Agenda of Council Meeting - 19 February 2020

Councillor Contact Details

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0449 008 888	Tom.Zreika@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

19 February 2020

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Confirmation of Previous Minutes

C02/20-360 Minutes of the Ordinary Meeting of Council - 05 February 2020................................................................................. 5

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

General Manager

C02/20-361 Legal Report................................................................... 19

Director People & Performance

C02/20-362 Quarter 2 Performance Report on the Operational Plan 2019-20 and Quartley Budget Review Statement.............. 21

Director Finance & Governance

C02/20-363 Bi-Annual Report on Councillor Expenses and Facilities..... 89

C02/20-364 Australian Local Government Association (ALGA) - National General Assembly of Local Government......................... 101

C02/20-365 Investment Report January 2020.................................... 119

C02/20-366 Monthly Budget Performance......................................... 143

C02/20-367 Report on Outstanding Council Resolutions..................... 159

Director Community Development

C02/20-368 Quarterly Update on the Implementation of the Stronger Communities Fund......................................................... 167

C02/20-369 Rising Star Sports Award............................................... 171

Director Environment & Planning

C02/20-370 Draft Cumberland Local Housing Strategy....................... 175

C02/20-371 New Cumberland Development Control Plan – Draft Chapter on Part E Other Land Use Based Development Controls.. 575

C02/20-372 New Cumberland Development Control Plan - Definitions and Additions for Draft Chapter on Part F Precinct and Site Specific Development Controls....................................... 609

C02/20-373 New Cumberland Development Control Plan – Draft Chapter on Part G Miscellaneous Development Controls.............. 719

C02/20-374 615 Great Western Highway, Greystanes - Proposed Public Benefit Offer for Large Advertising Display Sign.............. 845

Director Works & Infrastructure

C02/20-375 Expressions of Interest Process - Lease over Hyland Rd Reserve..................................................................................... 855

C02/20-376 Adoption of Cumberland Open Space and Recreation Strategy 2019-2029....................................................... 869

10 Reports of Council Committees

Nil

11 Motions Pursuant to Notice

C02/20-377 Notice of Motion - DCP Controls for Part F - Pemulwuy Residential................................................................................. 929

C02/20-378 Notice of Motion - Planning for Rail Services West of Bankstown 2024............................................................ 931

C02/20-379 Notice of Motion - Cumberland Lunar New Year Festival.. 941

C02/20-380 Notice of Motion - 2021 Proposed Ferry Changes - F3 Parramatta River........................................................... 943

12 Notices of Rescission

Nil

13 Questions on Notice

Nil

14 Closed Session Reports

Nil

15 Other / General Matters

16 Close

Council Meeting

19 February 2020

Item No: C02/20-362

Quarter 2 Performance Report on the Operational Plan 2019-20 and Quartley Budget Review Statement

Responsible Division: People & Performance

Officer: Director People & Performance

File Number: S-57-50

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is to update Council and the community on the progress made in implementing the activities in the Operational Plan 2019-2020. This includes the Quarterly Budget Review Statement.

In total, 16% of key projects planned for the 2019-2020 year have already been completed, an increase of 4% on last quarter. A further 72% of projects are on track for delivery throughout the year and of the remaining projects, 10% are formally ‘on hold’ and 2% are delayed.

Recommendation

That Council receive and note the Quarter Two Performance Report on the Operational Plan 2019-2020

Report

The Operational Plan 2019-2020 identifies the key projects planned for delivery throughout the year, as well as the associated budget. These projects are in direct response to the strategic goals and community vision contained within the Community Strategic Plan 2017-27. The Quarter Two Performance Report (Attachment 1) shows progress in implementing the planned activities over the October to December period of 2019.

During quarter two, three (3) more projects were completed, bringing the total number of completed projects to eleven (11). These were as follows:

· Finalisation of the Cumberland Development Contributions Plan for Local Infrastructure.

· Granville Multipurpose Facility – branch library component.

· A fully integrated Customer Request Management System.

The majority of other projects (49 of 68) are running on track for delivery throughout the remainder of the 2019-2020 financial year.

Four (4) projects moved from being delayed and needing attention to an on track status and one project moved from ‘on track’ to ‘delayed’, which is listed as follows:

· Completion of Granville Park Pavilion and playing surface renewal works has been delayed as a result of the resolution of Council to decline tenders and negotiate with the preferred parties.

There were a number of highlights from Council’s service delivery through the quarter, which included the following:

· Roads maintenance efficiency gains and better management with a single contract.

· Council won the Keep Australia Beautiful NSW Habitat and Wildlife Conservation Award for the Native Beehive Program.

· Council was named the 2019 Overall Sustainable City by ‘Keep Australia Beautiful’.

· Council was a finalist at the Sport NSW Local Council of the Year Awards.

· Adoption of the new Cumberland Local Infrastructure Contribution Plan.

An increase in community satisfaction, as reported in the annual Cumberland Community Satisfaction Survey.

Confirmation Statement from the Director Finance & Governance

Attached to this report is a report from the Director Finance & Governance and the Quarterly Budget Review Statement (QBRS) which refer to the period ended 31 December 2019. The QBRS indicates that Council’s financial position is satisfactory for the actual year-to-date income and expenditure, as well as the original and proposed revised estimates of income and expenditure for the year.

A quarterly project summary report with revised budgets is also provided in the attachments for the three major capital works projects currently underway, being the Granville Multipurpose Centre, Merrylands CBD Major Drainage Upgrade and Cumberland Swim Centre Modernisation.

Community Engagement

The Quarter Two Performance Report on the Operational Plan 2019-20 will be made available on Council’s website for public viewing.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

During the first quarter for the 2019-2020 financial year, Council has made significant progress with 88% of key projects either complete or on track for completion. Council is well positioned to deliver the activities committed to in the Operational Plan 2019-2020 and Delivery Program 2017-2021.

As at the end of the first quarter, Council’s year-end projected financial position remains satisfactory, with the estimated net operating result before capital projected to finish $3.7m in surplus.

Attachments

1. Quarter 2 Performance Report on the Operational Plan 2019-20

2. Financial Analysis

3. Quarterly Budget Review Statement

4. Project Summary Report - The Granville Centre

5. Project Summary Report - Merrylands Major CBD Drainage Upgrade

6. Project Summary Report – Cumberland Swimming Centre Modernisation for the Wentworthville and Guildford Centres

Council Meeting

19 February 2020

Item No: C02/20-363

Bi-Annual Report on Councillor Expenses and Facilities

Responsible Division: Finance & Governance

Officer: Executive Manager Corporate Services

File Number: HC-06-02-2/03

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report provides an update on Councillor Expenses and Facilities Expenditure for the period of 1 July 2019 to 31 December 2019, in accordance with the provisions of Council’s adopted Councillor Expenses and Facilities Policy.

Recommendation

That Council:

1. Receive the information contained in this report; and

2. Place a copy of the Councillor Expenses and Facilities Expenditure included under Attachment 1 of this report on Council’s website in accordance with clause 15.2 of the Councillor Expenses and Facilities Policy.

Report

Section 428 of the Local Government Act 1993 and clause 217 of the Local Government (General) Regulation 2005 requires Council to report on the provision of expenses and facilities to Councillors in its annual report.

In addition to this, clause 15.2 of Council’s adopted Councillor Expenses and Facilities Policy states:

“Detailed reports on the provision of expenses and facilities to Councillors will be publicly tabled at a Council meeting every six months and published in full on Council’s website. These reports will include expenditure summarised by individual Councillor and as a total for all Councillors.”

Attachment 1 of this report outlines the provision of expenses and facilities to individual Councillors, as well as the total expenses and facilities provided to all Councillors for the period of 1 July 2019 to 31 December 2019 in accordance with the Councillor Expenses and Facilities Policy.

Community Engagement

A copy of Attachment 1 of this report will be placed on Council’s website in accordance with clause 15.2 of the Councillor Expenses and Facilities Policy.

Policy Implications

The adoption of the recommendations contained within this report ensure Council is compliant with the adopted Councillor Expenses and Facilities Policy.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

All expenses and facilities detailed in Attachment 1 were budgeted in the 2019/20 budget.

CONCLUSION

The report on Councillor Expenses and Facilities Expenditure for the period of 1 July 2019 to 31 December 2019 has been finalised and is tabled for Council’s information in accordance with the provisions of Council’s adopted Councillor Expenses and Facilities Policy.

Attachments

1. Councillor Expenses and Facilities Expenditure

Council Meeting

19 February 2020

Item No: C02/20-364

Australian Local Government Association (ALGA) - National General Assembly of Local Government

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: HC-08-02-3/10

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The National General Assembly (NGA) of Local Government is the peak annual event for Local Government, organised by the Australian Local Government Association (ALGA). Councils may develop and submit motions for debate at the 2020 National General Assembly by 11:59pm on Friday 27 March 2020. The NGA provides Council with a valuable opportunity to influence the national policy agenda.

Recommendation

That Council:

1. Give consideration to nominating the Mayor and/or Councillor(s) to attend the 2019 National General Assembly of Local Government to be held in Canberra from 14 – 17 June 2020; and

2. Give consideration to submitting motion(s) to the 2020 National General Assembly of Local Government.

Report

The ALGA National General Assembly of Local Government will be held in Canberra from 14 – 17 June 2020. This peak event attracts in excess of 800 Mayors and Councillors each year, offering an opportunity for local government to engage directly with federal government.

The ALGA has called for Councils to submit motions for debate at the annual event. All motions require, among other things, a contact officer, a clear national objective, a summary of the key arguments in support of the motion, and endorsement of Council. Motions should be received no later than 11:59pm on Friday 27 March 2020.

There are strict guidelines on suitable motions for consideration, detailed in Attachment 1 ‘Call for Motions Discussion Paper 2020’ provided by the ALGA.

If Council is considering proposing a motion to be discussed at the National General Assembly, it should be aware that motions must meet the following criteria to be eligible for inclusion in the NGA Business Papers and subsequent debate on the floor of the NGA:

1. Be relevant to the work of local government nationally

2. Be consistent with the themes of the NGA

3. Complement or build on the policy objectives of your state and territory local government association

4. Be submitted by a council which is a financial member of their state or territory local government association

5. Propose a clear action and outcome

6. Not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

The costs associated with the event are as follows:

· Early bird registration (payment received by 8 May 2020) – $989.00

· Standard registration (payment received by 5 June 2020) – $1099.00

· Late registration (payment received on/after 5 June 2020) – $1199.00

· General Assembly Dinner – $150 per person

· Accommodation (QT Canberra or Avenue Hotel) – $285/$305 per night

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

Councillor attendance to the ALGA National General Assembly is included under the adopted Councillor Expenses and Facilities Policy, and is considered as Councillor professional development. Travel arrangements are made in accordance with the above Policy.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Should Council proceed with sending representation to the ALGA National General Assembly, there is an appropriate allocation within the 2019/20 Elected Officials budget to fund this.

CONCLUSION

The ALGA’s National General Assembly 2020 is Australia’s largest gathering for Local Government involving mayors, councillors, chairs and officials.

The event also provides a unique opportunity for Local Government to engage directly with the Federal Government to develop national policy and influence the future direction of councils and communities.

Council is to consider and determine its participation in this event.

Attachments

1. National General Assembly of Local Government 2020 - Call for Motions Discussion Paper 2020

Council Meeting

19 February 2020

Item No: C02/20-365

Investment Report January 2020

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: A-05-01/05

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This is a report from the Director Finance & Governance providing an update on the performance of Council’s investment portfolio to 31 January 2020.

Recommendation

That Council receive the January 2020 Investment Report.

Report

Included in this report are the following items that highlight Council’s investment portfolio performance for the month, year-to-date to 31 January 2020 and an update of the investment environment.

Council Investments as at 31 January 2020

Council’s investment portfolio has a current market value of $148,643,156. This represents a premium of $1,435,067 above the face value of the portfolio being $147,208,089 and generates a 3.2% average purchase yield. The following table reflects Council’s holding in various investment categories.

Investment Portfolio Performance

The investment returns for the month year-to-date of 31 January 2020 outperformed the current month benchmark and exceeded the Year to date benchmark.

Performance – Current Month 31 January 2020

For the month of January, Council‘s portfolio generated interest earnings of $391,753. This is $68,414 higher than the budget of $323,339 and outperformed the AusBond Bank Bill Index by 0.96%, as detailed below:-

Performance – Year-to-date 31 January 2020

For the year-to-date, Council‘s portfolio generated interest earnings of $2,149,296 This is $117,729 lower than the budget of $2,267,025 and outperformed the AusBond Bank Bill Index by 1.32%, as per below:-

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

To manage risk, key criteria are incorporated into Cumberland Council’s investment making decisions, as detailed below:-

Preservation of Capital

The requirement for preventing losses in an investment portfolio’s total value (considering the time value of money).

Diversification

Setting limits to the amounts invested with a particular financial institution or government authority to reduce credit risk.

Credit risk

The risk that an investment of Council fails to pay the interest and/or repay the principal of an investment.

Maturity risk

The longer the term of the investment, the greater the exposure to potential changes in interest rates, market volatility and credit quality of an issuer.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council hereby certifies that the investments listed above have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Attachments

1. Investment Summary Report January 2020

2. Economic and Investment Portfolio Commentary January 2020

Council Meeting

19 February 2020

Item No: C02/20-366

Monthly Budget Performance

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: HC-06-13-22

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is provide increased transparency around the financial performance of Council’s directorates and service units.

Recommendation

That Council receive the information contained in this report.

Report

The following is the year-to-date (YTD) December 2019 report for Council, and attached are the directorate and service unit reports.

Operating Performance excluding capital	Dec	Dec	Variance YTD	Original Bud	Q2 Bud	Variance YTD
	YTD Actual	YTD Bud	Better/ (worse)			Better/ (worse)
	000s	000s	000s			000s
Rates & Annual	133.0	133.0	0.0	134.2	134.4	0.2
User charges	15.0	15.3	(0.3)	30.8	29.1	(1.7)
Interest	1.9	2.4	(0.5)	5.0	3.9	(1.1)
Other revenue	9.3	5.3	4.0	13.2	15.9	2.8
Operating Grants	6.5	7.5	(1.0)	21.4	22.9	1.4
Total Income	165.6	163.5	2.1	204.5	206.2	1.7
Employee costs	42.9	43.9	1.0	88.7	88.0	0.7
Borrowing Costs	0.7	0.7	0.0	1.4	1.2	0.3
Materials	26.9	26.9	0.0	55.9	56.2	(0.3)
Other expenses	12.7	13.3	0.7	24.7	24.8	(0.2)
Depreciation	16.5	16.3	(0.2)	32.3	32.9	(0.6)
Total Operating Expense	99.6	101.0	1.4	202.9	203.1	(0.2)
Total Surplus/(Deficit)	66.0	62.5	3.6	1.6	3.2	1.6
Profit on sale	0.2	0.2	0.0	0.5	0.5	0.0
Total Surplus/(Deficit) including profit on sale	66.2	62.7	3.6	2.1	3.7	1.6

Recurring Budget

The revised forecast of a surplus of $3.2m includes $3.8m in one-off income from bonds, thus Council’s recurring budget is a deficit of $0.6m. There are plans in place to actively manage the costs and Council is working towards a break-even position. Progress towards this will now be reported on monthly.

The recurring budget position is $5.8m improved on the 2018-19 final result. This is attributed to an improved cost management program. Council continues to identify future improvements to achieve its policy position on financial sustainability.

These improvements involve reviewing how to continue to contain costs as revenue opportunities are very limited, especially with declining interest income. Council continues to look for opportunities in leasing and advertising income to potentially offset other reductions in income. Due to the current economic conditions, a lot of the reductions in income are affecting all local government entities.

The trend data across local government in 2018-19 was released this week, and the large majority of councils have decreased their surplus. Furthermore, 25 councils went from surplus to deficit, with the average deficit being $5m. This reminds us of the challenges faced with rate capping and the reliance on grants and interest income to fund services.

Council is working towards returning to surplus by reducing costs, as it is recognised that any additional income cannot be relied upon in the current economic climate.

Discussion December Year-to-date

Operating Income YTD $165.5m, $2.1m better than budget

There are two large variances which contribute to the $2.1m above budget result:

· Operating Grant – LEP $1.3m. The work has been completed but the grant was received during January.

· Other Income $3.8m. Council has recognised some one-off bond income.

Excluding these two factors, the actual variance to budget was worse off by $0.4m.

Operating Expenses YTD $99.6m, $1.4m better than budget

The expenses are $1.4m lower than in the budget. The 2.5% savings initiative has resulted in $1.8m, primarily as a result of salary and wages $0.9m and Other Expenses $0.6m; this was offset by increases in Depreciation $0.2m.

Following a 6% increase in cost last year, expenses are up 0.5% compared to December 2018, which is in line with the requirement to achieve budget.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The December year-to-date recurring budget position is on budget, and there has been a large improvement from the 2018-19 deficit towards the goal of returning to a surplus. Council is aware of the challenges and the difficult decisions that will need to made to achieve this goal.

Attachments

1. Directorate Financial Performance

2. Service Unit Financial Performance

Council Meeting

19 February 2020

Item No: C02/20-367

Report on Outstanding Council Resolutions

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: SC492

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report presents to Council the current list of outstanding Council resolutions.

Recommendation

That Council receive the report.

Report

This report provides Council an update on the current outstanding Council resolutions. A total of 34 resolutions are currently in progress.

The list of outstanding Council resolutions and a status update is provided as Attachment 1 to this report.

Year	Resolutions Passed	Resolutions Enacted/Completed	Resolutions in Progress
2017	150	149	1
2018	258	258	0
2019	328	297	31
2020	18	16	2

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

This report provides Council with added transparency in relation to the progress of outstanding Council resolutions.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The update on outstanding Council resolutions is provided for the information of Council.

Attachments

1. Outstanding Council Resolutions List

Council Meeting

19 February 2020

Item No: C02/20-368

Quarterly Update on the Implementation of the Stronger Communities Fund

Responsible Division: Community Development

Officer: Acting Director Community Development

File Number: T065312/2018

Community Strategic Plan Goal: A great place to live

Summary

Under the NSW Government Stronger Communities Fund, Council was provided with $15 million in funding for the benefit of the local community. Council is required to provide progress reports on the expenditure and outcomes of the Stronger Communities Fund.

This report provides a progress update on the implementation of the Stronger Communities Fund Major Projects Program for the period from October 2019 to December 2019.

Recommendation

That Council:

1. Note the progress on the implementation of the Stronger Communities Fund Major Projects Program.

2. Submit a copy of this report to the Office of Local Government in meeting the reporting requirements of the NSW Government’s Stronger Communities Fund Guidelines.

Report

The Stronger Communities Fund was established by the NSW Government to provide newly merged councils with funding to kick start the delivery of projects that improve community infrastructure and services.

Cumberland Council was provided with $15 million in funding via two programs:

· A Community Grants Program, allocating up to $1 million in grants of up to $50,000 in any single allocation to incorporated not-for-profit community groups for projects that build more vibrant, sustainable and inclusive local communities; and

· A Major Projects Program, allocating all remaining funding ($14 million) to larger scale priority infrastructure and services projects that deliver long term economic and social benefits to communities.

All funding allocated under the Stronger Communities Fund Community Grants Program has been acquitted.

Stronger Communities Fund Major Projects Program Progress Update

The following progress has been made on the major projects to date:

PROJECT TITLE	PROGRESS UPDATE
Granville Multi- Purpose Community Centre, Library, Arts and Cultural Facility	· The contractor, Stephen Edwards Pty Ltd, completed the main slab on the ground floor and level 1 at the beginning of November 2019. · The main structural steel has been fully erected, with stage 1 roofing completed prior to Christmas and Stage 2 continuing. Installation of the southern retaining wall, flood fence and majority of kerb and gutters to the carpark are completed. · Internal lightweight wall framing has commenced, and external cladding and window installation has also commenced. · Stormwater upgrade works in Memorial Drive to commence mid-January 2020, with marker layer installation continuing. · As at 31 December 2019, $9,857,845 had been spent on this project and $13,992,407 raised as commitments against the grant allocation, resulting in a total of $23,850,252 of actuals plus commitments, fully acquitting the grant funding of $10,300,000.
Auburn Botanic Gardens Entertainment Precinct and Duck River Regional All Abilities Playground	· Council engaged Great Western Landscapes to perform the works at a contract sum of $449,954.54. · Great Western Landscapes commenced work mid-December 2019. · Practical Completion is expected early May 2020. · As of 31 December 2019, $312,390 had been spent on this project and $476,805 raised as commitments resulting in a total of $789,194 of actuals plus commitments, fully acquitting the grant funding of $652,000.
Central Gardens All Abilities and Mixed Age Playground	· The playground works were 90% completed prior to Christmas 2019. · The playground was partially opened in mid-January 2020. · On track for official opening in February 2020. · As at 31 December 2019, $872,824 had been spent on this project and $465,630 raised as commitments resulting in a total of $1,338,454 of actuals plus commitments, fully acquitting the grant funding of $1,338,000.
Replacement of Bridge Road Railway Overbridge	· Waiting on finalisation of design from Sydney Trains. · As at 31 December 2019, $504,358 had been spent on this project and zero raised as commitments resulting in a total of $504,358 of actuals, fully acquitting the grant funding of $500,000.
Auburn District Library Expansion	· Project Completed.
Prospect Hill Access & Lookout	· Project Budget has been reduced by $290,000 and the full amount reallocated to the Granville Centre Project. · Council is meeting with Department of Environment and Heritage late February 2020 to resolve the concern with the project and progress to a suitable outcome. · The Department of Environment and Heritage will respond to Council in writing to progress with the project. · As at 31 December 2019, $184,593 had been spent on this project and $10,975 raised as commitments resulting in a total of $195,568 of actuals plus commitments, fully acquitting the grant funding of $195,000.
CCTV Infrastructure and Lighting Upgrades	· The project is composed of two stages. The first stage is the installation of the system, which includes the transmitters/receivers on the Civic Centre, Function Centre and Police Station. It also includes the installation of cabling and data storage equipment. This work was completed in December 2019. · The second stage comprises of installing the CCTV cameras, which will be completed following approval from Endeavour Energy for power connection to their electricity mains. · As at 31 December 2019, $442,476 had been spent on this project and $143,485 raised as commitments resulting in a total of $585,961 of actuals plus commitments, fully acquitting the grant funding of $585,000.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

Council is required to submit a copy of this report to the Office of Local Government in accordance with the Stronger Communities Fund Guidelines.

Risk Implications

Council has Project Control Groups (PCGs) in place for the major projects, which meet on a regular basis to oversee each project. Council has a risk register in place for every major project, which is regularly monitored and updated through the PCGs for each project.

Financial Implications

Funding of $15 million has been provided by the NSW Government to deliver the Stronger Communities Fund Program. A total of $1 million was allocated under the Stronger Communities Fund Community Grants Program for community organisations. A total of $14 million was allocated under the Stronger Communities Fund Major Projects Program.

Council has previously obtained a funding agreement variation from the OLG In relation to the Stronger Communities Fund Major Projects Program, which provided an extension for funding to be committed by 31 December 2019 and all funding to be acquitted by 30 June 2020.

The total amount of funding committed from the Stronger Communities Fund Major Projects grant as at 31 December 2019 was $14,000,000. In addition, Council has committed $13,694,558 towards Stronger Communities projects bringing the total amount committed to $27,694,558.

CONCLUSION

The Stronger Communities Fund provides Council with a one off opportunity to deliver major infrastructure projects that build more vibrant, sustainable and inclusive local communities.

Council will continue to monitor and provide progress reports on its implementation plan to Council and the Office of Local Government to ensure funds are spent in accordance with the NSW Government’s Guidelines.

Attachments

Council Meeting

19 February 2020

Item No: C02/20-369

Rising Star Sports Award

Responsible Division: Community Development

Officer: Acting Director Community Development

File Number: SC619

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The Cumberland City Council Rising Star Sports Award aims to celebrate and support the achievements of local residents who are pursuing excellence in the field of sport. The award will provide one-off financial assistance to individual local athletes of any age who have been selected to represent their sport at a state, national or international level.

This report outlines the outcome of staff assessment and the recommendation for funding allocation for applications submitted in the month of January 2020.

Recommendation

That Council:

1. Endorse the application recommended for funding and allocate $900.00 from the 2019/2020 Cumberland Rising Star Sports Award.

2. Advise the applicant of the funding allocation of the 2019/20 Cumberland Rising Star Sports Award.

Report

Background

At the Ordinary Meeting of Council held on 5 February 2020, Council considered a report on the applications submitted in December 2019 for funding under the Rising Star Sports Awards.

This report provides information on the recommendation for funding allocations for the one (1) application submitted in the month of January 2020 under the Rising Star Sports Award.

The 2019/2020 Cumberland Rising Star Program is open all year round and applications are received on a monthly basis by 4pm on the last Monday of each month. Council does not award funding retrospectively and athletes cannot receive more than one award per financial year from this fund.

Assessment Outcomes

A total funding pool of $10,816.00 is available in January 2020. Council received one (1) application from Mr Adrian Reynardi requesting a total of $900.00. This application has been recommended for funding.

A summary of the application recommended by the Subject Matter Expert Panel for funding for the month of January 2020 is provided below for determination by Council.

Applicant

Project Title & Description

Amount Requested

Assessment Panel Comments

Adrian Reynardi

To assist accommodation, travel and equipment costs associated costs towards the 2020 Ede Clendinen Shield and Australian National Badminton Championships to be held in Tasmania on the 23-29 February 2020.

$900.00

Adrian has achieved a great result in his chosen sport in what appears to be a short timeframe, which suggests his natural talent in badminton. He also gave examples of his commitment to the advancement of other members of the sector, for example an exercise physiologist.

Adrian’s achievements are quite high for someone still quite young. He works with juniors in his sport but also assists others with their education which in turn supports the sport (Physio education for example).

Adrian has achieved a high level in his sport in a short time frame and is a great inspiration for the younger generation.

The following table provides a summary of the staff assessment outcomes:

Funding Stream	Amount Available	Amount Recommended	No. of Projects Recommended
Rising Star Sports Award	$10,816.00	$900.00	1
BALANCE REMAINING	$ 9,916.00

Community Engagement

Information about the Cumberland Rising Star Sports Award is open all year round and widely promoted to the community using the following methods:

· Promotion of the Rising Star Sports Award through Council’s social media channels.

· Monthly emails are sent to local community organisations and individuals who subscribe to Council’s Grants Bulletin (778 subscribers).

· The Guidelines and Application Forms are available on Council’s website.

· Promotional flyers are displayed in Council’s community centres, libraries and Customer Contact Centres.

· Promotion through local Sports Clubs.

· Promotion through Council’s Schools Newsletter which is distributed to all schools across Cumberland.

Policy Implications

The Community Grants and Donations Policy outlines the framework under which grants and donations made by Council to the community are governed. The Policy ensures Council meets legislative requirements prescribed in Section 356 of the Local Government Act 1993. All applications submitted to the Cumberland Rising Star Sports Award 2019/2020 are assessed in accordance with this Policy and the Community Grants Program Guidelines.

Risk Implications

The successful applicant will be required to enter into a funding agreement with Council and meet all requirements of the agreement including reporting on the outcomes of the expenditure of grant funds.

Financial Implications

There is a total of $10,816.00 remaining in the 2019/2020 Cumberland Rising Star Sports Award budget. The $900.00 recommended for funding will leave a balance of $9,916.00 remaining available in the Rising Star Sports Awards for the remainder of the financial year.

CONCLUSION

The Cumberland City Council Rising Star Sports Award aims to celebrate and support the achievements of local residents who are pursuing excellence in the field of sport.

The award will provide one-off financial assistance to individual local athletes of any age who have been selected to represent their sport at a regional, state, national or international level.

Council will notify the applicant of the outcome of their application.

Attachments

Nil

Council Meeting

19 February 2020

Item No: C02/20-370

Draft Cumberland Local Housing Strategy

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

The Draft Cumberland Local Housing Strategy identifies a vision and key priorities with supporting objectives and actions, and defines our land use planning approach to deliver housing supply for Cumberland. The Draft Strategy aligns with the Central City District Plan and Cumberland 2030: Our Local Strategic Planning Statement.

The Draft Strategy proposes a 20 year housing supply target of 28,000-28,500 additional dwellings for the Cumberland area, as part of a Central City District housing supply target of 207,500 additional dwellings.

The delivery of this housing supply will be influenced by a range of factors, including broader economic conditions, market demand for housing in Cumberland, development feasibility and infrastructure provision. Council will need to undertake further detailed planning over time, including a review of planning controls, to ensure that this housing supply target can be achieved.

It is recommended that the Draft Strategy be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Recommendation

That Council place the Draft Cumberland Local Housing Strategy on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition.

Report

Background

The Central City District Plan requires Councils to develop housing targets to guide short, medium, and long-term housing growth. Specifically, it requires Council to demonstrate how we will deliver and develop 5 and 10 year dwelling targets for Cumberland, and contribute to the 20 year strategic dwelling target for the Central City District.

Draft Strategy

The Draft Cumberland Local Housing Strategy (Attachment 1) identifies a vision and key priorities with supporting objectives and actions, and defines our land use planning approach to deliver housing supply for Cumberland. The Draft Strategy aligns with the Central City District Plan and Cumberland 2030: Our Local Strategic Planning Statement.

The housing vision for Cumberland, as outlined in the draft strategy, is “to promote the sustainable growth of Cumberland with a key focus on providing housing diversity and affordability, a vibrant and safe place for the community to live and work which supports the 30-minute city”.

The land use planning approach to support future housing in the Cumberland area has two elements, and is aligned with the strategic framework for centres and corridors identified in Cumberland 2030: Our Local Strategic Planning Statement. One element is that housing opportunities are concentrated within town centres and in proximity of transport hubs. The other element is to align housing to future transport corridors to increase the capacity of existing centres.

The draft strategy outlines five priorities to meet the housing needs of Cumberland, and are supported by a range of objectives and actions. The priorities are:

1. Delivering housing diversity to suit changing community needs

2. Promoting transit-oriented housing options to support the 30 minute city

3. Facilitating housing that respects and enhances local character

4. Valuing heritage and cultural diversity in housing

5. Infrastructure-led housing delivery

The draft strategy is also supported with a range of background documents that have informed the contents and direction of the Draft Strategy, and are provided in Attachments 2 to 4.

Opportunities for future housing outside identified areas that are initiated by landholders may also be presented during the life of the Cumberland Local Housing Strategy. Initial proposals will be considered through a strategic assessment process and, if supported, a detailed planning proposal would be prepared for further community consultation and consideration by Council.

Contribution to housing supply targets

Cumberland is part of the Central City District, which also includes Blacktown, Parramatta and The Hills. For the Central City District, there is a short term housing supply target of 53,500 dwellings, with a long term housing supply target of 207,500 dwellings between 2016-2036.

The housing supply contribution for Cumberland over the 20 year period (2016-2036) is proposed to be 28,000-28,500 dwellings, and reflects forecast population growth and household composition. This demand is based on a theoretical housing supply under existing planning controls in the Cumberland area of 24,000 dwellings.

In the short term, Cumberland is set to provide 9,350 dwellings between 2016-2021 as outlined in the Central City District Plan. Cumberland is on track to deliver this target, with NSW Department of Planning, Industry and Environment data indicating over 5,000 dwelling completions and over 8,400 development approvals during the 2016-2018 period.

The 6-10 year target (between 2021-2026) for Cumberland housing supply is proposed to be 7,000-7,200 additional dwellings. The delivery of this housing supply will be influenced by a range of factors, including broader economic conditions, market demand for housing in Cumberland, development feasibility and infrastructure provision. Council will need to undertake further detailed planning over time, including a review of planning controls, to ensure that this housing supply target can be achieved.

Figure 1 below summarises how Cumberland will contribute towards the Central City District housing supply targets:

Figure 1: Proposed Housing Targets for Cumberland

Next steps

It is recommended that the Draft Cumberland Local Housing Strategy be placed on public exhibition. Feedback will also be sought from the Department of Planning, Industry and Environment. Following the conclusion of the public exhibition period, submissions will be reviewed and a report provided for consideration by Council.

Community Engagement

Early consultation on housing issues was undertaken as part of the public exhibition of Cumberland 2030: Our Local Strategic Planning Statement. The outcomes of this consultation has informed the development of the Draft Cumberland Local Housing Strategy.

The Draft Strategy will be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Policy Implications

The preparation of the Draft Cumberland Local Housing Strategy complements the work for new Cumberland Local Environmental Plan, which is required under the Environmental Planning and Assessment Act 1979. The Draft Strategy also align with the strategic directions outlined in Council’s Community Strategic Plan, Cumberland 2030: Our Local Strategic Planning Statement, and the Central City District Plan.

Risk Implications

The preparation of a new Cumberland Local Housing Strategy is designed to align with the milestones on work for the new Cumberland Local Environmental Plan, which is required to be completed by mid-2020. The release of funds from the grant is also linked to these milestones. Endorsement of the draft Local Housing Strategy will assist Council in meeting these milestones.

Financial Implications

Work undertaken on the Draft Cumberland Local Housing Strategy, including analysis, document preparation and planned community consultation activities, will be funded from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.

CONCLUSION

The Draft Cumberland Local Housing Strategy identifies a vision and key priorities with supporting objectives and actions, and defines our land use planning approach to deliver housing supply for Cumberland. The Draft Strategy proposes a 20 year housing supply target of 28,000-28,500 additional dwellings for the Cumberland area, as part of a Central City District housing supply target of 207,500 additional dwellings.

It is recommended that the Draft Strategy be placed on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Attachments

1. Draft Cumberland Local Housing Strategy

2. Background Paper – Housing Study (Urbis)

3. Background Paper – Affordable Housing Background Report (JSA Preliminary Report – May 2019)

4. Background Paper – Housing Needs Analysis

Council Meeting

19 February 2020

Council Meeting

19 February 2020

Council Meeting

19 February 2020

Item No: C02/20-371

New Cumberland Development Control Plan – Draft Chapter on Part E Other Land Use Based Development Controls

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

The preparation of a new Cumberland Development Control Plan (DCP) is underway, with the focus on harmonising the planning controls of the three DCPs in operation across Cumberland into a single set of detailed planning controls under a comprehensive DCP.

This report recommends that Council endorse the draft chapter on Part E Other Land Use Based Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of the chapter is based on the planning approach previously endorsed by Council.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Recommendation

That Council:

1. Endorse the draft chapter for Part E Other Land Use Based Development Controls, as provided in Attachment 1, for inclusion in the draft Cumberland Development Control Plan.

2. Delegate to the General Manager the authorisation to make minor revisions to the draft chapter, as necessary, following Council’s deliberations, to ensure the desired objectives and intended outcomes can be achieved.

3. Consult with the community on the draft chapter, following endorsement of all chapters of the draft Cumberland Development Control Plan by Council.

Report

Background

Cumberland City Council is currently operating under three separate sets of planning controls, known as Development Control Plans (DCP), which are available on Council’s website. The current approach does not provide an integrated planning framework for the Cumberland area, with inconsistent planning controls in place, and is not aligned to current strategic plans and policies from Council and the NSW Government.

New Cumberland Development Control Plan (DCP)

The preparation of a new Cumberland DCP will complement the work being undertaken on the new Cumberland LEP, by providing more detailed planning controls for development in the area. This report focuses on the draft chapter for Part E Other Land Use Based Development Controls, as shown in Figure 1.

Figure 1: Draft DCP chapter recommended for endorsement

Council has previously considered and endorsed the planning approach for the various chapters in the new Cumberland DCP. The draft chapter has been prepared in accordance with these Council resolutions, as outlined in Table 1.

It is recommended that Council endorse the draft chapter for chapter Part E Other Land Use Based Development Controls, as provided in Attachment 1. Subject to endorsement, the draft chapter will be included in the draft Cumberland DCP.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Date	Item No.	Report	Resolution
16 October 2019	C10/19-247	Preparation of a new Cumberland Development Control Plan	Council noted the approach and key milestones for the preparation of the new Cumberland Development Control Plan
18 December 2019	C12/19-326	Proposed Other Land Use Planning Controls for inclusion in the new Cumberland DCP	Council resolved to endorse the planning approach to controls for other land use based development in the Cumberland area

Table 1: Council resolutions for draft DCP chapter

Community Engagement

Consultation will be undertaken on the draft new Cumberland DCP, and this is anticipated to occur in early 2020.

Policy Implications

The preparation of the Cumberland DCP supports the new Cumberland Local Environmental Plan, which is required under the Environmental Planning and Assessment Act 1979. The Cumberland DCP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

The preparation of a new Cumberland DCP is designed to align with the milestones on work for the new Cumberland Local Environmental Plan, which is required to be completed by mid-2020. The release of funds from the grant is also linked to these milestones. Endorsement of the draft DCP chapter will assist Council in meeting these milestones.

Financial Implications

Work undertaken on the Cumberland DCP, including analysis, document preparation and planned community consultation activities, will be funded from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.

CONCLUSION

The preparation of a new Cumberland Development Control Plan (DCP) is underway. This report recommends that Council endorse the draft chapter Part E Other Land Use Based Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of the chapter is based on the planning approach previously endorsed by Council.

Attachments

1. Draft Cumberland Development Control Plan – Part E Other Land Use Based Development Controls

Council Meeting

19 February 2020

Item No: C02/20-372

New Cumberland Development Control Plan - Definitions and Additions for Draft Chapter on Part F Precinct and Site Specific Development Controls

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

This report recommends that Council endorse the draft chapter on Definitions and additions for the draft chapter on Part F Precinct and Site Specific Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of these chapters is based on the planning approach previously endorsed by Council.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Recommendation

That Council:

1. Endorse the draft chapter for Definitions, as provided in Attachment 1, for inclusion in the draft Cumberland Development Control Plan.

2. Endorse the additions to the draft chapter Part F Precinct and Site Specific Development Controls, as provided in Attachment 2, for inclusion in the draft Cumberland Development Control Plan.

3. Delegate to the General Manager the authorisation to make minor revisions to the draft chapters, as necessary, following Council’s deliberations, to ensure the desired objectives and intended outcomes can be achieved.

4. Consult with the community on the draft chapters, following endorsement of all chapters of the draft Cumberland Development Control Plan by Council.

Report

Background

New Cumberland Development Control Plan (DCP)

The preparation of a new Cumberland DCP will complement the work being undertaken on the new Cumberland LEP, by providing more detailed planning controls for development in the area. This report focuses on the draft chapter for Definitions and Part F Precinct and Site Specific Development Controls, as shown in Figure 1.

Figure 1: Draft DCP chapters recommended for endorsement

Definitions

Council has previously considered and endorsed the planning approach for the various chapters in the new Cumberland DCP. The draft chapter on Definitions provides further guidance on the interpretation of draft DCP chapters.

It is recommended that Council endorse the draft chapter for the Definitions, as provided in Attachment 1. Subject to endorsement, the draft chapter will be included in the draft Cumberland DCP.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Part F Precinct and Site Specific Development Controls

Council resolved at the 4 February 2020 meeting to endorse the draft chapter for Part F Precinct and Site Specific Development Controls. Further additions for this draft chapter have been identified for carryover, including DCP chapters for the Merrylands East Neighbourhood Centre and the Wentworthville Town Centre that have been adopted by Council but not yet in force.

It is recommended that Council endorse the additions to the draft chapter for Part F Precinct and Site Specific Development Controls, as provided in Attachment 2. Subject to endorsement, the additions to the draft chapter will be included in the draft Cumberland DCP.

Community Engagement

Consultation will be undertaken on the draft new Cumberland DCP, and this is anticipated to occur in early 2020.

Policy Implications

The preparation of the Cumberland DCP supports the new Cumberland Local Environmental Plan, which is required under the Environmental Planning and Assessment Act 1979. The Cumberland DCP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

Financial Implications

CONCLUSION

The preparation of a new Cumberland Development Control Plan (DCP) is underway. This report recommends that Council endorse the draft chapter for Definitions and the additions to the draft chapter for Part F Precinct and Site Specific Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of the chapter is based on the planning approach previously endorsed by Council.

Attachments

1. Draft Definitions

2. Additions for the draft chapter on Part F Precinct and Site Specific Development Controls

Council Meeting

19 February 2020

Council Meeting

19 February 2020

Item No: C02/20-373

New Cumberland Development Control Plan – Draft Chapter on Part G Miscellaneous Development Controls

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

This report recommends that Council endorse the draft chapter on Part G Miscellaneous Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of the chapter is based on the planning approach previously endorsed by Council.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Recommendation

That Council:

1. Endorse the draft chapter for Part G Miscellaneous Development Controls, as provided in Attachment 1, for inclusion in the draft Cumberland Development Control Plan.

3. Consult with the community on the draft chapter, following endorsement of all chapters of the draft Cumberland Development Control Plan by Council.

Report

Background

New Cumberland Development Control Plan (DCP)

The preparation of a new Cumberland DCP will complement the work being undertaken on the new Cumberland LEP, by providing more detailed planning controls for development in the area. This report focuses on the draft chapter for Part G Miscellaneous Development Controls, as shown in Figure 1.

Figure 1: Draft DCP chapter recommended for endorsement

It is recommended that Council endorse the draft chapter for Part G Miscellaneous Development Controls, as provided in Attachment 1. Subject to endorsement, the draft chapter will be included in the draft Cumberland DCP.

It is anticipated that consultation on the draft Cumberland DCP in its entirety will be undertaken in early 2020, following endorsement of all DCP chapters by Council.

Date	Item No.	Report	Resolution
16 October 2019	C10/19-247	Preparation of a new Cumberland Development Control Plan	Council noted the approach and key milestones for the preparation of the new Cumberland Development Control Plan
4 December 2019	C12/19-303	Proposed miscellaneous controls for inclusion in the new Cumberland DCP	Council resolved to endorse the planning approach to miscellaneous development controls in the Cumberland area

Table 1: Council resolutions for draft DCP chapter

Community Engagement

Consultation will be undertaken on the draft new Cumberland DCP, and this is anticipated to occur in early 2020.

Policy Implications

Risk Implications

Financial Implications

CONCLUSION

The preparation of a new Cumberland Development Control Plan (DCP) is underway. This report recommends that Council endorse the draft chapter Part G Miscellaneous Development Controls, for inclusion in the draft Cumberland DCP that is currently being prepared. The contents of the chapter is based on the planning approach previously endorsed by Council.

Attachments

1. Draft Cumberland Development Control Plan – Part G Miscellaneous Development Controls

Council Meeting

19 February 2020

Council Meeting

19 February 2020

Item No: C02/20-374

615 Great Western Highway, Greystanes - Proposed Public Benefit Offer for Large Advertising Display Sign

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: DA 2019/336

Community Strategic Plan Goal: A resilient built environment

Summary

Development Application 2019/336 was lodged with Council, and seeks to install a similar freestanding digital advertising structure to the existing sign within the site at 615 Great Western Highway, Greystanes, but directed towards traffic on the M4 Motorway.

Pursuant to clause 13(3) of State Environment Planning Policy No 64 – Advertising and Signage and Council’s Large Display Advertising Policy, the developer has made an offer to Council regarding use of the sign for public purposes in the form of advertising slots and for the provision of a monetary contribution to form a basis of a planning agreement.

It is recommended that Council support the offer, as it is consistent with the requirements under State Environmental Planning Policy No 64 – Advertising and Signage and Council’s Large Display Advertising Policy.

Should Council support the recommendation and the development application is favourably determined, a condition of consent will be imposed that requires a Voluntary Planning Agreement be entered in a form consistent with the offer provided.

Recommendation

That Council endorse the imposition of a condition for Development Application 2019/336 at 615 Great Western Highway, Greystanes, that requires a Voluntary Planning Agreement be entered in a form consistent with the offer provided.

Report

Context

The subject site is known as 615 Great Western Highway, Greystanes. The site currently accommodates a recently approved twin sided digital advertising structure, that was approved under Development Application 2016/374. That sign is directed towards the Great Western Highway.

Development Application 2019/336 was lodged with Council, seeking to install a similar freestanding digital advertising structure within the site at 615 Great Western Highway, Greystanes, but directed towards traffic on the M4 Motorway. Pursuant to clause 13(3) of State Environment Planning Policy No 64 – Advertising and Signage and Council’s Large Display Advertising Policy, the developer has made an offer to Council regarding use of the sign for public purposes in the form of advertising slots and for the provision of a monetary contribution to form a basis of a planning agreement.

Alignment with Large Display Advertising Policy

Council adopted the Large Display Advertising Policy at its meeting held on 4 September 2019. Prior to that, a draft policy was publicly exhibited for a period of 28 days from 10 July to 6 August 2019. Whilst the subject application was lodged on 3 September (one day prior to the adoption of the policy), the public exhibition period preceded lodgement and there are no savings provisions identified in the policy.

The policy applies to all signs to which consideration must be given under clause 13(3) of State Environmental Planning Policy No 64 – Advertising and Signage. The proposed development is such a sign and the policy applies.

The policy provides three options for realising public benefits associated with large display advertisements:

· Payment of an upfront fee at the time of lodging a DA;

· Payment of an annual fee for the duration of the advertisement; or

· Provision of in-kind contributions.

The policy contemplates public benefits to a value of $50,000 per annum for advertisements that are directed towards traffic on the M4 Motorway.

The developer has proposed the following public benefit offer in relation to Development Application 2019/336, as outlined in Attachment 1:

· Provide an annual CPI adjusted monetary contribution of $30,000, and

· Provide advertising slots to a total market value not exceeding $20,000 per year, for purposes of a range of public and/or local community benefits as are deemed appropriate by Council.

The public benefit offer for the advertising sign under the application is consistent with the Large Display Advertising Policy.

Next Steps

The public benefit offer for the advertising sign under Development Application 2019/336 is provided to Council for consideration. It is recommended that Council support the offer, as it is consistent with the requirements under State Environmental Planning Policy No 64 – Advertising and Signage and Council’s Large Display Advertising Policy.

The development of the Voluntary Planning Agreement will be undertaken in accordance with Council policy, with a further report provided to Council at the appropriate time.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

The proposed offer is consistent with Council’s Large Display Advertising Policy. Under Section 7.7(3) of the Environmental Planning and Assessment Act, the consent authority has the power to impose a condition of development consent requiring a Voluntary Planning Agreement be entered, in accordance with an offer made.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

Financial implications are outlined in the main body of the report.

CONCLUSION

It is recommended that Council support the public benefit offer, as it is consistent with the requirements under State Environment Planning Policy No 64 – Advertising and Signage and Council’s Large Display Advertising Policy.

Attachments

1. Offer of proposed monetary contribution

Council Meeting

19 February 2020

Item No: C02/20-375

Expressions of Interest Process - Lease over Hyland Rd Reserve

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: PK-HYLAR-1

Community Strategic Plan Goal: A great place to live

Summary

This report recommends an Expressions of Interest process be undertaken for the construction and ongoing use of a community facility at Hyland Road Reserve.

Recommendation

That Council:

1. In accordance with Section 47 of the Local Government Act 1993, seek Expressions of Interest for the lease of Hyland Rd Reserve for a period of 20 years (Part Lot 2 in DP 525167), in accordance with the adopted Plan of Management and Landscape Masterplan for the site.

2. Receive a report following the Expressions of Interest process outlining the results.

Report

Council at its ordinary meeting, held on the 4^th September 2019 considered a report recommending the adoption of the draft masterplan for Hyland Road Reserve. Council resolved the following;

“That Council:

1. Adopt the Hyland Road Reserve Masterplan as included in Attachment 1 of this report.

2. The Gipps Road and Hyland Road Regional Parklands Plan of Management (2013) is updated to include the revised Masterplan (Attachment 3).”

The Hyland Road Reserve Masterplan (Attachment 1) seeks to optimise the park’s environmental and community recreation values and opportunities, but is also considered to be sufficiently flexible enough so a community or recreational facility can be incorporated within the Reserve itself.

The Hyland Road Reserve Masterplan also supports initiatives to provide improvements to Hyland Road Reserve consistent with the management strategies and implementation plan articulated in the Gipps Road & Hyland Road Regional Parklands Plan of Management (2013). These are broadly summarised below:

· Existing vegetation and green corridors being retained and enhanced through additional planting.

· Opportunity for a future community facility.

· Opportunities for public amenities adjoining the community facility.

· Car parking and access using Hyland Road and within the reserve with accessible spaces.

· Reflecting the previous usage - select areas of the former Hyland arboretum planting retained from when the forestry commission had management of the site.

· Existing and proposed cycleway and pedestrian linkages including linkages to Munro Street, Pemulwuy and Gipps Road.

· Including public art and interpretation of the Prospect canal

· Overall improving visibility and safety for park users.

The Masterplan also includes the following broader park community benefits:

· Shared paths including loop paths for walking and cycling.

· Shaded picnic and bbq areas with seating and interpretative signage.

· Areas for informal recreation use.

· Arboretum planting and walking trails including interpretative signage.

· Access to public amenities when using the reserve

Background

The former Holroyd City Council received a proposal for lease of community land at Hyland Road Reserve, Greystanes, for use as a Marae Cultural Centre.

The original proposal included a lease area of approximately 2 hectares, a series of three buildings with a large open space meeting area, as well as a large car park located near the site’s southern boundary, with retention of the existing loop track and any existing trees where possible.

This proposed was later revised and a smaller lease area was put forward for consideration to Cumberland Council. The subject land is denoted in the below diagram as Area 1:

Following this request, the Administrator considered a report on this and resolved at the 7 June 2017 Ordinary Council meeting (Min.127):

“Moved and declared carried by the Administrator that Council:

1. Abandon the current process relating to the proposed leasing of the subject land at Hyland Road Reserve, Greystanes;

2. Undertake a review of appropriate uses for the site and report the outcome of the review back to Council.

3. The General Manger be delegated Authority to make an ex graitia payment to the Nga Uri O Rahini Organisation or associated organisations of the Tax invoice receipts of the professional consultants engaged by the organisation to address requests (in submission of the application) from the former Holroyd Council.”

To enact the above resolution of the Administrator, Council staff prepared a report on the potential uses of Hyland Rd Reserve. Subsequently Council received a report and resolved at the 18 July 2018 meeting:

“That Council:

1. Develop a masterplan and park design for the Hyland Road Reserve in keeping with the objectives and strategies documented in the Gipps Road & Hyland Road Regional Parklands Plan of Management 2013.

2. Ensure the design is consistent with the potential future use of the site for a community facility, in accordance with the Reserve’s General Community Use categorisation under the Local Government Act 1993.”

Council then received further reports on this matter where Council resolved to place the Draft Hyland Road Reserve Masterplan on public exhibition (4 April 2019), and then adopted the Masterplan for the site following community consultation (4 September 2019).

The subject land is Zoned RE1 and is classified as Community Land, and has a number of uses outlined in the Plan of Management as detailed below:

Permitted with consent

Child care centres; Community Facilities; Environmental Facilities; Information and education facilities; Kiosks; Recreation areas; Recreation facilities (indoor); recreation facilities (outdoor); Respite day care centres; Roads; Signage; Water recreation structures”

Since the resolution of the Administrator, the site has remained unoccupied and is largely not activated by the community. Given the Hyland Road Reserve Masterplan was adopted on 4 September 2019, it is now recommended that Council call for expressions of interest for the use of the site for a 21 year period.

Community Engagement

The Expressions of Interest process will be undertaken with the community in accordance with the provisions of the Local Government Act 1993.

Policy Implications

The Expressions of Interest proposed is in accordance with the Council adopted Plan of Management and Master Plan over the site.

Risk Implications

There are no risk implications for Council associated with calling an Expressions of Interests process. The outcome of the EOI process will be subject to a further report to Council for determination on the proposed lease.

Financial Implications

Whilst there are no direct financial implications for Council associated with this report, there will be financial and significant community benefits to Council and the local community by the granting of a long term lease over the land.

CONCLUSION

Council now has an adopted Masterplan to support the previous Plan of Management over Hyland Rd Reserve. It is now recommended that Council endorse the calling of an Expressions of Interest process for the long term lease of the site.

Attachments

1. Landscape Masterplan, Hyland Road Reserve

Council Meeting

19 February 2020

Item No: C02/20-376

Adoption of Cumberland Open Space and Recreation Strategy 2019-2029

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: SUB46

Community Strategic Plan Goal: A great place to live

Summary

This report recommends the adoption of the Cumberland City Council Open Space and Recreation Strategy 2019-2029.

Recommendation

That Council adopt the Cumberland City Council Open Space and Recreation Strategy 2019-2029.

Report

Background

Council at its meeting of 16 October 2019 resolved the following (Min.774 C10/19-250):

“That Council place the Draft Open Space and Recreation Strategy 2019-2029 on public exhibition for a period of 28 days subject to the following amendment to Strategic Direction 1:

Deliver new open space and new recreation facilities to meet the needs of our growing population.”

Consultation Outcome

The Draft Open Space and Recreation Strategy 2019-2029 was placed on public exhibition from 6 November 2019 until 4 December 2019, during which time Council received two formal submissions. In addition, the Draft Strategy was tabled for discussion at the Recreation & Sport Advisory Panel meeting held in December 2019. A summary of the submissions received and Council’s responses are provided in Attachment 1.

Based on the public submissions received and Committee feedback, minor amendments have been made to the Draft Plan. These key amendments include:

· The inclusion of more details relating to Council’s open space acquisition strategy priorities.

· Clarification and updates relating to the adopted Cumberland Local Infrastructure Contribution Plan 2020.

· The provision of further details in the annual implementation plan which will include priority actions, performance indicators and timeframes.

Council has now addressed all public feedback and recommends that the Open Space and Recreation Strategy 2019-2029 (Attachment 2) be adopted by Council.

Community Engagement

During the public exhibition period, the following community engagement activities were undertaken:

· The Draft Plan was distributed to local park Committees and key stakeholders who participated in the initial engagement process, to seek additional feedback and comments.

· The Draft Plan was made available on Council’s ‘Have Your Say’ website.

· The Draft Plan was made available at Council libraries, staffed community centres and customer service centres.

· Advertisement of the public exhibition period were made via the Auburn Review (5 November 2019) and Parramatta Advertiser (6 November 2019).

· The Draft Plan was also presented to the Recreation & Sport Advisory Panel meeting held in December.

Data obtained relating to the public exhibition period indicates that Council received 183 visits from 115 unique visitors to the ‘Have Your Say’ page of Council’s website, with 83 people downloading the Draft Open Space and Recreation Strategy 2019-2029.

Policy Implications

The Strategy aligns with the goals and objectives of relevant national, state and regional policy settings such as the National Sports Plan, Central City District Plan - Greater Sydney Commission and Council’s Integrated Planning and Reporting Framework.

Risk Implications

The implementation of the strategy will ensure a more strategic, economically sustainable approach to the provision of open space and recreation facilities. It will also facilitate planning for improved access, utilisation and engagement on open space and recreation priorities.

Financial Implications

Funding for all actions identified in the Cumberland City Council Open Space and Recreation Strategy 2019-2029 will be sought from sources such as Council revenue, developer contributions and grant funding.

CONCLUSION

Council undertook a public exhibition period to seek feedback from the community in relation to the Draft Open Space and Recreation Strategy 2019-2029 and has since addressed all comments and feedback received. It is therefore recommended that the finalised Cumberland City Council Open Space and Recreation Strategy 2019-2029 be adopted by Council.

Attachments

1. Summary of Submissions

2. Cumberland City Council Open Space and Recreation Strategy 2019-2029

Council Meeting

19 February 2020