Council Meeting

 Wednesday, 7 April 2021 at 6:30pm

 

Cumberland City Council Chambers

Merrylands Service Centre, 16 Memorial Avenue, Merrylands

 


 

Councillor Contact Details

 

 

Granville Ward

Clr Steve Christou

(Mayor)

0419 651 187

Steve.Christou@cumberland.nsw.gov.au

Clr Joseph Rahme

0418 995 471

Joseph.Rahme@cumberland.nsw.gov.au

Clr Ola Hamed

0405 070 007

Ola.Hamed@cumberland.nsw.gov.au

Greystanes Ward

Clr Eddy Sarkis

(Deputy Mayor)

0418 306 918

Eddy.Sarkis@cumberland.nsw.gov.au

Clr Greg Cummings

0417 612 717

Greg.Cummings@cumberland.nsw.gov.au

Vacant

-

-

Regents Park Ward

Clr Ned Attie

0419 583 254

Ned.Attie@cumberland.nsw.gov.au

Clr George Campbell

0409 233 315

George.Campbell@cumberland.nsw.gov.au

Clr Kun Huang

0418 911 774

Kun.Huang@cumberland.nsw.gov.au

South Granville Ward

Clr Paul Garrard

0414 504 504

Paul.Garrard@cumberland.nsw.gov.au

Clr Tom Zreika

0400 805 303

Tom.Zreika@cumberland.nsw.gov.au

Clr Glenn Elmore

0418 459 527

Glenn.Elmore@cumberland.nsw.gov.au

Wentworthville Ward

Clr Michael Zaiter

0418 432 797

Michael.Zaiter@cumberland.nsw.gov.au

Clr Suman Saha

0419 546 950

Suman.Saha@cumberland.nsw.gov.au

Clr Lisa Lake

0418 669 681

Lisa.Lake@cumberland.nsw.gov.au

 

 

 

 

For  information  on  Council  services  and facilities  please  visit   www.cumberland.nsw.gov.au

 


Council Meeting

 7 April 2021

 ORDER OF BUSINESS

1     Opening Prayer / Acknowledgement of Country / National Anthem

2     Notice of Live Streaming of Council meeting

3     Apologies / Requests for Leave of Absence

4     Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5     Confirmation of Previous Minutes

C04/21-709     Minutes of the Ordinary Meeting of Council - 17 March 2021........ 5

6     Mayoral Minutes

Nil

7     Public Forum / Presentation of Petitions

8     Items Resolved by Exception

9     Reports to Council

       General Manager

Nil

       Director Community and Organisation Development

C04/21-710     Proposal from Education and Care Services Review Working Group        19

       Director Finance & Governance

C04/21-711     Review of Fraud and Corruption Control Policy.............................. 31

C04/21-712     Draft Pensioner Rebate Policy........................................................... 43

       Director Environment & Planning

C04/21-713     Letter of Offer for 298-302 Merrylands Road, 2 and 2A Cambridge Street, Merrylands............................................................................................. 53

       Director Works & Infrastructure

Nil

10   Reports of Council Committees

C04/21-714     Audit, Risk and Improvement Committee - Draft Minutes of Meeting Held on 15 February 2021...................................................................................... 63

11   Motions Pursuant to Notice

Nil

12   Notices of Rescission

Nil

13   Questions on Notice

C04/21-715     Questions on Notice - Submitted by Councillor Lake..................... 81

14   Closed Session Reports

C04/21-716     Tender Evaluation and Recommendation Report - Proposed Sale And Lease of Long Day Care

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) and (d)(iii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.

C04/21-717     Update on Joint Power Purchase Agreement

Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

C04/21-718     Outcome of Expression of Interest Process - Opportunity for Redevelopment of Council's site at Wentworthville

Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) and (d)(ii) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

15   Other / General Matters

16   Close

 

 


Council Meeting

 7 April 2021

 

Item No: C04/21-709

Minutes of the Ordinary Meeting of Council - 17 March 2021

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

  

 

 

Recommendation

 

That Council confirm the minutes of the Ordinary Meeting of Council held on 17 March 2021.

 

Attachments

1.      Draft Minutes - 17 March 2021   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-709

Attachment 1

Draft Minutes - 17 March 2021


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

Item No: C04/21-710

Proposal from Education and Care Services Review Working Group

Responsible Division:                    Community and Organisation Development

Officer:                                              Director Community and Organisation Development

File Number:                                    SC488

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

At its ordinary meeting of 16 December 2020, Council resolved (Min. 983 Res 12/20-7) the following with respect to the review of the operation of Council’s Education and Care service:

1.  “ Accept the Tender Evaluation Panel’s recommendation to proceed to a Selective Tender process for the sale of the Long Day Care centres as outlined in the Expression of Interest, and invite Advantage Childcare Services, Lighthouse Childcare and The Infants Home Child & Family Services to Tender in accordance Section 55(4) of the Local Government Act 1993 and Clauses 168 and 169 of the Local Government (General) Regulation 2005.

2. Undertake a Selective Tender process for the sale of the Family Day Care Centres as outlined in the Expression of Interest, and invite all seven (7) submissions, in accordance Section 55(4) of the Local Government Act 1993 and clauses 168 and 169 of the Local Government (General) Regulation 2005.

3. In parallel with the selective tender process work with staff and the USU on a proposal that if the service were to be retained in house would allow the service to be delivered at minimal, if any, subsidy.

4. At the end of the selective tender process a report be brought back to Council summarising the results of that process and the work outlined in Point 3 above.”

This report, accompanied by a presentation being delivered to Council by Ms Sandie Morthen of the United Services Union (USU), summarises the work completed to date by the working group initiated in accordance with point 3 of the above resolution and explains the proposal developed by the working group in meeting the intent of this resolution.

 

 

Recommendation

That Council:

1.      Receive and note this report and presentation by the United Services Union on behalf of the Education and Care Services Review Working Group (the working group); and

2.      Defer consideration of this matter until the subsequent closed session of Council at this meeting on 7 April 2021, during which time the results of the recent tender process will also be discussed, in ensuring full and thorough consideration of both the outcome of the tender process and the proposal developed by the working group.

 

Report

At its ordinary meeting of 16 December 2020, Council resolved (Min. 983 Res 12/20-7) the following with respect to the review of the operation of Council’s Education and Care service:

1.  “Accept the Tender Evaluation Panel’s recommendation to proceed to a Selective Tender process for the sale of the Long Day Care centres as outlined in the Expression of Interest, and invite Advantage Childcare Services, Lighthouse Childcare and The Infants Home Child & Family Services to Tender in accordance Section 55(4) of the Local Government Act 1993 and Clauses 168 and 169 of the Local Government (General) Regulation 2005.

2. Undertake a Selective Tender process for the sale of the Family Day Care Centres as outlined in the Expression of Interest, and invite all seven (7) submissions, in accordance Section 55(4) of the Local Government Act 1993 and clauses 168 and 169 of the Local Government (General) Regulation 2005.

3. In parallel with the selective tender process work with staff and the USU on a proposal that if the service were to be retained in house would allow the service to be delivered at minimal, if any, subsidy.

4. At the end of the selective tender process a report be brought back to Council summarising the results of that process and the work outlined in Point 3 above.”

In January 2021, Council, with the United Services Union (USU), formed the Education and Care Services Review Working Group (the working group).

This group consisted of the following:

Ms Sandie Morthen – Organiser with the USU

Councillor Lisa Lake

Councillor Suman Saha

Melissa Attia - Director Community and Organisation Development

Two Management Representatives from Children Youth and Families

Two Employee Representatives from Education and Care

One Representative from Council’s Finance team

The working group met on at least a weekly basis from January 2021 to April 2021 and has developed the proposal summarised in the presentation delivered by Ms Morthen at the Council meeting of 7 April 2020. This presentation, in draft form, was also delivered to Councillors present during briefings on 13 March 2021 and 23 March 2021.

A number of measures have been recommended by the working group, both in terms of cost savings and revenue generation. These measures, which form the proposal by the working group, are summarised below:

 

 

Should all of the above measures be successfully implemented by Council, the net improvement in the result for the service would be $1,727,137 annually. It should be noted that this result may not be achieved in the first year following implementation as there may be one off costs attributed to staff redundancies and it is also likely that some of these changes may take a period of time to implement to the full extent, meaning the total quantum of these ongoing savings may not be realised on an annual basis until the second and subsequent years post-implementation.

Community Engagement

Council has undertaken some consultation to date with the families who utilise our Education and Care Services. This is likely to be an ongoing dialogue as this matter progresses, to ensure families remain informed about the status of this review.

It should be noted that to date, a significant number of parents who utilise these services have expressed concern about the potential for them to be operated by a provider outside of Council. These submissions are summarised in Attachment 1 of this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Should all of the measures recommended by the working group be successfully implemented by Council, the net improvement in the result for the service would be $1,727,137 annually.

It should be noted that this result is not likely to be achieved in the first year following implementation as there may be one off costs attributed to staff redundancies and it is also likely that some of these changes may take a period of time to implement to their full extent, meaning the total quantum of these ongoing savings may not be realised on an annual basis until the second and subsequent years post-implementation.

CONCLUSION

The proposal outlined in this report has been developed by the working group in good faith over a number of months. In developing this proposal, the working group has engaged with Education and Care staff as well as other Councils, to understand their experience and ideas about how to improve the performance of the service.

Whilst the working group recommends that Council endorse this proposal and retain the service under the operation of Council, irrespective of the outcome, the working group acknowledges the efforts of all involved in the development of the proposal and recognises the high degree of respect and professionalism afforded to each other during the process.

 

Attachments

1.      Summary of Submissions from Parents to Education and Care Services Review Working Group   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-710

Attachment 1

Summary of Submissions from Parents to Education and Care Services Review Working Group


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

 

Item No: C04/21-711

Review of Fraud and Corruption Control Policy

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    HC-06-06-2/04

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

This report recommends the revised Fraud and Corruption Control Policy be readopted following a periodic Policy review undertaken. 

 

Recommendation

That Council readopt the Fraud and Corruption Control Policy.

 

Report

In accordance with the Policy review date, a review has been undertaken of the Fraud and Corruption Control Policy

A number of minor/administrative changes are recommended to the Policy. Minor amendments to legislation and document references have been updated to ensure currency of information, as well as some further minor clarifications and explanatory statements inserted. Council’s Internal Ombudsman Shared Service has also had an opportunity to provide input into the review of the Policy.

Upon adoption in 2019, the Policy was considered best practice by Council’s Audit, Risk and Improvement Committee as it aligned with the Fraud and Corruption Control Framework as released by the NSW Audit Office. The revised Policy was reported to the 15 February 2021 Audit, Risk and Improvement Committee meeting and was recommended to proceed to Council for re-adoption.

It is now recommended that the revised Draft Fraud and Corruption Control Policy be readopted as outlined in Attachment 1 of this report.

Community Engagement

There are minor administrative changes to the Fraud and Corruption Control Policy. No substantial changes to the Policy are recommended, and therefore no further community engagement is recommended at this time.

Policy Implications

If adopted, the revised Fraud and Corruption Control Policy will rescind and replace the previously adopted version of this Policy.

Risk Implications

Driving a fraud and corruption free staff culture within the organisation increases the likelihood of prudent and ethical decision making, a positive reputation for Council, and staff who are engaged with the leadership and direction of the organisation.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The Draft Fraud and Corruption Control Policy has been reviewed in accordance with the review date. It is now recommended that the Policy be readopted by Council.

 

Attachments

1.      Draft Fraud and Corruption Control Policy   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-711

Attachment 1

Draft Fraud and Corruption Control Policy


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

 

Item No: C04/21-712

Draft Pensioner Rebate Policy

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    R-13-02/02

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

The revised Draft Pensioner Rebate Policy has been developed to harmonise voluntary rates rebates.

This report recommends that the Draft Pensioner Rebate Policy be placed on public exhibition for consultation with the community, with a Policy commencement date of 1 July 2021, in line with rates harmonisation.

The Policy includes the revised voluntary rates rebate amount of up to $25 for all eligible pensioners. Council will continue to honour the higher $100 rebate amount only for those former Parramatta ratepayers who were eligible to receive the higher amount as at 30 June 2021.

 

Recommendation

That Council place the revised Draft Pensioner Rebate Policy on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

RePort

Council provides two rates rebates to eligible pensioners, being a mandatory rebate and voluntary rebate.

Mandatory Rebate

The mandatory rebate falls under section 575 of the Local Government Act 1993, where eligible pensioners are provided a concession of up to $250 on their ordinary rates and domestic waste management services charge.

The cost of providing this concession is shared between the State Government (55% or $137.50 per rebate) and local councils (45% or $112.50 per rebate). The rebate totals $2.5m for Council, of which Council is reimbursed approximately $1.4m by the State Government.

Voluntary Rebate

In addition to the mandatory pension rebate, Council may also set an additional voluntary rebate.

The voluntary rebate falls under section 582 of the Local Government Act 1993, where a council may “waive or reduce rates, charges and interest due by any person prescribed by the regulations who is in receipt of a pension.”

The current break up of voluntary rebates is shown in the table below, totalling $221,000. Former Parramatta pensioners receive an additional $100 rebate, former Holroyd receive an additional $15 rebate, and former Auburn do not receive an additional rebate.

Two options were considered to harmonise the voluntary rebate portion, with preference given to option 2.

·    Option 1 – One voluntary rebate across Council.

·    Option 2 – Two voluntary rebates. Those former Parramatta pensioners being provided a $100 rebate continue to receive it, and all other eligible pensioners harmonised (including previously ineligible Parramatta ratepayers who had not owned and resided in the area for 5 years or more).

 

 

 

 

 

 

 

 

 

 

 

The tables below show the two options, with the financial impact to Council for a set rebate amount.

 

Option 1 (one rebate) – By using the current cost to Council of $221,000 for providing a voluntary rebate, one rebate across Council therefore equates to a $22 per eligible ratepayer. This will however mean a reduction to those who were receiving the $100 rebate (former Parramatta).

Option 2 (two rebates) – Being the preferred option. All eligible pensioners will receive a new voluntary rebate amount, proposed at $25. In order to not disadvantage former Paramatta Council ratepayers receiving the $100 voluntary rebate, Council will continue to provide the $100 rebate only to those who are eligible to receive it, as at the new Pensioner Rebate Policy commencement date.

By honouring the $100 voluntary rebate to those eligible to receive it at the revised Policy commencement date and setting the rebate at $25 for all other eligible pensioners, the cost to Council will be $355,000, an increase of $134,000 from the current budget. These set rebate amounts ensure the additional cost can be absorbed in the 2021/22 budget and will also ensure all pensioners receive at least the same rebate ($100 former Parramatta) or a higher rebate than previous years.

Combined with the mandatory rebate of $250, the total concessions for eligible pensioners will be either $275 per year, or $350 per year (for former Parramatta ratepayers).

Community Engagement

The Draft Pensioner Rebate Policy will be placed on public exhibition for a period of 28 days, to enable the community to have an opportunity for input.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Should Council proceed with option 2, being voluntary rebates of $100 and $25, the total cost to Council will equate to $355,000, which requires an increase of $134,000 to be added to the 2021/22 budget.

CONCLUSION

Council has prepared the Draft Pensioner Rebate Policy to harmonise voluntary rates rebates. All eligible pensioners will receive a $250 mandatory rebate, plus an additional voluntary rebate of either $25 or $100. The $100 will continue for eligible pensioners who were receiving the $100 at 30 June 2021. It is recommended that the Draft Pensioner Rebate Policy proceed to public exhibition.

 

Attachments

1.      Draft Pensioner Rebate Policy   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-712

Attachment 1

Draft Pensioner Rebate Policy


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

 

Item No: C04/21-713

Letter of Offer for 298-302 Merrylands Road, 2 and 2A Cambridge Street, Merrylands

Responsible Division:                    Environment & Planning

Officer:                                              Director Environment & Planning

File Number:                                    DA-2020/0791

Community Strategic Plan Goal:  A resilient built environment  

 

 

Summary

Development Application DA-2014/531 was approved by the former Holroyd City Council on 12 January 2016 for the consolidation of 4 lots into 1, demolition of existing structures and construction of a 5 storey shop top housing development comprising of 39 residential units and 6 ground floor commercial premises and at grade and basement parking.

The development was approved with conditions relating to the construction and dedication of road widening along Cambridge Street.

 

A further Modification Application MOD-2014/531/3 was approved on 13 June 2018 by the Cumberland Local Planning Panel for an additional storeys, accommodating an extra 4 residential units and 6 additional parking spaces.

 

The above DA has lapsed and a new DA (DA-2020/0791) has been lodged with Council on 17 December 2020 for demolition of existing structures and construction of a six (6) storey mixed use development, comprising 42 residential units and six (6) commercial tenancies over at grade and basement car parking and strata subdivision.

Since the lodgement of the new DA, the applicant has had ongoing discussions with Council officers regarding the road widening and scope for an additional storey on the site.  During these discussions, Council officers have sought internal legal advice on the application for the road widening. The advice indicates that this needs to be progressed through an offer and the preparation of a Planning Agreement.

The current DA includes an additional storey with 4 units and an offer to enter into a Planning Agreement with Council to cover the construction and dedication of the road widening.

Following review by Council officers, it is recommended that Council endorse in-principle the offer for the road widening and construction.  The offer is consistent with the Cumberland Planning Agreements Policy as it would provide a public benefit through the construction of local infrastructure that is identified in local planning controls.

 

 

Recommendation

That Council:

1.      Endorse in-principle the letter of offer for 298-302 Merrylands Road, 2 and 2A Cambridge Street, Merrylands, regarding the construction and dedication of the road widening.

2.      Note that the Council resolution on the letter of offer will be considered as part of assessment for the development application on the site.

 

Report

Context

Development Application DA-2014/531 was approved by the former Holroyd City Council on 12 January 2016 for the consolidation of 4 lots into 1 lot, demolition of existing structures and construction of a 5 storey shop top housing development comprising of 39 residential units and 6 ground floor commercial premises and at grade and basement parking.

The development was approved with conditions relating to the construction and dedication of road widening along Cambridge Street.

 

A further Modification Application MOD-2014/531/3 was approved on 13 June 2018 by the Cumberland Local Planning Panel for an additional storey accommodating an extra 4 residential units and 6 additional parking spaces.

 

The above DA has lapsed and a new DA (DA-2020/0791) has been lodged with Council on 17 December 2020 for demolition of existing structures and construction of a six (6) storey mixed use development comprising 42 residential units and six (6) commercial tenancies over at grade and basement car parking and strata subdivision.

Since the lodgement of the new DA, the applicant has had ongoing discussions with Council officers regarding the road widening and scope for an additional storey on the site.  During these discussions, Council officers have sought internal legal advice on the application for the road widening. The advice indicates that this needs to be progressed through an offer and the preparation of a Planning Agreement.

Proposed Offer

The development approved under MOD-2014/531/3 by the Cumberland Local Planning Panel included an uplift for an additional storey accommodating an extra 4 residential units and 6 additional parking spaces.

The new DA-2020/0791 has been lodged with Council which includes the same uplift of an additional storey with 4 units.

The new DA proposes a maximum building height of 20.6m. The maximum building height permitted under the Holroyd LEP is 17m. It is noted that the floor space ratio remains compliant with the current planning controls. The additional building height can be attributed to the uplift of an additional storey containing 4 residential units with a combined area of approximately 320sqm.

As part of the development application, the developer has offered to enter into the Planning Agreement which includes the construction, subdivision and dedication to Council of the road widening.  The road widening which equates to an approximate area of 97sqm is required under the Holroyd DCP 2013. This is shown graphically in Figure 1.

Figure 1 – Proposed Road Widening

Public Benefit

The road widening is consistent with the Cumberland Planning Agreements Policy as it would provide a public benefit through the construction of local infrastructure that is identified in local planning controls.

The road widening is identified in Appendix K of Part A – General Controls of the Holroyd DCP 2013 and is shown in Figure 2 below.

Figure 2 – DCP Provision for 1.5m Road Widening along Cambridge Street

Next Steps

The development application DA-2020/0791 is being finalised and will be presented to the Cumberland Local Planning Panel for determination. Subject to Council’s in-principle endorsement of the offer, a condition will be recommended to the Panel that the preparation, notification and finalisation of a Planning Agreement be undertaken in accordance with the offer. If the Panel approves the development application, a further report will be presented to Council on the draft Planning Agreement prior to public notification.

Should Council not support the offer, the assessment will be finalised with consideration of this outcome.

Community Engagement

Should the offer be endorsed by Council and the development application approved by the Cumberland Local Planning Panel, the draft planning agreement will be publicly notified in accordance with section 7.5 of the Environmental Planning and Assessment Act 1979 and Council’s Planning Agreements Policy.

Policy Implications

Policy implications are outlined in the body of the report.

Risk Implications

There are minimal risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The developer’s offer to enter into a planning agreement has been considered and is found to be satisfactory and in accordance with Holroyd Development Control Plan 2013. The agreement in its current form has been reviewed by Council’s planning staff. The Agreement is consistent with the relevant principles and requirements detailed in Council’s Planning Agreements Policy, and with the statutory provisions of the Environmental Planning and Assessment Act 1979.

 

Attachments

1.      Proposed Offer  

2.      Analysis of Offer (confidential)   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-713

Attachment 1

Proposed Offer


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

 

Item No: C04/21-714

Audit, Risk and Improvement Committee - Draft Minutes of Meeting Held on 15 February 2021

Responsible Division:                    Finance & Governance

Officer:                                              Director Finance & Governance

File Number:                                    HC-06-03-28

Community Strategic Plan Goal:  Transparent and accountable leadership  

 

 

Summary

This report presents the Minutes of the Audit, Risk and Improvement Committee meeting held on 15 February 2021 for Council’s information.

Recommendation

That Council receive the Draft Minutes of the Audit, Risk and Improvement Committee meeting held on 15 February 2021. 

 

Report

 

Council’s Audit, Risk and Improvement Committee recently held a meeting on 15 February 2021. 

 

The minutes of this meeting will be formally adopted at the next Ordinary Committee meeting being held in May 2021. 

 

Minutes of this meeting are attached for Council’s information.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no direct risks associated with this report. However, the presentation of the meeting minutes to Council provides transparent oversight of Council activities.

Financial Implications

The operations of the Audit, Risk and Improvement Committee are coordinated by the Corporate Services division of Council utilising existing allocated resources. There are no additional financial implications for Council associated with this report.

CONCLUSION

The minutes of the Audit, Risk and Improvement Committee meeting are provided to Council for information purposes and to ensure that the review mechanisms of Council operate in an open and transparent manner. It is recommended that Council receive this information.

 

Attachments

1.      Draft Minutes of Audit Risk and Improvement Committee - Monday 15 February 2021   

 


DOCUMENTS
ASSOCIATED WITH
REPORT C04/21-714

Attachment 1

Draft Minutes of Audit Risk and Improvement Committee - Monday 15 February 2021


Council Meeting

 7 April 2021

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Council Meeting

 7 April 2021

 

Item No: C04/21-715

Questions on Notice - Submitted by Councillor Lake

Responsible Division:           General Manager

File Number:                           SC483

  

 

 

Question/s:

Will the General Manager please provide an answer as a closed council report to the following question :-

Noting the Answer provided to the Question on Notice - Item No:C03/21-694 dated 3 March 2021 to the effect that a savings initiative to not proceed with the 2021 Lunar New Year festival, and/or  a range of Council events was included in the attachment to a confidential report of 15 July 2020 as an amount to be saved in the line item function “Projects and Supervisors”,

Would the General Manager please provide an itemised list of the “Projects and Supervisors” and their respective savings (that amounted to a total savings of $94,516) that was contemplated by that line item.

Answer/s:

·    The savings identified have included reductions in the events budget. At the time this was done Council was committed to finding savings due to COVID 19 restrictions as the pandemic was impacting income which would further impact our negative unrestricted cash.

·    The Projects and Supervisors line applied to two sections of Community and Organisational development including $94,516 (Arts and Culture) and $191,566 (Events and Culture).

·    A detailed plan of these savings committed to was presented to Council at the 11 November 2020 Council  Briefing for the Quarter One review as part of the formal process of amending the budget as required under regulation 203 Local Government (general) Regulation 2005. A copy of this presentation is located on the Councillors portal.

 

Attachments

Nil