Agenda of Council Meeting - Wednesday, 7 July 2021

Councillor Contact Details

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Greystanes Ward
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0400 805 303	Tom.Zreika@cumberland.nsw.gov.au
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Wentworthville Ward
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

7 July 2021

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Confirmation of Previous Minutes

C07/21-793 Minutes of the Ordinary Meeting of Council - 16 June 2021........... 5

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

General Manager

Nil

Director Community and Organisation Development

Nil

Director Finance & Governance

Nil

Director Environment & Planning

C07/21-794 Cumberland Affordable Housing Policy - Post-Exhibition Report 25

C07/21-795 Submission on Proposed Employment Zones Reform.................. 39

C07/21-796 Ibis Management Plan 2021: Post-Exhibition Report.................. 101

C07/21-797 Fresh Hope Care, Dunmore Street, Pendle Hill - Planning Proposal, Site-Specific Development Control Plan and Revised Public Benefit Offer.... 139

C07/21-798 Voluntary Planning Agreement - 4-12 Railway Street, Lidcombe 259

C07/21-799 Voluntary Planning Agreement - 1A and 1B Queen Street, Auburn 307

Director Works & Infrastructure

C07/21-800 Lidcombe Oval Grandstand Naming.............................................. 311

10 Reports of Council Committees

C07/21-801 Cumberland Heritage Committee - Minutes of Meeting Held 25 May 2021, Cumberland Local Heritage Rebate Program 2021 and Cumberland Local Heritage Awards 2021...................................................................... 323

11 Motions Pursuant to Notice

Nil

12 Notices of Rescission

Nil

13 Questions on Notice

C07/21-802 Questions on Notice - Submitted by Councillor Campbell.......... 335

14 Closed Session Reports

C07/21-803 Tender Evaluation Report - Auburn Civic Centre Mechanical (Air Conditioning) Upgrade

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council.

C07/21-804 Appointment of the General Manager

Note: Included in Closed Council in accordance with Section 10A(2)(a) of the Local Government Act as the information involves personnel matters concerning particular individuals (other than Councillors).

15 Other / General Matters

16 Close

Council Meeting

7 July 2021

Item No: C07/21-794

Cumberland Affordable Housing Policy - Post-Exhibition Report

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-206

Community Strategic Plan Goal: A resilient built environment

Summary

This report recommends the adoption of the Cumberland Affordable Housing Policy following a period of public exhibition.

Recommendation

That Council adopt the Cumberland Affordable Housing Policy, as provided in Attachment 2.

Report

On 18 December 2019, the current Interim Affordable Housing Policy was readopted by Council and required a review in 2021. This was to allow for the preparation of the Cumberland Affordable Housing Strategy and the review of the Cumberland City Council Planning Agreements Policy and Guidelines.

The Draft Affordable Housing Policy (Draft Policy) was prepared to align it with the latest legislative, policy and strategic framework and to clarify the policy’s intent and the available pathways through which Council’s affordable housing targets can be achieved.

The Draft Policy was considered by Council at its 5 May 2021 meeting (Item C05/21-738), and was endorsed for public consultation.

The Draft Policy was exhibited for 28 days between 10 May 2021 and 7 June 2021. Three submissions were received during the exhibition period, being one from the Community Housing Industry Association NSW and two from Community Housing Providers.

The key matters raised in the submissions provided positive feedback towards Council on its affordable housing policy, performance targets and other mechanisms for delivering affordable housing and potential partnering arrangements with affordable housing providers. The submissions are summarised in Attachment 1 along with Council’s response. No changes to the draft policy are recommended in response to the received submissions.

In consideration of these submissions, it is recommended that Council adopt the Cumberland Affordable Housing Policy as provided in Attachment 2.

Community Engagement

On 5 May 2021, Council resolved that the Draft Policy be placed on public exhibition [Item C05/21-738] with a report to be provided back to Council following the conclusion of the exhibition.

The Draft Policy was subsequently exhibited for 28 days between 10 May 2021 and 7 June 2021. Three submissions were received during the exhibition period, being one from the Community Housing Industry Association NSW and two from Community Housing Providers.

Information on the public consultation, along with the Draft Policy, was made available on Council’s website and at Council’s Auburn and Merrylands Service Centres

Policy Implications

The policy implications relate to the delivery of affordable housing for residents of Cumberland City, consistent with the Central City District Plan, the Cumberland City Council Local Strategic Planning Statement and Council’s Affordable Housing Strategy.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report addresses the submissions received during the public exhibition of the Draft Policy. After consideration of the submissions, it is recommended that Council adopt the Cumberland City Council Affordable Housing Policy as exhibited.

Attachments

1. Summary of Submissions

2. Cumberland Affordable Housing Policy

Council Meeting

7 July 2021

Item No: C07/21-795

Submission on Proposed Employment Zones Reform

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-247

Community Strategic Plan Goal: A resilient built environment

Summary

In May 2021, the NSW Government commenced exhibition of a draft employment zones framework, outlining major reforms to existing employment related zones throughout the State. The proposed framework is on exhibition until 30 June 2021, with Council provided a small extension to make a submission until 12 July 2021.

This report provides an outline of the draft employment zones framework and the key considerations for Cumberland City Council. It is recommended that Council make a formal submission to the Department of Planning, Industry and Environment reflecting the key considerations for Cumberland City to ensure our local interests are respected and protected, and potential adverse impacts are minimised as far as possible.

Recommendation

That Council:

1. Endorse the draft submission at Attachment 3 and forward to the Department of Planning, Industry and Environment.

2. Delegate authority to the Acting General Manager to finalise the draft submission, including any minor typographical or editorial changes.

Report

Draft Employment Zones Framework

The Department of Planning, Industry and Environment (the Department) is proposing a simplified employment zones framework that seeks to:

· Clarify the strategic intent for each zone and minimise land use conflicts.

· Promote flexibility within the proposed zones, reducing the need for spot rezoning, and reducing the costs and complexity of development applications.

· Respond to the changing nature of business and industry.

· Better support councils in the delivery of the strategic vision contained in their Local Strategic Planning Statements and background studies.

The new framework is expected to be introduced through an amendment to the Standard Instrument LEP by September 2021, but would only come into effect after individual LEP amendments with each council by mid-2022.

Proposed employment zones

The Department is proposing to introduce five employment zones and three supporting zones to replace the 12 existing business and industrial zones in LEPs throughout the State. These new employment zones are:

· E1 Local Centre — to provide a range of retail, business and community uses (similar to the existing B1 Neighbourhood Centre and B2 Local Centre zones).

· E2 Commercial Centre — to provide the principal commercial centre for surrounding areas (similar to the existing B2, B3 Commercial Core, B4 Mixed Use and B7 Business Park zones).

· E3 Productivity Support — to provide a range of facilities and services, light industries, warehouses and offices (similar to the existing B5 Business Development, B6 Enterprise Corridor and B7 zones).

· E4 General Industrial — to provide a range of industrial, warehouse and related land uses (similar to the existing IN1 General Industrial and IN2 Light Industrial zones).

· E5 Heavy Industrial — to provide areas for industries that need to be separated from other land uses (similar to the existing IN1 and IN3 Heavy Industrial zones).

These employment zones will be complimented by the following supporting zones:

· MU1 Mixed Use — to focus on supporting genuine mixed-use development rather than one dominant use (similar to the existing B4 zone).

· W4 Working Foreshore — to reflect the existing IN4 Working Waterfront zone.

· SP4 Local Enterprise — to introduce a flexible mechanism for unique precincts (for example, special activation precincts and regional jobs precincts).

Amendments to land use provisions

The proposal also amends some land use provisions in the Standard Instrument LEP, including:

· Defining ‘creative industry’, ‘data centres’ and ‘domestic goods repair and reuse facilities’ and adding them to the land uses that can be included in land use tables in LEPs.

· Decoupling ‘local distribution premises’ from ‘warehouse or distribution centres’ so that developments like parcel lockers can be separately permitted.

· Clarifying that ‘business premises’ do not include shops.

Key considerations for Cumberland City

Key considerations for Cumberland City are summarised in the table below. It is recommended that Council make a formal submission to the Department reflecting these considerations which will seek to ensure that our local interests are respected and protected, and potential adverse impacts are minimised as far as possible through the implementation process.

Proposal	Submission
Proposed employment zones
E1 Local Centre Zone	· Support the introduction of a single local centre zone. · Note concerns about the potential increased scope and intensity of uses for smaller scale centres (existing B1 zones). · Emphasise the importance of ensuring that local development controls set an appropriate scale of development and continue to define the centres hierarchy.
E2 Commercial Centre Zone	· Support the strategic intent of the zone to provide the principal commercial centre for surrounding areas. · Flag potential application for Merrylands Centre to support its potential as a strategic centre for Cumberland City, subject to inclusion of residential uses in the zone.
E3 Productivity Support Zone	· Support the introduction of a dedicated zone for urban services. · Note concerns about the potential increased scope and intensity of uses compared to existing B5 and B6 zones in Cumberland. · Consider simultaneous review of clause 5.4 miscellaneous permissible uses in the SI LEP to ensure controls for certain land uses meet the objectives of the zone.
E4 General Industrial Zone	· Support the introduction of a single ‘general’ industrial zone. · Note concerns about the potential increased scope and intensity of uses for smaller scale employment lands, especially where they interface with residential uses (existing IN2 zones). · Emphasise importance of ensuring that local development controls set an appropriate scale of development and continue to protect the amenity of adjoining and nearby sensitive land uses. · Consider expanding the application of the draft Cumberland LEP clause 6.11 buffer between industrial and residential zones to better manage interface issues.
E5 Heavy Industrial Zone	· Support strategic intent of the zone to provide areas for industries that need to be separated from other land uses. · Note potential legacy issue for an existing gas storage facility in Yennora, currently zoned IN1.
MU Mixed Use Zone	· Support strategic intent of the zone to focus on supporting genuine mixed-use development. · Note translation of new zone into the Cumberland LEP will require detailed review and consideration in the context of both the Cumberland LSPS and EILS.
Proposed amendments to land use provisions
Places of public worship	· Note fundamental difference in approach to permissibility compared with the draft Cumberland LEP, and that these should not be mandated beyond what is currently provided. · Outline the diverse and differing cultural and religious themes that surround all places of public worship in Cumberland and how activities associated with the development of public worship and multi-use facilities in Cumberland can result in changes to traffic flow, parking availability and impact on the prevailing amenity of an area. · Emphasise importance of ensuring that local provisions continue to appropriately manage this type of development and address community expectations in our centres.
Commercial premises	· Note concerns that certain land uses under the umbrella term ‘Commercial Premises’ (proposed as a mandated permissible use in the E1 Local Centre Zone) may not be suitable for smaller scale centres and some targeted mixed-use zones. · Emphasise importance of maintaining an appropriate scale of ‘Commercial Premises’ commensurate with the defined centres hierarchy.
Vehicle body repair workshops and Vehicle repair stations	· Note concerns that these uses may not be suitable in local centres which are typically surrounded by residential areas.
Administrative items
Duplication of ‘E’ Zones in the Standard Instrument	· Note concerns about potential confusion due to duplication of ‘E’ Zones in the Standard Instrument (i.e. existing Environmental Zones). · Suggest potential alternative naming convention – Productivity ‘P’ Zones to align with Region and District Plan priorities.
Timeframes for review and implementation	· Object to the proposed timeframes for review and implementation in the absence of a finalised and gazetted Cumberland LEP, as it is unclear if there may be unintended consequences for Council.

Community Engagement

The exhibition of the draft employment zones framework commenced in May 2021 and concludes on 30 June 2021. It is understood that feedback from councils, industry and government agencies will inform the final reforms package. The Department will also continue to work closely with individual councils and, where relevant, proponents to translate existing Business and Industrial Zones into the New Employment Zones Framework.

Policy Implications

The New Employment Zones Framework is expected to be introduced through an amendment to the Standard Instrument LEP by September 2021. The new zones will sit alongside the existing land use tables until the changes are incorporated into updated Standard Instrument LEPs by mid-2022 (including the new Cumberland LEP).

The Department of Planning, Industry and Environment is working through savings and transitional arrangements for planning proposals currently underway and undetermined development applications. Savings and transitional arrangements will also be prepared for the continuation of the existing zones during implementation.

Risk Implications

The public exhibition process enables Council to make a submission and to raise any relevant issues that can be addressed as part of the project. A decision needs to be made at this meeting, as public exhibition concluded on 30 June 2021 and a small extension to 12 July 2021 has been provided for Council’s submission.

The proposed timeframe for implementation of the new employment zones framework is also a potential risk to Council. The draft Cumberland LEP is currently with the Department of Planning, Industry and Environment awaiting finalisation and gazettal. There are policy differences and inconsistencies in the proposed reform package compared to what Council has endorsed for the draft Cumberland LEP. In the absence of a finalised Cumberland LEP, Council cannot properly assess how the proposed framework will translate to the Cumberland City context, and there is the possibility of unforeseen consequences that are not detailed in Council’s submission to the Department.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report provides an overview of the draft Employment Zones Reform Package, and the attached submission outlines key implications for Cumberland City which have been identified by Council Officers. It is recommended that Council endorse the draft submission to be forwarded to the Department of Planning, Industry and Environment.

Attachments

1. Proposed Employment Zones Framework – Position Paper (May 2021)

2. Draft Standard Instrument (Local Environmental Plans) Amendment (Land Use Zones) Order 2021

3. Draft Cumberland City Council Submission on the Proposed Employment Zones Framework

Council Meeting

7 July 2021

Item No: C07/21-796

Ibis Management Plan 2021: Post-Exhibition Report

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-233

Community Strategic Plan Goal: A clean and green community

Summary

This report recommends the adoption of the Ibis Plan of Management 2021 following a period of public exhibition.

Recommendation

That Council adopt the Ibis Plan of Management 2021 as outlined in Attachment 1 of this report.

Report

Council officers have developed the Ibis Plan of Management 2021 with an objective to address a range of issues associated with ibis management throughout Cumberland City. The Plan of Management will aim to:

· Manage the Australian White Ibis population in Cumberland City

· Minimise local community issues associated with ibis birds

· Reduce the impact of ibis on the natural environment and infrastructure

· Provide information to the Department of Planning, Industry and Environment on licence requirements for ibis bird management

The above objectives will be achieved through tailored management actions that respond to issues that have been identified at each site.

At the Ordinary Meeting of Council held on 21 April 2021, Council resolved to:

· Place the Draft Ibis Plan of Management 2021 on public exhibition for a period of 28 days for public comment, with a report provided back to Council following the public exhibition period (Min. 1113).

· Write to City of Canterbury Bankstown Council and seek clarification regarding their management of this issue at Garrison Point.

Council received five submissions during the 28-day exhibition period. A summary of all submissions received, and Council’s response is outlined in Attachment 2. As a response to the submission, minor amendments was made to the document, as well as the addition of a new site – Duck River, Auburn (Edgar Street) – in the plan.

A letter was also sent to City of Canterbury Bankstown Council seeking clarification on their management of ibis birds at Garrison Point.

In accordance with the above, Council has addressed all public feedback and recommends the Ibis Management Plan 2021 be adopted by Council as outlined in Attachment 1 of this report.

COMMUNITY ENGAGEMENT

Council publicly exhibited the Ibis Management Plan 2021, for a period of 28 days from 23 April to 21 May 2021 on Council’s website.

Council had 421 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 117 people downloading the Ibis Management Plan 2021 provided.

Submissions were received from five respondents. Council has formally responded to all respondents who made a submission.

Policy Implications

Policy implications for Council are outlined in the main body of this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Any actions arising from the Ibis Management Plan 2021 that supports the delivery of management activities and programs, will be funded within existing budgets. Grant funding will be sought where applicable and/or available.

CONCLUSION

Council has publicly exhibited the Draft Ibis Management Plan 2021 and formally responded to all who made a submission. The Ibis Management Plan 2021 is now recommended for adoption.

Attachments

1. Ibis Management Plan 2021

2. Public Exhibition Submission Response

Council Meeting

7 July 2021

Item No: C07/21-797

Fresh Hope Care, Dunmore Street, Pendle Hill - Planning Proposal, Site-Specific Development Control Plan and Revised Public Benefit Offer

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP2020/0012

Community Strategic Plan Goal: A resilient built environment

Summary

On 5 May 2021, Council considered a report on a revised Planning Proposal, draft site-specific Development Control Plan and Public Benefit Offer to enter into a Voluntary Planning Agreement for Fresh Hope Care, Dunmore Street, Pendle Hill. At the meeting, Council resolved to proceed to exhibition with the revised Planning Proposal and the draft site-specific Development Control Plan. In relation to the Public Benefit Offer, Council resolved to inform the Proponent that their original offer is not acceptable and to invite resubmission of an offer for further consideration.

As resolved by Council, the revised Planning Proposal and draft site-specific Development Control Plan were publicly exhibited in accordance with policy and statutory requirements. A revised Public Benefit Offer has been received and reviewed by Council officers in relation to the Cumberland City Planning Agreements Policy and Guideline. This report outlines the feedback received during exhibition and provides an analysis of the revised offer.

Separately, the Proponent has written to the Department of Planning, Industry and Environment requesting that an alternate Planning Proposal Authority be appointed for the planning proposal under Section 3.32 of the Environmental Planning and Assessment Act 1979. The Department has written to seek Council’s views on why an alternate Planning Proposal Authority should not be appointed, and Council officers have provided a response that outlines the reasons why Council should continue as the Planning Proposal Authority. It is noted that Council’s work in progressing the Planning Proposal can continue while this process is underway.

It is recommended that Council finalises the Planning Proposal and site-specific Development Control Plan. It is also recommended that Council provides in-principle support for the revised public benefit offer and outlines the next steps in formalising the offer through a Voluntary Planning Agreement.

Recommendation

That Council:

1. Adopt the exhibited planning controls for Fresh Hope Care, Dunmore Street, Pendle Hill, being:

a. Rezone part of the site from R2 Low Density Residential and R3 Medium Density Residential to R4 High Density Residential and RE2 Private Recreation

b. Amend the Height of Buildings control for the site from 9m and 11m to 12.5m, 23m and 32m

c. Amend the Floor Space Ratio control for the site from 0.5:1, 0:7:1 and 0.85:1 to 0.85:1, 1.2:1, 1.5:1 and 1.8:1

d. Amend Schedule 1 and additional permitted uses mapping to permit ‘food and drink premises’ on the Ashwood House portion of the site.

2. Finalise the Planning Proposal, as delegated by the Minister, following execution of the Voluntary Planning Agreement and registration on title.

3. Note that the Local Environmental Plan amendment will be published in the Government Gazette upon finalisation.

4. Adopt the site-specific Development Control Plan as an amendment to the Holroyd Development Control Plan 2013, as provided in Attachment 3, with the Development Control Plan coming into effect on the date of notification (gazettal) of the Local Environmental Plan amendment.

5. Endorse that the site-specific Development Control Plan provisions be carried over to the new Cumberland Development Control Plan when this is in force, as provided in Attachment 4.

6. Delegate to the Acting General Manager the authority to make minor, non-policy corrections or formatting changes to the draft Development Control Plan controls, if required, prior to it coming into effect.

7. Endorse in-principle the revised public benefit offer from the Proponent for Fresh Hope Care, Dunmore Street, Pendle Hill, as provided in Attachment 5.

8. Endorse and delegate authority for the Acting General Manager to prepare a draft Voluntary Planning Agreement for Fresh Hope Care, Dunmore Street, Pendle Hill, in accordance with the revised public benefit offer, and to exhibit the draft Agreement for 28 days in accordance with statutory and policy requirements.

9. Endorse and delegate authority for the Acting General Manager to finalise the Voluntary Planning Agreement for Fresh Hope Care, Dunmore Street, Pendle Hill, subject to no significant objections on the Agreement being received during exhibition.

10. Endorse and delegate authority for the Mayor and Acting General Manager to execute the Voluntary Planning Agreement on behalf of Council for Fresh Hope Care, Dunmore Street, Pendle Hill, subject to no significant objections on the Agreement being received during exhibition.

11. Note that the Department of Planning, Industry and Environment has written to seek Council’s views on why an alternate Planning Proposal Authority should not be appointed, and Council officers have provided a response that outlines the reasons why Council should continue as the Planning Proposal Authority.

Report

Background

On 5 May 2021, Council considered a report on a revised Planning Proposal, site specific Development Control Plan and Public Benefit Offer for Fresh Hope Care, Dunmore Street, Pendle Hill. At the meeting, Council resolved to:

“1. Note the revised Planning Proposal for Fresh Hope Care, Dunmore Street, Pendle Hill, following receipt of a Gateway Determination by the Department of Planning, Industry and Environment.

2. Endorse the site-specific Development Control Plan for Fresh Hope Care, Dunmore Street, Pendle Hill, to be placed on public exhibition for a period of 28 days.

3. Inform the proponent of the Public Benefit Offer for Fresh Hope Care, Dunmore Street, Pendle Hill, that the offer is not acceptable to the Council and invite resubmission of an offer for further consideration.

4. Defer preparation of a draft Voluntary Planning Agreement subject to Council providing in-principle support or acceptance of a resubmitted Public Benefit Offer.”

Public Exhibition

Following Council’s resolution, the revised Planning Proposal and draft site-specific Development Control Plan were publicly exhibited as required by existing statutory and policy requirements from 13 May 2021 to 9 June 2021. The exhibition involved online notification of the exhibition material, with hard copies made available at selected customer service centres and libraries, and written notification to owners and occupiers within 400 metres of the site.

As required by the Gateway Determination, Council consulted with the following public agencies:

· Heritage NSW

· Transport for NSW

· NSW State Emergency Service

· DPIE’s Environment, Energy and Science Group

· Department of Education

· Sydney Water.

A total of 19 public submissions were received as part of this process. These included:

· One submission to object to the proposal in relation to building heights and potential overshadowing and ‘wind tunnel’ effects. The submission included a request to reduce the proposed 32 metre height of building control to 23 metres.

· 18 submissions in support of the proposal on the basis that it will deliver a wide range of social and economic benefits to be enjoyed by the local community, now and in the future. These included submissions from Fresh Hope Care and Pathways Community Church who operate the existing retirement village and church on the site.

A total of four public authority submissions were also received as part of this process, with the key items in these submissions outlined in Table 1.

Public Authority	Key Items in Submission
Department of Planning, Industry and Environment’s Environment, Energy and Science Group	Consider site-specific development controls on flooding by setting appropriate floor levels, requiring underground parking to be free from flood, and development of a Flood Management Plan for emergency management and flood awareness
Transport for NSW	Consider a range of matters, including opportunities to minimise the provision of on-site parking, improvements to public and active transport facilities, provide a shelter at local bus stops, and potential cumulative traffic and transport impacts
Heritage NSW	Confirmed that the proposal will not impact on any items of State heritage significance. Consider a range of matters in relation to the assessment and management of ‘relics’ and potential impacts on local heritage items
Endeavour Energy	No objections to the planning proposal. Consider a range of matters for the development application stage.

Table 1: Key Items in Public Authority Submissions

Planning Proposal

The Planning Proposal was revised in response to the Gateway Determination prior to public exhibition. Key changes to the document that were included in the revised planning proposal for public exhibition included the following items:

· Height of buildings mapping amended to provide a transition to lower density residential development to the west along Pendle Way. Amendments broadly reflect the indicative masterplan while maintaining flexibility for future building design at DA stage

· Floor Space Ratio mapping amended to respond to the amended maximum height of buildings across the site

· Additional permitted use mapping amended so that the proposed use only applies to the Ashwood House portion of the site

· Various other amendments to further demonstrate the proposal’s consistency with the broader planning framework and policy context, and to ensure clarity and legibility of mapping for public exhibition.

The issues raised in community and public authority submissions have been considered by Council officers and are matters which can be addressed in detail at the development application stage. In relation to the cumulative traffic and transport impacts of development in the area as outlined in the submission by Transport for NSW, this will be considered as part of work on Pendle Hill, with the timing of this work in accordance with Council’s strategic planning work program.

Following consideration of the submissions, no changes are proposed to the planning proposal. It is recommended that Council adopt the planning controls provided during public exhibition and finalise the planning proposal (Attachment 1).

Site-specific Development Control Plan

Consistent with Council’s September 2020 resolution, a draft site-specific Development Control Plan has been prepared to guide the future development of the site. Following review of the submissions, minor changes to the site-specific Development Control Plan are included on flooding and transport matters.

It is recommended that Council adopt the site-specific Development Control Plan for the site, as provided in Attachment 3, as an amendment to the Holroyd Development Control Plan 2013 under Part J – Site-Specific Controls. It is also recommended that Council endorse the carryover of the site-specific Development Control Plan to the new Cumberland Development Control Plan Part F1 – Residential Site Specific (Attachment 4) when in force.

Revised Public Benefit Offer and Voluntary Planning Agreement

Following Council’s resolution in May 2021 on the public benefit offer, a revised public benefit offer has been provided, which indicates that the Proponent will enter into a Voluntary Planning Agreement with Council. The details of the Public Benefit Offer are provided at Attachment 5.

Council officers have carried out an analysis of the revised Public Benefit Offer and consider it to be consistent with the Cumberland City Planning Agreements Policy and Guideline (Attachment 6).

It is recommended that Council endorse the revised Public Benefit Offer, as well as endorse and delegate the Acting General Manager to prepare and exhibit the draft Voluntary Planning Agreement that is consistent with the public benefit offer. Subject to no significant objections during the notification process, it is also recommended that Council endorse the finalisation of the Agreement, and delegate the Mayor and Acting General Manager to execute the Voluntary Planning Agreement.

Proponent Request for an Alternate Planning Proposal Authority

Separate to the planning proposal process underway, the Proponent has written to the Department of Planning, Industry and Environment requesting that an alternate Planning Proposal Authority be appointed for the planning proposal under Section 3.32 of the Environmental Planning and Assessment Act 1979. The Department has written to seek Council’s views on why an alternate Planning Proposal Authority should not be appointed, and Council officers have provided a response to outline the reasons why Council should continue as the Planning Proposal Authority. It is noted that Council’s work in progressing the Planning Proposal can continue while this process is underway.

Community Engagement

Community engagement for the proposal is outlined in the main body of the report.

Policy Implications

Policy implications are outlined in the body of this report.

Risk Implications

Any Voluntary Planning Agreement for the site will include terms and conditions to minimise risk to Council, including a requirement to have the Agreement registered on title and to include an appropriate mechanism to ensure public access to part of the site zoned RE2 Private Recreation.

Financial Implications

Financial implications for Council are outlined in the body of this report.

CONCLUSION

As required by the Council resolution of 5 May 2021, the Planning Proposal and site-specific Development Control Plan for Fresh Hope Care, Dunmore Street, Pendle Hill were publicly exhibited as required by policy and statutory requirements. A revised Public Benefit Offer has also been received from the Proponent and assessed by Council officers. It is recommended that Council finalise the planning proposal as exhibited and adopt the site-specific Development Control Plan for the site. It is also recommended that Council supports in-principle the revised Public Benefit Offer and progress the preparation, notification and finalisation of a Voluntary Planning Agreement

Attachments

1. Planning Proposal

2. Gateway Determination

3. Site-specific Development Control Plan (Holroyd DCP)

4. Site-specific Development Control Plan (Cumberland DCP)

5. Revised Public Benefit Offer (confidential)

6. Analysis of Revised Public Benefit Offer (confidential)

7. Summary of Community and Public Authority Submissions

8. Letter to Council Regarding Alternate Planning Proposal Authority (confidential)

9. Letter to NSW Government Regarding Alternate Planning Proposal Authority (confidential)

Council Meeting

7 July 2021

Item No: C07/21-798

Voluntary Planning Agreement - 4-12 Railway Street, Lidcombe

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP-4/2017

Community Strategic Plan Goal: A resilient built environment

Summary

On 20 July 2020, Council entered into a Voluntary Planning Agreement (VPA) as part of a Planning Proposal to facilitate redevelopment of 4-12 Railway Street, Lidcombe for a mixed use development. The VPA requires land dedication for open space and road widening, and associated works in kind. The Proponent has confirmed that they will be unable to dedicate certain land to Council by the required date due to delays in obtaining approval for rehabilitation works which are required prior to the dedication of land. This report recommends that a draft amended VPA that incorporates altered timeframes to align with a revised development program be exhibited and further that the Mayor and Acting General Manager be delegated authority to execute an amended agreement provided that no significant objections to the exhibition are received.

Recommendation

That Council:

1. Prepare and notify for 28 days a draft amended planning agreement and explanatory note for 4-12 Railway Street, Lidcombe, extending the timeframe for the dedication of the Designated Land by 12 months.

2. Delegate authority to the Mayor and Acting General Manager to execute the amended planning agreement on behalf of Council for 4-12 Railway Street, Lidcombe, subject to no significant objections on the draft agreement arising from exhibition.

Report

Background

On 4 March 2020, Council considered a report regarding a Planning Proposal and Voluntary Planning Agreement (VPA) for 4-12 Railway Street, Lidcombe. The Planning Proposal involved increases to the site’s height of buildings and floor space ratio controls under the Auburn LEP 2010 to facilitate redevelopment of the site for a mixed-use development. At the meeting, Council resolved to finalise the Planning Proposal and endorse and delegate authority to the Mayor and General Manager to execute the Voluntary Planning Agreement on behalf of Council for 4-12 Railway Street, Lidcombe.

The VPA was executed 20 July 2020 and the amending LEP was published on 30 July 2020.

Voluntary Planning Agreement

The table below provides a summary of the contributions to be made by the Developer under the VPA, along with the agreed timeframes for completion.

Contribution	Time for completion
Dedication of Lots 7 and 8 in DP 397 to facilitate the expansion of Friends Park (‘Designated Land’)	The earlier of: 1. The issue of the first Subdivision Certificate or Occupation Certificate issued in respect of the Development; 2. Two (2) months after completion of the Road Widening Works; 3. 30 June 2021.
Dedication of Road Widening Land (‘Designated Land’)
Rehabilitation works – Lots 7 and 8 in DP 397	Two (2) months prior to Lots 7 and 8 in DP 397 being dedicated to Council
Road widening (2.5m wide, 25m in length) of Raphael Street and associated intersection upgrades	Prior to the issue of a Subdivision Certificate or Occupation Certificate issued in respect of the Development
Maintenance period for roads and streetscapes	To be conditioned in development consent, minimum 12 months.

Clause 5.1(1) of the VPA requires the Developer to dedicate the Designated Land to Council free of any trusts, estates, interests, covenants and encumbrances by the specified timeframes and, unless Council agrees otherwise, not prior to the completion of the works on the Designated Land.

A copy of the executed VPA is contained in Attachment 1, with the Developer’s obligations tabled in Schedules 2 and 3, and the location of the Designated Land shown in Annexure 1.

Current status

The Developer has confirmed that they will not be able to meet their obligations under the VPA by the required date due to delays in obtaining approval for rehabilitation works for Lots 7 and 8 in DP 397.

The Developer lodged a Development Application on 9 March 2021 seeking approval for the construction of four (4) mixed-use buildings ranging in height from 2 to 18 storeys, comprising commercial/retail uses and 306 residential apartments over four (4) basement car park levels accommodating 456 car spaces, site remediation, landscaping works, and associated subdivision (DA2021/0092).

Council cannot issue a determination for the Development Application until the timeframes in the VPA are extended.

Amendment to the planning agreement

Variations to the VPA are possible under clause 21.3 and s.7.5 of the Environmental Planning and Assessment Act.

It is recommended that Council notify a proposed variation to the planning agreement to extend the timeframe for the dedication of Lots 7 and 8 in DP 397 by 12 months. Doing so would allow adequate time for Council to issue a determination for the rehabilitation works under DA2021/0092 and, if approved, for the Developer to carry out those works prior to the land dedication.

Subject to Council endorsement, the amended planning agreement and an explanatory note will be prepared and notified in accordance with statutory and policy requirements. It is also recommended that Council delegate authority to the Mayor and Acting General Manager to execute the amended planning agreement on behalf of Council, provided that there are no significant objections to the draft agreement arising from exhibition.

Community Engagement

Subject to Council endorsement, the draft planning agreement and explanatory note will be publicly exhibited for a period of 28 days in accordance with statutory and policy requirements.

Policy Implications

Policy implications are outlined in the body of this report.

Risk Implications

Unless the timeframes in the VPA are extended, there is a risk that the land dedications and works in kind will not occur and the Developer will continue to benefit from the land value uplift arising from the LEP amendment and subsequent development consent.

Financial Implications

Financial implications for Council are outlined in the body of this report.

CONCLUSION

A VPA has been executed for the site on 4-12 Railway Street, Lidcombe. The Developer is unable to meet their obligations under the VPA by the required date. Therefore, it is recommended that the timeframes in the VPA be amended to align to a revised development program through an amended planning agreement.

Attachments

1. Executed Voluntary Planning Agreement - 4-12 Railway Street, Lidcombe

Council Meeting

7 July 2021

Item No: C07/21-799

Voluntary Planning Agreement - 1A and 1B Queen Street, Auburn

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP2010/2

Community Strategic Plan Goal: A resilient built environment

Summary

On 5 May 2021, Council considered a report on the Voluntary Planning Agreement (VPA) for 1A and 1B Queen Street, Auburn, and resolved to defer consideration of the matter, pending further advice which is included in this report. Based on this advice, Council officers maintain that the most appropriate course of action is to prepare and exhibit a draft amended VPA incorporating altered timeframes to align with a revised development program. Further, it is recommended that the Mayor and Acting General Manager be delegated authority to execute an amended agreement provided that no significant objections to the exhibition are received.

Recommendation

That Council:

1. Prepare and notify for 28 days a draft amended planning agreement and explanatory note for 1A and 1B Queen Street, Auburn, extending the timeframe for the land dedication and intersection works by three years.

2. Delegate authority to the Mayor and Acting General Manager to execute the amended planning agreement on behalf of Council for 1A and 1B Queen Street, Auburn, subject to no significant objections on the draft agreement arising from exhibition.

Report

Background

On 5 May 2021, Council considered a report on the VPA for 1A and 1B Queen Street, Auburn. The report advised Council that the Developer has not fulfilled its obligations under the VPA by the required date. The report recommended that the VPA timeframes be extended by three years to align with a revised development program. Council resolved to defer the consideration of this matter, pending further advice.

Current Status

The VPA, as provided in Attachment 1, required the dedication of land and works associated with the Planning Proposal to be undertaken within three years. This time period lapsed on 4 August 2020. In March 2021, the Developer confirmed the project is on hold due to the impacts of COVID-19 and is unlikely to proceed until immigration numbers significantly improve.

In instances where the timeframe in a VPA has lapsed, an amended VPA is required to continue the operation of the agreement. The amended VPA will maintain the scope of works outlined in the document but amend the timeframe for the delivery of the works in the VPA. The Developer also expressed interest in amending the VPA to vary the time periods to align with a revised development program.

Further advice

Consistent with Council’s resolution, further advice was sought on the matter. This advice is provided in Attachments 2 and 3. Based on this advice, Council officers maintain that the most appropriate course of action is to extend the timeframes in the VPA to align with a revised development program.

Next Steps

It is recommended that a draft amended VPA and explanatory note be prepared for 1A and 1B Queen Street, Auburn, extending the timeframe for the proposed land dedication and intersection works by three years.

Subject to Council endorsement, the draft amended VPA and explanatory note will be notified in accordance with statutory and policy requirements. It is also recommended that the Mayor and Acting General Manager be delegated authority to execute an amended agreement provided that no significant objections to the exhibition are received.

Community Engagement

Subject to Council endorsement, the draft amended planning agreement and explanatory note will be publicly exhibited for a period of 28 days in accordance with statutory and policy requirements.

Policy Implications

Policy implications are outlined in the body of this report.

Risk Implications

Amendment of the VPA as proposed will overcome a current breach of VPA terms and mitigate the likelihood that the Developer will benefit from the land value uplift arising from the LEP amendment without satisfying its obligations under the agreement.

Financial Implications

Financial implications are outlined in the body of this report.

CONCLUSION

Following Council’s resolution on the matter in May 2021, further advice has been provided and attached to this report. It is recommended that that Council proceeds to prepare and exhibit an amended planning agreement and explanatory note incorporating altered timeframes that are aligned to a revised development program and that is subject to there being no significant public objections, proceed to execute an amended agreement.

Attachments

1. Executed Voluntary Planning Agreement - 1A and 1B Queen Street, Auburn (confidential)

2. Further advice - Legal Counsel (confidential)

3. Further advice - Manager Engineering Services (confidential)

Council Meeting

7 July 2021

Item No: C07/21-800

Lidcombe Oval Grandstand Naming

Responsible Division: Works & Infrastructure

Officer: Acting Director Works & Infrastructure

File Number: 8899805

Community Strategic Plan Goal: A great place to live

Summary

This report provides a response to the Mayoral Minute – Passing of Tommy Raudonikis resolved at the Ordinary Meeting of Council on 21 April 2021 (Min.1091).

Recommendation

That Council name the Lidcombe Oval grandstand, The Tommy Raudonikis Grandstand and install a signage as outlined in this report, subject to DA approval.

Report

At the Ordinary Meeting of Council on 21 April 2021, a Mayoral Minute (Min. 1091) was raised regarding the naming of the Lidcombe Oval Grandstand. In considering this item, Council resolved the following:

“That Council:

1. Note with sadness and express its sincerest condolences for the passing of

Tommy Raudonikis;

2. Propose to name the Lidcombe Oval grandstand, The ‘Tommy Raudonikis Grandstand’ in his honour;

3. Place the naming proposal on public exhibition for 28 days, with a report to be returned to Council following public exhibition; and

4. Observe a minute of silence to honour the life of Tommy Raudonikis.”

The naming proposal was placed on public exhibition from 20 April 2021 to 31 May 2021. Subsequently, Council received 20 submissions during the 28 day exhibition period. A summary of all submissions received, and Council’s response is outlined in Attachment 1. In accordance with the above, Council has now addressed all public feedback and recommends the grandstand at Lidcombe Oval be named The Tommy Raudonikis Grandstand.

Tommy Raudonikis Biography

Tommy was born in Bathurst to Ukrainian parents and grew up in Cowra and Wagga Wagga. Whilst serving in the air force, he came to the attention of rugby league legend Arthur Summons, who helped him join Western Suburbs Magpies. His debut season with the Western Suburbs Magpies was played at the home ground Lidcombe Oval in 1969. Two years later, Raudonikis made his debut for NSW and Australia, and he played his first Test against New Zealand in 1972. Thereafter, he was a regular in Australian sides throughout the 1970s, including two Kangaroo tours, four Ashes series, two World Series, as well as Tests against New Zealand and France. He also claimed the Rothmans Medal in 1972.

Raudonikis had a long career, spearheading the Western Suburbs Magpies team for over 200 games, as well as Newtown Jets for three seasons. After retiring as a player, he coached Brothers and Ipswich in Queensland before spending a stint as coach of Wests. He coached the NSW State of Origin team in 1997 and 1998.

Naming approvals and signage

The Geographical Names Board (GNB) administers place names for parks and reserves within Local Government Areas. The naming of buildings within a park does not require approval from the GNB and as such a Council resolution is sufficient to name this stadium.

The Tommy Raudonikis Grandstand signage is proposed for addition to the front of the grandstand as shown in Figure 1 below. The grandstand is situated within Wyatt Park on Crown Land managed by Council in accordance with the recently adopted Wyatt Park Plan of Management. Lidcombe Oval and the grandstand are listed as locally significant heritage therefore a Development Application (DA) approval is required. The DA will include a heritage impact statement to confirm the size, final location and design. Interpretative signage on the biography of Tommy Raudonikis can be installed nearby including photos.

Figure 1- Proposed signage

Community Engagement

Council placed the naming proposal on public exhibition for a period of 28 days from 20 April 2021 to 31 May 2021 on Council’s website.

Council had 1214 visits to the ‘Have Your Say’ community engagement website during the public exhibition period. Submissions were received from 20 respondents, 19 in support of the naming The Tommy Raudonikis Grandstand. A copy of the submissions received is attached.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

The estimated cost of placing signage as identified in this report is $50,000 including the DA submission. The addition of this project to the 2021/22 Capital Works Program will require an amendment at Quarter 1, with the identification of either additional funds or the removal of a current project. This will be considered and identified in the Quarter 1 Budget Review.

CONCLUSION

The proposed naming was placed on public exhibition for 28 days with 20 responses. This report recommends the naming of the grandstand at Lidcombe Oval as “Tommy Raudonikis Grandstand” and to place signage in honour of Tommy Raudonikis.

Attachments

1. Summary of submissions - Tommy Raudonikis Grandstand

Council Meeting

7 July 2021

Item No: C07/21-801

Cumberland Heritage Committee - Minutes of Meeting Held 25 May 2021, Cumberland Local Heritage Rebate Program 2021 and Cumberland Local Heritage Awards 2021

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-207

Community Strategic Plan Goal: A resilient built environment

Summary

This report presents the minutes of the Cumberland Heritage Committee (the Committee) meeting held on 25 May 2021 where the Cumberland Local Heritage Awards and Rebate Program for 2021 were considered.

The report informs Council of the applications received for the Rebate Program and the outcomes of the Committee’s consideration of those applications. It recommends that Council adopt the Committee’s recommendations regarding the successful rebate applications.

The report also informs Council of the number of entries to the Cumberland Local Heritage Awards 2021 and recommends that Council note the winners and highly commended prize recipients.

Lastly, this report informs Council of the Committee’s consideration of the matter of the Lower Prospect Canal Reserve. This matter relates to a resident’s request to Council to support the potential nomination of the Lower Prospect Canal Reserve for national heritage listing. The report recommends that Council note that the matter was deferred to the next meeting of the Heritage Committee.

Recommendation

That Council:

1. Receive the minutes of the Cumberland Heritage Committee meeting held on 25 May 2021 (Attachment 1).

2. Adopt the recommendations of the Cumberland Heritage Committee for the Cumberland Heritage Rebate Program 2021, as outlined in Table 1 of this report, and note that funds totalling $29,288 will be allocated from the Cumberland Local Heritage Rebate Program 2021/22 budget.

3. Note the Cumberland Local Heritage Awards Program winners and highly commended prize recipients.

4. Note the Heritage Committee’s decision to defer to the next Committee meeting the matter relating to a resident’s request for Council’s support for a proposed nomination for the listing of the Lower Prospect Canal Reserve on the National Heritage Register.

Report

The second meeting of the Cumberland Heritage Committee for 2021 was held at the Merrylands Service Centre on 25 May 2021. The meeting was attended by four community representatives and two Councillors. Under the Terms of Reference for the Committee, the minutes of meetings are to be endorsed by the Meeting Convener and subsequently reported to Council to the next available Ordinary Meeting of Council. The endorsed minutes of the meeting are provided at Attachment 1.

The key items for consideration by Council from the meeting are discussed as follows:

Cumberland Local Heritage Rebate Program 2021

A report on the applications submitted to the Cumberland Local Heritage Rebate Program 2021 (Rebate Program) was provided to the Committee for consideration prior to, and for discussion at the meeting.

As outlined in the report, Cumberland City Council allocated $50,000 under the Rebate Program for 2021 to be distributed as rebates for small works to heritage listed items, or properties within a conservation precinct, within Cumberland City.

Applications for the Rebate Program were open for eight (8) weeks between 8 March 2021 and 30 April 2021. Ten (10) applications were received from the community, with one (1) considered by the Committee out of session. In considering the applications, the Committee was provided technical advice on the suitability of proposed works by Council’s heritage advisor. The Committee’s consideration, as well as the funding nominally allocated for each of the applications, is set out in Attachment 2.

All ten applications were recommended for rebate funding, subject to conditions, with a total of $29,288 allocated. The list of recommended properties is provided in Table 1. Successful applications will receive rebate funding after works have been completed to the satisfaction of Council, and receipts or invoices showing payment are provided.

*Application No*	*Property Address*	*Proposed works*
HR-001	6 Jamieson Street, Granville, NSW, 2142	$4,000 for production and installation of 2 x sets of Victorian-style French doors on Jamieson Street facade
HR-002	15 Bayfield Road, Greystanes, NSW, 2145	$4,000 for replacement of existing picket fence
HR-003	27 Grimwood Street, Granville, NSW, 2142	$2,250 for gutter and downpipe replacement
HR-004	28 Walter Street, Granville, NSW, 2142	$4,000 for removal of existing pavers and shrubs, and paving courtyard and planting range of native vegetation
HR-005	9 Moree Avenue, Westmead, NSW, 2145	$1,778 for restoration of leadlight detailing of windows on front facade
HR-006	13 Moree Avenue, Westmead, NSW, 2145	$3,000 for restoration of leadlight detailing of windows on front facade
HR-007	1A Taylor Street, Lidcombe, NSW, 2141	$4,000 for replacement, repair, and restoration of loose tiles and roof tiles
HR-008	32 Jamieson Street, Granville, NSW, 2142	$1,250 for replacement of existing picket fence with new picket fence, adjoining common fence with 34 Jamieson Street and side gate
HR-009	34 Jamieson Street, Granville, NSW, 2142	$1,250 for replacement of existing picket fence with new picket fence, adjoining common fence with 32 Jamieson Street and side gate
HR-010	32 Walter Street, Granville, NSW, 2142	$3,760 for complete replacement and restoration of both left and right sides of the now dilapidated front verandah (including the water damaged verandah ceiling) and the front picket fence with its rotted posts and pickets

Table 1 – Recommended Applications for the Cumberland Local Heritage Rebate Program 2021

Cumberland Local Heritage Awards Program 2021

A report on the entries to the Cumberland Local Heritage Awards Program 2021 (Awards) was provided to the Committee for consideration prior to, and for discussion at, the meeting. Applications for the Awards were open between 8 March 2021 and 30 April 2021 and were run concurrently with the Rebate Program. The number of entries received for each of the four Award categories is listed below:

· Category 1: Best maintained heritage property – One (1) entry received

· Category 2: Restoration and development (including adaptive reuse) - Zero (0) entries received

· Category 3: HistoResearch: Researching our local history - Two (2) entries received

· Category 4: Keeper of the Stone (Children’s Heritage Award) – over one hundred and thirty (130+) entries received

The Committee judged the entries for all four (4) categories, and the winners and highly commended prize recipients were decided. As per the Cumberland Local Heritage Awards Guidelines, the winners and highly commended prize recipients were confirmed by the Director, Environment and Planning. The details of the winners and highly commended prize recipients have been withheld from the public domain to allow an Awards Presentation Ceremony to be held on 29 July 2021.

Lower Prospect Canal Reserve

A report on the Lower Prospect Canal Reserve (Reserve) was provided to the Committee for consideration. The report canvassed a resident request made to Council that seeks support for the nomination of the Reserve for national heritage listing. The Reserve is currently heritage listed under the Holroyd Local Environmental Plan 2013, draft Cumberland Local Environmental Plan and on the New South Wales State Heritage Register.

The report provided to the Heritage Committee outlined the resident’s request, and canvassed the matters explored in the form of a technical heritage report prepared by GML Heritage Consultants. It also outlined advice received from other stakeholders including adjoining councils and State Government agencies that were consulted.

The Committee deferred the matter for further review of the technical heritage advice and also requested that the resident be invited to address the Committee at the upcoming Heritage Committee meeting as part of its further consideration. The author of the technical heritage advice will also be invited to provide their views on the proposal.

Community Engagement

A comprehensive promotion of the Cumberland Local Heritage Rebate Program and Local Heritage Awards was undertaken to promote engagement and interest in the history and heritage of the area. The engagement also sought to support Council’s post-COVID 19 efforts to re-invigorate and re-engage with the community.

Letters were mailed out to over 740 owners of heritage properties and owners of properties within conservation precincts within Cumberland City, inviting applications to the Rebate Program in conjunction with the Awards. Notices were also placed on Council’s website and social media, while application forms and related materials for both the rebate program and the awards were made available at the Auburn and Merrylands Service Centres, and at the Auburn, Granville, Greystanes, Guildford, Lidcombe, Merrylands, Regents Park and Wentworthville Council libraries.

Subject to Council’s resolution on the successful applications recommended by the Committee and outlined in this report, Council will write to each property owner (applicant) advising them of the outcome of their rebate application and providing details of the conditions imposed and the process for completing the works and seeking the rebate payment. Winners and highly commended prize recipients will be invited to an Awards Presentation Ceremony to be held on 29 July 2021.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are minimal risk implications for Council associated with this report since the Awards and Rebate Program are existing Council commitments and included in current work programs.

Financial Implications

Funding for the Cumberland Local Heritage Awards and Cumberland Local Heritage Rebate Program are provided for in Council’s 2021/22 budget.

CONCLUSION

The Cumberland Heritage Committee met on 25 May 2021. The recommendations of the Committee are detailed in the attached minutes and in this report. The recommendations in this report to Council are in accordance with the recommendations of the Committee.

Attachments

1. Heritage Committee Meeting 25 May 2021

2. Cumberland Local Heritage Rebate Program Evaluation Record - Committee Considerations (confidential)