Council Meeting
Wednesday, 1 July 2020 at 6:30pm
Cumberland City Council Chambers
Merrylands Service Centre, 16 Memorial Avenue, Merrylands
Councillor Contact Details
Granville Ward |
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Clr Steve Christou (Mayor) |
0419 651 187 |
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Clr Ola Hamed |
0405 070 007 |
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Clr Joseph Rahme |
0418 995 471 |
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Greystanes Ward |
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Clr Greg Cummings |
0417 612 717 |
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Clr Eddy Sarkis (Deputy Mayor) |
0418 306 918 |
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Vacant |
- |
- |
Regents Park Ward |
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Clr Ned Attie |
0419 583 254 |
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Clr George Campbell |
0409 233 315 |
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Clr Kun Huang |
0418 911 774 |
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South Granville Ward |
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Clr Glenn Elmore |
0418 459 527 |
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Clr Paul Garrard |
0414 504 504 |
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Clr Tom Zreika |
0400 805 303 |
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Wentworthville Ward |
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Clr Lisa Lake |
0418 669 681 |
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Clr Suman Saha |
0419 546 950 |
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Clr Michael Zaiter |
0418 432 797 |
For information on Council services and facilities please visit www.cumberland.nsw.gov.au
Council Meeting
1 July 2020
1 Opening Prayer / Acknowledgement of Country / National Anthem
2 Notice of Live Streaming of Council meeting
3 Apologies / Requests for Leave of Absence
4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest
5 Confirmation of Previous Minutes
C07/20-479 Minutes of the Ordinary Meeting of Council - 17 June 2020. 5
Nil
7 Public Forum / Presentation of Petitions
8 Items Resolved by Exception
Nil
Director Community and Organisation Development
Nil
C07/20-480 Monthly Management Accounts April 2020........................ 21
C07/20-481 Mayor and Councillor Remuneration 2020/21.................... 29
Director Environment & Planning
C07/20-482 Cumberland Local Environmental Plan – Post Exhibition Report on New Planning Controls for Cumberland City...... 59
C07/20-483 Cumberland Local Environmental Plan – Post Exhibition Report on Proposed Amendments to Planning Controls... 219
C07/20-484 Cumberland Local Environmental Plan – Post Exhibition Report on Site Specific Requests and Council’s Strategic Planning Work Program................................................. 239
Director Works & Infrastructure
C07/20-485 Cumberland City Council - Future Companion Animal Management Requirements........................................... 397
10 Reports of Council Committees
C07/20-486 Cumberland Traffic Committee - Minutes of the Electronic Meeting held on 3 June 2020......................................... 401
C07/20-487 Notice of Motion - Skate Park in Greystanes................... 571
C07/20-488 Notice of Motion - Outdoor Gyms................................... 573
C07/20-489 Notice of Motion - Signage............................................. 575
C07/20-490 Notice of Motion - Animal Defecation.............................. 577
C07/20-491 Notice of Motion - Community Service Centre................. 579
C07/20-492 Notice of Motion - Council Overheads............................. 581
Nil
Nil
C07/20-493 Tender for the Receipt & Processing of Recyclable Material - T-2020-006
Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) and (d)(iii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.
16 Close
Council Meeting
1 July 2020
Item No: C07/20-479
Minutes of the Ordinary Meeting of Council - 17 June 2020
Responsible Division: Finance & Governance
Officer: Director Finance & Governance
That Council confirm the minutes of the Ordinary Meeting of Council held on 17 June 2020. |
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-479
Attachment 1
Draft Minutes - 17 June 2020
1 July 2020
Item No: C07/20-480
Monthly Management Accounts April 2020
Responsible Division: Finance & Governance
Officer: Director Finance & Governance
File Number: HC-06-13-22
Community Strategic Plan Goal: Transparent and accountable leadership
Summary
The purpose of this report is provide increased transparency around the financial performance of Council’s directorates and service units.
Recommendation That Council receive the information contained in this report. |
Report
The following is the year-to-date (YTD) April 2020 report for Council, and attached are the directorate reports. The following table provides a summary of YTD Actual against Forecast (based on Q3 revised budget). The Actual Surplus YTD is favourable to the YTD Q3 revised budget by $2.43 million as at 30 April 2020.
Recurring Budget
The Q3 revised budget is a deficit of $3.9m including one-off adjustments $(0.6)m, thus Council’s recurring budget is a deficit of $4.3m. Due to COVID-19 losses, the final year outcome is still unknown.
In comparison to 2018-19, Council’s efficiency in comparison to last year is $5.1m. The impacts are primarily in costs, which are now $5.1m lower than last year due to $2.5m (after $2.1m increase in wages due to CPI) in employment costs and contractors being down $3.2m as a result of a strong focus on cost management and efficiency.
Discussion April Year-to-date
Operating Income YTD $184.9m, $25k lower than Q3 revised budget
There are three large variances which offset each other and contribute to the $25k budget result:
· User Fees and Charges $0.7m. The variance relates to DA fees $0.1m, Learn to Swim $0.124m, and Construction fees $0.21m.
· Operating Grants $(1.1)m. The variance is due to timing difference $0.7m Road grants not yet received, HR safety grant $0.2m, and Sustainability grants $0.4m.
· Other Income $0.4m. Higher than expected income for COVID-19 in Fines $0.2m, Leases $0.1m, and $0.1m Wages reimbursements.
Operating Expenses YTD $160.1m, $2.4m better than budget
The expenses are $2.4m lower than the Q3 revised budget. The costs are lower than Q3 estimates due to management of essential services model generating additional savings due to the following variances: $1.9m Salary and Wages, and $0.4m Material and Contracts due to contractor costs in City Services.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
CONCLUSION
The April year-to-date recurring budget position is 10% favourable to the revised Q3 budget, and there has been a large improvement from the 2018-19 deficit towards the goal of returning to a surplus. Council is aware of the challenges and difficult decisions that will need to made due to the current COVID-19 crisis, and will need to restore its financial position within the next 15 months. The additional cost savings have provide increased confidence Council can make further efficiency savings to restore the budget.
Attachments
1 July 2020
Item No: C07/20-481
Mayor and Councillor Remuneration 2020/21
Responsible Division: Finance & Governance
Officer: Director Finance & Governance
File Number: HC-06-02-2/03
Community Strategic Plan Goal: Transparent and accountable leadership
Summary
This report outlines the determination made by the Local Government Remuneration Tribunal relating to the fees payable to Mayors and Councillors from 1 July 2020. The report also makes recommendations in relation to annual remuneration for Cumberland Council elected officials.
Recommendation That Council: 1. Set the annual Councillor Fee for the period 1 July 2020 to 30 June 2021 at $30,410 in accordance with the provisions of section 248 of the Local Government Act 1993; and 2. Set the annual Mayoral Fee for the period 1 July 2020 to 30 June 2021 at $88,600 in accordance with the provisions of section 249 of the Local Government Act 1993. |
Report
The Local Government Remuneration Tribunal (LGRT) has made its determination, under section 241 of the Local Government Act 1993, in relation to the annual fees to be paid to Mayors and Councillors for the 2020/21 financial year period.
Section 241 of the Local Government Act 1993 provides for the Tribunal to determine, not later than 1 May in each year, for each of the categories determined under section 239, the maximum and minimum amount of fees to be paid to mayors and councillors of councils, as well as chairpersons and members of county councils.
In response to the COVID-19 pandemic the Minister for Local Government, the Hon Shelley Hancock MP, made the Local Government (General) Amendment (COVID-19) Regulation 2020 which extended the time for the making of the determination to no later than 1 July 2020. Subsequently, the LGRT made its determination on 10 June 2020. The report also states that the determination is effective from 1 July 2020.
The Tribunal’s Annual Report and Determination 2020 provides details of the factors taken into account in its determination that no increase in fees for Mayors and Councillors are recommended this year. A key factor in this determination was the impact of Covid-19. Further information regarding the factors taken into account to reach the determination of no increase can be found under Attachment 1 – Local Government Remuneration Tribunal – Annual Report and Determination 2020.
In 2017, the Tribunal made revisions to the categorisation of councils following the formation of amalgamated councils. The Tribunal’s Annual Report and Determination 2017 categorised Cumberland Council as a ‘Metropolitan Large’ council, which remains unchanged in its Annual Report and Determination 2020.
Pursuant to section 241 of the Local Government Act 1993, the Tribunal’s 2020 annual determination has set the annual fees to be paid in each of the categories to Mayors and Councillors effective from 1 July 2020. Under the Act it states that if Council does not fix the fees for the Mayor and Councillors by resolution, the minimum rate is automatically applied. The annual fees for Mayors and Councillors in the ‘Metropolitan Large’ category are as follows:
Councillor/Member Annual Fee |
Mayor/Chairperson Additional Fee* |
||
Minimum |
Maximum |
Minimum |
Maximum |
$ 18,430 |
$ 30,410 |
$ 39,160 |
$ 88,600 |
*The Mayor/Chairperson additional fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member in accordance with section 249(2) of the Local Government Act 1993.
This report recommends that Council adopt the maximum annual fees set by the Tribunal on the following basis:
· Substantial size in geographic and population size of the Local Government Area.
· Substantial responsibilities associated with the annual budget.
· The wide scope, level and range of services delivered by Council.
· Complexity of the Cumberland Local Government Area.
· Increased level of time investment required for the Mayor and Councillors to fulfil their civic duties effectively.
Adopting the report recommendations will ensure the remuneration of the Cumberland Council elected officials reflects the increased scope of responsibilities to undertake their civic duties.
Community Engagement
There are no consultation processes for Council associated with this report.
Policy Implications
Mayor and Councillor Remuneration is paid in addition to the expenses and facilities available to Councillors under the adopted Councillor Expenses and Facilities Policy.
Risk Implications
Pursuant to section 241 of the Local Government Act 1993, the Tribunal’s 2020 annual determination has set the annual fees to be paid in each of the categories to Mayors and Councillors effective from 1 July 2020. Under the Act it states that if Council does not fix the fees for the Mayor and Councillors by resolution, the minimum rate is automatically applied as follows:
Councillor/Member Annual Fee |
Mayor/Chairperson Additional Fee* |
Minimum $ 18,430 |
Minimum $ 39,160 |
Financial Implications
The 2020/21 budget for Mayor and Councillor Remuneration incorporates the adopted remuneration rates as Council has reflected CPI indexation overall in the annual budget.
CONCLUSION
Council has reviewed the Local Government Remuneration Tribunal’s Annual Report and Determination 2020 which determined the fees payable to Mayors and Councillors from 1 July 2020. This report recommends that Council adopt the annual maximum fees payable to Mayors and Councillors for a ‘Metropolitan Large’ council from 1 July 2020, in accordance with the determination made by the Local Government Remuneration Tribunal.
Attachments
1. Local Government Remuneration Tribunal - Annual Report & Determination - 2020
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-481
Attachment 1
Local Government Remuneration Tribunal - Annual Report & Determination - 2020
1 July 2020
Item No: C07/20-482
Cumberland Local Environmental Plan – Post Exhibition Report on New Planning Controls for Cumberland City
Responsible Division: Environment & Planning
Officer: Director Environment & Planning
File Number: CS-202
Community Strategic Plan Goal: A resilient built environment
Summary
This report provide an update on the public exhibition period for the new Cumberland Local Environmental Plan and outlines the planning controls that have not changed following exhibition. It is recommended that Council endorse these planning controls for Cumberland City, which will be incorporated into the planning proposal on the new Cumberland Local Environmental Plan for finalisation.
Recommendation That Council: 1. Note the submissions received prior to, during and immediately following the public exhibition period for the new Cumberland Local Environmental Plan. 2. Note the advice from the Cumberland Local Planning Panel on the planning proposal for the new Cumberland Local Environmental Plan 3. Endorse the planning controls for Cumberland City, as provided at Attachment 1, which were included in the draft planning proposal for the Cumberland Local Environmental Plan and have not changed following exhibition. 4. Note the above items will be incorporated into the planning proposal on the new Cumberland Local Environmental Plan for finalisation. |
Report
Background
Council commenced preparation of the new Cumberland Local Environmental Plan (LEP) in 2019 with the focus on harmonising the planning controls of the existing Auburn, Parramatta, and Holroyd LEPs into a single set of planning controls for Cumberland.
Early consultation (pre-Gateway) on planning for the future of Cumberland City was undertaken in July and August 2019 in conjunction with Cumberland 2030: Our Local Strategic Planning Statement. A range of submissions were received and helped to inform the detail of the planning proposal for the new Cumberland LEP.
The proposal was reported to the Cumberland Local Planning Panel in February 2020, with a recommendation to proceed to the next stage for a Gateway Determination. The Panel supported the Council officer recommendation.
A Gateway Determination was received in March 2020, and the planning proposal for the draft Cumberland LEP was publicly exhibited in April and May 2020.
The status of the planning proposal is provided in Figure 1.
Figure 1: Planning proposal status
Public exhibition of new Cumberland Local Environmental Plan
The planning proposal for the new Cumberland LEP was on public exhibition for a six week period from 1 April 2020 to 8 May 2020. Information was made available on Council’s website, with a letter and brochure posted to properties in Cumberland City. Phone enquiries were answered by Council officers, and virtual book-in sessions were also available for detailed discussions on the LEP. Due to the COVID-19 pandemic, physical copies of the documents were not provided at the administration centres and libraries as these facilities were closed during this time.
Public submissions
A total of 222 individual submissions on the draft LEP were received in response to the public exhibition. Council officers also fielded numerous phone calls during the exhibition period, assisting residents and stakeholders with their enquiries. Further information on the submissions is provided in Figure 2.
Of the total submissions received, 53 were from church groups and community members raising concerns about the proposed planning controls for places of public worship. Overwhelmingly, the submissions objected to the proposed changes to land use permissibility and implications for the continued operation and potential future expansion of established sites. A number of submissions also raised concerns about the proposed 2,000 sqm minimum lot size requirement for new places of public worship in the R3 and R4 zones and the likely constraints this would place on church groups supporting the community. This issue is considered in a separate report to be considered by Council prior to finalisation of the Cumberland LEP.
Figure 2: Summary of public submissions
Agency submissions
As part of the public exhibition on the draft Cumberland LEP, Council sought feedback from the following public authorities:
· Transport for NSW
· Roads and Maritime Services
· Sydney Trains
· City of Parramatta Council
· Department of Premier and Cabinet – NSW Heritage
· Environment, Energy and Science Group
· Sydney Water
· Water NSW
· Western Sydney Local Health District
Transport for NSW made a submission providing collated comments from across the Transport cluster (including Roads and Maritime Services and Sydney Trains). In particular, TfNSW advised that consideration of the additional public infrastructure associated with the targeted changes to planning controls at selected locations, including Auburn Town Centre, Lidcombe Town Centre, Parramatta Road Corridor, and Woodville Road Corridor should be undertaken as part of the LEP process, and not left to the development application stage.
Council will continue to work with TfNSW to demonstrate that the proposed changes within the Parramatta Road Corridor will result in no net increase to traffic generation, prior to finalisation of the LEP (in accordance with condition 2 of the Gateway Determination). Should TfNSW ultimately not agree to support the targeted changes to planning controls at selected locations along the Parramatta Road Corridor, these sites will be removed from the planning proposal for the Cumberland LEP prior to finalisation.
A submission was also received from Western Sydney Local Health District. The submission commended Council on the overall objectives and controls outlined in the LEP, and provided general feedback on a range of areas.
A submission was received from Water NSW advising that they have no comments on the draft LEP as they do not own or manage land in the area.
The other listed authorities did not make a submission.
Advice from Cumberland Local Planning Panel
A post exhibition report on proposed changes to the draft LEP, in response to further review and submissions, was considered by the Cumberland Local Planning Panel in June 2020. The Panel generally supported the Council officer recommendations for administrative items and minor zoning changes to be included in the LEP prior to finalisation. The Panel also considered a report on site specific requests for rezoning and/or planning control changes and supported the proposed stream classification approach and scope of Council’s strategic planning work program.
Proposed planning controls for Cumberland City
Council previously considered and endorsed much of the detail of the planning proposal for the new Cumberland LEP through various reports that dealt with particular issues and planning controls. The planning proposal has been prepared and exhibited in accordance with these Council resolutions, as outlined in Table 1. Where no changes are proposed, the existing planning controls will carry over into the new LEP controls for Cumberland City.
Council Report |
Item No. |
Date |
Council resolution – pre Gateway |
Post exhibition status |
Planning proposal for the new Cumberland LEP |
C09/19-219 |
18 September 2019 |
Endorse planning proposal to be forwarded for a Gateway Determination |
Updated to reflect CLPP advice and address administrative items associated with the LEP (refer to other reports in this meeting)
Minor changes to site specific planning controls in response to submissions received (refer to other reports in this meeting) |
Early consultation for the new Cumberland LEP |
C09/19-1218 |
18 September 2019 |
Endorse proposed minor zoning changes to be included in the planning proposal for the new Cumberland LEP |
No changes to exhibited minor zoning changes – proceed to finalisation |
Lidcombe Town Centre planning controls strategy |
C09/19-189 |
4 September 2019 |
Endorse proposed planning controls to be included in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation |
Auburn Town Centre planning controls strategy |
C08/19-176 |
21 August 2019 |
Endorse proposed planning controls to be included in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation |
Preparation of Planning Proposal for new Cumberland LEP |
C07/19-151 |
17 July 2019 |
Note approach and key milestones for the planning proposal for the new Cumberland LEP |
No changes to approach – proceed to finalisation |
Part 1 Preliminary |
C07/19-152
|
17 July 2019 |
Adopt Standard Instrument clauses Update name of plan and set out particular aims relevant to the Cumberland local area |
No changes to exhibited planning controls – proceed to finalisation |
Part 2 Permitted or prohibited development |
C07/19-152 C08/19-163
|
17 July 2019 7 August 2019
|
Adopt Standard Instrument clauses Update local content where applicable Carry over the range of land uses under the existing LEPs |
No changes to exhibited planning controls – proceed to finalisation |
Land Use Table |
C08/19-164 C09/19-192
|
7 August 2019 4 September 2019 |
General rule of permissibility retention |
No changes to general rule – proceed to finalisation
Minor updates to Land Use Table to ensure consistency with planning proposal and correct anomalies – (refer to other reports in this meeting) |
Part 3 Exempt and complying development |
C07/19-152
|
17 July 2019 |
Adopt Standard Instrument clauses |
No changes to exhibited planning controls – proceed to finalisation |
Part 4 Principal development standards |
C08/19-163
|
7 August 2019
|
Adopt Standard Instrument clauses Update local content where applicable Carry over existing site specific controls where applicable |
Minor updates to reflect CLPP advice and address administrative items associated with the LEP (refer to other reports in this meeting) |
Part 5 Miscellaneous provisions |
C08/19-163
|
7 August 2019
|
Adopt Standard Instrument clauses Update local content where applicable Carry over existing site specific controls where applicable |
No changes to exhibited planning controls – proceed to finalisation |
Part 6 Additional local provisions |
C09/19-191
|
4 September 2019 |
Carry over existing controls where applicable Update and/or introduce new controls as appropriate |
No changes to exhibited planning controls – proceed to finalisation
Additional local content to address administrative issues and site specific anomalies (refer to other reports in this meeting) |
Schedule 1 Additional permitted uses |
C08/19-163
|
7 August 2019 |
Carry over additional permitted uses in existing LEPs |
No changes to exhibited planning controls – proceed to finalisation
Additional permitted uses in response to site specific requests (refer to other reports in this meeting) |
Schedule 2 Exempt development |
C07/19-152
|
17 July 2019 |
Adopt Standard Instrument clause |
No changes to exhibited planning controls – proceed to finalisation |
Schedule 3 Complying development |
C07/19-152
|
17 July 2019 |
Adopt Standard Instrument clause |
No changes to exhibited planning controls – proceed to finalisation |
Schedule 4 Classification and reclassification of land |
C08/19-163
|
7 August 2019 |
Adopt Standard Instrument clause |
No changes to exhibited planning controls – proceed to finalisation |
Schedule 5 Environmental heritage |
C09/19-193
|
4 September 2019 |
Carry over heritage items listed under existing LEPs, with the exception of 9 items assessed as no longer meeting the NSW heritage criteria for assessing heritage significance |
No changes to exhibited planning controls – proceed to finalisation |
Schedule 6 Pond based and tank based aquaculture |
C07/19-152
|
17 July 2019 |
Adopt Standard Instrument clause |
No changes to exhibited planning controls – proceed to finalisation |
Dictionary |
C08/19-163
|
7 August 2019 |
Adopt Standard Instrument definitions |
No changes to exhibited planning controls – proceed to finalisation |
Planning approach for Woodville Road Corridor |
C07/19-131 |
3 July 2019 |
Endorse land use planning approach for the Woodville Road corridor and that Stage 2 initiatives be included in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation
|
Planning approach for Parramatta Road Corridor |
C07/19-132 |
3 July 2019 |
Endorse land use planning approach for the Parramatta Road corridor and that Stage 2 initiatives be included in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation |
Planning Proposal – Minimum Lot Area for Low and Medium Dual Occupancy Housing |
C06/19-103 |
5 June 2019 |
Endorse minimum lot size planning controls for dual occupancy development for inclusion in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation |
Request for revised gateway determination – Planning Proposal for 264 Woodville Road Merrylands (also referred to as the Merrylands East Neighbourhood Centre) |
C02/29-15 |
20 February 2019 |
Pursue B2 Local Centre and RE1 Public Recreation Zones in the new Cumberland LEP |
No changes to exhibited planning controls – proceed to finalisation |
Table 1: Council resolutions on planning controls for new Cumberland LEP
It is recommended that Council endorse the planning controls for Cumberland City, as provided at Attachment 1, which were included in the draft planning proposal for the Cumberland Local Environmental Plan and have not changed following exhibition. These planning controls cover the following areas:
· Harmonisation of planning controls to provide a single Cumberland LEP removing duplication of planning controls and aligning, where possible, the land uses and controls within the current instruments.
· Revised planning controls for the Auburn and Lidcombe Town Centres
· Minimum lot sizes for dual occupancy development across the Cumberland area
· Targeted changes to planning controls along the Parramatta and Woodville Road Corridors
· Stage 1 of the Cumberland Heritage Study, including the proposed de-listing of 9 properties that have been assessed as no longer meeting the NSW heritage criteria for assessing heritage significance
· Miscellaneous minor zoning and/or planning control changes. In particular, the planning proposal seeks to clarify the land use permissibility of government owned land, and address selected site specific anomalies on privately owned sites, through appropriate minor zoning and/or planning control changes in various locations across Cumberland.
Community Engagement
Following the early (pre-Gateway) consultation undertaken in July and August 2019, a further, extensive program of consultation on the draft planning proposal for the new Cumberland LEP was undertaken from April to May 2020. Stakeholder consultation with government agencies, as required by the conditions of the Gateway Determination, was also undertaken.
Policy Implications
The preparation of the Cumberland LEP is required under the Environmental Planning and Assessment Act 1979. The Cumberland LEP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.
Risk Implications
Council is required to submit a planning proposal on the new Cumberland LEP to the Department of Planning Infrastructure and Environment for finalisation by mid-2020. The release of funds from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government is also linked to this milestone. As such, consideration of this matter cannot be deferred or delayed.
Financial Implications
Work undertaken on the Cumberland LEP, including strategic studies and planned community consultation activities, is funded by the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.
CONCLUSION
The planning proposal for the new Cumberland LEP has been publicly exhibited in accordance with the Gateway Determination, and updated in response to further review and submissions. It is recommended that Council adopt the exhibited planning controls for Cumberland City as outlined in this report, and that these are incorporated into the planning proposal to be forwarded to the Department of Planning, Industry and Environment for finalisation.
Attachments
1. Recommended planning controls for Cumberland LEP with no changes post-exhibition
2. Government agency submissions
3. Cumberland Local Planning Panel minutes February 2020
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-482
Attachment 1
Recommended planning controls for Cumberland LEP with no changes post-exhibition
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-482
Attachment 2
Government agency submissions
Attachment 3
Cumberland Local Planning Panel minutes February 2020
Attachment 4
Cumberland Local Planning Panel minutes June 2020
1 July 2020
Item No: C07/20-483
Cumberland Local Environmental Plan – Post Exhibition Report on Proposed Amendments to Planning Controls
Responsible Division: Environment & Planning
Officer: Director Environment & Planning
File Number: SC-202
Community Strategic Plan Goal: A resilient built environment
Summary
This report outlines proposed amendments to planning controls for the new Cumberland Local Environmental Plan following public exhibition and further review. The amendments include the Council officer response to the Cumberland Local Planning Panel’s advice, selected administrative items and minor site-specific amendments. It is recommended that Council endorse the proposed planning controls, which will be incorporated into the planning proposal on the new Cumberland Local Environmental Plan for finalisation.
Recommendation That Council: 1. Endorse the planning controls for Cumberland City, as provided at Attachment 1, which reflect proposed amendments following public exhibition and further review by Council officers. 2. Note the above items will be incorporated into the planning proposal for the new Cumberland Local Environmental Plan for finalisation. |
Report
Background
Council commenced preparation of the new Cumberland Local Environmental Plan (LEP) in 2019 with the focus on harmonising the planning controls of the existing Auburn, Parramatta, and Holroyd LEPs into a single set of planning controls for Cumberland.
Early consultation (pre-Gateway) on planning for the future of Cumberland City was undertaken in July and August 2019 in conjunction with Cumberland 2030: Our Local Strategic Planning Statement. A range of submissions were received and helped to inform the detail of the planning proposal for the new Cumberland LEP.
The proposal was reported to the Cumberland Local Planning Panel in February 2020 with a recommendation to proceed to the next stage for a Gateway Determination. The Panel supported the Council officer recommendation.
A Gateway Determination was received in March 2020, and the Planning Proposal for the draft Cumberland LEP was publicly exhibited in April and May 2020.
The status of the planning proposal is provided in Figure 1.
Figure 1: Planning proposal status
Post Exhibition Review and Proposed Amendments to the Cumberland LEP
Following the completion of the public exhibition process, a detailed review has been undertaken. This review considered submissions received and other items identified by Council, including the Council officer response to the Cumberland Local Planning Panel’s advice, administrative items associated with the LEP, and various site specific requests for zoning and/or planning control amendments.
Proposed amendments following advice from Cumberland Local Planning Panel
Following consideration of advice from the Panel, the following amendments are proposed to be included in the Cumberland LEP as outlined in Table 1 and Attachment 1.
Advice from Cumberland Local Planning Panel |
Proposed Approach |
Pre exhibition (February 2020) |
|
Preliminary matters · Aims of the plan – include an additional aim ‘To encourage and promote development that is environmentally sustainable’ |
· Include new aim in final LEP |
Land Use Table · Consider places of public worship in the Business Zones · Consider sex services premises in the B4 and B6 Zones · Review the applicability of waste land use definitions to ensure consistency between industrial zones |
· Noted. To be considered in separate report · No change
· Review and update Land Use Table |
Principal development standards · Building heights and FSRs – include an additional objective ‘To minimise the visual impact of development and ensure sufficient solar access and privacy for neighbouring properties is achieved’ |
· Include new objective in final LEP |
Miscellaneous provisions · Miscellaneous permissible uses – increase gross floor area of kiosks to 50sqm · Architectural roof features – delete objective ‘e’ as it does not encourage innovation in roof design |
· Include change in final LEP
· Remove objective from final LEP |
Post exhibition (June 2020) |
|
Woodville Road Corridor · Site specific rezonings along the Woodville Road Corridor should be examined holistically as part of Stream 2 and given a high priority |
· All requirements for site specific rezonings to be considered as part of Stream 2 |
Places of public worship · Consider permitting places of public worship in business zones (particularly B4, B5 and B6 zones) |
· Noted. To be considered in separate report |
Table 1: Proposed changes following advice from Cumberland Local Planning Panel
Proposed administrative amendments
Following further review by Council officers, the following administrative amendments are proposed to be included in the Cumberland LEP, as outlined in Table 2 and Attachment 1.
Issue |
Description |
Proposed Approach |
Exclusions to development standards under Clause 4.6 |
· Clause 4.6 exceptions currently limited to: ‒ Development standards for certain subdivisions in rural and environmental zones ‒ Development standards for complying development ‒ In connection with BASIX commitments ‒ Clause.5.4 Miscellaneous permitted uses |
· Additional exclusions to be added to Clause 4.6 of Cumberland LEP: ‒ clause 2.5 (additional permitted uses for particular land) ‒ clause 2.6(2) (subdivision of secondary dwellings not permitted) ‒ clause 2.8(3) (heads of consideration for the temporary use of land) ‒ clause 3.2 (complying development references contained within the LEP) ‒ clause 3.3(f) (environmentally sensitive areas exclusions) ‒ clause 5.19 (pond based, tank based and oyster aquaculture permitted without consent in certain zones) ‒ clause 6.1 (acid sulphate soils – where consent is required and not required) ‒ clause 6.20 (urban heat management – heads of consideration for granting of development consent) ‒ Schedule 1 – additional permitted uses (these standards are used to determine the permissibility of specific development types) ‒ Schedule 3 – complying development (complying development references contained within the LEP) |
Permissibility of office premises in the B6 Enterprise Corridor zone |
· Draft Cumberland LEP proposes to prohibit office premises, which is an intended land use in this zone |
· Include office premises as a land use that is permitted with consent in the B6 Enterprise Corridor zone · Provides consistent approach across the Cumberland area, and is a carryover of a permissible land use in the current Auburn and Parramatta LEPs |
Complying development mapping |
· Need to ensure consistency of mapping for environmentally sensitive areas |
· Proposed addition of land identified as ‘remnant native vegetation’ on the Biodiversity Map |
Table 2: Proposed administrative amendments to Cumberland LEP
Proposed minor site-specific amendments
It is recommended that the following amendments be incorporated into the draft Cumberland LEP prior to finalisation. These amendments, outlined in Table 3 and Attachment 1, are for minor zoning and/or planning control changes to address particular issues and anomalies, and that will have only a minor impact on the overall plan.
Ref. |
Site address |
Proposal |
Reasons |
G1.1a |
Mays Hill and Finlayson Transitway Precincts |
Retain B6 zoning for Mays Hill and Finlayson Transitway Precincts and include a local provision to allow shop-top housing, consistent with DCP controls |
Intent of existing DCP controls is that shop top housing is permitted in this location
|
G1.1b |
Merrylands Town Centre (Neil St and Merrylands Rd)
|
Rezone B6 zoned land in Merrylands Town Centre (224-240 Pitt St, 4 Terminal Pl, 2-6 Gladstone St, 15 Neil St, 17 Neil St, Merrylands) to B4 |
Site is in town centre core, prohibiting residential development appears to be an unintended consequence of this harmonisation |
G1.1c |
B6 Zone (Great Western Highway / Pendle Way) |
Rezone B6 land at intersection of Great Western Highway and Pendle Way to B1 (no change to height and FSR) |
Inconsistent application of B6 zone under draft Cumberland LEP |
G1.2 |
B6 Zone (Parramatta Road Corridor) |
Update mapping of Clause 4.4(2B) to reflect revised boundary of B6 zone along Parramatta Road Corridor – ie. to exclude proposed B1 zone under draft Cumberland LEP |
Clause 4.4(2B) provides an FSR incentive for certain types of development within the B6 zone (registered clubs, function centres, entertainment facilities, specialised retail premises, office premises and hotel/motel accommodation)
|
Table 3: Proposed minor site-specific amendments to the Cumberland LEP
Next Steps
Subject to endorsement by Council, the proposed changes outlined in this report will be included in the Cumberland LEP prior to finalisation. A separate report on the planning proposal will be provided for consideration by Council seeking a resolution to finalise the draft LEP, in line with agreed State Government milestones.
Community Engagement
An extensive program of consultation on the draft planning proposal for the new LEP was undertaken from April to May 2020. Stakeholder consultation with government agencies, as required by the conditions of the Gateway Determination, was also undertaken.
Policy Implications
The preparation of the Cumberland LEP is required under the Environmental Planning and Assessment Act 1979. The Cumberland LEP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.
Risk Implications
Council is required to submit a planning proposal on the new Cumberland LEP to the Department of Planning Infrastructure and Environment for finalisation by mid-2020. The release of funds from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government is also linked to this milestone. As such, consideration of this matter cannot be deferred or delayed.
Financial Implications
Work undertaken on the Cumberland LEP, including strategic studies and planned community consultation activities, is funded by the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.
CONCLUSION
The report outlines proposed amendments to the draft Cumberland LEP following receipt of a Gateway Determination, submissions from public exhibition and further review by Council officers. It is recommended that Council endorse the proposed amendments to the exhibited planning controls for Cumberland City as outlined in this report, and that these amendments are incorporated into the planning proposal to be forwarded to the Department of Planning, Industry and Environment for finalisation.
Attachments
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-483
Attachment 1
Proposed amendments (post-exhibition) to Cumberland LEP
1 July 2020
Item No: C07/20-484
Cumberland Local Environmental Plan – Post Exhibition Report on Site Specific Requests and Council’s Strategic Planning Work Program
Responsible Division: Environment & Planning
Officer: Director Environment & Planning
File Number: SC-202
Community Strategic Plan Goal: A resilient built environment
Summary
This report provides an overview on site specific requests for rezoning and/or planning control changes received as part of the process for the Cumberland Local Environmental Plan and seeks endorsement of Council’s strategic planning work program for 2020/21 and 2021/22.
Council officers have reviewed the site specific requests received for rezoning and/or planning control changes. While some requests are recommended for inclusion as part of the new Cumberland Local Environmental Plan, there are a number of requests that are recommended to be further considered as part of detailed planning for Cumberland City’s key centres and strategic corridors. Other site specific requests may be further considered by Council as part of future applicant-initiated planning proposals, with discussions required on these requests to ensure that relevant issues are considered at an early stage.
A strategic planning work program has also been provided for endorsement by Council, which is consistent with the program included in Cumberland 2030: Our Local Strategic Planning Statement. The program supports the review of Cumberland City’s key centres and strategic corridors to ensure that planning controls are appropriate to support future development in the area. As part of this program, it is recommended that Council endorse the preparation of planning proposals for the identified key centres and strategic corridors. This will enable planning work to be progressed that is supported by background analysis, early community consultation, feedback from Councillor briefings, and advice from the Cumberland Local Planning Panel. A further report to Council will be provided following the completion of these activities for each location.
Recommendation That Council: 1. Note the site specific requests received during the preparation of the draft Cumberland Local Environmental Plan. 2. Endorse that the site specific requests recommended in Stream 1, as provided in Attachment 1, are included in the new Cumberland Local Environmental Plan. 3. Endorse that the site specific requests recommended in Stream 2, as provided in Attachment 2, are further considered as part of Council’s strategic planning work program. 4. Endorse that the site specific requests recommended in Stream 3, as provided in Attachment 3, may be further considered as part of an applicant initiated planning proposal, subject to further discussions with Council officers on the merits of the proposal. 5. Endorse that no further action is undertaken on the site specific requests recommended in Stream 4, as provided in Attachment 4. 6. Endorse the strategic planning work program for 2020/21 and 2021/22 on Cumberland City’s key centres and strategic corridors, as provided in Attachment 5. 7. Prepare a planning proposal for each of the key centres and strategic corridors identified in the strategic planning work program, with the following activities to be undertaken prior to a further report being considered by Council: a. Completion of background analysis b. Early community consultation on the planning proposal c. Preparation of draft planning proposal d. Preparation of draft planning controls associated with the planning proposal e. Consideration of draft planning proposal by the Cumberland Local Planning Panel f. Councillor briefings prior to early community consultation and prior to consideration by the Cumberland Local Planning Panel |
Report
Background
Council commenced preparation of the new Cumberland Local Environmental Plan (LEP) in 2019 with the focus on harmonising the planning controls of the existing Auburn, Parramatta, and Holroyd LEPs into a single set of planning controls for Cumberland.
Early consultation (pre-Gateway) on planning for the future of Cumberland City was undertaken in July and August 2019 in conjunction with Cumberland 2030: Our Local Strategic Planning Statement. A range of submissions were received and helped to inform the detail of the planning proposal for the new Cumberland LEP.
The proposal was reported to the Cumberland Local Planning Panel in February 2020 with a recommendation to proceed to the next stage for a Gateway Determination. The Panel supported the Council officer recommendation.
A Gateway Determination was received in March 2020, and the Planning Proposal for the draft Cumberland LEP was publicly exhibited in April and May 2020.
A post exhibition report on proposed changes to the draft LEP, in response to further review and submissions, was considered by the Cumberland Local Planning Panel in June 2020. The Panel generally supported the Council officer recommendations for administrative items and minor zoning changes to be included in the LEP prior to finalisation. The Panel also considered a report on site specific requests for rezoning and/or planning control changes and supported the proposed stream classification approach and scope of Council’s strategic planning work program.
The status of the planning proposal is provided in Figure 1.
Figure 1: Planning proposal status
Site specific requests
A number of site specific requests for zoning and/or planning control changes were received during the public exhibition of the new Cumberland LEP. These submissions have been considered on their merit and categorised into one of four streams, as outlined in Table 1.
Categories of site specific requests for zoning changes |
No. of sites |
Locations |
Stream 1: Include in new Cumberland LEP |
12 |
Various sites across Cumberland |
Stream 2: Consider in Council’s future work program of planning reviews for strategic corridors and centres |
66 |
Strategic corridors and centres identified in Cumberland 2030: Our Local Strategic Planning Statement |
Stream 3: Further review of future planning proposal if submitted to Council as an owner initiated planning proposal |
28 |
Various sites across Cumberland |
Stream 4: No further action at this time |
9 |
Various sites across Cumberland |
Total |
115 (including 64 early LEP submissions) |
|
Table 1: Categories of site specific requests for zoning changes
This approach to the categorisation of site specific submissions was previously endorsed by Council following consideration of early LEP feedback in September 2019 (Council Report Item No. C09/19-218). Those early LEP submissions have been included in the overall tally of submissions.
In accordance with Council’s endorsed approach, it is proposed that:
· The requests identified in Stream 1 be included as part of the new Cumberland LEP.
· The requests identified in Stream 2 be considered as part of Council’s work plan in 2020/21 and 2021/22 following the completion of the new Cumberland LEP. Applicants for these sites may also choose to progress through a planning proposal request ahead of this timeframe.
· The requests identified in Stream 3 can be further reviewed by Council as part of an applicant initiated planning proposal. The timing of any such proposal would be dependent on the intention of the applicant in regard to their site specific request for zoning changes, and the strategic merit of the proposal.
· No further action is proposed at this time for the requests identified in Stream 4.
A selected number of site specific requests have been identified to be included in the new Cumberland LEP as part of Stream 1. These amendments, as outlined in Table 2 and Attachment 1, are for minor zoning and/or planning control changes to address particular issues and anomalies, and that will have only a minor impact on the overall plan. The site specific requests identified in Stream 1 are also supported by the Cumberland Local Planning Panel. It is recommended that the site specific requests identified as part of Stream 1 are included in the new Cumberland LEP and identified in the planning proposal for finalisation.
Ref. |
Site address |
Proposal |
Reasons |
S1.1 |
Octavia Street and Toongabbie Road |
R2 to R4 (Octavia St) R3 to R4 (Toongabbie Rd) with corresponding increase in height and FSR |
Minor zoning anomaly in the context of surrounding land. Within walking distance of local centre and train services |
S1.2 |
55 Fox Hills Crescent, Toongabbie |
Include ‘health services facility’ as an Additional Permitted Use on part of the site |
Minor impact with inclusion of additional permitted use, supporting the provision of health related services in the Cumberland area |
S1.3 |
11-13 Bransgrove Street |
R2 to R4 with corresponding increase in height and FSR |
Minor zoning anomaly in the context of surrounding land Within walking distance of local centre and high frequency bus services |
S1.4 |
Merrylands Road, Burnett Street and Ruth Street, Merrylands |
Review height and FSR controls (Merrylands Road B1 zone) R2 to B1 with corresponding changes to height and FSR (Burnett Street and Ruth Street) |
Minor zoning anomaly in the context of surrounding land Located in neighbourhood centre with bus services accessing key centres |
S1.5 |
233-249 Merrylands Road, Merrylands |
Review FSR controls |
Minor FSR anomaly in the context of application of planning controls on the site (town centre core) |
S1.6 |
242-252 Pitt St, Merrylands |
Proposed increase in HOB and FSR |
Minor HOB and FSR change in the context of town centre. Located within walking distance to train services |
S1.7 |
246-260 Woodville Road, 2-16 Lansdowne Street and 19 Highland Street, Guildford |
Clarifications on planning controls applicable on site, consistent with development concept for site |
Request from property owner, consistent with strategic intent and development outcomes for Merrylands East centre |
S1.8 |
101-123 Parramatta Road and 58- 66 Adderley Street, Lidcombe |
Permit ‘specialised retail premises’ as an additional permitted use on the Domayne holding |
Minor impact with inclusion of additional permitted use, consistent with current land use activities and future plans for the site |
S1.9 |
Lidcombe Hospital precinct |
Identify three Nurses Quarters Buildings as individual heritage items |
Request from property owner. Is in addition to existing State Heritage Listing and local heritage status of area |
S1.10
|
Lidcombe Anglican Church
|
Include ‘place of public worship’ as an Additional Permitted Use |
Request from property owner to support proposed development outcomes for the site, consistent with ongoing discussions on the matter |
Table 2: Proposed post-exhibition amendments to draft Cumberland LEP (Stream 1)
The remaining site specific requests received as part of the process for the new Cumberland LEP have been identified in Streams 2, 3 and 4. For requests under Stream 2, it is recommended that these are considered as part of Council’s strategic planning work program, which is discussed later in this report. For requests under Stream 3, it is recommended that these may be further considered as part of an applicant initiated planning proposal, subject to further discussions with Council officers on the merits of the proposal. For requests under Stream 4, it is recommended that no further action is undertaken. Further details of the requests identified in Streams 2, 3 and 4 are provided in Attachments 2, 3 and 4.
Strategic planning work program
As outlined in Cumberland 2030: Our Local Strategic Planning Statement, a high level strategic planning work program was identified to progress more detailed planning for Cumberland City’s key centres and strategic corridors (Figure 2). Since the preparation of this high level program, Council officers have further considered the scope and implementation approach for this planning work.
Figure 2: High level strategic planning work program
In relation to the scope of works for this program, it is proposed that planning work be undertaken for Cumberland City’s key centres and strategic corridors. As outlined in Table 3, the focus of this work will be to review the existing planning framework and consider future requirements to ensure that planning controls are appropriate to support future development in the area. Site specific requests identified in Stream 2 will also be further considered as part of this program.
Locations |
Indicative scope of works |
Woodville Road corridor, Guildford, Merrylands (east of train station), Granville |
Planning work to be undertaken, including consideration of submissions received during the preparation of the draft LEP |
Merrylands (west of train station), Auburn, Lidcombe and Wentworthville |
Further planning work to consider submissions received during the preparation of the draft LEP or advice on additional planning work identified by the Cumberland Local Planning Panel |
Berala, Regents Park, Pendle Hill, Toongabbie, Transitway corridor, Merrylands West, Greystanes and Pemulwuy |
Planning work to be undertaken, including consideration of submissions received during the preparation of the draft LEP |
Westmead South, Greater Parramatta to Olympic Park (GPOP) corridor and Parramatta Road corridor |
Planning work to be undertaken, including consideration of submissions received during the preparation of the draft LEP. This work will also align with strategic planning and infrastructure investment by the NSW Government |
Table 3: Indicative scope of works for strategic planning work program
Based on the submissions received, further strategic work by Council will also be undertaken on centres of Merrylands (west of the train station), Auburn and Lidcombe, based on the submissions received as part of the draft Cumberland LEP and advice provided by the Panel on further work to be undertaken at the Auburn and Lidcombe town centres. Further work for Wentworthville will also be considered if required as part of this program.
In relation to implementation, it is proposed that the majority of this work be undertaken during 2020/21 and 2021/22. This provides an opportunity to have a consistent approach to planning for Cumberland City’s key centres and strategic corridors that is aligned with Council’s available resources. It is also noted that the timing of work on Westmead South, Parramatta Road Corridor and the Greater Sydney Olympic Peninsula (GPOP), will be subject to the timing and progression of State Government work in these areas.
Further details on the strategic planning work program, including the staging of planning reviews, key activities and milestones, are provided in Attachment 5. It is recommended that Council endorse the strategic planning work program for 2020/21 and 2021/22 on Cumberland City’s key centres and strategic corridors.
As part of this program, it is also recommended that Council endorse the preparation of planning proposals for the identified key centres and strategic corridors. This will enable planning work to be progressed that is supported by background analysis, early community consultation, feedback from Councillor briefings, and advice from the Cumberland Local Planning Panel. A further report to Council will be provided following the completion of these activities for each location.
Community Engagement
An extensive program of consultation on the draft planning proposal for the new LEP was undertaken from April to May 2020. Stakeholder consultation with government agencies, as required by the conditions of the Gateway Determination, was also undertaken.
Policy Implications
The preparation of the Cumberland LEP is required under the Environmental Planning and Assessment Act 1979. The Cumberland LEP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.
Risk Implications
Council is required to submit a planning proposal on the new Cumberland LEP to the Department of Planning Infrastructure and Environment for finalisation by mid-2020. The release of funds from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government is also linked to this milestone. As such, consideration of this matter cannot be deferred or delayed.
Financial Implications
Work undertaken on the Cumberland LEP, including strategic studies and planned community consultation activities, is funded by the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.
The strategic planning work program outlines the scope and implementation approach using current resources. Prioritisation of stages within this program can be reviewed; however, acceleration of this work would require additional resources.
CONCLUSION
This report provides an overview of the proposed approach on site specific requests received during the Cumberland LEP process. The report also outlines Council’s strategic planning work program on the review of Cumberland City’s key centres and strategic corridors to ensure that planning controls are appropriate to support future development in the area. It is recommended that Council endorse the approach on site specific requests and the identified strategic planning work program.
Attachments
1. Site specific requests - Stream 1 (include in Cumberland LEP)
2. Site specific requests – Stream 2 (consider as part of Council’s work program)
3. Site specific requests – Stream 3 (consider as future applicant-initiated planning proposal)
4. Site specific requests – Stream 4 (no further action at this time)
5. Strategic planning work program - key centres and strategic corridors
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-484
Attachment 1
Site specific requests - Stream 1 (include in Cumberland LEP)
Attachment 2
Site specific requests – Stream 2 (consider as part of Council’s work program)
Attachment 3
Site specific requests – Stream 3 (consider as future applicant-initiated planning proposal)
Attachment 4
Site specific requests – Stream 4 (no further action at this time)
Attachment 5
Strategic planning work program - key centres and strategic corridors
1 July 2020
Item No: C07/20-485
Cumberland City Council - Future Companion Animal Management Requirements
Responsible Division: Works & Infrastructure
Officer: Director Works & Infrastructure
File Number: HC-11-14-3/03
Community Strategic Plan Goal: A safe accessible community
Summary
Council previously considered a report during the Ordinary Meeting of 15 May 2019, in relation to Cumberland City Council’s future companion animal management requirements (Item No. C05/19-96).
This report now presents the outcome of Council’s interactions with Blacktown City Council, where subsequent negotiations failed to reach mutually suitable terms in establishing a financially sustainable agreement regarding Council’s future companion animal management requirements.
An alternative solution has therefore been reached with Hawkesbury City Council, to secure Cumberland’s future companion animal management requirements.
Recommendation That Council: 1. Enter into a contract with Hawkesbury City Council to utilise their Companion Animal Shelter, in accordance with Section 55(3)(c) of the Local Government Act 1993; and 2. Delegate authority to the General Manager for the purpose of executing the contract and any associated documents. |
Report
At the Ordinary Council meeting of 15 May 2019, closed session report C05/19-96 Cumberland Council – Future Companion Animal Management Requirements was considered by Council. That report resulted in the following resolution:
“That Council:
1. Note that Options 1, 2 and 3 are not financially sustainable options for Council based on current budget and expenditure levels.
2. Delegate to the General Manager to liaise further with Blacktown City Council to reach suitable terms to establish an agreement to meet Council’s future companion animal management requirements.
3. Continue to explore alternative options as outlined in the report.”
Several discussions have since occurred between Blacktown City Council and Cumberland City Council, regarding the new Animal Rehoming Centre and proposed financial contributions that Blacktown City Council were seeking. This dialogue included financially sustainable options that Cumberland City Council put forward for consideration (in principle), which unfortunately were not accepted by Blacktown City Council. A further fee increase to continue using the existing Animal Holding Facility was also implemented by Blacktown City Council in July 2019, resulting in a budget overspend for this area for the current financial period.
An email was sent to all Councillors on 11 June 2020 (attached) advising of this outcome and that Council’s staff would be entering into contract negotiations with Hawkesbury City Council, for the potential future use of their facility located at Mulgrave. These negotiations have been successful, with an agreement (in-principle) being reached that will allow Council to access a long-term animal holding and rehoming options that is financially and operationally viable.
Entering into a contract with Hawkesbury City Council would be subject to a tender exemption as specified under section 55 (3)(C) of the Local Government Act 1993. To ensure that the handling of Council’s future companion animal management requirements is undertaken in a financially responsible and sustainable manner, it is recommended that the General Manager be delegated to execute the contract with Hawkesbury City Council.
Community Engagement
Information will be updated on Councils webpage regarding a transition from the Blacktown Animal Holding Facility to the Hawkesbury Companion Animal Shelter. In addition, other community engagement mechanisms such as the use of social media messaging will be sought via Council’s Communications Team.
Policy Implications
There are no policy implications for Council Associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
The cost of the contract as proposed by Hawkesbury City Council is predicted to be approximately $400,000 per year, for a 3-year period (total = $1,200,000). These funds are currently allocated within Council’s budget and no additional funds are envisaged to be required.
Based upon the increased fees charged by Blacktown City Council for continued use of their current and future facilities, use of the Hawkesbury City Council Companion Animal Shelter is estimated to save Council approximately $600,000 per annum.
CONCLUSION
Based on the factors and considerations outlined within this report, it is recommended that the proposal received from to Hawkesbury City Council provides the best financial and operational outcome in relation to Cumberland City Council’s future companion animal management requirements. It is therefore recommended that delegation be granted to the General Manager for the purpose of executing the contract with Hawkesbury City Council, as attached to this report.
Attachments
1. Hawkesbury City Council Animal Shelter Contract (confidential)
2. Email to Councillors from Director Peter Fitzgerald - Negotiations into Animal Holding Facility (confidential)
Council Meeting
1 July 2020
Item No: C07/20-486
Cumberland Traffic Committee - Minutes of the Electronic Meeting held on 3 June 2020
Responsible Division: Works & Infrastructure
Officer: Director Works & Infrastructure
File Number: T-28-02/08
Community Strategic Plan Goal: A safe accessible community
Summary
This report presents the minutes of the Cumberland Traffic Committee Electronic Meeting of 3 June 2020.
Recommendation That: 1. The minutes of Part 1 Items of the Cumberland Traffic Committee electronic meeting of 3 June 2020, be received and noted; and 2. The minutes of Part 2 Items of the Cumberland Traffic Committee electronic meeting on 3 June 2020, be received and recommendations contained therein be approved. |
Report
Due to COVID-19 restrictions, the Cumberland Traffic Committee meeting scheduled for 3 June 2020 was conducted electronically. The agenda for the electronic meeting was sent to all members, requesting feedback and concurrences to be returned to Council.
In accordance with the Cumberland Local Traffic Committee Terms of Reference, approved by Council on 20 May 2020 (Min. 694 - C05/20-443), the following Part 1 items have been approved under delegated authority, Item CTC-20-082 to 087, 089 to 094 and 098 to 100.
The minutes of the electronic meeting are presented for Council’s approval of Part 2 items. The following Part 2 items require Council approval; Item CTC-20-088, CTC-20-095 to 097 and CT-20-101.
Community Engagement
Community consultation will occur in accordance with the recommendations of each report.
Policy Implications
There are no policy implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Financial Implications
The expenditure of funds associated with implementing the recommendations not approved under delegated authority will be included in the Council’s Traffic facility construction program.
Attachments
1. Agenda of the Cumberland Traffic Committee meeting of 3 June 2020
2. Minutes of the Cumberland Traffic Committee Meeting of 3 June 2020
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-486
Attachment 1
Agenda of the Cumberland Traffic Committee meeting of 3 June 2020
DOCUMENTS
ASSOCIATED WITH
REPORT C07/20-486
Attachment 2
Minutes of the Cumberland Traffic Committee Meeting of 3 June 2020
1 July 2020
Item No: C07/20-487
Notice of Motion - Skate Park in Greystanes
Councillor: Eddy Sarkis
File Number: SC486
Summary
Pursuant to Notice, Councillor Sarkis submitted the following Motion.
Notice of Motion That Council advise on previous reports with respect to a skate park in the Greystanes area as this has been ongoing for some years, identifying appropriate locations for the same. |
Resourcing Implications
If supported, this report can be prepared utilising existing staff resourcing
General Manager Advice
This matter has been previously consulted with the community extensively, with a number of reports provided to Council as a result.
Attachments
Nil
Council Meeting
1 July 2020
Item No: C07/20-488
Notice of Motion - Outdoor Gyms
Councillor: Eddy Sarkis
File Number: SC486
Summary
Pursuant to Notice, Councillor Sarkis submitted the following Motion.
Notice of Motion That Council receive a report to introduce more outdoor gyms in the Cumberland LGA. |
Resourcing Implications
If supported, this report can be prepared utilising existing staff resourcing and will outline all cost implications as requested.
General Manager Advice
Nil.
Attachments
Nil
Council Meeting
1 July 2020
Item No: C07/20-489
Notice of Motion - Signage
Councillor: Eddy Sarkis
File Number: SC486
Summary
Pursuant to Notice, Councillor Sarkis submitted the following Motion.
Notice of Motion
That Council receive a report on the cost of updating all the signs on the cycle track to reflect Cumberland City Council. |
Resourcing Implications
If supported, this report can be prepared utilising existing staff resourcing and will outline all cost implications as requested.
General Manager Advice
Nil.
Attachments
Nil
Council Meeting
1 July 2020
Item No: C07/20-490
Notice of Motion - Animal Defecation
Councillor: Eddy Sarkis
File Number: SC486
Summary
Pursuant to Notice, Councillor Sarkis submitted the following Motion.
Notice of Motion
That council receive a report on implementing and installing signs in the Cumberland LGA around recognised walking, biking and other routes regularly used by constituents as a means of exercise to remind pet owners of their responsibilities with respect to cleaning up animal defecation, as there has been a marked increase of this recently. |
Resourcing Implications
If supported, this report can be prepared utilising existing staff resourcing and will outline all cost implications as requested.
General Manager Advice
Nil.
Attachments
Nil
Council Meeting
1 July 2020
Item No: C07/20-491
Notice of Motion - Community Service Centre
Councillor: Michael Zaiter
File Number: SC486
Summary
Pursuant to Notice, Councillor Zaiter submitted the following Motion.
Notice of Motion
That Council be provided with a report regarding the feasibility of establishing a community service centre within an existing facility or otherwise, located in Wentworthville and any other local Centre that Council may deem appropriate. |
Resourcing Implications
If supported, this report will be prepared utilising existing staff resourcing and will outline all cost implications as requested.
General Manager Advice
If supported the report will identify the range of services and hours of operation proposed to be offered at the community service centre in order to effectively determine operational and staffing costs.
Attachments
Nil
Council Meeting
1 July 2020
Item No: C07/20-492
Notice of Motion - Council Overheads
Councillor: Ned Attie
File Number: SC486
Summary
Pursuant to Notice, Councillor Attie submitted the following Motion.
Notice of Motion That: 1. Council be provided with a report by the next ordinary meeting of Council regarding the cost rationale associated with the overheads for the 12 service areas of Council.
2. The report outline why the costs associated with children’s services was stated at the ordinary meeting of 17 June 2020 as approximately 15% of corporate expenses. |
Resourcing Implications
This motion can be actioned utilising existing staff resourcing.
General Manager Advice
Nil.
Attachments
Nil