30 June 2024

Note: Included in Closed Council in accordance with Section 10A(2)(a) of the Local Government Act as the information involves personnel matters concerning particular individuals (other than Councillors).

15 Confidential Attachments from Open Reports

C08/24-560 Property Committee - Minutes of Meeting held 23 July 2024

2... Property Committee Extraordinary Meeting Agenda - 23 July 2024

Note: Included in Closed Business Paper in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

C08/24-565 Questions on Notice - Submitted by Councillor Garrard

1... Councillor Briefing and Workshop Attendance Record

Note: Included in Closed Business Paper in accordance with Section 10A(2)(e) of the Local Government Act as the information involves information that would, if disclosed, prejudice the maintenance of law.

16 Resolutions passed in Closed Session

17 Other / General Matters

18 Close

Council Meeting

7 August 2024

Item No: C08/24-556

Proposed Christmas / New Year Operations 2024-2025

Directorate: Corporate Performance

Responsible Officer: Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report details the proposed operational arrangements for Council over the 2024/25 Christmas/New Year period. Consistent with previous years, it is proposed that whilst a brief shut down period be applied in most areas, a presence consisting of staff required to ensure continuity of essential services is to be maintained.

This report also outlines the delegations proposed for the Mayor and/or General Manager during the Council recess period in January 2025 where Council does not hold a meeting.

Recommendation

That Council endorse the implementation of the operational arrangements outlined in this report for the 2024/25 Christmas/New Year period and that these details be published to the community.

Report

Consistent with Council’s adopted Code of Meeting Practice, there will be no Ordinary Meetings of Council scheduled to be held in January 2025. This means that the recess period for 2023/24 will commence following the final scheduled Council meeting for the year determined by the incoming Council, until the commencement of the first Ordinary Council Meeting in February 2025.

Proposed Christmas/New Year Operations

It is proposed that for 2024, Council operations cease from midday on Monday, 23 December 2024 in alignment with Council’s staff Christmas luncheon. The details for this event are being confirmed and all Councillors will be notified, and their attendance would be welcome.

To allow all staff to attend this event, it is proposed that Council services will cease from midday on Monday, 23 December 2024 and resume on Thursday, 2 January 2025. During this period, only staff required to continue working to deliver essential services or maintain an on-call presence will be required to work. Staff will also be directed to take annual leave on Tuesday, 24 December 2024 if they are not responsible for delivering essential services.

Whilst most services will resume operations from Thursday 2 January 2025, those staff not engaged in essential service delivery and/or maintenance will be directed to take an additional 2 days leave for the period from Thursday 2 January 2025 until Friday 3 January 2025, inclusive. These employees would then return to work on Monday 6 January 2025. Furthermore, staff with an excess leave balance, and where there is no resourcing impact on operations will be required to take additional leave from 6 January 2025 to 10 January 2025. The proposed operating arrangements for key services over this shut down period are as outlined below.

Customer Service and Afterhours

Both customer service counters will be closed during the shutdown period, however the Contact Centre will remain open for normal operating hours on the days which are not public holidays.

On the public holidays calls will be diverted through to the afterhours service. This function is considered an essential service and so would resume operations on Thursday, 2 January 2025.

Operating arrangements for the Customer Service Contact Centres will be as follows:

Customer Service Centres (Auburn, Merrylands, Greystanes, Berala, Wentworthville)
Monday 23 December 2024	Closed from noon
Tuesday 24 December 2024	Closed
Wednesday 25 December 2024	Closed – Christmas Public Holiday
Thursday 26 December 2024	Closed – Boxing Day Public Holiday
Friday 27 December 2024	Closed
Monday 30 December 2024	Closed
Tuesday 31 December 2024	Closed
Wednesday 1 January 2025	Closed – New Years Day Public Holiday
Thursday 2 January 2025	Open – Business as usual

Operating arrangements for the Call Centre will be as follows:

Customer Service Centres (Auburn, Merrylands, Greystanes, Berala, Wentworthville)
Monday 23 December 2024	Closed from noon
Tuesday 24 December 2024	Closed
Wednesday 25 December 2024	Closed – Christmas Public Holiday
Thursday 26 December 2024	Closed – Boxing Day Public Holiday
Friday 27 December 2024	Open – Grant Days
Monday 30 December 2024	Open – Grant Days
Tuesday 31 December 2024	Open – Grant Days
Wednesday 1 January 2025	Closed – New Years Day Public Holiday
Thursday 2 January 2025	Open – Business as usual

Bookings and Community Centres

All centres will be available for pre-bookings during these periods and access can be arranged prior to 23 December, however the centres will not be staffed.

Operating arrangements at Staffed Community Centres will be as follows:

Staffed Community Centres (Auburn, Berala, Guildford)
Monday 23 December 2024	Closed from noon
Tuesday 24 December 2024	Closed
Wednesday 25 December 2024	Closed – Christmas Public Holiday
Thursday 26 December 2024	Closed – Boxing Day Public Holiday
Friday 27 December 2024	Closed
Monday 30 December 2024	Closed
Tuesday 31 December 2024	Closed
Wednesday 1 January 2024	Closed – New Years Day Public Holiday
Thursday 2 January 2025	Open – Business as usual

Records Management

Operating arrangements for Records Management will be as follows:

Records Management (Auburn and Merrylands)
Monday 23 December 2024	Closed from noon
Tuesday 24 December 2024	Closed
Wednesday 25 December 2024	Closed – Christmas Public Holiday
Thursday 26 December 2024	Closed – Boxing Day Public Holiday
Friday 27 December 2024	Closed
Monday 30 December 2024	Closed
Tuesday 31 December 2024	Closed
Wednesday 1 January 2025	Closed – New Years Day Public Holiday
Thursday 2 January 2025	Open – Business as usual

Education and Care Services

Operating arrangements will be as per below for Education and Care Services:

Service Type	Close	Re-open
Long Day Care	6pm Friday, 20 December 2024	7am Tuesday, 7 January 2025 Note: Monday, 6 January 2025 is a staff planning day – service will not be operational
Out of School Hours Care (OOSH)	6pm Wednesday, 18 December 2024	7am Friday, 31 January 2025* Note: Ringrose OOSH re-opens at 6:30am
CCC Family Day Care Office	4:30pm Friday, 20 December 2024	8am Monday, 6 January 2025

School Holiday Care

Opens

Closes

· Ringrose

· Sherwood Grange

7am Thursday, 19 December 2024

7am Monday, 6 January 2025

6pm Friday, 20 December 2024

6pm Thursday, 30 January 2025*

*TBC: Awaiting confirmation of pupil free days for 2025 to be published on DoE website

Note: All centres/services are closed on Public Holidays

Library Services

· All library branches will open at the usual time on Monday, 23 December 2024 and close at noon on this day.

· All branches will be closed from Tuesday 24 to Thursday 26, December 2024.

· On Friday, 27 December 2024 all branches will remain closed, except Auburn, Granville, Merrylands, and Wentworthville Libraries, which will open from 9:30am to 5:30pm.

· All branches will be closed from Saturday 28 December to Sunday 29 December 2024.

· On Monday 30 to Tuesday 31, December 2024, all branches will remain closed, except Auburn, Granville, Merrylands, and Wentworthville Libraries, which will open from 9:30am – 5:30pm.

· All branches will be closed on Wednesday, 1 January 2025, with all branches reopening for regular hours from Thursday, 2 January 2025

Children’s and Youth Services

Service Type	Close	Re-open
Children’s and Youth Programs	Friday, 20 December 2024	Wednesday, 8 January 2025

The Granville Centre Art Gallery

The Granville Centre Art Gallery will be closed from Friday, 20 December 2024 until Friday, 10 January 2025.

Seniors and Disability Services

Operating arrangements for Seniors and Disability Services will be as follows:

Program/Service

Last Program 2024

First Program 2025

Lifestyle & Leisure Links Program

Last Program

Tuesday, 17 December 2024

First Program

Thursday, 9 January 2025

Nutrition Services Home Delivered Meals

Last Delivery

Thursday, 19 December 2024

First Delivery

Thursday, 2 January 2025

Social Inclusion Program including shopping services

Last Program

Thursday, 19 December 2024

First Program

Monday, 6 January 2025

Waste Collection

These services will continue as normal during this period and there will also be staff rostered on-call for cleansing and other waste related emergencies.

Regulatory Services

Development Compliance and Environmental Health teams will have staff rostered on call over the period to ensure coverage for essential services and emergency situations. Parking Patrol will have three teams available to monitor town centres and respond to urgent complaints, with the exception of Public Holidays. The Ranger team will have on-call arrangements in place on the Public Holidays and will work normal shifts on the other days.

Parks Maintenance

Staff will be rostered on to work every day except for Christmas Day, however there will also be staff rostered on-call on every day of the shutdown period to attend to emergencies and ensure continuity of essential services throughout this period.

Other Recreational Facilities

Council’s golf courses and Botanic Gardens will be closed on Christmas Day and then will resume normal operating hours.

Swimming Pools

During the period between Friday 27 December 2024 and Wednesday 1 January 2025 all aquatic centres will operate on amended hours, 9.30am to 8.00pm, with the exception of Granville Pool and Auburn Ruth Everuss Aquatic Centre which will open at 7am. All aquatic centres will be closed on Christmas Day and Boxing Day. On Christmas Eve (Tuesday 24 December 2024) and New Years Eve (Tuesday 31 December 2024) all aquatic centres will close at 5.30pm.

From Thursday, 2 January 2025 normal operating hours will resume across all operational aquatic centres.

Other Recreational Facilities

The Granville Centre will be closed on Christmas Day, Boxing Day and New Years Day and then open subject to bookings. The Holroyd Centre will be closed from 24 December to Friday, 3 January 2025.

Community Engagement

Upon confirmation of the operating arrangements for the various services outlined in this report, these details will be published to the community via the relevant channels.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The operating arrangements proposed in this report for the 2024/25 Christmas/New Year period allow Council to ensure that service obligations to the community are balanced with the need to allow staff to take leave during gazetted public holidays and adjoining dates. Further details regarding the contact numbers for on-call officers will be made available to Councillors once confirmed.

Attachments

Nil

Council Meeting

7 August 2024

Item No: C08/24-557

Burnett Street Neighbourhood Centre Planning Proposal - Post Exhibition

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Enhancing the Natural and Built Environment

Summary

At the Ordinary Council Meeting of 16 August 2023, Council resolved to progress the Burnett Street Neighbourhood Centre Planning Proposal to the Department of Planning, Housing and Infrastructure for a Gateway Determination. The Planning Proposal was submitted to the Department and a positive Gateway Determination was received.

Following the Gateway Determination, public exhibition of the Planning Proposal was undertaken between 23 April and 22 May 2024. A total of 15 submissions were received and Council officers have considered the submissions.

It is recommended that Council endorse the Planning Proposal and finalise for gazettal.

Recommendation

That Council:

1. Endorse the proposed planning controls for the Burnett Street Neighbourhood Centre, as provided in Attachment 1 and outlined in this report.

2. Once endorsed, finalise the planning proposal for the Burnett Street Neighbourhood Centre, as delegated by the Minister.

3. Delegate authority to the General Manager to make administrative, mapping and other related changes to documents associated with the Planning Proposal, consistent with the endorsed recommendations of Council.

4. Note that the Local Environmental Plan amendment will be published on the New South Wales legislation website and in the Government Gazette upon finalisation.

Report

Background

On 16 August 2023, Council resolved that a Council initiated Planning Proposal be progressed for the Burnett Street Neighbourhood Centre in Merrylands, and that the Planning Proposal be forwarded to the then Department of Planning and Environment for a Gateway Determination.

On 24 October 2023, Council received Gateway Determination contingent upon an additional flood study and overshadowing analysis, as provided as attachments to this report. Following the completion of this work, public exhibition occurred from 23 April to 22 May 2024 in accordance with the Gateway condition.

On 1 May 2024, Council adopted Cumberland Local Shops Study, that identified public domain and urban design outcomes for the Burnett Street Neighbourhood Centre, with the Planning Proposal consistent with the outcomes of the study.

Planning Proposal

The Burnett Street Planning Proposal seeks to amend the Cumberland LEP through zoning, height and density controls to reconcile minor anomalies in the context of surrounding land, as well as to support mixed use development as part of the neighbourhood centre offering services and local job opportunities. This proposal is consistent with the findings of the Local Shops Study. The proposed amendments to CLEP 2021 are shown in Table 1 and Figure 2 below.

Planning Control	Existing	Proposed
Land Use Zoning	R2 Low Density Residential E1 Local Centre	E1 Local Centre
Height of Building	9m 14m	17m
Floor Space Ratio	N/A 1:1	1.4:1 1.5:1 1.8:1

Table 1: Proposed amendments to Cumberland LEP 2021

Existing Planning Controls	Proposed Planning Controls
Zoning

Height of Building

Floor Space Ratio

Figure 2: Proposed planning controls for Burnett Street Neighbourhood Centre

Public Exhibition

The Planning Proposal was placed on public exhibition from 23 April 2024 to 22 May 2024. Methods of engagement included Council’s Have Your Say page, information in the local newspaper, corflute sign placed on site, and notification letters sent to interested parties and State agencies. A total of 15 submissions were received from the community and State agencies.

Community Submissions

A total of 10 community submissions were received for the Planning Proposal. There was a mix of feedback from the submissions, with some in support, others against the proposal and several suggestions made on the proposal. The issues raised with the community submissions have been considered by Council officers, and a response is attached to this report.

State Agency Submissions

A total of five State agency submissions were received for the Planning Proposal. A summary of the agency submissions received is provided in Table 3 and also attached to this report.

Agency	Summary of Submission
Transport for NSW	Transport NSW raised no objection to the planning proposal and noted that the proposal is expected to generate low traffic volumes within an existing neighbourhood centre resulting in minimal traffic impacts to the surrounding local and regional transport network.
NSW State Emergency Service (SES)	NSW SES provided the following comments for Council’s consideration: • Conduct additional modelling to understand the full extent of flood risk for the sites from overland and mainstream flooding. • Seek advice from the Department of Climate Change, Energy, the Environment and Water (DCCEEW) regarding the impact of the proposed development on flood behaviour for adjacent and downstream areas • Consider improving evacuation route flood resilience. • Investigate and pursue options for improving stormwater management to reduce flood risk where possible.
Biodiversity, Conservation and Science Group (BCS)	BCS provided the following comments on the Planning Proposal: • Risks, flood constraints and potential impacts of the development on flood behaviour shall be further considered in the flood assessment. • Flooding events greater than the 1% Annual Exceedance Probability (AEP), and hazard maps for the 0.5%AEP and 0.2%AEP events to test the sensitivity of the flood constraints to the site because of rainfall increases due to climate change shall be considered. • Provide detailed mitigation measures to demonstrate that the flood risks at these sites can be managed. • Alternate flood risk management measures shall be provided.
Heritage NSW	Heritage NSW provided the following comments for Council’s consideration: • Investigate historic archaeology (if not undertaken) to assess the likelihood of relics and any subsequent management required under the Heritage Act 1977. • A comprehensive Aboriginal cultural heritage assessment report is recommended and should inform this planning proposal. • Council to ensure all necessary heritage assessments have been undertaken and that any impacts have been sufficiently addressed.
Endeavour Energy	Endeavour Energy has provided the following comments for Councils consideration: • Applicants for the proposed developments facilitated by the Planning Proposal will need to engage an Accredited Service Provider (ASP) of an appropriate level and class accreditation to assess the electricity load and the proposed method of supply for the development. • The minimum required safety clearances and controls for buildings and structures (whether temporary or permanent) and working near overhead power lines must be maintained at all times. • Avoid planting of large/deep rooted trees near electricity infrastructure.

Table 3: Summary of State Agency Submissions

Following the detailed submission received from the Department of Climate Change, Energy, the Environment and Water, and NSW State Emergency Service, Council’s flood consultant was further engaged to review the submission and provide a response, as attached to this report. The response has been considered by Council officers and minor changes have been made to the Planning Proposal in accordance with feedback provided by the flood consultant.

Next Steps

Based on the submissions received and further information provided, there are no major concerns or issues in progressing the Planning Proposal. It is recommended that Council endorse the Planning Proposal and finalise for gazettal.

Community Engagement

Consultation processes for the proposal are outlined in the main body of the report.

Policy Implications

Policy implications for Council are outlined in the main body of this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Following Council’s resolution on the Burnett Street Neighbourhood Centre Planning Proposal in August 2023 and positive Gateway Determination from the Department of Planning, Housing and Infrastructure, the Planning Proposal has been prepared and publicly exhibited. It is recommended that Council endorse the Planning Proposal and progress for finalisation and gazettal.

Attachments

1. Recommended Planning Controls

2. Planning Proposal

3. Engagement Report

4. State Agency Submissions

5. Response to Submissions

6. Flood Impact Assessment

7. Flood Consultant Response

8. Shadow Diagrams

9. Gateway Determination Letter

10. 16 August 2023 Council Report

11. 16 August 2023 Council Minutes

Council Meeting

7 August 2024

Item No: C08/24-559

Cumberland Local Traffic Committee - 5 June 2024 - Recommendations to Council

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Enhancing the Natural and Built Environment

Summary

This report presents the recommendations to Council on items considered by the Cumberland Local Traffic Committee.

Recommendation

That Council endorse the recommendations for items considered by the Cumberland Local Traffic Committee at the 5 June 2024 meeting, as provided in this report.

Report

A meeting of the Cumberland Local Traffic Committee was held. The items recommended for endorsement by Council under Part 2 of the Terms of Reference for the Cumberland Local Traffic Committee is provided in this report and attachments.

Community Engagement

Community consultation has been addressed under each item that was presented to the Cumberland Local Traffic Committee.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

The expenditure of funds associated with implementing the recommendations will be included in the Council’s traffic facility construction program.

Attachments

1. CTC-24-126 - The Boulevarde, Lidcombe - Road Safety Concerns

2. CTC-24-127 - Walpole Street, Merrylands - Road Safety Concerns

3. CTC-24-128 - Gloucester Avenue, Merrylands - Road Safety Concerns

4. CTC-24-129 - Grassmere Street, Guildford - Road Safety Concerns – Consultation Result

5. CTC-24-130 - Hunt Street, Guildford West - Road Safety Concerns

6. CTC-24-131 - McCredie Road, Guildford West - Road Safety Concerns

7. CTC-24-132 - Fowler Road, Guildford West - Road Safety Concerns

8. CTC-24-133 - Brighton Street, Greystanes – Road Safety Concerns - Consultation

9. CTC-24-134 - Terry Street, Greystanes - Road Safety Concerns

10. CTC-24-135 - Damien Avenue, Greystanes - Road Safety Concerns

11. CTC-24-136 - Old Prospect Road, Greystanes - Road Safety Concerns

12. CTC-24-137 - Wombat Street, Pemulwuy - Road Safety Concerns

13. CTC-24-138 - Pendle Way, Pendle Hill - Proposed Temporary Road Closure For 'Thai Pongal Festival 2025'

14. CTC-24-139 - Lidcombe Town Centre Public Domain Plan - Proposed On-Street Parking Arrangements For Joseph Street Precinct

15. CTC-24-140 - Belgium Street, Auburn - Request For Road Widening

16. CTC-24-141 - Lockwood Street And Leeds Street, Merrylands - Proposed Roundabout

17. CTC-24-142 - Warwick Road & Burnett Street, Merrylands – Request For Banning Turning Movements Into Warwick Road

18. CTC-24-143 - Norman Street, Merrylands – Road Safety Concerns – Consultation Result

19. CTC-24-144 - Greystanes - Notice Of Motion - Traffic Improvement In Greystanes

20. CTC-24-145 - Hamilton Street And Berkeley Street, South Wentworthville - Proposed Treatment At The Roundabout

21. CTC-24-146 - Joseph Street, Lidcombe - Temporary Road Closure For Moon Festival Celebrations

22. CTC-24-147 - Temporary Road Closures In The Auburn CBD For Ramadan Food Festival 2025

23. CTC-24-148 - Proposed Temporary Road Closure For St Raymond Maronite Church Annual Community Event

24. CTC-24-149 - Carlton Street, Granville - Proposed Temporary Road Closure For Granville Railway Disaster Memorial

25. CTC-24-150 - Merrylands Road, Merrylands - Temporary Road Closure For ‘Nowruz’ Persian New Year Celebrations

26. CTC-24-151 - Station Street, Wentworthville – Proposed Road Closures For Diwali Festival Event

27. CTC-24-152 - Temporary Road Closure For ‘Australia Day’ Celebrations

28. CTC-24-153 - Draft ‘Local Traffic And Transport Policy And Guideline’

29. CTC-24-154 - Temporary Optional Delegations On Traffic Management And Pedestrian Works To Councils From Transport For NSW

Council Meeting

7 August 2024

Item No: C08/24-560

Property Committee - Minutes of Meeting held 23 July 2024

Directorate: Governance and Risk

Responsible Officer: Director Governance and Risk

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report presents the Draft Minutes of the Cumberland Property Committee Extraordinary meeting held on 23 July 2024 for Council’s information.

Recommendation

That Council receive the Minutes of the Cumberland Property Committee Extraordinary meeting held on 23 July 2024, and adopt the recommendation contained therein as below:

That the Property Committee recommend that Council:

1. Accept the recommendation to award the contract to Evolve Housing Limited (ABN 161 277 137 31) in accordance with section 178 (1)(a) of the Local Government (General) Regulation 2021, for an annual management fee of $121,600 excluding GST over a term of 12 months, with the option to renew the agreement for a further 2 year period, subject to a performance assessment of the contractor that includes consultation with the tenants;

2. Ensure that all tenancies in place at the time of the contract commencement retain the same lease agreement conditions and annual rental charge for the initial 12 month contract period and any ensuing option agreement; and

3. Delegate authority to the General Manager to execute the contract and any associated documents.

Report

Council’s Property Committee recently held an Extraordinary meeting on Tuesday, 23 July 2024.

Minutes of this meeting are attached for Council’s information.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no direct risks associated with this report. However, the presentation of the meeting minutes to Council provides transparent oversight of Council strategic property related decisions, in accordance with the adopted Terms of Reference.

Financial Implications

The operations of the Property Committee are coordinated by the Governance and Risk Directorate within Council utilising existing allocated resources.

CONCLUSION

The minutes of the Cumberland Property Committee meeting are provided to Council for information purposes and to ensure that the review mechanisms of Council operate in an open and transparent manner. It is recommended that Council receive this information.

Attachments

1. Draft Extraordinary Property Committee Minutes - 23 July 2024

2. Property Committee Extraordinary Meeting Agenda - 23 July 2024 (confidential)