Council Meeting

 Wednesday, 18 October 2023 at 6:30pm

 

Cumberland City Council Chambers

 

Granville Ward
Clr Ola Hamed (Deputy Mayor)	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Steve Christou	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Diane Colman	0400 279 200	Diane.Colman@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis	0425 348 000	Eddy.Sarkis@cumberland.nsw.gov.au
Regents Park Ward
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
Clr Sabrin Farooqui	0400 322 999	Sabrin.Farooqui@cumberland.nsw.gov.au
Clr Helen Hughes	0400 264 534	Helen.Hughes@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Mohamad Hussein	0400 281 726	Mohamad.Hussein@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake (Mayor)	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

 

Statement of Ethical Obligations

 

Oath or Affirmation of Office

In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Cumberland and Cumberland City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.

 

Conflicts of Interest

A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.

 

For  information    on  Council  services  and facilities  please   visit   www.cumberland.nsw.gov.au

 18 October 2023

1     Opening of Meeting

2     Opening Prayer / Acknowledgement of Country / National Anthem

3     Apologies / Requests for Leave of Absence/ Requests for Attendance by Audio-Visual Link

4     Confirmation of Previous Minutes

C10/23-396     Minutes of the Ordinary Meeting of Council - 27 September 2023..            5

5     Disclosures of Interest

6     Mayoral Minutes

Nil

7     Public Forum / Presentation of Petitions

8     Items Resolved by Exception

9     Reports to Council

C10/23-397     Annual Disclosure of Pecuniary Interest Returns for Councillors & Designated Persons.................................................................................................. 25

C10/23-398     Sponsorship of the Rotary Club of Holroyd's 21st Annual Charity Golf Day       27

C10/23-399     Investment Report - September 2023.............................................. 35

C10/23-400     Proposed Christmas / New Year Operations 2023-2024.............. 59

C10/23-401     Community Grants - Round 1 2023 / 2024 Funding Recommendations   67

C10/23-402     Draft Guildford Town Centre Public Domain Plan.......................... 89

C10/23-403     Draft Marrong Reserve Plan of Management - Post Exhibition. 123

C10/23-404     Planning Proposal - 25 South Parade, Auburn............................. 293

10   Reports of Council Committees

C10/23-405     Quarterly Progress Report on Council's Section 355 Committee and Community Advisory Committees........................................................................ 547

11   Motions Pursuant to Notice

C10/23-406     Notice of Motion - Ineffective Outcome of National Tree Planting Day      661

 

 

 

12   Motions to Alter or Rescind Council Resolution

AR10/23-1      Notice of Motion to Alter Council Resolution - C09/23-384 Property Committee - Minutes of Meeting held 28 August 2023 - PC037/23 - Proposed Granting of Right of Way Easement Through 32 Joseph St, Lidcombe........ 663

13   Questions with Notice

Nil

14   Closed Session Reports

C10/23-407     Outcome of the General Manager's Performance Review For The Period 1 July 2022 to 30 June 2023

Note: Included in Closed Council in accordance with Section 10A(2)(a) of the Local Government Act as the information involves personnel matters concerning particular individuals (other than Councillors).

C10/23-408     Works-in-Kind Agreement for DA2015/220/1 at 224-240 Pitt Street, Merrylands

Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

C10/23-409     Tender Evaluation Report - Phillips Park Playground Upgrade

Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

15   Confidential Attachments from Open Reports

C10/23-401     Community Grants - Round 1 2023 / 2024 Funding Recommendations

1... Community Grants Applications Round 1

Note: Included in Closed Business Paper in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

C10/23-401     Community Grants - Round 1 2023 / 2024 Funding Recommendations

2... Community Grants Evaluation Report

Note: Included in Closed Business Paper in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

16   Resolutions passed in Closed Session

17   Other / General Matters

18   Close

 

 

 18 October 2023

 

Item No: C10/23-396

Minutes of the Ordinary Meeting of Council - 27 September 2023

Directorate:                                       Governance and Risk

Responsible Officer:                       Director Governance and Risk

  

 

 

Recommendation   That Council confirm the minutes of the Ordinary Meeting of Council held on 27 September 2023.

 

1.      Draft Council Minutes - 27 September 2023   

 

Attachment 1

Draft Council Minutes - 27 September 2023

 18 October 2023

18 October 2023

 

 

 

Item No: C10/23-397

Annual Disclosure of Pecuniary Interest Returns for Councillors & Designated Persons

Responsible Division:                    Governance and Risk

Officer:                                              Director Governance and Risk

File Number:                                    SC686

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

This report outlines the tabling of Disclosure of Pecuniary Interest Returns lodged by Councillors and Designated Persons in accordance with Schedule 1 of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

 

Recommendation That Council: 1.   Note the tabling of the Annual Disclosure of Interest Returns, in accordance with requirements under cl. 4.25 of the Code of Conduct. 2.   Note that in accordance with s.14 of the Government Information (Public Access) Act 2009 and cl.1(2)(a) of Schedule 1 of the Government Information (Public Access) Regulation 2009 (GIPA Regulation), redacted versions of the returns will be made available on Council’s website as open access information by Council’s Governance team.

 

Clause 4.25 of Council’s Code of Conduct requires that Disclosure of Interest Returns lodged by Councillors and Designated Persons are to be tabled by the General Manager at the first available Council meeting following the reporting period.

 

A ‘designated person’ is described in Clause 4.8 of the Model Code of Conduct as:

 

·    the general manager

·    other senior staff of the council for the purposes of section 332 of the LGA

·    a person (other than a member of the senior staff of the council) who is a member of staff of the council or a delegate of the council and who holds a position identified by the council as the position of a designated person because it involves the exercise of functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest

·    a person (other than a member of the senior staff of the council) who is a member of a committee of the council identified by the council as a committee whose members are designated persons because the functions of the committee involve the exercise of the council’s functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the member’s duty as a member of the committee and the member’s private interest.”

 

Accordingly, the returns for the period ended 30 June 2023 are tabled for information. It is noted that all Councillors and Designated Persons lodged their completed return in the prescribed format by the due date.

 

Council will also notify the Office of Local Government in relation to all returns being received for the period.

There are no consultation processes for Council associated with this report.

The tabling of Annual Disclosure of Interests Returns ensure Council is in full compliance with the requirements outlined in its adopted Code of Conduct.

By finalising these returns, Council is adhering to its compliance requirements under the Code of Conduct as prescribed under the Local Government Act 1993.

There are no financial implications for Council associated with this report.

The Annual Disclosure of Interest Returns are tabled to Council for information, in accordance with Council’s obligations under the Code of Conduct as prescribed under the Local Government Act 1993.

 

Nil

 

 18 October 2023

 

 

Item No: C10/23-398

Sponsorship of the Rotary Club of Holroyd's 21st Annual Charity Golf Day

Directorate:                                       Governance and Risk

Responsible Officer:                       Director Governance and Risk

Community Strategic Plan Goal:  Supporting Community Health, Safety and Wellbeing  

 

 

The Rotary Club of Holroyd will host its 21^st Annual Charity Golf Day on 3 November 2023 to raise funds in support of research into prostate cancer and Parkinson’s disease. This report recommends sponsoring the charity event in support of fundraising for important research into these diseases.

 

Recommendation That Council sponsor the Rotary Club of Holroyd’s 21st Annual Charity Golf Day event for an amount of $750.

 

The Rotary Club of Holroyd will host its 21^st  Annual Charity Golf Day on 3 November 2023, at the Cumberland Golf Club, Greystanes.

The Rotary Club of Holroyd has held 20 Charity Golf Days, raising more than $200,000 which has been distributed to a number of charities and welfare organisations, including but not limited to the Oncology Ward and Burns Unit at Westmead Children’s Hospital, the Adolescent Unit at Westmead Hospital, the Children’s Cancer Institute, the Northcott Society, research into Motor Neurone disease, diabetes, suicide prevention,  Ronald McDonald House, the farmers in the Inverell area after devastating droughts and floods, and last year, BlazeAid and Candelo Rural Volunteer Fire Service.

This year, the Rotary Club of Holroyd has decided to support research into prostate cancer, the second most common cancer diagnosed in men in Australia and the third most common cause of cancer death, and Parkinson’s disease, which is a chronic degenerative disorder of the central nervous system that mainly affects the motor system and has no known cure. Funds raised from the 21^st Annual Charity Golf Day will go towards research in the hope that cures may be found in future.

Given this is a local event for a worthy cause, it is recommended that Council sponsor this event by contributing an amount of $750 which is equivalent to a Tee and Green Sponsor as per the Club’s Sponsorship Package Guideline, which is provided under Attachment 1 of this report.

There are no consultation processes for Council associated with this report.

This report has been prepared in accordance with Council’s adopted Sponsorship Policy.

There are no risk implications for Council associated with this report.

Funding is available from Council’s Community Reserve budget to pay for the $750 sponsorship payment.

It is recommended that Council sponsor the Rotary Club of Holroyd’s 21^st Annual Charity Golf Day for an amount of $750 as per Council’s Sponsorship Policy. The Rotary Club of Holroyd will contribute funds raised at this year’s event to research into prostate cancer and Parkinson’s disease.

 

1.      Rotary Club of Holroyd Sponsorship Package Guideline   

 

Attachment 1

Rotary Club of Holroyd Sponsorship Package Guideline

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-399

Investment Report - September 2023

Directorate:                                       Corporate Performance

Responsible Officer:                       Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal:  Delivering Sustainable Infrastructure and Services  

 

 

This report provides an update on the performance and compliance of Council’s investment portfolio for the month of September 2023.

 

Recommendation   That Council receive the September 2023 Investment Report.

 

 

Included in this report are the following items that highlight Council’s investment portfolio performance for September 2023.

 

Council Investments as at 30 September 2023

 

Council’s investment portfolio has a current market value of $241,251,284 and has returned 3.88% in the last 12 months.

 

The following table reflects Council’s holding in various investment categories:

Face Value = capital value to be repaid upon maturity

Purchase Price = capital value +/- premiums or discounts

Current Value = current market value + accrued interest

 

 

 

Investment Portfolio Performance

 

Council’s investment portfolio returned 0.28% (actual) for the month on a marked-to-market basis versus the bank bill index benchmark’s 0.34% return. Council's managed fund investments may experience monthly volatility as financial markets undergo changes in outlook. However, such investments are expected to yield a favourable return over the long term. For the past 12 months, the investment portfolio has returned 3.88% versus the bank bill index benchmark’s 3.56%

 

As at 30 September 2023 the cumulative interest earned was $2,455,781. This is $1,079,781 higher than the year-to-date budget of $1,376,000.

 

The performance chart below shows Council’s rolling 12 monthly return versus benchmark over the past 5 years. Each data point is the 12 month return for the stated month end:

               

There are no consultation processes for Council associated with this report.

There are no policy implications for Council associated with this report.

The investment portfolio's primary objective is the preservation of capital. The investment strategy seeks to ensure security and safeguarding of the portfolio by managing credit and interest rate risk within predetermined thresholds and parameters established in Council's Investment Policy, guided by the investment advisor. In pursuit of favourable returns, Council's investment decisions are made There are no policy implications for Council associated with this report.

There are no financial implications for Council associated with this report.

Council hereby certifies that the investments listed within this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

 

1.      Investment Report September 2023  

2.      Investment Commentary September 2023   

 

Attachment 1

Investment Report September 2023

 18 October 2023

Attachment 2

Investment Commentary September 2023

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-400

Proposed Christmas / New Year Operations 2023-2024

Directorate:                                       Corporate Performance

Responsible Officer:                       Director Corporate Performance (Deputy GM)

Community Strategic Plan Goal:  Providing Local Leadership  

 

 

This report details the proposed operational arrangements for Council over the 2023/24 Christmas/New Year period. Consistent with previous years, it is proposed that whilst a brief shut down period be applied in most areas, a presence consisting of staff required to ensure continuity of essential services is to be maintained. 

 

Recommendation That Council: 1.   Endorse the implementation of the operational arrangements outlined in this report for the 2023/24 Christmas/New Year period and that these details be published to the community; and   2.    In accordance with Section 377 of the Local Government Act 1993, delegate authority to the Mayor and General Manager or in their absence, to the persons acting in these roles, during the period of Council recess to jointly exercise the powers, authorities, duties and functions of Council which cannot reasonably be deferred to the first Ordinary Council meeting following the Council recess. This period:           a) Commencing from midnight immediately following the Council meeting held before the recess period as approved by Council; and          b) Concluding at the time of commencement of the first Council meeting held immediately after the end of the recess period in accordance with the adopted Code of Meeting Practice, being the 7th February 2024; and noting that any such decisions are to be unanimous and circulated to Councillors for their information and will be reported to the first Ordinary Council Meeting following the recess period.

 

Consistent with Council’s adopted Code of Meeting Practice, there will be no Ordinary Meetings of Council held in January 2024. This means that the recess period for 2023/24 will be from midnight on 20 December 2023 following the final scheduled Council meeting for the year, until the commencement of the first Ordinary Council Meeting in February 2024.

Council Recess Period

During this period there may be matters which require determination or urgent action by Council. It is proposed that during this period the Mayor and the General Manager, or the persons acting in these positions if the incumbents are absent, be delegated with the authority, pursuant to Section 377 of the Local Government Act 1993, to jointly exercise the powers, authorities, duties and functions of Council which cannot reasonably be deferred to the first Ordinary Council Meeting following Council recess.

It is proposed that for 2023, Council operations cease from midday on Friday 22 December 2023 in alignment with Council’s staff Christmas luncheon. The details for this event are being confirmed and all Councillors will be notified, and their attendance would be welcome.

To allow all staff to attend this event, it is proposed that Council services will cease from midday on Friday 22 December 2023 and resume on Tuesday 2 January 2024. During this period, only staff required to continue working to deliver essential services or maintain an on-call presence will be required to work.

Whilst most services will resume operations from Tuesday 2 January 2024, those staff not engaged in essential service delivery and/or maintenance will be directed to take an additional 4 days leave for the period from Tuesday 2 January 2024 until Friday 5 January 2024, inclusive. These employees would then return to work on Monday 8 January 2024.  Furthermore, staff with an excess leave balance, and where there is no resourcing impact on operations will be required to take additional leave from 8 January 2024 to 12 January 2024. The following are the proposed operating arrangements for key services over this shut down period:

Customer Service Centres

 

Both customer service counters will be closed during the shutdown period, however the Contact Centre will remain open for normal operating hours on the days which are not public holidays.

 

On the public holidays calls will be diverted through to the after hours service. This function is considered an essential service and so would resume operations on Tuesday 2 January 2024.

 

Operating arrangements for the Customer Service Contact Centres will be as follows:

 

 

 

 

 

 

 

 

Customer Service Centres (Auburn, Merrylands, Greystanes, Berala, Wentworthville)
Friday 22 December 2023	Closed from noon
Monday 25 December 2023	Closed – Christmas Public Holiday
Tuesday 26 December 2023	Closed – Boxing Day Public Holiday
Wednesday 27 December 2023	Closed
Thursday 28 December 2023	Closed
Friday 29 December 2023	Closed
Monday 1 January 2024	Closed – New Years Day Public Holiday

 

Operating arrangements for the Call Centre will be as follows:

 

Contact Centre
Friday 22 December 2023	Closed from noon
Monday 25 December 2023	Closed – Christmas Public Holiday
Tuesday 26 December 2023	Closed – Boxing Day Public Holiday
Wednesday 27 December 2023	Open
Thursday 28 December 2023	Open
Friday 29 December 2023	Open
Monday 1 January 2024	Closed – New Year’s Day Public Holiday

 

Library Services

 

·        All library branches will open at the usual time on Friday, 22 December 2023 and close at noon on this day.

·        All branches will be closed from Saturday, 23 December 2023 to Tuesday, 26 December 2023 (Christmas and Boxing Day public holidays).

·        From Wednesday, 27 December 2023 to Friday, 29 December 2023, all branches will remain closed, except Auburn, Merrylands, Granville and Wentworthville Libraries, which will open from 9:30am – 5:30pm.

·        All branches will be closed on Saturday, 30 December 2023, with all branches reopening for regular hours from Tuesday, 2 January 2024.

Waste Collection

 

These services will continue as normal during this period and there will also be staff rostered on-call for cleansing and other waste related emergencies.

 

Regulatory Services

 

Development Compliance and Environmental Health teams will have staff rostered on call over the period to ensure coverage for essential services and emergency situations. Parking Patrol will have three teams available to monitor town centres and respond to urgent complaints, with the exception of Public Holidays. The Ranger team will have on-call arrangements in place on the Public Holidays and will work normal shifts on the other days.

Education and Care Services

Operating arrangements will be as per below for Education and Care Services:

   

Service Type	Close	Re-open
Long Day Care	6:00pm Thursday 21 December 2023	7:00am Tuesday 9 January 2024 Note: Monday, 8 January is a staff planning day
Out of School Hours Care (OOSH)	6:00pm Friday 15 December 2023	7am Thursday 1 February 2024
CCC Family Day Care Office	4:30pm Thursday 21 December 2023	8am Monday 8 January 2024

 

School Holiday Care	Opens	Closes
·    Ringrose ·    Sherwood Grange	7am Monday 18, Tuesday 19 and Wednesday 20 December 2023   7:00am Monday 8 January 2024	6pm Wednesday 20 December 2023       6:00pm Wednesday 31 January 2024

 

Note: All centres/services are closed on Public Holidays

 

Children’s and Youth Services

 

Service Type	Close	Re-open
Children, Youth and Recreation Programs	Friday 15 December 2023	Monday 8 January 2024

                     

The Granville Centre Art Gallery

 

Will be closed from noon Friday, 22 December 2023 until Friday, 12 January 2024.

Staffed Community Centres

 

Operating arrangements for staffed Community Centres will be as follows:

 

 

 

 

 

 

 

 

Staffed Community Centres (Auburn Centre for Community, Berala, Guildford)
Friday 22 December 2023	Closed from noon
Monday 25 December 2023	Closed – Christmas Public Holiday
Tuesday 26 December 2023	Closed – Boxing Day Public Holiday
Wednesday 27 December 2023	Closed
Thursday 28 December 2023	Closed
Friday 29 December 2023	Closed
Monday 1 January 2024	Closed – New Years Day Public Holiday

 

 

Note: All centres will be available for pre-bookings during these periods and access can be arranged prior to 22 December, however the centres will not be staffed.

 

 Seniors and Disability Services

 

Operating arrangements for Seniors and Disability Services will be as follows:

 

Program/Service	Last Program 2023	First Program 2024
Social Inclusion	Final program on Thursday 21 December 2023   Staffed until Friday 22 December 2023   Closed between Christmas and New Year	First Program Monday 8 January 2024
Nutrition Services	Final delivery Thursday 21 December 2023   Staffed until Friday 22 December 2023   Closed between Christmas and New Year	First Delivery Tuesday 2 January 2024
Disability Services	Final Program Friday 22 December 2023   Staffed until Friday 22 December 2023   Closed between Christmas and New Year	First Program Tuesday 9 January 2024

 

Parks Maintenance

 

Staff will be rostered on to work every day except for Christmas Day, however there will also be staff rostered on-call on every day of the shutdown period to attend to emergencies and ensure continuity of essential services throughout this period.

 

Swimming Pools

 

During the period between Wednesday 27 December 2023 and Monday 1 January 2024 all aquatic centres will operate on amended hours, 9.30am to 8.00pm, with the exception of Granville Pool and Auburn Ruth Everuss Aquatic Centre which will open at 7am. All aquatic centres will be closed on Christmas Day and Boxing Day. On Christmas Eve (Saturday 24 December 2023) and New Years Eve (Sunday 31 December 2023) all aquatic centres will close at 5.30pm.

 

From Tuesday, 2 January 2024 normal operating hours will resume across all operational aquatic centres.

 

Other Recreational Facilities

 

Council’s golf courses and Botanic Gardens will be closed on Christmas Day and then will resume normal operating hours. 

 

The Granville Centre will be closed on Christmas Day, Boxing Day and New Years Day and then open subject to bookings. The Holroyd Centre will be closed from 23 December to Friday 5 January 2024.

Upon confirmation of the operating arrangements for the various services outlined in this report, these details will be published to the community via the relevant channels.

There are no policy implications for Council associated with this report.

There are no risk implications for Council associated with this report.

There are no financial implications for Council associated with this report.

The operating arrangements proposed in this report for the 2023/24 Christmas/New Year period allow Council to ensure that service obligations to the community are balanced with the need to allow staff to take leave during gazetted public holidays and adjoining dates. Further details regarding the contact numbers for on-call officers will be made available to Councillors once confirmed.

 

Nil

 

 18 October 2023

 

 

Item No: C10/23-401

Community Grants - Round 1 2023 / 2024 Funding Recommendations

Directorate:                                       Community and Culture

Responsible Officer:                       Director Community and Culture

Community Strategic Plan Goal:  Supporting Community Health, Safety and Wellbeing  

 

 

This report provides Round 1 funding recommendations under the three streams (Community Participation, Employment and Education Pathways, and Small Grants) of the Community Grants Program for Council’s consideration.

 

Recommendation That Council: 1.      Adopt the 18 applications recommended for funding in Attachment 1 and allocate the $138,404 from the 2023/2024 Community Grants Program budget. 2.      Delegate to the General Manager the authority to execute the grant dispersions and any associated documents. 3.      Advise all successful applications of the funding allocations from the Community Grants Program 2023/2024 and provide feedback and assistance to applicants that were unsuccessful. 4.      Attach a table of the successful applicants to the Minutes.

 

2023/2024 Community Grants Program Guidelines and Promotion

In accordance with the Community Grants and Donations Policy, detailed Guidelines for the Community Grants Program were made publicly available (included under Attachment 3).

The program was open from 17 July 2023 to 18 August 2023.

The Grants Program was promoted widely using the following methods:

·    The Guidelines and Application form were available on Council’s website.

·    Promotion of the Grants Program through Council’s social media channels.

·    Emails were sent to community groups and key stakeholders.

Three streams of the Community Grants Program were offered:

·    Community Participation

·    Employment and Education Pathways

·    Small Grants

In accordance with the Policy and the Guidelines, submitted applications were assessed against the published assessment criteria.

Grant Support Program

To assist applicants to develop their grant applications, Council provided the opportunity to book a timeslot to receive tailored one on one advice on their project and grant application, and a total of 11 applicants took up this option. Group information sessions were also available with 9 organisations participating.

Assessment Process

The Community Grants Program is a competitive process with application assessed against the published criteria. Applications submitted for funding under the Program were assessed in two stages. This included:

Stage 1: Eligibility Assessment

Council’s grant administrators conducted an eligibility assessment of all applications submitted. This included applications being submitted on time, being complete and meeting all eligibility criteria.

Stage 2: Assessment Panel

An internal assessment panel consisting of relevant Council staff were convened to review and rank eligible applications against the assessment criteria. The panel consisted of staff from a cross-section of service areas.

Assessment Outcomes

A total of $ 170,000 across three funding streams was available in Round 1, 2023/2024 Council received a total of 41 applications.

Of the applications received, 18 are recommended for funding in this Round. Applications not recommended for this round of funding have either; not met the eligibility criteria, have incomplete or insufficient information, or did not rate as highly against the assessment criteria.

 

The following table provides a summary of the assessment outcomes:

Funding Stream	Number of Projects recommended	Total $ recommendation
Community Participation	14	$131,463
Education and Employment Pathways	NIL	NIL
Small Grants	4	$6,941
Total amount available in this round $170,000	18	$138, 404

 

The full list of applications for Round 1, 2023/2024 is included in Attachment 1: ‘Community Grants Program 2023/2024 Applications Round 1’.

A detailed ‘Community Grants Evaluation Report’ is included in Attachment 2. Council staff will provide all unsuccessful applicants with an opportunity to receive tailored feedback on their grant application. This will provide applicants with an opportunity to improve their application and resubmit to future rounds of the Community Grants Program.

Council will notify all applicants of the outcome of their application. Unsuccessful applicants will be offered feedback and supported to reapply for a subsequent round of funding.

Information about the Cumberland Community Grants Program including detailed guidelines will be widely promoted and made available to the community for the Community Grants Program Round 2 (30 October 2023).

There are no policy implications for Council associated with this report.

Successful applicants will be required to enter into a funding agreement with Council and meet all requirements of project delivery, reporting and acquittal.

A total of $170,000 is available in the Community Grants Program 2023/2024 budget for Round 1 to fund the projects as recommended.

 

Community Grants Program	Annual Budget	Budget Available Round 1	Recommended Round 1  funding in this report
	$500,000	$170,000	$138,404

The Cumberland Community Grants Program aims to support the delivery of services and programs that build a vibrant and sustainable Cumberland. Funded projects should deliver increased participation in community activities and address identified social issues. The projects recommended aim to deliver significant community benefits across the Cumberland LGA.

Council has put in place appropriate acquittal and accountability measures for recipients of the Community Grants Program to ensure funds are spent in accordance with the Guidelines.

 

1.      Community Grants Applications Round 1 (confidential)  

Note: Included in Closed Business Paper in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

2.      Community Grants Evaluation Report (confidential)  

Note: Included in Closed Business Paper in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

3.      Community Grants Program Guidelines 2023  

4.      Community Grants and Donations Policy   

 

Attachment 3

Community Grants Program Guidelines 2023

 18 October 2023

Attachment 4

Community Grants and Donations Policy

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-402

Draft Guildford Town Centre Public Domain Plan

Directorate:                                       Environment and Planning

Responsible Officer:                       Director Environment & Planning

Community Strategic Plan Goal:  Enhancing the Natural and Built Environment  

 

 

The Draft Guildford Town Centre Public Domain Plan has been developed to guide the delivery of consistently high-quality public realm to promote the revitalisation of the Guildford Town Centre.  The Draft Plan supports the broader planning work undertaken for this precinct. 

It is recommended that Council place the Draft Guildford Town Centre Public Domain Plan on public exhibition, with a report to be provided back to Council.

 

Recommendation That Council place the Draft Guildford Town Centre Public Domain Plan on public exhibition for a period of 28 days, with a report to be provided back to Council.

 

The Draft Guildford Town Centre Public Domain Plan has been developed to guide the delivery of consistently high-quality public realm to promote the revitalisation of Guildford Town Centre.

The objectives of the Draft Plan are consistent with the outcomes identified for Guildford as a Local Centre in Cumberland 2030: Our Local Strategic Planning Statement, to deliver a high-quality public domain to reinforce the centre’s role in creating healthy, creative, culturally rich and socially connected communities. The plan also supports the delivery of transit-oriented development and place-based planning in the centre.  

The draft Plan establishes a framework of design principles to guide the improvement of the public domain within the Centre. The main objectives are to:

·    Promote design solutions that enhance the amenity and character of the Centre for residents, visitors, businesses, and other users.

·    Foster communities that are healthy, resilient and socially connected.

·    Provide upgraded connections for better access and improved pedestrian and vehicular network within the Centre.

·    Promote outdoor dining and street activation by improving pedestrian amenity and access to outdoor dining areas.

·    Improve urban canopy and green cover to mitigate urban heat island effects.

·    Encourage the development of spaces that are attractive, well-used, robust, and safe for all users.

·    Encourage social interaction, a range of sensory experiences, and functionality through high-quality design.

·    Encourage sustainable environmental practices

·    Promote the seamless integration of the public and private domains

It is recommended that Council place the Draft Guildford Town Centre Public Domain Plan be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Subject to endorsement, the Draft Guildford Town Centre Public Domain Plan will be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Proposed engagement activities for the draft Plan include information on Council’s Have Your Say page and local newspapers, corflutes in various locations within the town centre, and opportunities for the community and businesses to meet Council officers to discuss and provide feedback on the draft Plan.

The draft Plan will support place-based outcomes identified for Guildford in Cumberland 2030: Our Local Strategic Planning Statement, and is also aligned with Council’s Community Strategic Plan.

There are no risk implications for Council associated with this report.

Public domain works identified in the Draft Guildford Town Centre Public Domain Plan will be included for consideration in Council’s capital works program.  Development contributions have also been collected and reserved for this purpose. 

 

 

The Draft Guildford Town Centre Public Domain Plan has been developed to guide the delivery of consistently high-quality public realm to reinforce the centre’s role in creating healthy, creative, culturally rich and socially connected communities. It is recommended that the Draft Plan be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

 

1.      Draft Guildford Town Centre Public Domain Plan   

 

Attachment 1

Draft Guildford Town Centre Public Domain Plan

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-403

Draft Marrong Reserve Plan of Management - Post Exhibition

Directorate:                                       Environment and Planning

Responsible Officer:                       Director Environment & Planning

Community Strategic Plan Goal:  Enhancing the Natural and Built Environment  

 

 

This report recommends the adoption of the Draft Marrong Reserve Plan of Management following a period of public exhibition.

 

Recommendation That Council adopt the Marrong Reserve Plan of Management as outlined in Attachment 1 of this report.

 

At the 19 July 2023 Ordinary Council meeting, Council resolved to place the Draft Marrong Reserve Plan of Management on public exhibition for community feedback (Min. 493).

Subsequently, Council received six submissions during the 42 day exhibition period. A summary of all submissions received and Council’s response is outlined in the attached submissions response table. Minor changes have been undertaken on the document following the review of submissions received.

In accordance with the above, Council has now addressed all public feedback and recommends the Marrong Reserve Plan of Management be adopted by Council as outlined in Attachment 1 of this report.

Council publicly exhibited the Draft Marrong Reserve Plan of Management, for a period of 42 days from 20 July 2023 to 30 August 2023 both on Council’s website and in local newspaper publications. A Public Hearing on the Draft Plan of Management was also held on 17 August 2023.

Council had 1,162 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 275 people downloading the Draft Marrong Reserve Plan of Management provided.

Submissions were received from six respondents. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

There are no policy implications for Council associated with this report.

There are no risk implications for Council associated with this report.

There are no financial implications for Council associated with this report.

Council has publicly exhibited the Draft Marrong Reserve Plan of Management, and formally responded to all who made a submission. The Plan of Management is now recommended for adoption.

 

1.      Marrong Reserve Plan of Management  

2.      Public Hearing Report - Marrong Reserve Plan of Management  

3.      Engagement Report - Marrong Reserve Plan of Management  

4.      Draft Marrong Reserve Plan of Management - Response to Submissions   

 

Attachment 1

Marrong Reserve Plan of Management

 18 October 2023

Attachment 2

Public Hearing Report - Marrong Reserve Plan of Management

 18 October 2023

Attachment 3

Engagement Report - Marrong Reserve Plan of Management

 18 October 2023

Attachment 4

Draft Marrong Reserve Plan of Management - Response to Submissions

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-404

Planning Proposal - 25 South Parade, Auburn

Directorate:                                       Environment and Planning

Responsible Officer:                       Director Environment & Planning

Community Strategic Plan Goal:  Enhancing the Natural and Built Environment  

 

 

Council has received a planning proposal for 25 South Parade, Auburn, to amend Schedule 1 of Cumberland LEP 2021 to permit office premises and a medical centre as additional permitted uses (APUs) on the site, and to introduce a maximum building height of 11m on the site for these uses. The Proponent is also willing to consider entering into a Planning Agreement with Council for the provision of public benefit.

The proposal was placed on early consultation and reported to the Cumberland Local Planning Panel in September 2023. The Panel supported the Council officer recommendation to proceed to a Gateway Determination, as outlined in this report.

It is recommended that Council endorse the planning proposal and that this be forwarded to the Department of Planning and Environment for a Gateway Determination. It is also recommended that Council endorse that a Voluntary Planning Agreement be prepared to derive public benefit, should a Gateway Determination be received.

 

Recommendation That Council: 1.      Endorse a planning proposal for 25 South Parade, Auburn, to amend the Cumberland Local Environmental Plan 2021 with a local provision for the proposal as follows: a.      Identify medical centre and office premises as additional permitted uses on the site. b.      Allow for the Height of Building control to be 11 metres for these additional permitted uses. 2.      Endorse that the planning proposal be prepared and forwarded to the Department of Planning and Environment for a Gateway Determination. 3.      Note that, subject to the receipt of a Gateway Determination by the Department of Planning and Environment, the planning proposal for 25 South Parade, Auburn, will be exhibited. 4.      Endorse that a Voluntary Planning Agreement be prepared to derive public benefit, should a Gateway Determination be received.

 

Background

In June 2022, the Proponent lodged an initial Planning Proposal Request for the site, seeking additional permitted uses for the purposes of health services facilities, office and business premises, and for a maximum height of 9m for these additional uses.

In August 2023, the Proponent lodged a revised Planning Proposal Request for the site, seeking additional permitted uses for the purposes of medical centre and office premises, and for a maximum height of 11m for these additional uses.

The status of the Planning Proposal Request is shown in Figure 1.

 

Figure 1: Status of the Planning Proposal

Subject Site and Context

The Planning Proposal Request relates to 25 South Parade, Auburn, which is located approximately 200m from the Auburn Town Centre, and approximately 4km from the Parramatta CBD.

The following consents have been issued by Council:

·        DA2000/249 - construction of an office building and associated car parking area.

·        DA2021/0104 - alterations to existing commercial building including installation of lift relocation of internal stairs and construction of a new fire stair.

The site currently consists of an office building, occupied by ‘Western Sydney Eye Doctors’ ophthalmology clinic, with car parking spaces on the remainder of the site (Figure 3).

Surrounding land uses include:

·        To the north and east – established residential neighbourhoods, dominated by 1-2 storey detached dwellings.

·        To the south – St John’s Primary Catholic School, residential apartment buildings.

·        To the south-east – Auburn Railway Station and Auburn Town Centre.

·        The west – Residential apartment buildings.

 

Figure 2: The site in its regional context

Figure 3: The site in its local context

Objectives and Intended Outcomes

The Planning Proposal Request seeks to amend Schedule 1 of Cumberland LEP 2021 to permit office premises and a medical centre as additional permitted uses (APUs) on the site. It is intended that the site be redeveloped to facilitate a medical centre and office uses, and to introduce a maximum building height of 11m on the site for these uses.

Explanation of Provisions

To achieve the objectives and intended outcomes, the proposal seeks to amend Cumberland LEP 2021 as summarised in Table 1 below and shown in Figures 4 to 10.

Table 1: Proposed amendments to Cumberland LEP 2021

 

Figure 4: Existing Land Zoning (No change)

Figure 5: Existing Height of Buildings Map

 

Figure 6: Proposed Height of Buildings Map

 

Figure 7: Existing Floor Space Ratio (No change)

 

Figure 8: Existing Lot Size Map (No change)

Figure 9: Existing Additional Permitted Uses Map

 

Figure 10: Proposed Additional Permitted Uses Map

Public Benefit Offer

Through the application of the Cumberland Planning Agreements Policy and Guideline, Council seeks to ensure a fair and reasonable apportionment of the costs and benefits of development and deliver planning outcomes that contribute to a net public benefit for the community.

The Proponent is willing to consider entering into a Voluntary Planning Agreement (VPA) with Council under Section 7.4 of the Environmental Planning and Assessment Act 1979 (EPA Act).

Should the proposal proceed to a Council meeting and Gateway, Council is likely to enter into a Voluntary Planning Agreement and have further discussions with the proponent in the future.

Early Consultation

Council officers placed the Planning Proposal Request on preliminary consultation from 23 September 2022 to 17 October 2022, in accordance with policy requirements.

Public Submissions

Council received no submissions during this exhibition period.

State Agencies

Relevant State agencies were invited to provide comment on the proposal. Items covered in the submissions are outlined in Table 2.

 

Table 2: State Agencies Comment

Liaison with the Proponent

The Proponent attended a pre-lodgement meeting on 23 February 2022, before the Planning Proposal Request was lodged with Council. Advice provided by Council officers at the pre-lodgement meeting was to consider the suitability of the proposed new uses in the context of:

·        The E4 General Industrial zone objectives (formerly IN1 General Industrial)

·        The Greater Sydney Commission’s ‘retain and manage’ policy position for industrial lands.

·        The location of the site – with respect to pedestrian and vehicular access.

The initial Planning Proposal Request was submitted by the Proponent in June 2022, seeking additional permitted uses for health service facilities, office and business premises.  This proposal was placed on preliminary consultation in September and October 2022.

Following a further review by Council officers of the proposal, Council officers provided feedback to the Proponent in March 2023 on their initial Planning Proposal Request, outlining various concerns and requesting additional information to allow for the proposal to be fully considered. Based on this feedback, further discussions were held with the Proponent, Council officers and the Department of Planning and Environment.

In response to this feedback and further discussions, the Proponent submitted a revised Planning Proposal Request in August 2023. The revised proposal seeks to amend Schedule 1 of Cumberland LEP 2021 to permit the specific land uses of office premises and medical centre as additional permitted uses (APUs) on the site, and to introduce a maximum building height of 11m on the site for these uses.

Strategic Merit Assessment

As the Planning Proposal Request seeks to permit additional land uses on industrial zoned land, a key strategic consideration has been ensuring that the proposal is not inconsistent with the strategic planning framework and policy context. The following context is provided in relation to the framework and the site:

·        Industrial lands in Cumberland LGA are identified as ‘review and manage’ under the Greater Sydney Region Plan and Central City District Plan (Figures 11 and 12). This approach allows for consideration of alternate uses where land is located adjacent to town centres. The site of this planning proposal is located adjacent to the Auburn Town Centre.

·        The Cumberland Employment and Innovation Lands Strategy and Study includes the site as part of the strategic framework (Figure 13) for employment lands in the Cumberland LGA.  As part of this work, the following considerations are identified that are not inconsistent with the planning outcomes sought for the site under the planning proposal:

o   The site is located within the Services and Innovation Precinct. The strategic focus of this precinct is to maintain support service capability and encourage new service, research and innovation activities. At the time of adoption of the Strategy in 2019, much of the land in this precinct was not being used.  Since this time, significant development is underway on the precinct in alignment with the Strategy and Study. Outside of the railway land in the precinct, there are only two small residual sites not part of this development.  One site is the Manildra operation on 1 The Crescent, Auburn. The other site is 25 South Parade, Auburn, which is the subject of this planning proposal. The proposed additional land uses for the site would not impact on the strategic focus identified for the precinct and not preclude the significant development underway for other parts of the precinct.

o   The Strategy and Study identifies allied health as a target industry sector.  This sector includes a range of jobs, including optometrists and orthoptists, medical practitioners and general practice.  These jobs are covered under the medical centre land use proposed to be included as part of the planning proposal.

·        The site has historically been uses for office purposes and is currently used for office and medical related purposes. The proposed additional land uses identified in the revised planning proposal reflect these activities on the site, and does not seek to increase the range of activities defined under the ‘parent’ categorisation of these land uses.

 

Based on this information, it is considered that the intent of the revised planning proposal is not inconsistent with the strategic planning framework and policy context, and can be further considered by Council.

 

Figure 11: Review and Manage Framework for Industrial Land in Greater Sydney

 

 

Figure 12: Review and Manage Framework for Industrial Land in Central City District

 

 

Figure 13: Cumberland Employment and Innovation Lands Strategic Framework

Further to the information provided above, the proposal is consistent with the strategic planning framework and policy context, as outlined below.

Consistency with Greater Sydney Region Plan - A Metropolis of Three Cities

 

 

 

 

 

Consistency with the Central City District Plan

 

 

Consistency with Cumberland 2030: Our Local Strategic Planning Statement (LSPS)

 

 

Consistency with the Cumberland Employment and Innovation Lands Strategy and Study

 

Site Specific Considerations

A range of site specific considerations have also been considered for the planning proposal.  Further details of these considerations are outlined below.

Urban Design and Built Form

An Urban Design and Massing Study has been prepared in support of the proposal, which undertakes an assessment of the urban design impacts of the proposal and potential massing scenarios to inform the best fit maximum building height for the site, based on the relevant provisions of the Cumberland LEP and DCP applying to the site.

It is proposed that any development on the site be in keeping with the height and bulk of the majority of existing and potential future developments on surrounding sites.  It is noted that the current height control on the residential area to the southwest is 9 metres and that the existing medium density residential development immediately west of the site surpasses this by around two metres.

Two massing scenarios were examined as part of the study – 9 metre height and 11 metre height.  The analysis of the scenarios found that the height control of 11 metres produces a building envelope with significantly superior architectural outcomes in terms of daylighting and natural ventilation, occupant experience, sustainability, constructability and civil engineering impacts. The 11 metre massing scenario site plan and elevation is shown in Figure 14.

 

Figure 14: 11 Metre Massing Scenario Site Plan and Elevation

The massing scenarios demonstrate that the proposed additional uses of medical centre and office premises may be accommodated on the site to the full floor space allowance in the Cumberland LEP, and in compliance with existing Cumberland LEP and DCP controls.  Despite challenges accommodating the minimum car parking requirements of the Cumberland DCP for the proposed additional uses within the site’s narrow, tapering geometry, a satisfactory urban design outcome can be achieved by providing deep soil soft landscaping above the minimum required by the Cumberland DCP within the front setback zone.

As a result, the proposal seeks to amend the Cumberland LEP to include a maximum building height control of 11 metres for the proposed additional permitted uses on the site.

Traffic and Access

A Traffic and Parking Assessment has been prepared in support of the proposal.  The assessment includes a review of the following:

·        Background and existing traffic and parking conditions of the site

·        Assessment of the public transport network within the vicinity of the site

·        Adequacy of car, bicycle and motorcycle parking provision

·        Projected traffic generation of the proposed use of the site

·        Transport impact of the proposed use of the site on the surrounding road network

In regard to pedestrian access, there are no existing pedestrian crossings on South Parade at the signalised intersection of South Parade and Alice Street directly outside of the subject site. In order to provide pedestrian safety and to encourage public transport use associated with the proposed future uses of the site, it is recommended that a pedestrian crossing on the western approach of South Parade is provided. This can be further considered at the development application stage should the proposal proceed to Gateway and finalisation.

In regard to traffic, an assessment was undertaken for the nearby intersections and road network. The assessment concluded that the existing intersections and surrounding road network in proximity to the site are currently operating at a good condition and has sufficient capacity to accommodate additional traffic associated with the proposed future uses onsite.

In regard to parking, an assessment was undertaken on current and future requirements. The site currently has 22 at grade car parking spaces. Based on the proposed future uses and the existing floor space of the building, the car parking requirements of the Cumberland DCP can be met.  This can be further considered at the development application stage should the proposal proceed to Gateway and finalisation.

 

 

Acoustics

An Acoustics Assessment has been prepared in support of the proposal. The assessment concludes that the proposal does not present an issue from an acoustics perspective and is likely to improve acoustic amenity for neighbouring land uses. This includes the following considerations:

·        Commercial buildings of this nature have substantially less potential for noise breakout compared to an industrial facility.  Commercial activities associated with office and medical centres and their associated noise are typically well contained within the building’s external envelope.

·        Office premises will typically have more limited hours of operation and the building would rarely be used during early morning hours.  This eliminates a major source of potential noise complaints, being early morning noise generation.

·        The subject site is located on a major railway corridor and main road.  Due to the more stringent internal noise criteria associated with external noise intrusion for commercial spaces as opposed to industrial, the building may require additional noise attenuation measures.  This can be further considered at the development application stage should the proposal proceed to Gateway and finalisation.

Heritage

The site is in close proximity to the existing heritage item for the Clyde Marshalling Yards.  Given this, a Heritage Assessment has been prepared.  The assessment states that the proposal is restricted to the provision of new permitted uses under the current zoning on the site. No physical intervention, including sub-surface disruption, is proposed and concludes that the planning proposal is supportable from this perspective.

Environmental

The planning proposal seeks to facilitate the future use of the site for the purposes of office and medical centre uses. The future uses of the site will be located on an existing disturbed site and will not require the removal of any existing vegetation in the area and therefore will not have any adverse ecological impacts on the site or surrounding area.

Social

A Social Impact Comment has been prepared as part of the planning proposal. The analysis found that the proposal is likely to benefit both community cohesion and development by supporting local access to potential employment and services. In addition, the proposal is likely to have very limited impacts on ways of life in terms of noise and traffic.

Economic

An Economic Impact Assessment has been undertaken as part of the planning proposal. The assessment found that the proposal for office and medical centre uses will not result in any adverse economic impacts on the area or nearby Auburn town centre and will facilitate the use of the site for purposes that recognise the highest and best use of the site. The proposal will also provide ancillary land uses that positively contribute to the Auburn town centre and existing health service facilities that are located in close proximity to the site.

Cumberland Local Planning Panel

The proposal was reported to the Cumberland Local Planning Panel on 13 September 2023, with a recommendation to Council that the proposal be endorsed and forwarded to the Department of Planning and Environment for a Gateway Determination. The Panel supported the recommendation of Council officers.

Next Steps

Following review of the planning proposal by Council officers and advice provided by the Cumberland Local Planning Panel, the planning proposal is provided for consideration by Council. It is recommended that Council endorse the planning proposal and that this be forwarded to the Department of Planning and Environment for a Gateway Determination. It is also recommended that Council endorse that a Voluntary Planning Agreement be prepared to derive public benefit, should a Gateway Determination be received.

Should Council support the proposal and a Gateway Determination is provided by the Department of Planning and Environment, the planning proposal will be exhibited.  A further report will then be provided to Council.

Council officers have carried out early consultation on the proposal, as outlined in this report. Further statutory consultation will be carried out by Council officers if the proposal proceeds past Gateway.

Policy implications are outlined in the main body of this report.

There are no risk implications for Council associated with this report.

Financial implications for Council are outlined in this report.

The planning proposal for 25 South Parade, Auburn, is consistent with the strategic planning framework and policy context and will provide a medical centre and office premises to meet the needs of the community. It is recommended that the planning proposal is endorsed, and that the planning proposal is forwarded to the Department of Planning and Environment for a Gateway Determination. It is also recommended that a Voluntary Planning Agreement be prepared to derive public benefit, should a Gateway Determination be received.

 

1.      Planning Proposal Request  

2.      Urban Design and Massing Study Report  

3.      Traffic and Parking Impact Assessment  

4.      Social Impact Comment  

5.      Economic Impact Assessment  

6.      Heritage Assessment  

7.      Preliminary Site Investigation  

8.      Acoustic Letter  

9.      Existing Site Plans  

10.    Preliminary Consultation Report  

11.    TfNSW Submission  

12.    EPA Submission  

13.    Letter of Offer  

14.    Cumberland Local Planning Panel Advice   

 

Attachment 1

Planning Proposal Request

 18 October 2023

Attachment 2

Urban Design and Massing Study Report

 18 October 2023

Attachment 3

Traffic and Parking Impact Assessment

 18 October 2023

Attachment 4

Social Impact Comment

 18 October 2023

Attachment 5

Economic Impact Assessment

 18 October 2023

Attachment 6

Heritage Assessment

 18 October 2023

Attachment 7

Preliminary Site Investigation

 18 October 2023

Attachment 8

Acoustic Letter

 18 October 2023

Attachment 9

Existing Site Plans

 18 October 2023

Attachment 10

Preliminary Consultation Report

 18 October 2023

Attachment 11

TfNSW Submission

 18 October 2023

Attachment 12

EPA Submission

 18 October 2023

Attachment 13

Letter of Offer

 18 October 2023

Attachment 14

Cumberland Local Planning Panel Advice

 18 October 2023

 18 October 2023

 

 

Item No: C10/23-405

Quarterly Progress Report on Council's Section 355 Committee and Community Advisory Committees

Directorate:                                       Governance and Risk

Responsible Officer:                       Director Governance and Risk

Community Strategic Plan Goal:  Providing Local Leadership  

 

 

This report provides the Draft Minutes of the quarterly Section 355 Committee and Community Advisory Committee meetings held, convened since the last quarterly update to Council.

 

Recommendation That Council: 1.   Receive the report noting the Draft Minutes of Council’s Section 355 and Community Advisory Committees recently convened; 2.   Adopt the Terms of Reference for the Floodplain Risk Management Committee; 3.   Appoint Zainab Jalloh as a Community Representative to the CALD Committee for the remainder of Term, in accordance with the adopted Terms of Reference; and 4.   Appoint Firas Shawash as a Community Representative to the Green Corridor Committee for the remainder of Term, in accordance with the adopted Terms of Reference.

 

CALD and Companion Animals Committee Expressions of Interest Process

At the Ordinary Meeting of Council held on 21 June 2023, it was resolved (Min. 463)

“That Council:

1.      Receive the report noting the Draft Minutes of Council’s Section 355 and Community Advisory Committees recently convened; and

2.      Approve the recommendations to Council noted in the various Committee Minutes, as summarised in the report, with the exception of the awarding of Heritage Rebate Program grants, which will be reported to the next Council meeting for determination.”

Summarised below is the outcome of each Committee that Council resolved to undertake a further Expressions of Interest process to maximise community representation:

 

Committee (No. of available spaces for community representation)	No. applications received for  community representation	Recommendation from Expressions of Interest Process
CALD (1)	3	It is recommended that Council appoint Zainab JALLOH to the Committee.
Companion Animals (6)	0	Discussed further at next Committee meeting.

 

Quarterly Advisory Committee Meetings

Council’s Wentworthville Community Garden Section 355 Committee met in June and August 2023, and the Community Advisory Committees conducted their quarterly meetings from 1 August 2023. The final draft minutes of all Committee meetings are attached to this report, with the exception of the CALD Advisory Committee who did not hold a meeting due to not achieving quorum.

Below are recommendations from the Committee minutes which require Council approval to proceed:

 

It is now recommended that Council receive the report detailing the meeting minutes of the Section 355 and advisory Committee meetings held, and approve the recommendations requiring Council determination.

Council ran an open and transparent Expression of Interest process via Council’s ‘Have Your Say’ platform between 19 July 2023 until 16 August 2023 for additional membership. In addition to this, the Expressions Of Interest process was regularly notified through e-news, community newsletters and social media platforms.

All applicants will be notified of Council’s decision post meeting and if supported, Council will proceed with the onboarding process of newly appointed Committee members.

All Committees undertook their meetings in accordance with Council’s Governance Framework.

There are no risk implications for Council associated with this report.

There are no financial implications for Council associated with this report.

This report has been prepared to provide Council the minutes of the quarterly advisory committee meetings held over June and August 2023. It is now recommended that Council receive the minutes, and endorse the decisions requiring Council approval.

 

1.      Wentworthville Community Garden S355 Committee Minutes - 1 June 2023  

2.      Wentworthville Community Garden S355 Committee Minutes - 3 August 2023  

3.      ATSIC Commitee Minutes - 24 August 2023  

4.      Access Committee Minutes - 29 August 2023  

5.      Access Committee Minute referenced documents - 29 August 2023  

6.      Arts Committee Minutes - 15 August 2023  

7.      Community Safety and Crime Prevention  Committee Minutes - 7 August 2023  

8.      Companion Animals Committee Minutes - 8 August 2023  

9.      Events Advisory Commitee Minutes - 31 August 2023  

10.    Floodplain Risk Management Committee Minutes - 22 August 2023  

11.    Green Corridor Committee Minutes - 8 August 2023  

12.    Heritage Committee Minutes - 11 September 2023  

13.    Homelessness Committee Minutes - 14 August 2023  

14.    Library Committee Minutes - 8 August 2023  

15.    Youth Committee Minutes - 17 August 2023  

16.    Terms of Reference - Floodplain Risk Management Committee   

 

Attachment 1

Wentworthville Community Garden S355 Committee Minutes - 1 June 2023

 18 October 2023

Attachment 2

Wentworthville Community Garden S355 Committee Minutes - 3 August 2023

 18 October 2023

Attachment 3

ATSIC Commitee Minutes - 24 August 2023

 18 October 2023

Attachment 4

Access Committee Minutes - 29 August 2023

 18 October 2023

Attachment 5

Access Committee Minute referenced documents - 29 August 2023

 18 October 2023

Attachment 6

Arts Committee Minutes - 15 August 2023

 18 October 2023

Attachment 7

Community Safety and Crime Prevention  Committee Minutes - 7 August 2023

 18 October 2023

Attachment 8

Companion Animals Committee Minutes - 8 August 2023

 18 October 2023

Attachment 9

Events Advisory Commitee Minutes - 31 August 2023

 18 October 2023

Attachment 10

Floodplain Risk Management Committee Minutes - 22 August 2023

 18 October 2023

Attachment 11

Green Corridor Committee Minutes - 8 August 2023

 18 October 2023

Attachment 12

Heritage Committee Minutes - 11 September 2023

 18 October 2023

Attachment 13

Homelessness Committee Minutes - 14 August 2023

 18 October 2023

Attachment 14

Library Committee Minutes - 8 August 2023

 18 October 2023

Attachment 15

Youth Committee Minutes - 17 August 2023

 18 October 2023

Attachment 16

Terms of Reference - Floodplain Risk Management Committee

 18 October 2023

 18 October 2023

 

Item No: C10/23-406

Notice of Motion - Ineffective Outcome of National Tree Planting Day

Councillor:                                        Helen Hughes and Paul Garrard   

 

 

Pursuant to Notice, Councillors Hughes and Garrard submitted the following Motion.

 

Notice of Motion   It is with concern that the community recognises the wasted opportunity and resources spent on promoting and implementing the planting of at least 500 seedlings in Central Park, Botanica - Lidcombe, representing Council’s involvement on National Tree Planting Day.   A report is requested to include, but not exhaustive of:   1.   The circumstances which have resulted in less than 1% of the seedlings in Lidcombe still being in existence.  2.   Details indicating the comparison of preparation and ongoing maintenance work unsuccessfully undertaken at Lidcombe and the significantly successful preparation and ongoing maintenance work undertaken at Canal Road Park, Greystanes. 3.   Details as to why hasn’t this matter been reported to Council and, further, what circumstances will be established to ensure that this programme is both environmentally and economically sustainable?

 

This report can be prepared utilising existing resources.

 

As part of the National Tree Day event held on 30 July 2023 at Central Park, Botanica – Lidcombe, Council purchased 3 gum trees and 497 seedlings that included a range of grasses and groundcover species (as tube stock in 50mm diameter pots) to be planted in selected locations throughout the park. The total cost of the seedlings and trees was $900.

 

In regards to the survival rate of the seedlings planted in Central Park, there were a range of factors that compromised the establishment, including warmer and drier than usual weather conditions, vandalism and suitability of the selected planting locations.

Council Officers will review arrangements for National Tree Day to prevent this from occurring in the future. For Central Park, Council Officers are making arrangements to plant 20 gum trees (more established in 300mm diameter/20 litre pots) in place of the seedlings that were lost.

 

 

Nil

 

 18 October 2023

 

Item No: AR10/23-1

Notice of Motion to Alter Council Resolution - C09/23-384 Property Committee - Minutes of Meeting held 28 August 2023 - PC037/23 - Proposed Granting of Right of Way Easement Through 32 Joseph St, Lidcombe

Councillor/s:                                     Helen Hughes, Paul Garrard and Steve Christou    

 

 

SUMMARY   Pursuant to Notice, Councillors Hughes, Garrard and Christou move that Council alter the below resolution of Council made at the Council Meeting on 27 September 2023 to C09/23-384 Property Committee - Minutes of Meeting held 28 August 2023 - PC037/23 - Proposed Granting of Right of Way Easement Through 32 Joseph St, Lidcombe.   Min.552   “That this matter be brought back to the next available Councillor workshop.“   Motion   That Council take no action in regards to or approval of granting right of way easement through 32 Joseph Street, Lidcombe.

 

Signed:

 

Councillor Helen Hughes

Councillor Paul Garrard

Councillor Steve Christou

 

Nil