Agenda of Extraordinary Council Meeting - Wednesday, 9 December 2020

Councillor Contact Details

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Greystanes Ward
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0400 805 303	Tom.Zreika@cumberland.nsw.gov.au
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Wentworthville Ward
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Extraordinary Council Meeting

9 December 2020

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Reports to Council

Director Community and Organisation Development

EC12/20-634 Emergency Relief Fund Applications........... 5

Director Finance & Governance

EC12/20-635 Adoption of Compliments and Complaints Management Policy and Guidelines.......... 13

EC12/20-636 Public Presentation of the 2019-2020 Annual Financial Statements................................ 39

EC12/20-637 Monthly Management Accounts October 2020........................................................ 65

EC12/20-638 NSW Government Compulsory Acquisition of Council Owned Lot - Alexandra Ave, Westmead................................................ 73

Director Environment & Planning

EC12/20-639 Cumberland Local Planning Panel – Appointment of Chair, Alternate Chairs and Expert Members....................................... 81

EC12/20-640 Submission on the Review of State Environmental Planning Policy (Educational Establishments and Childcare Facilities) 2017........................................................ 93

EC12/20-641 1 Crescent Street, Holroyd - Update on Planning Proposal.................................. 127

Director Works & Infrastructure

EC12/20-642 Response to Notice of Motion - Public Toilet at Pemulwuy Playground........................ 139

EC12/20-643 Draft Granville Park Plan of Management 147

EC12/20-644 Response to Notice of Motion - Fruit bearing Trees within Pemulwuy........................... 241

6 Reports of Council Committees

EC12/20-645 Cumberland Heritage Committee Meeting Held 17 November 2020 315

7 Closed Session Reports

EC12/20-646 Unsolicited Approach for Collective Disposal - Council Property at 33-35 Church St Lidcombe

Note: Included in Closed Council in accordance with Section 10A(2)(c) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-634

Emergency Relief Fund Applications

Responsible Division: Community and Organisation Development

Officer: Director Community and Organisation Development

File Number: 4706899

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The Emergency Relief Fund was established to provide financial support to the community at any time for donations to fundraising appeals that respond to crisis or disaster situations, or for new community-led initiatives that address an emerging or unexpected community need where action is time critical.

This report presents two new applications for the consideration of Council.

Recommendation

That Council receive the report.

Report

Background

Since the meeting of Council held 7 October 2020, two applications have been received from local community organisations that are seeking donations for community initiatives to support vulnerable community members impacted by COVID-19.

In accordance with the Emergency Relief Fund Guidelines, applications are assessed in accordance with the Community Grants and Donations Policy and established Emergency Relief Fund criteria and reported to Council for consideration.

Application Process

In accordance with the Guidelines, submitted applications were assessed internally for eligibility and conformance with the assessment criteria.

Funding Priorities and Eligibility Criteria

Not-for-profit organisations including registered charities and auspicing organisations are eligible to apply, with priority given to organisations located within the Cumberland Local Government Area or providing services to residents of Cumberland.

Requests for financial assistance under the Emergency Relief Fund will typically constitute one-off financial assistance for donations to fundraising appeals that respond to crisis or disaster or for new community-led initiatives that address an emerging or unexpected community need where action is time critical.

Applicants can apply through two funding streams: Donations to Fundraising Appeals or Community Initiatives.

Applications Received and Assessment Outcomes

Both of the two new applications received were deemed ineligible.

The schedule provided in Attachment 1 provides a summary of the assessment outcomes.

Community Engagement

Information about the Cumberland Emergency Relief Fund is available on Council’s website and open all year round.

Council will notify the applicants of the outcome of their applications.

Policy Implications

The Community Grants and Donations Policy outlines the framework under which grants and donations made by Council to the community are governed.

The Policy ensures Council meets legislative requirements prescribed in Section 356 of the Local Government Act 1993. All applications submitted under the Emergency Relief Fund have been assessed in accordance with this Policy and the Emergency Relief Fund Guidelines.

Risk Implications

If funded, successful applicants will be required to enter into a Financial Assistance Agreement with Council and meet all requirements of project delivery, reporting and acquittal. These two applications have been assessed as ineligible.

Financial Implications

There was a total of $50,000 allocated in the 2020/21 Emergency Relief Fund budget. $28,410 is available for the remainder of the financial year for Emergency Relief Applications.

CONCLUSION

The Emergency Relief Fund was established to provide financial support to the community at any time for community initiatives and donations to fundraising appeals that respond to crisis and address an emerging or unexpected community need where action is time critical.

The two applications have been assessed as ineligible as they are for ongoing operational expenses for existing programs.

Attachments

1. Schedule of Applications

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-635

Adoption of Compliments and Complaints Management Policy and Guidelines

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: SC488

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report recommends the adoption of the Draft Compliments and Complaints Management Policy and Guidelines following a period of public exhibition.

Recommendation

That Council adopt the Compliments and Complaints Management Policy and Guidelines as outlined in Attachments 1 and 2 of this report.

Report

At the 21 October 2020 Ordinary Council meeting, Council resolved to place the Draft Compliments and Complaints Management Policy and Guidelines on public exhibition for community feedback (Min.878).

Subsequently, Council received one submission in error which was forwarded to the relevant business unit for action.

In accordance with the above, it is recommended that the Compliments and Complaints Management Policy and Guidelines be adopted by Council as outlined in Attachment 1 and 2 of this report.

Community Engagement

Council publicly exhibited the Compliments and Complaints Management Policy and Guidelines, for a period of 28 days from 27 October 2020 to 24 November 2020 on Council’s website.

Council had 34 visits to the ‘Have Your Say’ community engagement website during the public exhibition period, with 9 people downloading the documents provided. No submissions relating to the Policy or Guidelines were received.

Council received one submission in error which was forwarded to the relevant business unit for action.

Policy Implications

The revised Compliments and Complaints Management Policy has been prepared in accordance with Council’s Code of Conduct and relevant NSW Ombudsman publications including:

· Managing Unreasonable Complainant Conduct Manual (2012)

· Complaint Management Framework (2015)

· Effective Complaint Handling Guidelines (2017)

If adopted, the revised Compliments and Complaints Management Policy will rescind and replace the previously adopted version of this Policy.

Risk Implications

If Council does not adequately address complaints in a transparent and timely manner, there is potential for significant reputational risk to Council.

A robust complaints management process is the most appropriate mechanism to reduce the risk to Council from negative feedback. It will also allow Council to improve services, systems, practices and procedures to reduce the likelihood of complaints reoccurring.

Financial Implications

The complaints management handling process is coordinated within the Customer Experience section of Council and the Internal Ombudsman Shared Service utilising existing resources. There are no financial implications for Council associated with this report as all processes and roles specified in the revised Policy are funded in existing budgets.

CONCLUSION

Council has publicly exhibited the Compliments and Complaints Management Policy and Guidelines. The Policy and Guidelines are now recommended for adoption.

Attachments

1. Compliments and Complaints Management Policy

2. Compliments and Complaints Management Guidelines

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-636

Public Presentation of the 2019-2020 Annual Financial Statements

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: HC-12-15-2/05

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

To receive and present to the public the final 2019-2020 Annual Financial Statements, Auditor’s Reports and public submissions.

Recommendation

That Council receive the 2019-2020 Annual Financial Statements, Auditor’s Reports and any public submissions and present the statements to the public.

Report

Context

Council achieved a recurring loss of $0.443m. The financial impact of losses and spending $41m from the general fund have resulted in a $11m decline in unrestricted cash (general funds) available, which are now $(3.361)m. The financial recovery plan to improve the financial position of Council remains as follows:

· No borrowing to fund operational matters;

· Reduction in cost of $4.5m to offset loss of income from COVD-19 and to rebuild sustainable cash balances; and

· Reduction of $15m in capital renewals funded by general reserve in 2020/21 to rebuild sustainable cash balances.

Financial Statements Results

From a financial sustainability perspective and consistent with the calculation of profit for budget purposes, Council has recorded a recurring loss of $0.443m.

The one-off adjustments $14.76m that have arisen from changes in accounting standards and one-off fair value non-cash adjustments are listed in Note 28 – Financial review, and references to the variances are included in Note 23 – Material budget material variances.

Since amalgamation, Cumberland City Council has not made a cash profit; the 20-21 financial target is to achieve this and restore the negative unrestricted cash to a $10m buffer by 30 June 2022.

Council should note the improvement in the recurring loss of $5.437m. This is the first step towards financial recovery, as outlined in the Economic Statement.

Economic Statement (Updated Comments)

Council outlined its financial recovery plan as part of the Economic Statement. It was reported in the Statement that the 19/20 Q3 forecast was $(9.74)m negative unrestricted cash. In this annual financial report, the actuals are $(3.361)m negative unrestricted cash. While this improvement is positive for Council’s financial recovery plan, it is essential that Council continues to implement the temporary and permanent savings measures as outlined in the plan, and any other available savings measures, to return Council to a sustainable financial position.

It is important to maintain the financial discipline over the next 12 to 18 months, which includes no new funding and remaining focused on the mid-term strategies outlined in the plan. Council Q1 Forecast has updated the impacts for COVID-19 but is conscious that any further losses of income will impact the financial recovery timeline.

Presentation of Financial Statements

The Council is required to present the 2019-2020 Annual Financial Statements and Auditor’s Reports to the general public in accordance with the provisions of the Local Government Act 1993.

Council, at its meeting held on 28 October 2020, resolved to defer the approval of the Draft Financial Statements to hold a further workshop. At the meeting 18 November 2020. Council authorised the signature of the statements. The Audit Office of NSW has subsequently adopted the 2019-2020 Annual Financial Statements and the Report on Conduct of the Audit is attached (Attachment 1).

As required under the Local Government Act 1993, the statements and reports have been submitted to the Office of Local Government.

The 2019-2020 Annual Financial Statements and Auditor’s Reports were placed on public exhibition at the Memorial Avenue Administrative Building and the Merrylands and Auburn Libraries. The website was updated (on 26 November 2020) advising that the reports would be presented to the public at the Council meeting on 9 December 2020 and inviting submissions on the reports to be submitted by 8 December 2020.

At the time of writing, no public submissions have been received. Any subsequent submissions received will be presented at the Council meeting on 9 December 2020.

A copy of the Auditor’s Report is attached for information (Attachments 2 and 3).

The Council must ensure that copies of all submissions received by it are referred to the Auditor, and may take such action as they consider appropriate with respect to any such submission, including the giving of notice to the Chief Executive of the Office of Local Government of any matter that appears to require amendment of Council’s Financial Statements.

Community Engagement

The public notice is placed on Council website and included in Council e-news. Council has informed the community about the Presentation of the Financial Statement.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

This year was a large challenge as Council had to manage the implications of;

· Two major new accounting standards;

· Implementation of end to end Corporate System;

· COVID 19 and Natural disasters;

· Financial Challenges arising before and after COVID19;

· Negative unrestricted cash.

The economic statement and future financial plans are now focused on the financial recovery from the above risks we have experienced in 19/20. Council remains committed to the future financial sustainability and taking the difficult decisions required to restore the cash reserves of Council.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Financial Statements were prepared and signed before the statutory deadline as it was extended one month due to COVID19. The Report on the conduct of the Audit reflects the financial summary by the Audit Office.

Attachments

1. Report on Conduct of the Audit

2. Auditor-General Independent Auditor Report - Report on General Purpose Financial Statements

3. Auditor - General Independent Auditor Report - Report on Special Purpose Financial Statements

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-637

Monthly Management Accounts October 2020

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: HC-06-13-22

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is to provide increased transparency around the financial performance of Council’s directorates.

Recommendation

That Council receive the information contained in this report.

Report

The following is the year-to-date (YTD) October 2020 report for Council and attached are the directorate reports. The following table provides a summary of the YTD Actual against approved budget. The Actual YTD is favourable to the approved Q1 budget by $1.2 million as at 31 October 2020. The variance to budget has now been re-aligned to the Q1 so aligning to budget will

re-enforce the accuracy of the Q1 forecast.

The budget variances are mainly from additional salary vacancy in Community and Organisational Development and General Manger’s Budgets. The budget variance is 1.5% and it will not take much for revenue and costs to reverse this favourable result.

Discussion October Year-to-date

Operating Income YTD $161.1m, $0.02m higher than budget.

Due to re-alignment of income in Q1 there are no material variances to report

Operating Expenses YTD $66.2m, $1.2m better than budget.

The expenses are $1.2m lower than the budget due to the following:

· Employee Costs $0.9m – There are vacancies in Community and Organisational Development and General Manger’s Budgets.

· $0.3m – Savings in the Works and Infrastructure Directorate

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report. The revenue and expenses will remain closely monitored.

CONCLUSION

The October year-to-date recurring budget position is 1.5% favourable to the budget.

Revised assessment of loss of Income and Savings from COVID-19 have been incorporated in the Q1 forecast and we will continue to monitor them as restrictions commence lifting.

Attachments

1. Monthly Management Accounts

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-638

NSW Government Compulsory Acquisition of Council Owned Lot - Alexandra Ave, Westmead

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: 8546923

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report recommends that Council dispose of a small parcel of land by agreement to the NSW Government – Transport for NSW, as the lot is part of the proposed Sydney Metro Railway Project and is proposed to be compulsorily acquired from Council.

Recommendation

That Council:

1. Proceed with the sale of vacant Lot 51, Sec A, DP4036 at Alexandra Ave Westmead (65.26m²) by agreement to the NSW Government – Transport for NSW - Sydney Metro, for a total amount $88,912, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991; and

2. Delegate authority to the General Manager to Execute the sale agreement and finalise the process.

Report

The NSW Government via Transport for NSW – Sydney Metro is planning to deliver approximately 24 kilometres of underground rail between Westmead and the Sydney CBD.

The proposed Westmead metro station would be located on the eastern side of Hawkesbury Road Westmead, south of the existing Westmead train station. An image of this area can be seen on the following page:

As part of this project area, Council was approached by Sydney Metro in relation to the compulsory acquisition of the lot.

Council’s land has been identified as being specifically impacted by the proposed metro station. The site is classified as community land and the total area of the site is 65.26m². An image of Council’s owned lot can be seen below.

As part of this process, Council’s Engineering team were consulted, and expressed no objections to the sale occurring by agreement. Following this concurrence, Council officers commenced negotiations with the Acquisition Manager from Transport for NSW – Sydney Metro.

Council received an offer (Attachment 1) and subsequently made a counteroffer for the total compensation amount to be increased from $85,912 to $88,912 based on added disturbance costs. It is noted that as the site is vacant and required, there were limited disturbance costs that could be negotiated.

The Counteroffer has been accepted in principle by Sydney Metro (Attachment 2), and it is recommended that Council proceeds via the compulsory acquisition via agreement process, as the compensation amount agreed on is above Council’s valuation report.

A Proposed Acquisition Notice has been issued to Council, a process which occurs when a parcel is being compulsorily acquired. This process will occur in parallel until the agreement is finalised.

Community Engagement

There are no direct consultation processes for Council associated with this report. Any Community Engagement required around the Sydney Metro project itself are to be undertaken by Transport for NSW – Sydney Metro with affected and adjoining residents.

Policy Implications

The proposed disposal of land accords with Council’s endorsed Property Policy.

Risk Implications

Should Council not proceed with the sale, the sale would proceed regardless by way of compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act 1991. It is likely in that instance that Council would be disposing of the land for a lower return.

Financial Implications

Council will receive $88,912 from the sale of this lot, which would be returned to the Property Reserve to be allocated to other strategic property initiatives.

CONCLUSION

This report has been prepared following a compulsory acquisition process commenced by the NSW Government for the identified lot in this report. It is recommended that Council proceed with the disposal.

Attachments

1. Conditional Acceptance of Counteroffer

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-639

Cumberland Local Planning Panel – Appointment of Chair, Alternate Chairs and Expert Members

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: HC-09-04-30

Community Strategic Plan Goal: A resilient built environment

Summary

At its extraordinary meeting on 27 February 2018, Council resolved to appoint the Chair, Alternate Chairs and Expert Members to the Cumberland Local Planning Panel in accordance with the legislative provisions and directions from the NSW Minister for Planning. The term of the appointment of the Chair, Alternate Chairs and Expert Members expires in February 2021.

The purpose of this report is to recommend the reappointment the current Chair and current Alternate Chairs as selected by the NSW Minister for Planning until 30 June 2021. It is also recommended that the current Expert Members selected by Council are reappointed until 30 June 2021. The date of 30 June 2021 has been specified by the Department of Planning, Industry and Environment for these reappointments.

In addition, Council has been advised that the Minister for Planning and Public Spaces has requested the Department of Planning, Industry and Environment conduct an expression of interest during early 2021 to refresh the chair and expert pools from which councils make appointments to their local planning panels. A further report will be provided to Council prior to 30 June 2021 with recommendations on these appointments.

Community Representatives have previously been appointed by Council to serve on the Cumberland Local Planning Panel. It is noted that the term of appointment for the Community Representatives of the Cumberland Local Planning Panel will end in early 2022. A further report will be provided to Council closer to completion of their current term in regard to the process of selecting and appointing Community Representatives.

Recommendation

That Council:

1. Reappoint The Hon. Paul Stein as Chair of the Cumberland Local Planning Panel, as selected by the Minister for Planning, for a term up to 30 June 2021;

2. Reappoint Ms Julie Walsh and Mr Stuart McDonald as Alternate Chairs of the Cumberland Local Planning Panel, as selected by the Minister for Planning, for a term up to 30 June 2021;

3. Reappoint the current Expert Members of the Cumberland Local Planning Panel, as previously selected by Council and outlined in Attachment 2, for a term up to 30 June 2021;

4. Note that a further report will be provided to Council on the appointment of the Chair, Alternate Chairs and Expert Members for the period after 30 June 2021, following the refresh of the chair and expert pools from which councils make appointments to their local planning panels; and

5. Note the status of Community Representatives that are currently serving on the Cumberland Local Planning Panel.

Report

Panel Appointments for the Chair, Alternate Chairs and Expert Members

On 23 February 2018, the then NSW Department of Planning and Environment contacted Council advising that the Minister of Planning requested Council to constitute its Local Planning Panel before 1 March 2018. The Minister approved Council to appoint The Hon Paul Stein as Chair, and Stuart McDonald and Julie Walsh as Alternate Chairs to the Cumberland Local Planning Panel. The Minister also advised that he had approved a list of independent experts from which Council could select experts for its Panel. On 27 February 2018, Council confirmed the appointment of the Chair and Alternate Chairs, and approved the appointment of Expert Members to the Panel.

In accordance with NSW Government requirements, Panel members are appointed for three years. The current term of members expires in February 2021. This report seeks to reappoint the existing Panel Members (Chair, Alternate Chair and Expert Members) to the Cumberland Local Planning Panel. The current list of Panel Members is provided in Attachment 1.

It is recommended that Council reappoint the Chair (The Hon. Paul Stein) and Alternate Chairs (Ms Julie Walsh and Mr Stuart McDonald) of the Cumberland Local Planning Panel, in accordance with statutory requirements, for a term up to 30 June 2021 as specified by the Department of Planning, Industry and Environment.

It is also recommended that Council reappoint the current Expert Members, as provided in Attachment 2, for a term up to 30 June 2021 as specified by the Department of Planning, Industry and Environment for these reappointments.

Consistent with existing arrangements and as determined by the Minister for Planning, remuneration of the Chair, Alternate Chairs and Expert Members will not change.

Community Representatives

Community Representatives have previously been appointed by Council to serve on the Cumberland Local Planning Panel. The list of current Community Representatives of the Panel is outlined in Attachment 1.

It is noted that the term of appointment for the Community Representatives of the Cumberland Local Planning Panel ends in early 2022. A further report will be provided to Council closer to completion of their current term in regard to the process of selecting and appointing Community Representatives.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

The recommendations in the report are consistent with legislative requirements.

Risk Implications

The reappointment of the Cumberland Local Planning Panel Chair, Alternative Chair and Expert Members is necessary to meet legislative requirements and to conduct Panel meetings. If a decision is not made by Council before February 2021, Council would be unable to determine development applications that are required to be referred to the Panel nor receive advice on planning proposals.

Financial Implications

Since the introduction of the Cumberland Local Planning Panel, Council has budgeted for the operation and costs associated with the Panel. The reappointment of Panel Members will not have any further financial implications for Council.

CONCLUSION

As the term of Panel Members is due to expire in February 2021, the purpose of this report is to reappoint the current Chair, Alternate Chairs and Expert Members for a term up to 30 June 2021. Further reports will be provided to Council on future appointments of Panel Members and Community Representatives.

Attachments

1. List of Current Panel Members and Community Representatives

2. Recommended List for Reappointment of Current Expert Members

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-640

Submission on the Review of State Environmental Planning Policy (Educational Establishments and Childcare Facilities) 2017

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: CS-210

Community Strategic Plan Goal: A resilient built environment

Summary

The NSW Government has released a review of State Environmental Planning Policy (Educational Establishments and Child Care Facilities) 2017 (the Education SEPP). This report presents a summary of the proposed changes associated with the review and key considerations for Cumberland City. It is recommended that Council makes a submission on the review prior to the close of the public consultation period on 17 December 2020.

Recommendation

That Council:

1. Note the review of State Environmental Planning Policy (Educational Establishments and Child Care Facilities) 2017.

2. Endorse the draft submission at Attachment 2, and forward to the Department of Planning, Industry and Environment.

3. Delegate authority to the General Manager to finalise the draft submission, including any minor typographical or editorial changes.

Report

Background

In 2017 the NSW Government introduced a new education-based State Environmental Planning Policy – State Environmental Planning Policy (Educational Establishments and Child Care Facilities) 2017 (the Education SEPP) aimed at making it easier for child-care providers, schools, TAFEs and Universities to build new facilities and improve existing ones.

Review of the Education SEPP

The NSW Department of Planning, Industry and Environment is currently conducting the first review of the Education SEPP since its introduction in 2017, and has proposed a range of amendments aimed at:

· saving time and money through streamlined approval processes

· supporting the new student housing strategy proposed in the Housing Diversity SEPP for student housing on schools and tertiary institution campuses including TAFEs

· supporting the changing nature of tertiary institutions by making provision for innovation hub activities within existing tertiary institutions

· addressing concerns about impacts of child-care centres within Low Density Residential Zones (R2)

· addressing existing policy anomalies in the Education SEPP.

The proposed changes are part of a larger policy review program driven by an initiative of the NSW Government to ensure faster delivery of Government and infrastructure projects, including education facilitates. At this stage the changes are provisional, subject to legal review, and the outcome of consultation.

Potential implications for Cumberland

Key implications for Cumberland City are summarised in the table below, including proposed controls for the separation of childcare centres in the R2 zones (which has been a matter previously discussed by Council), approval processes for educational institutions, and threshold triggers for State significant development.

Proposed change/implication	Submission
Restrict childcare centres within proximity of each other in low density residential zones by mandating a 200 m distance separation requirement for the development of new childcare centres in the R2 zone.	Support the proposed amendment as it responds to community concerns about changes to traffic flow, parking availability and impacts on the prevailing amenity of an area often associated with the development of childcare facilities in low density residential areas.
Increase the time frame for short-term portable classrooms from 24 to 48 months.	Note the intent but raise concerns that the proposal has potential to delay the construction of permanent classrooms where they are most needed. Suggest that consideration be given to improving the standard of portable classrooms to ensure equity of educational experience for all students.
Permit the development of new two-storey facilities (such as a library, classroom or cafeteria) without consent, within the boundaries of an existing school or tertiary institution.	Support the proposed amendment in-principle, subject to ongoing consideration of potential impacts on neighbouring properties, such as privacy and overshadowing, as part of the approval process.
Permit innovation hub activities with development consent on sites within existing tertiary institutions.	Support the proposal as an initiative to help deliver employment outcomes for students. Suggest measures to support institutions to engage with business to develop these hubs and ensure equity of access across institutions that may not have the resources of high-profile universities.
Make consultation with Transport NSW mandatory about changes to pedestrian access points.	Support intent of proposed amendment to ensure pedestrian safety. Seek clarification on appropriate pathways for compliance. This may be supported by a planned update to the Guide to the Education SEPP suggested in the review document.
Increase threshold triggers for State significant development: · $20 million capital investment value for new schools. · $50 million capital investment value for alterations and additions to existing schools.	Concern about potential impact on Council resources (staff and financial) to process additional and complex applications for local developments (below the threshold).
Enable student housing (as newly defined in the Housing Diversity SEPP) on sites within existing educations establishments.	Support the proposed amendment to facilitate delivery of student housing with consent.
Various administrative items including definitions, and clarification of terms and existing provisions.	Note these amendments will assist with the useability of the SEPP.

Table 1 – Potential Implications of Education SEPP Review on Cumberland City

It is recommended that a submission be prepared by Council to reflect these implications and ensure that potential adverse impacts are minimised as far as possible.

Community Engagement

The review period commenced 20 November 2020 and ends on 17 December 2020. It is understood that feedback on the draft SEPP will inform the finalisation of the proposed amendments, and there is unlikely to be any further community engagement on this matter.

Policy Implications

The proposed changes are part of a larger policy review program driven by an initiative of the NSW Government to ensure faster delivery of Government and infrastructure projects, including education facilitates. The Education SEPP will continue to support the delivery of quality education and childcare facilities in the Cumberland area.

Risk Implications

There are minimal risk implications for Council associated with this report. The public exhibition process enables Council to make a submission and to raise any relevant issues that can be addressed as part of the project.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

This report provides and overview of the review of the Education SEPP, and the attached submission outlines key implications identified by Council officers. It is recommended that Council forward the submission to the Department of Planning, Industry and Environment for consideration as part of the SEPP review process.

Attachments

1. Explanation of Intended Effect (EIE) for Review of Education SEPP

2. Review of Education SEPP - Cumberland City Council Draft Submission

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-641

1 Crescent Street, Holroyd - Update on Planning Proposal

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP2020/0006

Community Strategic Plan Goal: A resilient built environment

Summary

This report provides an update on the planning proposal for a mixed use development at 1 Crescent Street, Holroyd (former Caterpillar site). This proposal was initially considered by the former Holroyd Council, but is now under the planning authority of the Sydney Central City Planning Panel.

Following Council’s submission for the public exhibition on the planning proposal, further information has been provided by the proponent. In addition, Transport for NSW has significant concerns with the proposal. Council officers have been advised that further discussions are being progressed between the proponent and Transport for NSW to work through the issues raised.

At this stage, it is anticipated that further steps regarding the planning proposal will not be progressed until 2021. Council has not been advised whether a briefing and public meeting on the planning proposal will be undertaken prior to a final decision being made.

Recommendation

That Council note the status of the planning proposal for 1 Crescent Street, Holroyd.

Report

Background

The planning proposal for a mixed use development at 1 Crescent Street, Holroyd (former Caterpillar site) was initially considered by the former Holroyd Council, but is now under the planning authority of the Sydney Central City Planning Panel.

The Panel has issued a Gateway Determination on the proposal. Following the completion of conditions related to the Gateway Determination, the planning proposal was placed on public exhibition from 3 August 2020 to 30 August 2020.

Table 1 provides a chronology of events in regards to the planning proposal at 1 Crescent Street, Holroyd. Information on the planning proposal is provided through the link http://www.leptracking.planning.nsw.gov.au/proposaldetails.php?rid=6785.

Date	Milestone
13 November 2014	Pre-lodgement meeting
9 February 2015	Councillor briefing by proponent
17 June 2015	Planning Proposal Request lodged
10 November 2015	Councillor briefing by officers
16 February 2016	Planning Proposal refused at Ordinary Council meeting
22 March 2016	Modified Planning Proposal submitted to Council
16 June 2016	Council notified of rezoning review for the Planning Proposal
15 June 2017	Meeting on rezoning review of planning proposal held by Sydney West Central Planning Panel
8 November 2017	Sydney West Central Planning Panel appointed as relevant planning authority
17 July 2019	Gateway Determination released by Sydney Central City Planning Panel
31 October 2019	Proponent requested amendment of Gateway Determination conditions
16-17 March 2020	Sydney Central City Planning Panel meeting to discuss amendments to Gateway Determination conditions. Briefing of Panel by Mayor and Director Environment and Planning on the planning proposal. Advice provided by Panel on planning proposal
7 July 2020	Department of Planning, Industry and Environment issued an alteration to the Gateway Determination
3-30 August 2020	Public exhibition of the planning proposal
16 September 2020	Council report on the public exhibition and draft submission for the planning proposal
24 September 2020	Submission sent by Council to Department of Planning, Industry and Environment for the public exhibition of the planning proposal

Table 1: Chronology of planning proposal for 1 Crescent Street, Holroyd

Status and next steps

Following Council’s consideration of the proposal at the Ordinary Council Meeting of 16 September 2020, a submission was provided to the Department of Planning, Industry and Environment, outlining Council’s significant concerns on the proposal, as well as the outcomes of the community survey undertaken in August and September 2020.

Since the completion of the public exhibition for the planning proposal, the proponent has reviewed submissions and provided further information to the Department of Planning, Industry and Environment and Council. This information provides a response to the submissions and seeks to address the issues raised.

During the public exhibition of the planning proposal, Transport for NSW also provided a detailed submission, outlining their significant concerns regarding the proposal. Council officers have been advised that further discussions are being progressed between the proponent and Transport for NSW to work through the issues raised.

Community Engagement

Public exhibition on the planning proposal was undertaken by the NSW Government from 3 August 2020 to 30 August 2020. In addition, Council undertook a community survey on the proposal, with the results of the survey included with Council’s submission on the planning proposal.

Policy Implications

Policy implications are outlined in the main body of this report.

Risk Implications

There are minimal risk implications for Council associated with the recommendations of this report.

Financial Implications

There are no financial implications for Council associated with the recommendations for this report.

CONCLUSION

This report provides an update on the planning proposal for a mixed use development at 1 Crescent Street, Holroyd (former Caterpillar site). Following Council’s submission for the public exhibition on the planning proposal which outlined significant concerns, further information has been provided by the proponent. Transport for NSW has also identified significant concerns, and the proponent are working these issues with the agency. Council has not been advised whether a briefing and public meeting on the planning proposal will be undertaken prior to a final decision being made.

Attachments

1. Cumberland City Council Submission - Public Exhibition of Planning Proposal

2. Transport for NSW Submission - Public Exhibition of Planning Proposal (confidential)

3. Interim Response to Submissions by Applicant on Planning Proposal (confidential)

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-642

Response to Notice of Motion - Public Toilet at Pemulwuy Playground

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: C09/20-541

Community Strategic Plan Goal: A great place to live

Summary

This report provides a response to the Notice of Motion – Pemulwuy Playground resolved at the Ordinary Meeting of Council on 2 September 2020 (Item No: C09/20-541).

Recommendation

That Council receive and note the report.

Report

Background

At the Ordinary Meeting of 2 September 2020, Council considered Notice of Motion (Item No: C09/20-541) to identify an appropriate location for the delivery of a public toilet facility within the Pemulwuy Playground located between Watkin Tench Parade and Edward Drive, Council resolved (Min.829):

“That Council:

1. Identify an appropriate location in Pemulwuy Playground, located between Watkin Tench Parade and Edward Drive, where there is an existing BBQ area, leash free dog park, 2 tennis courts, kids play equipment and a half court basketball court, for the delivery of a public toilet facility to service these amenities.

2. Identify the funding source for this public toilet facility in the report.”

In response to this Notice of Motion, Council Officers have considered various aspects in determining the best location such as; accessibility, existing services, proximity to existing facilities, minimal disruption to the residents and provision of services to a wider range of community, while assessing the most appropriate location with the park.

After considering these various aspects, Council Officers propose the new toilet facility be located in the North Eastern corner of the park between Driftway Drive and the tennis courts, as referred in Attachment 1. The benefit of the preferred option is that it is directly opposite the half-court basketball court and adjacent to the 2 tennis courts, BBQ area, kids play equipment and within a short walk from the leash free dog park. This location is also close to existing services; sewer, power and water, thus minimising construction and likely impact of asbestos contamination.

The overall project cost for the installation of a new toilet facility at Pemulwuy Park is estimated to have a financial implication of $473,110. This includes the purchase costs for the toilet facility, civil works, design and approval costs, project management costs, plus a substantial provision for contingencies; construction and contamination, with the later a reflection on the former use and classification of the Pemulwuy area.

It is proposed that this project be included for consideration by Council as part of the 2021 / 22 Capital works program. At present, the project would be required to be funded from Council’s general funds, as no internal reserves or grant funds exist to fund this item. Should Council include this project in the forward program, the Asset and Construction team will investigate any potential source of funds that reduce the impact on Council’s general funds.

Community Engagement

Council will undertake community consultation before the implementation of this project.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

No funds exist in the current year construction budget to commence this project, as such it is proposed that the construction of the new toilet facility be listed for Council’s consideration in the 2021 / 22 financial year’s Capital Works budget.

CONCLUSION

This report addresses Council’s resolution to identify an appropriate location for the delivery of a public toilet facility within the Pemulwuy Playground located between Watkin Tench Parade and Edward Drive. The report has identified a preferred location of the North Eastern corner of the park between Driftway Drive and the tennis courts, with an estimated overall project budget of $473,110. Due to a lack of available funding in the current financial year, this project will be included for Council’s consideration in the 2021 / 22 financial year’s Capital Works budget.

Attachments

1. Proposed Location of a new toilet facility at Pemulwuy Playground

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-643

Draft Granville Park Plan of Management

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: 8403094

Community Strategic Plan Goal: A great place to live

Summary

This report summarises the preparation process and objectives relating to the draft Plan of Management and Landscape Masterplan for Granville Park and recommends that the Draft Granville Park Plan of Management be submitted for the required Ministerial consent and then placed on public exhibition.

Recommendation

That Council:

1. Refer the Draft Granville Park Plan of Management to the NSW Department of Planning, Industry and Environment for Ministerial consent.

2. Upon receipt of Ministerial consent, place the Draft Granville Park Plan of Management on public exhibition for a period of 42 days, inviting submissions throughout that time in accordance with Section 38 of the Local Government Act 1993.

3. Provide a further report to Council detailing the outcome of the public exhibition period.

Report

Cumberland City Council has prepared a Draft Plan of Management and Landscape Masterplan for Granville Park, in accordance with the legislative requirements of the Local Government Act 1993 (the Act).

As required by the Local Government Act 1993, a draft Plan of Management must be placed on public exhibition for a period of no less than twenty-eight (28) days, with the public provided a period of no less than forty-two (42) days for submissions to be made. Council is also required to hold a public hearing regarding the draft Plan of Management, as altering of the categorisation of community land has occurred under Section 36(4).

The Local Government Act 1993 requires the preparation of Plans of Management for all areas of Council community land, to guide the future management and development of these areas. Community land is defined by the Act to include a natural area (including subcategories), a sportsground, a park, an area of cultural significance and general community use. This land may be developed on a generic, site specific or geographical basis.

The Crown Lands Management Act 2016 (CLMA), together with the Crown Land Legislation Amendment Act 2017, implements reforms identified through the comprehensive review of Crown land management. The CLMA allows Councils to manage Crown land under the provisions of the Local Government Act 1993 in respect to public land. Crown reserves managed by Councils will generally be classified as community land and categorised under the Local Government Act 1993 with endorsement from the Minister for Planning, Industry and Environment.

Granville Park in the suburb of Merrylands, is a large park of over 13 hectares is proposed to become a venue that can host district and regional events as well as support the needs of the wider community to access recreational and fitness facilities to improve their health and well-being.

The site currently features a pavilion and main oval, five playing fields, two amenities blocks & canteen facilities, two cricket pitches, cricket nets, basketball court, playground and water splash park, skate park, circuit path and fitness station and picnic facilities.

The purpose of this Plan of Management is to guide future use and sustainable management of Granville Park and meet legislative requirements. The Plan is accompanied by a Landscape Masterplan and action plan to guide future asset management and capital works, in and around the park.

In addition to addressing the requirements of the Local Government Act 1993, Council’s specific objectives for Granville Park include to:

§ Create a sense of community and liveability with designated areas of use for sports, events, family and youth

§ Ensure safe and accessible green space for all ages and abilities

§ Provide a high quality & diverse range of recreation facilities and park infrastructure

§ Improve opportunities for education and cultural heritage connection

§ Provide clean and green community spaces with increased shade, shelter provision, lighting and supplementary planting and landscape works

Land Categorisation

In accordance with Section 36 of the Local Government Act 1993, community land within the open space area has been identified and re-categorised to sportsground, park and general community use. This is an amendment to previously proposed initial categorisation of the land as park.

Community Engagement

Preparation for the draft Plan of Management commenced in 2019 and has included research and analysis of the local community in addition to consideration of Council’s strategic directions. Consultation throughout the development of the plan involved internal workshops and key stakeholder surveys to identify needs and opportunities for the park.

To provide further community consultation and to fulfil the requirements of the Local Government Act 1993, if endorsed, the draft Plan of Management and Landscape Masterplan will be placed on public exhibition for a period of 42 days to receive public submissions.

Details of this public exhibition period and a public hearing will be notified to the local community and stakeholders via Council’s ‘Have Your Say’ page, email and newspaper advertisements.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Funding for improvement works as outlined within the draft Granville Park Plan of Management Action Table, will be considered during the development of Council’s future Capital Works Program.

CONCLUSION

The draft Plan of Management has been prepared as a legislative instrument to guide the ongoing management and development of Granville Park in compliance with the requirements of the Local Government Act 1993 and Crown Lands Act 2016.

This report recommends that the draft Granville Park Plan of Management and Landscape Masterplan be submitted to the NSW Department of Planning, Industry and Environment for the required Ministerial consent and then placed on public exhibition for further community consultation.

Attachments

1. Draft Granville Park Plan of Management

2. Draft Granville Park Masterplan

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-644

Response to Notice of Motion - Fruit bearing Trees within Pemulwuy

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: 8546791

Community Strategic Plan Goal: A clean and green community

Summary

This report provides a response to the Notice of Motion - Fruit Bearing Trees within Pemulwuy resolved at the Ordinary Meeting of Council on 2 September 2020 (Min.815).

Recommendation

That Council:

1. Create and maintain a new Pemulwuy orchard including fruit bearing trees in the open space corner of Driftway Drive and Waiana Street Pemulwuy; and

2. Provide information for the community on the available edible plants and harvesting; and

3. Encourage residents to modify their nature strip to incorporate low growing, soft foliage plants in line with the Urban Tree Strategy and Nature Strip and Verge Mowing Guideline through community engagement guidelines.

Report

Background

At the Ordinary Meeting of 2 September 2020, Council considered a Notice of Motion regarding fruit bearing trees within Pemulwuy and resolved:

“That Council create a list of appropriate fruit bearing tree species, to be planted along Council’s nature strips in liaison with the community within Pemulwuy and in providing the report, Council considers the following points:

1. Given the history of the suburb, and the unknown levels of toxicity of the soil, edibles should not be planted straight into the ground. Residents would have to follow guidelines such as colour, sizing, materials, height etc to plant the fruit trees in a pot or raised bed that would sit on the verge. This would mean the trees would grow in the potting mix – avoiding any issues around the soil toxicity.

2. The narrow streets of Pemulwuy must be taken into consideration – Again, there should be guidelines around the distance of the pot/raised bed/plant from the kerb edge, from street furniture, electrical poles, footpaths etc.

3. Accountability for the resident who is planting the tree – Just as residents are responsible for keeping the verge mowed, they should also be responsible for the tree. The council could have a form that needs to be filled with a checklist so that the planting needs to be approved and registered with Council. Dropped fruit would need to be cleaned off the ground, the tree kept neat and tidy. Guidelines around netting the tree while fruiting to discourage bats and birds from eating the fruit and creating fruit dropping and the potential mess on the verge.

4. Subject to the adoption of the report, that Council implement a Policy and Guidelines in regards to planting fruit bearing trees similar to the Draft Goods on Display Policy and Guidelines”

Existing Strategies and guidelines

The Pemulwuy streetscape was delivered in accordance with the Holroyd Development Control Plan 2013. Council has since developed the Urban Tree Strategy (Attachment 1) and Nature strip and Verge Mowing Guidelines (Attachment 2) for planting on both Council and private lands.

An important principle in Council’s Urban Tree Strategy 2020 is selecting the right tree in the right location to avoid negatively impacting its surrounding environment. The challenges with planting fruit trees along roadways include:

· Maintenance - Low maintenance species are recommended to minimise maintenance costs. Council discourages planting trees that drop excessive leaf, fruit and branches and planting species that require excess pruning.

· Leaf fall and allergies - Trees that drop excessive leaves or fleshy fruit are not recommended to reduce maintenance for Council and residents as they have the potential to increase street and stormwater drain cleaning requirements.

· Pest and disease - Poorly maintained trees can develop and spread disease to our healthy tree stock and can be a source for fruit flies creating pest nuisance issues.

· Planting green corridors - The Strategy encourages planted green corridors with preference to native endemic species where possible to support native flora and fauna species.

Council’s nature strip and verge mowing guidelines 2019 aim to ensure safety and amenity by following the general principles:

· Narrow strip gardens between the footpath and the fence line can be paved, turfed or planted with small, low-growing, soft-foliaged plants which must be trimmed back away from the footpath.

· The footpath area, either formed concrete/asphalt pathway or unformed grass verge must be maintained with sufficient clearance (generally 1.2 to 1.5 metres wide) to allow pedestrian to walk along comfortably.

· Wide grass verges generally with street trees must be free of obstructions that interfere with a pedestrian walking on the nature strip or a driver and/or passenger using the roadway or driveway.

· Hard landscaping elements such as retaining walls, ornaments, rocks and timber shall not be used.

Modifications of nature strips from traditional grass to low growing, soft foliage plants are supported by Council. Any resident wishing to carry out modifications to the nature strip must apply in writing to Council for approval prior to any works being carried out.

Proposed New Pemulwuy Orchard

Council Officers have investigated various models for delivering fruit trees in Pemulwuy including verges, community gardens and private plantings. An alternative model is proposed to create a new Pemulwuy orchard located on the corner of Driftway Drive and Waiana Street Pemulwuy. This is a first for Cumberland City Council where community members can visit and pick edible plants, herbs and fruit. Figure 1 shows the proposed location and layout for the orchard.

Figure 1. New Pemulwuy Orchard location and layout

The orchard will include raised planters to ensure the edible plants, herbs and fruits are toxin free from previous industrial land uses. Figure 2 shows the concept of the raised planter including fruit trees, low level plantings, integrated seating and posts for netting.

Figure 2. Pemulwuy orchard raised planter concept

Council will plant and maintain predominately Mediterranean species to suit the growing conditions, examples include citrus, figs, pomegranate, persimmon and olive. There is also an opportunity to include summer and winter seasonal fruits, nuts and herbs. The existing bubbler will enable cost effective irrigation installation. Council will install netting and lead harvesting to ensure that the area is managed from pests and flying foxes. It is proposed to stage the development of the orchard to assess local climatic conditions, pest management and community interest. Maintenance will include watering, fertilising, pruning and management of the harvest periods.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report. It is proposed to follow existing strategies and guidelines for the development of the new Pemulwuy orchard.

Risk Implications

The proposed design of the new Pemulwuy orchard will minimise risk implications for Council associated with this report.

Financial Implications

The new Pemulwuy orchard can be delivered in the current financial year utilising operational funds up to $20,000 as stage 1 of the project delivery.

CONCLUSION

It is recommended to create the first Cumberland City Council orchard in Pemulwuy providing fruit for the community to harvest. Council will plant and maintain the fruit trees in raised planters in the open space as described. The first stage of the orchard can be delivered in the current financial year. The attached Urban Tree Strategy and Nature Strip and Verge Mowing Guideline provide the local community with information on tree and garden planting within the verge and private property.

Attachments

1. Cumberland City Council Urban Tree Strategy

2. Cumberland City Council Nature strip Verge Mowing Guideline

Extraordinary Council Meeting

9 December 2020

PDF Creator

Extraordinary Council Meeting

9 December 2020

Item No: EC12/20-645

Cumberland Heritage Committee Meeting Held 17 November 2020

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: SC481

Community Strategic Plan Goal: A resilient built environment

Summary

This report presents the minutes of the Cumberland Heritage Committee meeting held on 17 November 2020.

This report recommends that the annual Cumberland Local Heritage Rebate Program (Rebate Program) and Cumberland Local Heritage Awards (Awards) are held in 2021, as recommended by the Committee.

Recommendation

That Council:

1. Note and endorse the minutes of the Cumberland Heritage Committee meeting held on 17 November 2020 (Attachment 1);

2. Undertake the Heritage Rebate Program in 2021 in accordance with the Heritage Rebate Program Guidelines (Attachment 2) and with a budget of $50,000; and

3. Undertake the Cumberland Heritage Awards in 2021 in accordance with the Heritage Awards Guidelines (Attachment 3)

Report

Background

The final meeting of the Cumberland Heritage Committee (the Committee) for 2020 was held on 17 November 2020 at the Merrylands Service Centre. Like all of Council’s committees, the Heritage Committee was in hiatus from April onwards due to the COVID-19 pandemic. The meeting was attended by four community representatives and two Councillors. The minutes of the meeting are provided at Attachment 1. Key aspects of this meeting are outlined below.

Cumberland Local Heritage Rebate Program

The Committee recommended that the Cumberland Local Heritage Rebate Program proceed in 2021. The entry guidelines have had minor amendments to further clarify the arrangements in place, and are provided in Attachment 2. As previously resolved by Council, the program was not held in 2020 due to the COVID-19 pandemic.

All rebate applications will be reviewed by the Committee in mid 2021, prior to being reported to Council for a resolution. The total budget of the Rebate Program in 2021 is $50,000, and is consistent with the budget in previous years.

Cumberland Local Heritage Awards

The Committee recommended that the annual Cumberland Local Heritage Awards be run again in 2021. These annual awards have been a successful event for Council in previous years, and are a highly effective initiative in the promotion and acknowledgement of local heritage conservation within our community. As previously resolved by Council, the awards were not held in 2020 due to the COVID-19 pandemic.

The Committee reviewed the six entry categories previously used, with consideration of the quality of previous entries and level of community interest. Following the review, it is recommended that Council proceed with four entry categories in 2021:

· Category 1: Best Maintained Heritage Property

· Category 2: Restoration and Development (Including Adaptive Reuse)

· Category 3: HistoResearch (Researching our Local History)

· Category 4: Keeper of the Stone (Children’s Heritage Award)

The Awards Guidelines have been updated to reflect the recommended approach, as provided in Attachment 3. Subject to Council endorsement, the entry forms will be updated to reflect the recommended approach.

Community Engagement

It is proposed that applications for Council’s annual heritage awards and rebate program open next year in early March 2021, closing at the end of April 2021. The awards and rebate program will be promoted through Council’s website and social media forum. As with previous years, owners of heritage items will be notified of the awards and rebate program via individual letter, and all local schools within Cumberland City will also be notified to the 2021 awards.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are minimal risk implications for Council associated with this report.

Financial Implications

In 2018, Council resolved that a budget of $50,000 be allocated to Council’s annual heritage rebate program ((C04/18-66, 18 April 2018). These funds will be sought for the 2021/22 financial year, consistent with this resolution, noting that in 2021 the Rebate program will be aligned with the 2021/22 financial year, for more effective budget administration.

CONCLUSION

The Cumberland Heritage Committee met on 17 November 2020. The Committee has recommended that the Heritage Rebate Program and Heritage Awards Guidelines be held in 2021. This recommendation is provided for consideration by Council.

Attachments

1. Minutes of the Cumberland Heritage Committee Meeting November 2020

2. Cumberland Heritage Rebate Program Guidelines 2021

3. Cumberland Heritage Awards Guidelines 2021