Agenda of Council Meeting - Wednesday, 5 July 2023

Councillor Contact Details

Granville Ward
Clr Steve Christou	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Diane Colman	0400 279 200	Diane.Colman@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis	0425 348 000	Eddy.Sarkis@cumberland.nsw.gov.au
Regents Park Ward
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
Clr Sabrin Farooqui	0400 322 999	Sabrin.Farooqui@cumberland.nsw.gov.au
Clr Helen Hughes	0400 264 534	Helen.Hughes@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Mohamad Hussein	0400 281 726	Mohamad.Hussein@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake (Mayor)	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha (Deputy Mayor)	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

Statement of Ethical Obligations

Oath or Affirmation of Office

In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Cumberland and Cumberland City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.

Conflicts of Interest

A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

5 July 2023

ORDER OF BUSINESS

All Council Meetings are livestreamed via Council’s website. An audio/visual recording of the meeting is published following the meeting. Recordings remain on Council's website for a period of 12 months and are archived following this.

1 Opening of Meeting

2 Opening Prayer / Acknowledgement of Country / National Anthem

3 Apologies / Requests for Leave of Absence/ Requests for Attendance by Audio-Visual Link

4 Confirmation of Previous Minutes

C07/23-338 Minutes of the Ordinary Meeting of Council - 21 June 2023........... 5

5 Disclosures of Interest

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

C07/23-339 Draft Privacy Management Plan........................................................ 27

C07/23-340 Adoption of Granville Park Plan of Management and Masterplan - Post Exhibition 67

C07/23-341 Cumberland Local Heritage Rebate Program 2022-23............... 195

C07/23-342 Amendment to the Cumberland Development Control Plan...... 199

C07/23-343 Draft Walking and Cycling Strategy................................................ 229

C07/23-344 Adoption of General Community Use Plan of Management - Post Exhibition 299

10 Reports of Council Committees

C07/23-345 Property Committee - Minutes of Meeting held 26 June 2023... 453

11 Motions Pursuant to Notice

C07/23-346 Notice of Motion - Electric Vehicle (EV) Charging Stations........ 463

12 Motions to Alter or Rescind Council Resolution

Nil

13 Questions with Notice

Nil

14 Closed Session Reports

Nil

15 Confidential Attachments from Open Reports

C07/23-341 Cumberland Local Heritage Rebate Program 2022-23

1... Recommended Applications for Funding under the Cumberland Local Heritage Rebate Program 22-23

Note: Included in Closed Business Paper in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

C07/23-341 Cumberland Local Heritage Rebate Program 2022-23

2... Summary of Applications Under Local Heritage Rebate Program

C07/23-341 Cumberland Local Heritage Rebate Program 2022-23

3... Cumberland Heritage Rebates - Heritage Advisor Evaluation

C07/23-341 Cumberland Local Heritage Rebate Program 2022-23

4... Local Heritage Rebate Applications 2022-23

C07/23-345 Property Committee - Minutes of Meeting held 26 June 2023

1... Property Committee Meeting Agenda - 26 June 2023

Note: Included in Closed Business Paper in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

16 Resolutions passed in Closed Session

17 Other / General Matters

18 Close

Council Meeting

5 July 2023

Item No: C07/23-339

Draft Privacy Management Plan

Directorate: Governance and Risk

Responsible Officer: Director Governance and Risk

Community Strategic Plan Goal: Providing Local Leadership

Summary

The Privacy and Personal Information Protection Act 1998 (the PPIPA) requires all councils to have a Privacy Management Plan outlining their policies and practices to ensure compliance with the requirements of the PPIPA and the Health Records and Information Privacy Act 2002 (the HRIPA).

This report recommends that the Draft Privacy Management Plan be placed on public exhibition for consultation with the community.

Recommendation

That Council place the Draft Privacy Management Plan on public exhibition for a period of 28 days, and subsequently adopt the document if no adverse submissions are received during public exhibition.

Report

The Draft Privacy Management Plan has outlines how Council manages Personal Information in accordance with the Privacy and Personal Information Protection Act 1998 (the PPIPA) and the Health Records and Information Privacy Act 2002 (the HRIPA).

The Draft Privacy Management Plan is based on the model document provided by the Information Privacy Commissioner. The current version of the document was due for review given it was last re-adopted in 2019. Subsequently, the Plan has been reviewed and updated accordingly in accordance with current legislation and best practice guidance.

Given the current document was last immediately re-adopted in 2019, it is now recommended that the Draft Privacy Management Plan be placed on public exhibition for a period of 28 days, and that the document be adopted if no adverse submissions are received during the consultation period.

Community Engagement

The Draft Privacy Management Plan will be placed on public exhibition for a period of 28 days, to enable the community to have an opportunity for input.

Policy Implications

There are no policy implications associated with this report. The currently adopted Plan will remain operative until superseded.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report recommends that the Draft Privacy Management Plan be placed on public exhibition for consultation with the community, and that the document be adopted by Council if no adverse submissions are received during consultation.

Attachments

1. Draft Privacy Management Plan

Council Meeting

5 July 2023

Item No: C07/23-340

Adoption of Granville Park Plan of Management and Masterplan - Post Exhibition

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Supporting Community Health, Safety and Wellbeing

Summary

This report recommends the adoption of the Draft Granville Park Plan of Management and Masterplan following a period of public exhibition.

Recommendation

That Council adopt the Granville Park Plan of Management and Masterplan, as outlined in Attachment 1 of this report.

Report

Further to Council’s resolution, Council placed the Draft Granville Park Plan of Management and Masterplan on public exhibition for community feedback between November 2022 and February 2023.

Subsequently, Council received 11 submissions during the exhibition period. A summary of all submissions received, and Council’s response is attached.

The Granville Park Plan of Management identifies a future vision for this public open space, and provides direction on the future planning and management of sporting facilities, play areas and passive spaces within the precinct.

In accordance with the above, Council has now addressed all public feedback and recommends the Granville Park Plan of Management and Masterplan be adopted by Council as outlined in Attachment 1 of this report.

Community Engagement

Council publicly exhibited the Granville Park Plan of Management and Masterplan, for a period of over 42 days from 15 November 2022 to 6 February 2023 both on Council’s website and in local newspaper publications.

A Public Hearing was held on 29 November 2022 at Eric Tweedale Stadium Function Room from 6pm. The Public Hearing was facilitated by Council’s consultant. Seven Community Members attended.

Council had 966 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 211 people downloading the Granville Park Plan of Management document provided.

Submissions were received from 11 respondents. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

The funding for improvement works as outlined within the Granville Park Plan of Management Action Plan, will be considered during the development of Council’s future capital works program utilising available funds, including 7.11 contributions, grants, lease income and partnerships.

CONCLUSION

Council has publicly exhibited the Draft Granville Park Plan of Management and Masterplan, and formally responded to all who made a submission. The document is now recommended for adoption.

Attachments

1. Granville Park Plan of Management 2023

2. Draft Granville Park Plan of Management and Masterplan – Response to Submissions

3. Community Engagement Report

4. Report on Public Hearing for Draft Granville Park Plan of Management and Masterplan

Council Meeting

5 July 2023

Council Meeting

5 July 2023

Item No: C07/23-341

Cumberland Local Heritage Rebate Program 2022-23

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Enhancing the Natural and Built Environment

Summary

The report outlines the Cumberland Heritage Committee’s assessment and recommendations of the applications received for the Cumberland Local Heritage Rebate Program 2022-23. It recommends that Council adopt the Committee’s recommendations regarding the successful rebate applications and allocate funding accordingly.

Recommendation

That Council:

1. Adopt the 12 applications recommended for funding in Attachment 1 and allocate the $41,340 from the Cumberland Local Heritage Rebate Program budget.

2. Delegate to the General Manager the authority to progress all related activities for the allocation, disbursement and management of funds and associated documents.

3. Advise all successful application of the funding allocations from the Local Heritage Rebate Program and provide feedback to applicants that were unsuccessful.

4. Publish details of all successful applications from the Local Heritage Rebate Program on Council’s website.

5. Append a table outlining details of all successful applications to the Minutes.

Report

As outlined in the Operational Plan, Council runs a Local Heritage Rebate Program for small works to heritage listed items, or properties within a conservation precinct, within Cumberland. An allocation of up to $50,000 per year is provided for the program.

Applications for the Rebate Program were open for six (6) weeks between 6 March 2023 and 14 April 2023. Sixteen (16) applications were received from the community. A report on the applications submitted to the Cumberland Local Heritage Rebate Program 2022-23 (Rebate Program) was provided to the Committee for consideration prior to, and for discussion at the Committee meeting held on 23 May 2023. An extraordinary meeting was held on 5 June 2023 to finalise the remaining applications received in this year’s rebate program. In considering the applications, the Committee was provided technical advice on the suitability of proposed works by Council’s heritage advisor.

Successful applications were judged on merit, value of proposed works to preserving the heritage significance of the property, and an overall adequacy check of their application. Unsuccessful applications were rejected due to insufficient information provided (e.g. photos of property), ineligible works covered under the program, and overall need over other applications for financial support for the proposed works.

Of the sixteen applications, twelve were recommended for rebate funding, with some applications subject to conditions. The overall total funding allocated for the 2022-23 Rebate Program is $41,340. The list of recommended properties is provided in Attachment 1.

Successful applications will receive rebate funding after works have been completed to the satisfaction of Council, and receipts or invoices showing payment are provided. A list of successful applicants will also be published on Council’s website.

Community Engagement

A thorough promotion of the Cumberland Local Heritage Rebate Program was undertaken to promote engagement and interest in the heritage programs offered by Council.

Letters were mailed out to over 900 owners of heritage properties and owners of properties within conservation areas within Cumberland City, inviting applications to the Rebate Program in conjunction with the Awards. Postcards with QR codes directing residents to the dedicated ‘Have Your Say’ pages were designed with custom branding for the programs and were included in the mailout. The postcards, alongside flyers and application forms were made available at the Auburn and Merrylands Service Centres, and at the Auburn, Granville, Greystanes, Guildford, Lidcombe, Merrylands, Regents Park and Wentworthville Council libraries and community centres.

Subject to Council’s resolution on the applications recommended by the Committee and outlined in this report, Council will write to each applicant advising them of the outcome of their rebate application and, if successful, provide details of the conditions imposed and the process for completing the works and seeking the rebate payment.

Policy Implications

The Local Heritage Rebate Program is consistent with strategic directions and activities identified in the Community Strategic Plan and Council’s Operational Plan.

Risk Implications

There are minimal risk implications for Council associated with this report as the Heritage Rebate Program is an existing commitment.

Financial Implications

Funding for the Heritage Rebate Program is provided for in Council’s budget.

CONCLUSION

The Cumberland Heritage Committee met on 23 May 2023 and 5 June 2023 to carefully review and assess the sixteen rebate applications received in this year’s program. Of the sixteen applications, twelve applications were recommended to proceed, some subject to conditions. The recommendations outlined in this report are in accordance with the recommendations of the Committee.

Attachments

1. Recommended Applications for Funding under the Cumberland Local Heritage Rebate Program 22-23 (confidential)

2. Summary of Applications Under Local Heritage Rebate Program (confidential)

3. Cumberland Heritage Rebates - Heritage Advisor Evaluation (confidential)

4. Local Heritage Rebate Applications 2022-23 (confidential)

Council Meeting

5 July 2023

Item No: C07/23-342

Amendment to the Cumberland Development Control Plan

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Enhancing the Natural and Built Environment

Summary

This report provides an update on planning activities for the site, and recommends that Council endorse the draft site-specific Development Control Plan outlined in the report being placed on public exhibition for a period of at least 28 days.

Recommendation

That Council:

1. Note the status of planning activities as outlined in the report.

2. Endorse the draft site-specific Development Control Plan (Attachment 2), and proceed to public exhibition for a period of at least 28 days.

3. Delegate to the General Manager the authorisation to make minor revisions to the draft site-specific Development Control Plan, as necessary, following Council’s deliberations, to ensure the desired objectives and intended outcomes can be achieved.

Report

Background

The planning proposal for a mixed-use development at 1 Crescent Street, Holroyd (former Caterpillar site) was initially considered by the former Holroyd Council, but placed under the planning authority of the Sydney Central City Planning Panel.

The Panel issued a Gateway Determination on the proposal. Following the completion of conditions related to the Gateway Determination, the planning proposal was placed on public exhibition from 3 August 2020 to 30 August 2020.

In response to public exhibition, further work was undertaken by the proponent and State agencies during 2020 and 2021. The Sydney Central City Planning Panel considered the proposal at a meeting on 10 March 2022 and determined (with a 3:1 majority) that the finalisation of the planning proposal be undertaken by the Department of Planning and Environment.

Following the determination by the Panel, the planning proposal for the site was gazetted in April 2022, and commenced in November 2022. As part of the gazettal, the Cumberland Local Environmental Plan was amended to include the following:

· Clause 6.20: Development of land at 1 Crescent Street, Holroyd – general

· Clause 6.21: Development of land at 1 Crescent Street, Holroyd – gross floor area and parking

· Changing to zoning, height and floor space ratio maps

Status of Planning Activities

At the meeting of 6 April 2022, it was resolved:

“That Council:

1. Note the status of the planning proposal for 1 Crescent Street, Holroyd, with the Sydney Central City Planning Panel determining that the planning proposal be finalised by the Department of Planning and Environment.

2. Delegate to the General Manager the authority to liaise with the proponent and State agencies in progressing further planning activities associated with the planning proposal.”

Further to this resolution, Council officers have made efforts to liaise with the proponent and State agencies in progressing further planning activities, including the preparation of a site-specific Development Control Plan and negotiation of a Voluntary Planning Agreement to capture local infrastructure requirements associated with the proposal.

Site-Specific Development Control Plan

As outlined in Clause 6.20(2) of the Cumberland Local Environmental Plan, development consent must not be granted to development until a Development Control Plan applies to the land. Council officers have had initial discussions with the applicant on the preparation of the site-specific Development Control Plan over the past 12 months.

In May 2023, the applicant advised that their intention is to undertake the site-specific Development Control Plan through an alternate pathway, which is as part of a concept Development Application. Section 4.23 of the Environmental Planning & Assessment Act 1979 (NSW) provides that the preparation of site-specific Development Control Plan may instead be satisfied by the making and approval of a concept development application.

While Council officers note that this alternate pathway for the preparation of a site-specific Development Control Plan is a mechanism that could be contemplated, it requires detailed planning work to be prepared by the applicant, with limited or no input from Council. Given the public interest in ensuring that there is an appropriate framework to guide development on the site, Council officers have prepared a site-specific Development Control Plan to satisfy the requirements of Clause 6.20(2) of the Cumberland Local Environmental Plan and to cover a range of site-specific requirements. The preparation of the document was also informed by the draft site-specific Development Control Plan that was prepared by the applicant for the site as part of the planning proposal.

The draft site-specific Development Control Plan is attached to this report. It includes information on the following:

· vision and masterplan for the site

· provision of infrastructure and services

· development controls, including building height and street walls, setbacks and building separation, building and design, noise, open space, landscaping and trees, vehicular access and movement, connectivity, parking and basement access, contamination, A’Becketts Creek drainage channel, and the Railway Memorial.

It is recommended that the site-specific Development Control Plan for 1 Crescent Street, Holroyd, be placed on public exhibition.

Voluntary Planning Agreement

In regard to a local Voluntary Planning Agreement, Council officers have previously identified local infrastructure for consideration as part of the Agreement, consistent with Council’s submissions on the planning proposal. This includes upgrades to Holroyd Sportsground (including connections with the site), upgrade of the Pitt Street and Walpole Street intersection to meet future demand arising from the development on the site, and improved walking and cycling links between the site and Merrylands town centre.

While initial discussions were held with the applicant over the past 12 months, the applicant advised in May 2023 that the entering into a planning agreement with Council is voluntary and at their discretion. As there is no commitment into entering a local Voluntary Planning Agreement, Council officers have identified a provision in the site-specific Development Control Plan for consideration of these local infrastructure improvements as part of development applications for the site.

In addition, Council officers understand that a State Voluntary Planning Agreement is being negotiated between the Department of Planning and the applicant. As this is a matter between the parties, Council officers do not have any specific details on the scope of this Agreement.

Community Engagement

Subject to endorsement by Council, the draft site-specific Development Control Plan will be publicly exhibited for at least 28 days in accordance with statutory and policy requirements.

Policy Implications

Policy implications for Council are outlined in the main body of this report.

Risk Implications

The preparation of a site-specific Development Control Plan for this location will mitigate risks associated with the proposal by providing a framework to guide development at this location.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Following Council’s previous deliberations on the proposal at 1 Crescent Street, Holroyd, an update on planning activities is provided for consideration by Council.

Attachments

1. 1 Crescent Street, Holroyd - Planning Controls in Local Environmental Plan

2. 1 Crescent Street, Holroyd - Draft Site-Specific Development Control Plan

Council Meeting

5 July 2023

Item No: C07/23-343

Draft Walking and Cycling Strategy

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Enhancing the Natural and Built Environment

Summary

Walking and cycling is receiving an increased focus across Sydney. There are a range of State and local strategies, plans and initiatives to support greater walking and cycling in Cumberland. These initiatives, as well as the need to review and refine previous work conducted in this area, has led to the development of the Draft Walking and Cycling Strategy (Draft Strategy).

The Draft Strategy provides a strategic framework for the consideration, design and delivery of walking and cycling infrastructure across Cumberland. It outlines a vision and objectives for the Strategy, as well as providing a snap shot of feedback received during community engagement and the existing walking and cycling network in Cumberland. It also identifies three (3) Strategic Directions, actions for implementation, 18 Active Transport Corridors and a prioritisation and evaluation tool. The Draft Strategy will also assist Council in securing grant funding to progress the initiatives in the document.

It is recommended that Council place the Draft Walking and Cycling Strategy on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Recommendation

That Council place the Draft Walking and Cycling Strategy on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Report

Walking and cycling is receiving an increased focus across Sydney. At a State level, a range of policies and plans have been developed and progressively implemented through the support of Council. At a local level, Council’s Community Strategic Plan 2017-2027 and Cumberland 2030: Our Local Strategic Planning Statement includes actions to support greater walking and cycling in Cumberland City. These initiatives, as well as the need to review and refine previous work conducted in this area, has led to the development of a Draft Walking and Cycling Strategy (Draft Strategy).

The Draft Walking and Cycling Strategy provides a strategic framework for the consideration, design and delivery of walking and cycling infrastructure across Cumberland. It outlines a vision and objectives for the Strategy, as well as providing a snap shot of feedback received during community engagement and the existing walking and cycling network in Cumberland. It also identifies three (3) Strategic Directions, actions for implementation, 18 Active Transport Corridors and a prioritisation and evaluation tool.

The development of the Draft Strategy has been informed by the review of relevant State Government and Council policies and strategies, internal and external feedback received during early engagement, an audit and saddle surveys of existing and proposed active transport corridors, and a review of planning work undertaken by Council.

The 3 Strategic Directions identified in the Draft Strategy are:

· Direction 1 – A city supported by infrastructure and an integrated network.

· Direction 2 – A city that is inclusive and encourages healthy behaviour.

· Direction 3 – A city that supports emerging trends and business.

The supporting actions, identification of 18 Active Transport Corridors and the prioritisation and evaluation tool seek to achieve the vision and objectives of the Strategy.

In addition, it is noted that several walking and cycling initiatives have been progressed by Council in the past year, and have also been considered in the development of the Draft Strategy. These initiatives include:

· The Pippita Rail Trail project, where Council has received 2022/2023 Get NSW Active Grant Funding for the detailed design of a shared path for the trail.

· Merrylands to Parramatta Feasibility Study where Council has received 2022/2023 Get NSW Active Grant Funding for the Strategic assessment of a bike path link between Merrylands and Parramatta.

· Finlayson’s Creek Trail Feasibility Study in conjunction with the City of Parramatta.

· Toongabbie to Westmead Corridor Study and Concept Design in conjunction with the City of Parramatta.

Community Engagement

The Draft Strategy has been informed by early engagement in October and November 2022. Through this process, a total of 204 responses were received via all engagement platforms, as summarised in the table below. Further information on the engagement activities and a response to the submissions received is attached to the report.

Engagement Activity	Response/Attendance
Survey – General	94 submissions
Survey – Parents and Guardians	2 submissions
Interactive Mapping Tool	70 comments 38 likes 108 Total responses
Drop-in Session at Diwali Festival	150+ attendees
Targeted External Workshops	18 attendees
Internal Staff Workshops	10 attendees

Subject to endorsement, the Draft Walking and Cycling Strategy will be placed on public exhibition for a period of 28 days. A range of engagement activities will be undertaken, including information on Council’s Have Your Say page and social media channels, information in the local newspapers and corflutes at key locations.

Policy Implications

The Draft Strategy aligns with Council’s Community Strategic Plan 2017-2027 and Cumberland 2030: Our Local Strategic Planning Statement. Should Council endorse the draft Strategy following exhibition and consideration of feedback, the Walking and Cycling Strategy would become a new policy of Council.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Funding is provided in Council’s Capital Works Program for some walking related works, such as footpaths. Opportunities for further funding on walking and cycling initiatives will be considered as part of the forward program, including use of capital funding, local infrastructure contributions and grants.

The ability to seek additional funding for sources outside of Council will be enhanced with an endorsed Walking and Cycling Strategy in place.

CONCLUSION

The Draft Walking and Cycling Strategy sets a clear strategic framework to improve walking and cycling in Cumberland. It is recommended that Council place the Draft Strategy on public exhibition for a period of 28 days, with a report to be provided back to Council.

Attachments

1. Draft Walking and Cycling Strategy

2. Engagement Evaluation Report

3. Early Engagement Response to Submissions

Council Meeting

5 July 2023

Item No: C07/23-344

Adoption of General Community Use Plan of Management - Post Exhibition

Directorate: Environment and Planning

Responsible Officer: Director Environment & Planning

Community Strategic Plan Goal: Delivering Sustainable Infrastructure and Services

Summary

This report recommends the adoption of the Draft General Community Use Plan of Management following a period of public exhibition.

Recommendation

That Council adopt the General Community Use Plan of Management as outlined in Attachment 1 of this report.

Report

Further to Council's resolution, Council placed the Draft General Community Use Plan of Management on public exhibition between March 2023 and May 2023.

Subsequently, Council received one submission during the 42 day exhibition period. A summary of all submissions received and Council’s response is outlined in the following table attached.

In accordance with the above, Council has now addressed all public feedback and recommends the General Community Use Plan of Management be adopted by Council as outlined in Attachment 1 of this report.

Community Engagement

Council publicly exhibited the General Community Use Plan of Management, for a period of 42 days from 27 March 2023 to 10 May 2023 both on Council’s website and in local newspaper publications.

Council had 675 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 84 people downloading the Draft General Community Use Plan of Management provided.

Submissions were received from one respondent. Council has formally responded to all respondents who made a submission and notified them of the consideration of this item at this Council meeting.

Policy Implications

The adoption of this Strategy will supersede selected Plans of Management that were previously prepared by the former Councils in Cumberland.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council has publicly exhibited the General Community Use Plan of Management, and formally responded to all who made a submission. The Strategy is now recommended for adoption.

Attachments

1. General Community Use Plan of Management

2. Submissions Response Table - Draft General Community Use Plan of Management

3. Community Engagement Report - Draft General Community Use Plan of Management

4. Public Hearing Report - Draft General Community Use Plan of Management

Council Meeting

5 July 2023

Council Meeting

5 July 2023

Item No: C07/23-345

Property Committee - Minutes of Meeting held 26 June 2023

Directorate: Governance and Risk

Responsible Officer: Director Governance and Risk

Community Strategic Plan Goal: Providing Local Leadership

Summary

This report presents the Draft Minutes of the Cumberland Property Committee meeting held on 26 June 2023 for Council’s information.

Recommendation

That Council:

1. Receive the Minutes of the Cumberland Property Committee meeting held on 26 June 2023, and adopt the recommendations contained therein.

2. Append the list of resolutions passed at the abovementioned meeting to the Minutes.

Report

Council’s Property Committee recently held a meeting on Monday, 26 June 2023.

The minutes of this meeting will be formally adopted at the next Ordinary Property Committee meeting being held on 28 August 2023. Minutes of this meeting are attached for Council’s information.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no direct risks associated with this report. However, the presentation of the meeting minutes to Council provides transparent oversight of Council strategic property related decisions, in accordance with the adopted Terms of Reference.

Financial Implications

The operations of the Property Committee are coordinated by the Governance and Risk Directorate within Council utilising existing allocated resources. There are no additional financial implications for Council associated with this report.

CONCLUSION

The minutes of the Cumberland Property Committee meeting are provided to Council for information purposes and to ensure that the review mechanisms of Council operate in an open and transparent manner. It is recommended that Council receive this information.

Attachments

1. Property Committee Meeting Agenda - 26 June 2023 (confidential)

2. Draft Property Committtee Meeting Minutes - 26 June 2023

Council Meeting

5 July 2023

Item No: C07/23-346

Notice of Motion - Electric Vehicle (EV) Charging Stations

Councillor: Suman Saha and Ola Hamed

Summary

Pursuant to Notice, Councillors Suman and Hamed submitted the following Motion.

Notice of Motion

With the progression of the draft Smart Places Strategy and Action Plan, a key action is to progress investigations on electric vehicle charging in Cumberland. Given the significant interest in the matter and opportunities to work with other levels of Government, that Council:

1. Immediately commence investigative work to develop a policy for the roll out of Electric Vehicle Charging points in Cumberland, with a focus on Council facilities and landholdings.

2. As part of this work, consider proposed arrangements for the ongoing management of these facilities, including financial and operational benefits and impacts to Council.

3. Identify and progress applications through available funding sources outside of Council, such as current State and Federal grant opportunities, including the Australian Renewable Energy Agency (ARENA) Innovation in Charging Grant Program.

Resourcing/FINANCIAL Implications

Nil.

General Manager Advice

Council’s Draft Smart Places Strategy & Action Plan identifies the progression of investigations on electric vehicle charging. Council is in discussions with providers of electric charging infrastructure, with an initial preference for non-subscription based services to support the needs of the community. Council is also investigating innovative and unique solutions in this space that will be submitted for consideration under ARENA funding.

Attachments

Nil