Agenda of Council Meeting

Council Meeting

15 April 2020

Item No: C04/20-415

Review of Organisational Structure

Responsible Division: General Manager

Officer: General Manager

File Number: SC483

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The organisational structure currently in place was endorsed by Council in August 2018. It is timely given the time that has passed, changes that have occurred within the organisation, Council’s existing budget constraints and the unknown impact of the Coronavirus to review the structure to ensure that it is still relevant and sustainable.

Recommendation

That Council:

1. Determines, pursuant to s332 and s333 of the Local Government Act 1993, that the organisation structure presented in Attachment 2 be adopted.

2. Determines that the Senior Staff positions in the structure be General Manager, Director Works and Infrastructure, Director Environment and Planning, Director Community and Organisation Development, Director Finance and Governance and General Counsel.

3. Notes that during the implementation of this structure a number of other adjustments in the current structure will be made.

Report

At its meeting of 1 August 2018 Council adopted the organisational structure that is currently in place in the organisation. This structure was a significant departure from the structure implemented during the administration period and essentially replaced two Deputy General Managers with five Directors with a significant reduction in management positions in the organisation. The structure endorsed by Council is at Attachment 1.

This structure was developed based the following principles:

· Service – embedding a customer centric approach in everything we do;

· Accountability – holding our leadership accountable for delivery to our community;

· Strength - building strong foundations for long term sustainability.

While this structure has served Council well in the intervening period there have been a number of changes that suggest that a review of the structure is warranted.

In December 2019 the former Director of Community Development advised her intention to resign from Council effective from the end of period of pre-approved leave in January 2020. Given Council’s budget situation at that time and the forthcoming workshop with Councillors it was decided that the Director People and Performance would act in the Director Community Development role as well as fulfilling the duties of her substantive role.

At the Councillors’ Workshop in February 2020 Council’s budget situation was discussed in some detail. The major issue being a structural problem in Council’s budget, arising largely from the amalgamation, which requires budget savings on an ongoing basis of at least $7 million. Savings options agreed by Council have been built in to the draft 2020 budget. These options are intended to allow a balanced budget as a minimum.

In addition to these two factors the constantly developing situation regarding the Covid-19 virus has resulted in Council shutting down a number of facilities, ceasing a number of services and announcing a range of relief measures for the community. While the budget impact of these initiatives is currently uncertain there is no doubt that Council’s budget will be impacted and that further savings measures will be required in the 2020/21 budget.

In the period that the Director People and Performance has been covering both that role and the Director Community Development role it is clear that combining these roles on a permanent basis into a Director Community and Organisation Development role is feasible. It is now proposed to formalise this arrangement.

The revised structure and the allocation of functions amongst the directorates is shown in Attachment 2. It will also be important to ensure that the management positions reporting to the Director Community and Organisation Development provide an appropriate level of support.

In the time since the current structure was implemented experience has shown that a number of the decisions made about the allocation of functions in the structure have not yielded optimal results. In conjunction with the changes to the structure outlined in this report these issues will be addressed. This will involve changes such as:

· Development engineering activities moving to the Environment and Planning Directorate

· All compliance activities being consolidated in the Works and Infrastructure Directorate

The structural changes outlined in this report are entirely consistent with the three principles which guided the development of the current structure.

Should the revised structure be endorsed by Council the existing positions of Director Community Development and Director People and Performance would be removed. The current Director People and Performance will act in Director Community and Organisation Development pending the outcome of a merit recruitment process to fill the position.

Community Engagement

There are no community engagement processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

The removal of a Director position from the structure will result in savings in the budget.

CONCLUSION

Since the implementation of the current organisational structure there have been a number of changes and challenges within Council and within the operating environment. It is timely therefore to review the structure. In addition experience with the current structure has revealed that a limited number of changes would improve Council’s operations. A revised structure is therefore recommended for endorsement by Council.

Attachments

1. Council Structure

2. Proposed Council Structure

Council Meeting

15 April 2020

Item No: C04/20-417

Planning Proposal – 45 Barcom Street, Merrylands West

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: PP2020/0011

Community Strategic Plan Goal: A resilient built environment

Summary

This planning proposal seeks to amend the Holroyd Local Environmental Plan 2013 for land at 45 Barcom Street, Merrylands West, to:

· Rezone the site from R2 Low Density Residential to R4 High Density Residential

· Increase the Height of Building Control from 9 metres to 15 metres

· Increase the Floor Space Ratio Control from 0.5:1 to 0.85:1, and

· Add a clause to Part 6 Additional Local Provisions of Holroyd Local Environmental Plan 2013 limiting non-residential floor space to 1,480m².

The proposal has been placed on preliminary public exhibition (pre-Gateway) and was reported to the Cumberland Local Planning Panel in March 2020. The Panel provided advice that there was strategic and site specific merit in the proposal, but suggested refinements to the proposed building height controls and to cap the amount of non-residential floor space of the proposal. These refinements are supported by Council officers.

It is recommended that the planning proposal be forwarded to the Department of Planning, Industry and Environment for a Gateway Determination. Should a Gateway Determination be received, further work on a Voluntary Planning Agreement and site specific Development Control Plan will be undertaken, and a further report provided to Council.

Recommendation

That Council:

1. Endorse an amended planning proposal for the site that seeks to amend the Holroyd Local Environmental Plan 2013, to:

a. Rezone the site from R2 Low Density Residential to R4 High Density Residential;

b. Amend the height of building (HOB) control for the site from 9m to 15m;

c. Amend the floor space ratio (FSR) control for the site from 0.5:1 to 0.85:1; and

d. Add a clause to Part 6 Additional Local Provisions of Holroyd Local Environmental Plan 2013 limiting non-residential floor space to 1,480m²_.

2. Endorse that the planning proposal for 45 Barcom Street, Merrylands, be forwarded to the Department of Planning, Industry and Environment for a Gateway Determination.

3. Prepare a Voluntary Planning Agreement to derive public benefit, should a Gateway Determination be received.

4. Prepare a site specfic Development Control Plan to guide redevelopment of the site, should a Gateway Determination be received.

Report

Background

The Planning Proposal Request for the site was lodged in September 2019. The proposal sought to amend the Holroyd Local Environmental Plan 2013 for 45 Barcom Street, Merrylands West, to:

· Rezone the site to R4 High Density Residential

· Increase the Height of Building Control to 20 metres,and

· Increase the Floor Space Ratio Control to 0.85:1.

The proposal seeks to facilitate redevelopment of the site for a new seniors living development with 460 independent living units, a 153 bed residential aged care facility, community facilities, non-residential uses, open space and parking. The proposed masterplan for the redevelopment of the site is provided in Figure 1.

Figure 1 – Proposed Masterplan

The status of the planning proposal is provided in Figure 2 below.

Figure 2 – Planning Proposal Status

The site and its context

The site is located at 45 Barcom Road, Merrylands West. The site is irregular in shape and comprises of three lots, lot 5 DP 701151, Lot 8 DP 732058 and Lot 11 DP 1075418, with a total area of 7.44ha (Figure 3). The site is currently occupied by Cardinal Gilroy Village, a seniors living development built in 1973, comprising of 236 independent living units and a 123 bed residential aged care facility.

The site has an eastern boundary measuring approximately 456m with access from Barcom Street. A southern boundary measuring approximately 241m, and irregular western boundary and a northern boundary to Kenyons Road measuring approximately 211m. The site falls across the site from west to east.

Vehicular access is provided from Barcom Street. The site has a dedicated bus stop at the entrance to the village, off Barcom Street, that is serviced by bus route 802. This services operates at a 30 minute frequency from 6am to 9pm.

Figure 3 – The Subject Site

Local Context

The site is located approximately 700 metres from the Merrylands West Local Centre. The site is also located within walking distance of both the Canal and Sherwood T-way stops of the Parramatta to Liverpool Transitway.

Surrounding developments include 3-4 storey residential apartments, 1-2 storey dwelling houses, multi dwelling complexes and dual occupancies, local heritage item Sherwood Scrubs and Merrylands High School and Cerdon College.

Regional Context

The site is located in the suburb of Merrylands West 3.5km west of Parramatta CBD

and 22km west of the Sydney CBD.

The site is within walking distance of the Canal and Sherwood T-way stops of the Parramatta to Liverpool Transitway. Merrylands Railway Station is approximately 2.5 Kilometres.

Planning Proposal

Current Planning Controls

The Holroyd Local Environmental Plan 2013 applies to the site. The site is currently zoned R2 Low Density Residential. A Floor Space Ratio of 0.5:1 and a 9 metre Maximum Height of Building control apply across the site. These are outlined in Figures 4 to 6.

Figure 4 – Current Land Zoning (LZN) Map

Figure 5 – Current Floor Space Ratio (FSR) Map

Figure 6 – Current Height of Building (HoB) Map

Proposed Planning Controls

The proposal seeks to amend the Holroyd Local Environmental Plan 2013, as outlined in Figures 7 to 9, to:

· Rezone the site from R2 Low Density Residential to R4 High Density Residential

· Amend the height of building (HOB) control for the site from 9m to 20m

· Amend the floor space ratio (FSR) control for the site from 0.5:1 to 0.85:1.

Figure 7 – Proposed Land Use Zone (LZN) Map

Figure 8 – Proposed Floor Space Ratio (FSR) Map

Figure 9 – Proposed Height of Buildings (HoB) Map

Amended Planning Proposal

Advice from the Cumberland Local Planning Panel

The proposal was reported to the Cumberland Local Planning Panel on 11 March 2020. The Panel determined that the proposal had both site specific and strategic merit.

However, the Panel recommended that Council consider amending the proposal to provide a range of building height standards across the site up to a maximum of 15 metres, rather than a blanket 20 metre standard. This recommendation was made due to the built form context of the locality, the proposal’s relationship to the adjoining heritage item to the west, and the scale of adjoining residential development to the east and south-east in the R2 and R3 zones.

The Panel also recommended that Council consider amending the proposal, by introducing a special provision limiting the quantum of non-residential floor space on the site so as not to compete with neighbouring commercial centres.

Amended Planning Controls

The Panel’s recommendation to apply a maximum height of building control of 15 metres is supported. However, it is recommended that this height of building control apply to the whole of the site. This provides the proponent with greater flexibility for the masterplan and future development applications for the site. It is proposed that the site specific Development Control Plan address the Panel’s recommendation that a range of building heights be applied to the site, to address the relationship with Sherwood Scrubs to the west and the scale of adjoining residential development to the east and south-east in the R2 and R3 zones.

The Panel’s recommendation to introduce a special provision limiting the quantum of non-residential floor space on the site is also supported. The masterplan for the site seeks to provide up to 1480m²of non-residential floor space and it is recommended that the quantum of non-residential floor space be limited to this amount. It is proposed that a clause be added to Part 6 Additional Local Provisions of the Holroyd Local Environmental Plan 2013 to facilitate the cap on non-residential floor space.

The amended proposal now seeks to:

· Rezone the site from R2 Low Density Residential to R4 High Density Residential

· Amend the Height of Building (HOB) control for the site from 9m to 15m

· Amend the Floor Space Ratio (FSR) control for the site from 0.5:1 to 0.85:1

· Add a clause to Part 6 Additional Local Provisions of Holroyd Local Environmental Plan 2013 limiting the quantum of non-residential floor space to 1480m²_.

Public Benefit Offer

The proponent has put forward a public benefit offer that is generally consistent with Council’s Planning Agreements Policy, and includes:

· A monetary contribution for the purpose of public infrastructure, amenities and services within the Merrylands West locality; and/or

· The provision of affordable housing for low or very low income housing; and/or

· A monetary contribution towards the implementation of the Duck River Masterplan; and/or

· Registration of an easement in favour of Council allowing public access to the publicly accessible open spaces at the heart of the site, adjacent to the existing bus stop fronting Barcom Street; and/or

· The provision and maintenance of landscaping and public furniture within the publicly accessible open space.

Should a Gateway Determination be issued, a Voluntary Planning Agreement will be negotiated between Council and the applicant. This will then be notified with the planning proposal and Development Control Plan.

Development Control Plan

The proponent submitted a site specific Development Control Plan with the proposal. The purpose of the Development Control Plan is to set out a detailed planning and design framework to guide the redevelopment of the site.

The Development Control Plan contains a range development controls including:

· The siting of permissible non residential land uses along Kenyons Road

· The location of open space elements of the redevelopment

· Setbacks to neighbouring land uses

· Building height controls

· Building seperation controls

· Movement network.

The information submitted by the proponent will be able to be used as a guide for Council to prepare a site specific Development Control Plan for the site. However, further work, generally relating to building heights and their relationship to neighbouring land uses, is required.

Should a Gateway Determination be issued, a site specific Development Control Plan will be prepared and exhibited with the planning proposal and Voluntary Planning Agreement.

Strategic Merit Assessment

Economic and Social Benefits

There is strategic merit in progressing the proposal to the next phase of assessment as:

· The existing buildings on the site are nearing the end of their economic life and do not provide the level of amenity or facilities expected in modern retirement villages

· There is strong demand for seniors housing and complementary services and facilities in the Cumberland LGA, with strong growth in the over 55’s demographic

· There is increasing demand for additional commercial/retail floor space in the local area to provide for the daily needs of local residents, improve the range of retail, medical and other facilities available to local residents, including residents of Cardinal Gilroy Village.

Built Form and Urban Design

There is strategic merit in progressing the proposal to the next phase of assessment as:

· The increase in the scale and density of development on the site is balanced through the design and siting of the proposed buildings and the provision of large setbacks to neighbouring properties, including the adjoining heritage item, Sherwood Scrubs

· The proposed site specific Development Control Plan provides certainty that the key elements of the masterplan will be implemented even if the site is sold to another owner, which is considered unlikely.

Heritage Impact on Sherwood Scrubs

There is strategic merit in progressing the proposal to the next phase of assessment as:

· The redevelopment should not alter how the adjoining heritage item is appreciated or understood

· The proposed building envelopes sit primarily below the existing tree line in views from the heritage item

· The proposed landscape setting on the subject site, specifically the boundary treatment and the central green space, enhances the current setting of the item by visually extending views across the shared boundary

· The layout of the masterplan provides opportunities for views from, and of, the heritage item that did not exist before, thereby widening the audience who have the opportunity to appreciate the significance of the place.

Traffic and Parking

There is strategic merit in progressing the proposal to the next phase of assessment as:

· The proposed masterplan will only generate an estimated 81 net additional trips during any peak hour

· Given the satisfactory traffic conditions of the local intersections, the additional peak hour trips are not expected to generate a significant impact to intersection performance, delays, or queues.

Consistency with Cumberland 2030: Our Local Strategic Planning Statement

There is strategic merit in progressing the proposal to the next phase of assessment as it is consistent with the following key Local Planning Priorities within Cumberland 2030: Our Local Strategic Planning Statement:

· Local Planning Priority 5 – Delivering hosing diversity to suit changing needs, as the proposal will supply increase housing options for an ageing population

· Local Planning Priority 6 – Deliver affordable housing suitable for the needs of all people at various stages of their lives, as the future redevelopment will incorporate a number of accommodation options to enable people form a variety of backgrounds and socio-economic status to “age in place”.

Consistency with the Greater Sydney Region Plan – A Metropolis of Three Cities

There is strategic merit in progressing the proposal to the next phase of assessment as it is consistent with the following objectives of the Greater Sydney Region Plan:

· Objective 10 – Greater housing supply, as the proposal will increase the supply of housing for aged care and people with a disability

· Objective 11 – Housing is more diverse and affordable, as the proposal will deliver accessible housing to a broad spectrum of seniors housing to cater for an ageing population.

Consistency with the Central City District Plan

There is strategic merit in progressing the proposal to the next phase of assessment as it is consistent with the following Planning Priorities of the Central City District Plan:

· Planning Priority C4 Fostering healthy, creative, culturally rich and socially connected communities, as the site is well connected to a number of strategic and local centres by public transport

· Planning Priority C5 Providing housing supply, choice and affordability with access to jobs, service and public transport, as the proposal will contribute towards providing purpose built seniors housing to cater for an ageing population. The proposal will also increase the housing supply in the Cumberland LGA assisting Council to meet its dwelling targets

· Planning Priority C20 Adapting to the impacts urban and natural hazards and climate change, as the masterplan assists to mitigate the urban heat island effect by increasing tree canopy cover on the site.

Recommended Planning Controls

A summary of the recommended planning controls for the proposal is provided in Table 1. This is based on a review of the proponent’s proposed planning controls by Council Officers, and advice from the Cumberland Local Planning Panel.

Planning Controls (Holroyd LEP 2013)	Existing Controls	Proponent proposed controls	Cumberland Local Planning Panel advice (March 2020)	Recommended planning controls
Zoning	R2 Low Density Residential	R4 High Density Residential	R4 High Density Residential	R4 High Density Residential
Height of Building	9 metres	20 metres	15 metres	15 metres
Floor Space Ratio	0.5:1	0.85:1	0.85:1	0.85:1
Additional Local Provision			Cap on non-residential floor space.	Cap on non-residential floor space of 1480m²

Table 1 – Recommended Planning Controls for Proposal

Next Steps

It is recommended that the planning proposal be forwarded to the Department of Planning, Industry and Environment for a Gateway Determination.

Should the proposal proceed to a Gateway Determination, negotiations on the public offer will be progressed and captured through a Voluntary Planning Agreement. In addition, further work will be undertaken on a site-specific Development Control Plan. A report on the Voluntary Planning Agreement and site specific Development Control Plan will be provided to Council

COMMUNITY ENGAGEMENT

The proposal and supporting documents were exhibited for a period of 28 days, between 11 November 2019 and 11 December 2019, as required by Cumberland’s Planning Proposal Notification Policy. A total of seven submissions were received by nearby residents. Key issues are summarised below.

· Concerns that the proposal is out of character with the existing low density neighbourhood and that the rezoning will set an undesirable precedent

· Concerns that the future development will result in amenity impacts such as noise, privacy and overshadowing of neighbouring properties

· Concerns that the future development will result in further traffic congestion and lack of parking on surrounding streets, particularly Kenyons Road during peak hour

· Concerns about loss of trees / request to retain the existing ‘green belt’

· Support for the proposal to allow the surrounding community to access and use some of the proposed facilities on site.

The majority of issues raised in the submissions can be addressed during the development assessment stage.

Policy Implications:

Policy implications for Council are outlined in the main body of the report.

Risk IMPLIcations

There are minimal risk implications for Council associated with the report.

FINANCIAL IMPLICATIONS

Should Council support a Gateway Determination for the proposal, a Voluntary Planning Agreement will be negotiated between Council and the applicant.

Conclusion

It is recommended that the amended planning proposal be forwarded to the Department of Planning, Industry and Environment for a Gateway Determination. This recommendation is being made as:

· The existing buildings on the site are nearing the end of their economic life and do not provide the level of amenity or facilities expected in modern retirement villages

· There is strong demand for seniors housing and complementary services and facilities in Cumberland LGA, with strong growth in the over 55s population expected in the coming decades

· Additional peak hour trips are not expected to generate significant impact to intersection performance, delays, or queues

· Is consistent with the strategic planning framework, including Cumberland 2030: Our Local Strategic Planning Statement, Greater Sydney Region Plan and Central City District Plan

Attachments

1. Planning Proposal

2. Minutes from CLPP meeting 11 March 2020

3. Masterplan and Urban Design Study

4. Site-specific Development Control Plan

5. Social Impact Assessment

6. Economic Impact Assessment

7. Heritage Impact Assessment

8. Visual Impact Assessment

9. Transport Impact Assessment

10. Summary of submissions

Council Meeting

15 April 2020

Council Meeting

15 April 2020

Council Meeting

15 April 2020

Item No: C04/20-419

Parramatta Road Urban Amenity Improvement Program Grant Acceptance Stage 2

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: 7930897

Community Strategic Plan Goal: A resilient built environment

Summary

Council received notification on 22 December 2019 from the Department of Planning, Industry and Environment NSW that the Stage 2 – Project Delivery grant funding for the Parramatta Road Urban Amenity Improvement Program had been approved, as per figures in Table 1.

This report recommends that Council accept the Stage 2 grant allocation for the Parramatta Road Urban Amenity Improvement Program for the construction of works totalling $16,987,001 from Department of Planning, Industry and Environment NSW.

Recommendation

That Council;

1. Accept the Stage 2 grant allocation of $16,987,001 for the Parramatta Road Urban Amenity Improvement Program from the Department of Planning, Industry and Environment NSW; and

2. The General Manager be delegated the Authority to execute any funding agreements and enter into contracts to complete works within Stage 2 – Project Delivery of the grant funding for the Parramatta Road Urban Amenity Improvement Program.

Report

Following the release of the Parramatta Road Corridor Urban Transformation Strategy by the NSW Government in November 2016 and the Parramatta Road Urban Amenity Improvement Program, the following four (4) amenity improvement projects within the Cumberland City Council Local Government Area were identified:

1. Open Space: Extension of Auburn Park – funding for the purchase of land immediately west of Auburn Park to facilitate an extension of this park (Figure 1).

2. Stubbs Street Streetscape - Improved pedestrian safety and amenity works including street tree planting, new footpath, cycle lane marking on road, pram ramps and pedestrian crossing points added to the Adderley Street West roundabout and signage (Figure 1).

3. Parramatta Road Public Domain Improvements – Creation of a more pleasant environment for pedestrians through tree planting to create shade and a sense of separation from vehicles, as well as new footpath, street furniture, signage, undergrounding of power and upgraded lighting (Figure 2). Upgrading of pedestrian overpass bridge adjacent to Auburn South Public School (replacement of pedestrian ramps with lifts).

4. Melton Street M4 pedestrian cycleway overpass upgrade – the overpass access ramps on both the Cumberland City Council and City of Parramatta sides of the bridge require significant upgrade to meet disability access requirements (Figure 2). Improved pedestrian safety and amenity works on Melton Street south; including street tree planting, new footpath, cycle lane marking on road, pram ramps, were added as a variation during stage of the project.

Figure 1 – Amenity Improvement Projects 1 and 2 (Auburn Precinct), Parramatta Road Corridor Urban Amenity Improvement Program 2016

Figure 2 – Amenity Improvement Projects 3 and 4 (Auburn Precinct), Parramatta Road Corridor Urban Amenity Improvement Program 2016

In July 2017, Council submitted Stage 1 grant applications for the design of three (3) civil amenity projects (projects 2 to 4), project 1 was dealt with separately to the civil amenity projects. Council received $8,962,500 for the purchase of properties associated with the Auburn Park. The purchase of these properties is ongoing, and is being treated as a separate portion of the Parramatta Road Corridor Urban Amenity Improvement Program.

TABLE 1 .summarY OF grant submissions:

Project Description

Stage 1

Funding for Detailed Design or Property Acquisition

Original Stage 2

Funding for Project Delivery Provisional Amount (as per the original funding agreement)

Approved Grant Funding

Stage 2 - Project Delivery

Project 2;

Improved pedestrian safety and amenity works on Stubbs Street between Parramatta Road and Adderley Street

$210,361

$3,696,842

$2,074,001

Project 3;

Public Domain

improvements to Parramatta Road including new street planting and public domain improvements from Braemar Avenue to

Station Street

$361,144

$8,895,199

$8,502,000

Project 4;

Melton Street M4

pedestrian/cycleway overpass upgrade (variation – Melton Street South)

$282,054

$1,208,280

$6,411,000

TOTAL

$853,559

$13,800,321

$16,987,001

Council received notification that it was successful in receiving Stage 1 Grant Submissions from the then Greater Sydney Commission for the Parramatta Road Urban Amenity Improvement Program.

Council at its meeting held on 21 February 2018, when considering a report to accept the grant funding from Greater Sydney Commission resolved:

“That subject to satisfactory legal review of the funding deed that Council accept the Stage 1 grant allocation of $9,816,059 for the Parramatta Road Urban Amenity Improvement Program from the Greater Sydney Commission.”

The three (3) civil projects have been designed in conjunction with the input from Department of Planning, Industry and Environment NSW (formally Greater Sydney Commission) and Roads and Maritime Services (RMS) as project managers for Department of Planning, Industry and Environment NSW. There have been variations to the original scope of work for the civil projects which include the addition of the
streetscape component of Melton Street South from Adderley Street to Parramatta Road. The project costs including variations have been funded in the grant submission for Stage 2 – Project Delivery.

Council received notification on 22 December 2019 from Department of Planning, Industry and Environment NSW that the Stage 2 – Project Delivery of the grant funding for the Parramatta Road Urban Amenity Improvement Program had been approved, as per figures in Table 1.

Community Engagement

As part of Stage 1 of the Parramatta Road Urban Amenity Improvement Program, consultation was undertaken with key stakeholders, residents and business owners affected by the proposed works. Council will undertake further consultation with the key stakeholders, residents and business owners prior to the commencement of the construction phase.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

The principal risk for this project is the possibility of variations to the project. During the tendering process, the ability to adjust the scope of work and seek further funding for Department of Planning, Industry and Environment NSW is available to address any funding short falls.

FINANCIAL Implications

The Stage 2 – Project Delivery grant will fund the entire project management and project costs for the three infrastructure improvement projects, with no funding required from Council.

CONCLUSION

The Stage 2 Grant Allocations provide Council with the opportunity to complete the three (3) infrastructure improvement projects. It is recommended that Council accept the grant allocations offered by Department of Planning, Industry and Environment NSW.

Attachments

1. PRUAIP Project Overview

2. PRUAIP Scope of Work

Council Meeting

15 April 2020

Item No: C04/20-422

Questions on Notice - Submitted by Councillor Lake

Responsible Division: General Manager

File Number: SC483

Question/s:

Will the General Manager please provide answers to the following questions in relation to the Draft Pricing Policy, Fees and Charges 2020-21 :-

a. In relation to Council’s Long Day Centres (open 7am – 6 pm) and Council’s Long Day Centre (open 6am – 6pm):

i. What was the daily fee per child

· from 1 July 2019 – 31 December 2019

· from 1 January 2020 – 30 June 2020 (meals included and no meals included),

ii. What is the proposed daily fee per child from 1 July 2020 (meals included and no meals included),

iii.What are the percentage increases in the fees/proposed fees from 1 July 2019 to 1 July 2020, and

iv.Why is the pricing policy for long day care proposed for variation from “minimal cost recovery” set in year 19/20 to “full cost recovery”?

b. In relation to Council’s golf facilities :-

i. What was the weekday fee for adults playing 18 holes from 1 July 2019 to 30 June 2020,

ii. What is the proposed weekday fee for adults playing 18 holes from 1 July 2020, and

iii.What is the percentage increase in the fee/proposed fee from 1 July 2019 to 1 July 2020.

c. Has the proposed pricing policy varied from year 19/20 to year 20/21 for any other fee or charge?

Answer/s:

Will the General Manager please provide answers to the following questions in relation to the Draft Pricing Policy, Fees and Charges 2020-21 :-

a. In relation to Council’s Long Day Centres (open 7am – 6 pm) and Council’s Long Day Centre (open 6am – 6pm):

i. What was the daily fee per child

· from 1 July 2019 – 31 December 2019

	1 Jul 2019 – 31 Dec 2019
Long Day Care, 7am-6pm

Daily Fee (Meal Included)	$ 95.00

Long Day Care, 6am-6pm
Daily Fee	$ 97.00

· from 1 January 2020 – 30 June 2020 (meals included and no meals included),

	1 January 2020 – 30 June 2020
Long Day Care, 7am-6pm
Daily fee (Meal Included)	$ 100.00
Daily Fee	$ 95.00

Long Day Care, 6am-6pm
Daily Fee	$ 105.00

ii. What is the proposed daily fee per child from 1 July 2020 (meals included and no meals included),

Long Day Care, 7am-6pm
Meals provided excludes formula (Children aged 0 to 3 years)	$ 115.00
Meals not provided (Children aged 0 to 3 years)	$ 110.00
Meals provided (Children aged 3 to 5 years)	$ 110.00
Meals not provided (Children aged 3 to 5 years)	$ 105.00
Lunch Charge (if required at no meals centres)	$ 6.00

Long Day Care, 6am-6pm
Meals provided excludes formula (Children aged 0 to 3 years)	$ 120.00
Meals provided (Children aged 3 to 5 years)	$ 115.00

iii. What are the percentage increases in the fees/proposed fees from 1 July 2019 to 1 July 2020, and

· 7am to 6pm 3-5 years increased $15 Up by 15.8%

· 6am to 6pm 3-5 years increased $18 Up by 18.6%

Council introduced a new fee for 0-3 that did not exist before

· 7am to 6pm 0-3 years increased $20 Up by 21%

· 6am to 6pm 0-3 years increased $18 Up by 27.8%

iv. Why is the pricing policy for long day care proposed for variation from “minimal cost recovery” set in year 19/20 to “full cost recovery”?

The long day care business is a declared business activity. The Office Local Government “Pricing and Costing for Council Business –guide to Competitive Neutrality” (Guidelines) 1997 require prices to be set on a Full Cost Recovery.

The pricing policy has not changed, I however, note that minimal cost recovery was not an accurate classification for fees and charges in 19/20. This has now been corrected in 20/21.

b. In relation to Council’s golf facilities :-

i. What was the weekday fee for adults playing 18 holes from 1 July 2019 to 30 June 2020,

$26.00

ii. What is the proposed weekday fee for adults playing 18 holes from 1 July 2020, and

$26.00

iii. What is the percentage increase in the fee/proposed fee from 1 July 2019 to 1 July 2020.

c. Has the proposed pricing policy varied from year 19/20 to year 20/21 for any other fee or charge?

The proposed pricing policy has not varied however Council has conducted a review on how fees are classified and changes have been made where appropriate.

Attachments

Nil

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0400 805 303	Tom.Zreika@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au