Agenda of Council Meeting - 20 November 2019

Councillor Contact Details

Granville Ward
Clr Steve Christou (Mayor)	0419 651 187	Steve.Christou@cumberland.nsw.gov.au
Clr Ola Hamed	0405 070 007	Ola.Hamed@cumberland.nsw.gov.au
Clr Joseph Rahme	0418 995 471	Joseph.Rahme@cumberland.nsw.gov.au
Greystanes Ward
Clr Greg Cummings	0417 612 717	Greg.Cummings@cumberland.nsw.gov.au
Clr Eddy Sarkis (Deputy Mayor)	0418 306 918	Eddy.Sarkis@cumberland.nsw.gov.au
Vacant	-	-
Regents Park Ward
Clr Ned Attie	0419 583 254	Ned.Attie@cumberland.nsw.gov.au
Clr George Campbell	0409 233 315	George.Campbell@cumberland.nsw.gov.au
Clr Kun Huang	0418 911 774	Kun.Huang@cumberland.nsw.gov.au
South Granville Ward
Clr Glenn Elmore	0418 459 527	Glenn.Elmore@cumberland.nsw.gov.au
Clr Paul Garrard	0414 504 504	Paul.Garrard@cumberland.nsw.gov.au
Clr Tom Zreika	0449 008 888	Tom.Zreika@cumberland.nsw.gov.au
Wentworthville Ward
Clr Lisa Lake	0418 669 681	Lisa.Lake@cumberland.nsw.gov.au
Clr Suman Saha	0419 546 950	Suman.Saha@cumberland.nsw.gov.au
Clr Michael Zaiter	0418 432 797	Michael.Zaiter@cumberland.nsw.gov.au

For information on Council services and facilities please visit www.cumberland.nsw.gov.au

Council Meeting

20 November 2019

ORDER OF BUSINESS

1 Opening Prayer / Acknowledgement of Country / National Anthem

2 Notice of Live Streaming of Council meeting

3 Apologies / Requests for Leave of Absence

4 Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

5 Confirmation of Previous Minutes

C11/19-278 Minutes of the Ordinary Meeting of Council - 06 November 2019................................................................................. 5

6 Mayoral Minutes

Nil

7 Public Forum / Presentation of Petitions

8 Items Resolved by Exception

9 Reports to Council

General Manager

C11/19-279 Legal Report................................................................... 23

Director People & Performance

C11/19-280 Cumberland Council Annual Report 2018-19..................... 25

C11/19-281 Quarter 1 Performance Report on the Operational Plan 2019-20 and Quarterly Budget Review Statement............. 93

Director Finance & Governance

C11/19-282 Report on Outstanding Council Resolutions....................... 94

C11/19-283 Investment Report - October 2019................................... 94

Director Community Development

C11/19-284 Update on Community Safety and Crime Prevention Initiatives........................................................................ 94

Director Environment & Planning

C11/19-285 Cumberland 2030: Our Local Strategic Planning Statement 94

C11/19-286 Proposed Business Planning Controls for inclusion in the new Cumberland Development Control Plan............................. 94

C11/19-287 Proposed Employment Planning Controls for inclusion in the new Cumberland Development Control Plan...................... 94

Director Works & Infrastructure

C11/19-288 Response to Notice of Motion - Westmead Residential Parking Supply................................................................ 94

10 Reports of Council Committees

Nil

11 Motions Pursuant to Notice

C11/19-289 Notice of Motion - Representatives on the board for Western Sydney Regional Organisation of Councils (WSROC)........ 94

C11/19-290 Notice of Motion - Youth Advisory Committee................... 94

C11/19-291 Notice of Motion - Councillor Representatives in Various Council Committees......................................................... 94

C11/19-292 Notice of Motion - Changes to the Cumberland Council Independent Hearing and Assessment Panel (CIHAP) Policy.............................................................................. 94

C11/19-293 Notice of Motion - New Glasgow Park............................... 94

12 Notices of Rescission

Nil

13 Questions on Notice

Nil

14 Closed Session Reports

C11/19-294 Request from Fire & Rescue NSW for a Fire Safety Audit on Identified Building

Note: Included in Closed Council in accordance with Section 10A(2)(d)(i) of the Local Government Act as the information involves commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

C11/19-295 Tender Evaluation Report - Replacement Booking System - T-2019-001

Note: Included in Closed Council in accordance with Section 10A(2)(d)(ii) of the Local Government Act as the information involves information that would, if disclosed, confer a commercial advantage on a competitor of the council.

15 Other / General Matters

16 Close

Council Meeting

20 November 2019

Item No: C11/19-280

Cumberland Council Annual Report 2018-19

Responsible Division: People & Performance

Officer: Director People & Performance

File Number: S-57-54

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is to present Council with the 2018-19 Annual Report, which under the NSW Local Government Act, is to be completed within five months of the end of the financial year. The Annual Report must report progress against the principle activities set out in the Delivery Program and Operational Plan for that year, include statutory reports required under the Local Government Act, and the audited financial statements for the same period.

Accordingly, Cumberland Council’s Annual Report for 2018-19 is attached.

Recommendation

That Council receive the Annual Report 2018-19.

Report

The Annual Report forms an important part of the Integrated Planning and Reporting framework as it completes the yearly cycle of reporting, and is an important statement of transparency and accountability between Council and the community.

Through its twelve external Service Areas, Council made significant progress towards delivering the projects and ongoing programs that were a commitment of the Operational Plan 2018-19. In total, 88% of Key Projects have been completed or are on track for completion by the end of the four year Delivery Program.

In addition to the many operational projects completed, Council also commenced or continued the delivery of several major Capital Works projects, including:

· $1.68m for the Granville Centre – doors expected to open in 2020.

· $1.56m for the Swim Centre Modernisation Program – works commenced on site at Wentworthville with demolition and excavation underway. These works are to address statutory requirements such as water quality and disability access as well as general modernisation to better serve the needs of the community.

This year Council won several awards for service delivery. These are detailed in the report but are highlighted by:

· Sydney Cherry Blossom Festival winning the National Parks and Leisure Australia Annual Award for ‘Major Event of the Year’; and

· The Sports NSW ‘The Local Council of the Year’ Award for the Cumberland Parks and Recreation Team.

Other service delivery highlights include:

· Council delivered 11 major events to over 170,000 residents and visitors

· 38,995 meals were provided to our local seniors and people with disabilities

· Council operated over 10,000m2 of community space and more user groups were able to access the centres than previous years

· Green garden waste bins were rolled out to former Holroyd residents

· 25 native bee hives were distributed throughout the LGA

· One-on-one business advisory sessions were delivered to help our local economy

· More than $1.38 billion worth of Development Applications were assessed and a higher proportion than last year were determined in 90 days

· Our customer contact service standards continued to improve

Importantly, the completion of projects and delivery of services over the 2018-19 year have translated into a more satisfied community. During the year there has been an increase to 89% in overall community satisfaction with Council services and facilities. This result means that Cumberland is now in line with the Sydney Metro average for the first time.

In addition to overall satisfaction with Council, resident’s satisfaction with Council’s specific services and facilities has also generally improved, with residents being at least moderately satisfied with 48 out of 49 services surveyed. This gives Council a clear indication that the investments in delivering higher service levels and better facilities over the past year is helping to align the community’s and Council’s interests. This has also contributed to a reported improvement in quality of life for Cumberland residents, with the overall quality of life score increasing by 9%, to 88% of residents rating their quality of life as good to excellent. In particular, this shows that we are making significant progress in moving towards our shared Strategic Goals set outlined the Community Strategic Plan 2017-27.

Whilst for this year Council recorded an operating profit of $22.9m after deducting capital income and profit on sale, the performance ratio was in deficit of (5.28)%. Council’s recurring budget position for 2018-19 was in deficit by $6.2m after deducting one-off income and costs. Council has been challenged by the costs increases of 9.6% due to the cost of services for the new entity still being realised. The Local Government Cost Index for this year was 2.9%.

Highlights:

· $226.17m total income from continuing operations

· $203.24m total expenses from continuing operations

· $22.9m net operating result for the year

· Operating performance ratio (5.28)%

A majority of Council’s revenue is from residential and business rate payers and grants received from Commonwealth funding. Council’s main expenses included salaries and wages, waste disposal tipping fees, raw materials and contracts, contractor and consultancy costs and facility and infrastructure management.

Community Engagement

The Annual Report will be available on Council’s website and links will be sent to the Office of Local Government and NSW Ombudsman as required under the Local Government Act 1993. The Audited Financial Statements, which are published as a separate document, will also be available with the Annual Report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Cumberland Council’s Annual Report 2018-19 has been prepared in accordance with the requirements under the Integrated Planning and Reporting legislation. It presents Council’s performance over the 2018-19 financial year against the financial and service delivery commitments made in the Operational Plan 2018-19.

Attachments

1. Cumberland Council Annual Report 2018-19

Council Meeting

20 November 2019

Council Meeting

20 November 2019

Item No: C11/19-281

Quarter 1 Performance Report on the Operational Plan 2019-20 and Quarterly Budget Review Statement

Responsible Division: People & Performance

Officer: Director People & Performance

File Number: S-57-50

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

The purpose of this report is to update Council and the community on the progress in implementing the activities in the Operational Plan 2019-20. This includes the Quarterly Budget Review Statement.

In total, 12% of key projects planned for the 2019-20 year have already been completed, with a further 79% on track for delivery throughout the year. Of the remaining 15%, 6% were placed on hold or discontinued due to various reasons and 9% of projects require attention to get back on track for delivery.

Recommendation:

That Council:

1. Receive the Quarter One Performance Report on the Operational Plan 2019-20.

2. Approve the revised estimates of income and expenditure for 2019-20 contained in the Quarterly Budget Review Statement.

Report

The Operational Plan 2019-20 identifies the Key Projects planned for delivery throughout the year, as well as the associated budget. These projects are in direct response to the strategic goals and community vision contained in the Community Strategic Plan 2017-27. The Q1 Performance Report (Attachment 1) shows progress in implementing the planned activities over the July to September period.

By the end of September, 8 of 68 projects were completed. These were:

· Develop Council’s Public Place Cleansing Strategy

· Develop and implement the Environmental Management Framework

· Develop and implement a Biodiversity Strategy and Action Plan

· Release Council’s Residential Waste App for mobile devices

· Develop the Cumberland Environmental Health Strategy

· Develop an ongoing Councillor Professional Development Program

· Undertake and report an annual Community Satisfaction Survey to measure our progress towards the community vision in the Community Strategic Plan

· Undertake an annual Customer Satisfaction Survey in conjunction with other feedback to measure Council’s progress in delivering excellent customer experience outcomes

The majority of other projects (50 of 68) are running on track for delivery throughout the 2019-20 year. One project is on hold:

· Design and acquisition for Merrylands Ring Road

Three projects were scheduled for a future year of the Delivery Program 2017-21 and are recommended to be discontinued:

· Develop a plan for the upgrade of all public amenity blocks in Cumberland

· Deliver a Youth Recreation Facilities Strategy

· Design and construction of amenities and grandstand at CV Kelly Park

Highlights from Council’s service delivery through the quarter include:

· The 2019 Community Satisfaction Survey showed an overall community satisfaction increase. 89% of residents are now at least somewhat satisfied with the overall performance of Cumberland Council, the best results ever achieved for Council.

· The Customer Experience Team was listed as a finalist for the 2019 National Customer Excellence Awards.

· Council has commenced construction for the Granville Multipurpose Community Facility.

· Council’s Residential Waste App has been released on Council’s Website. Residents can now use the online waste App to book a Clean-up collection service, get advice on what Council will collect and to report illegal dumping.

· The Merrylands Road CBD Streetscape Project is on track with an expected completion date by December 2019.

· The Auburn Botanic Gardens was featured across various media outlets for Channel 9 News, Arabic News and the Chinese News.

Confirmation Statement from the Director Finance & Governance

Provided in the attachments to this report is a report from the Director Finance & Governance and the Quarterly Budget Review Statement (QBRS) which refer to the period ended 30 September 2019. The QBRS indicates that Council’s financial position is satisfactory for the actual year-to-date income and expenditure, as well as the original and proposed revised estimates of income and expenditure for the year.

A quarterly project summary report with revised budgets is also provided in the attachments for the three major capital works projects currently underway, being the Granville Multipurpose Centre, Merrylands CBD Major Drainage Upgrade and Cumberland Swim Centre Modernisation.

Community Engagement

The Quarter 1 Performance Report will be made available to the public on Council’s website.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

This report recommends that Council approve the revised income and expenditure estimates, most notably the reduction in cash of $1.8m. There are no further financial implications associated with this report.

CONCLUSION

During the first quarter for 2019-20 Council has made significant progress with 12% of Key Projects already complete and another 79% on track for completion during the remaining three quarters. Council is well positioned to deliver the activities committed to in the Operational Plan 2019-20 and Delivery Program 2017-21.

As at the end of the first quarter, Council’s year-end projected financial position remains satisfactory, with the estimated net operating result before capital projected to finish $0.5m in surplus.

Attachments

1. Quarter 1 Performance Report on the Operational Plan 2019-20

2. Quarter 1 Financial Analysis

3. QBRS 2019/20 Quarter 1

4. Major Project Report - Granville Multipurpose Centre

5. Major Project Report - Merrylands CBD Drainage

6. Major Project Report - Swim Centre Modernisation

Council Meeting

20 November 2019

Item No: C11/19-282

Report on Outstanding Council Resolutions

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: SC492

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This report presents to Council the current list of outstanding Council resolutions.

Recommendation

That Council receive the report.

Report

This report provides Council an update on the current outstanding Council resolutions. A total of 42 resolutions are currently in progress.

The list of outstanding Council resolutions and a status update is provided as Attachment 1 to this report.

Year	Resolutions Passed	Resolutions Enacted/Completed	Resolutions in Progress
2017	150	149	1
2018	258	254	4
2019	257	220	37

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

This report provides Council with added transparency in relation to the progress of outstanding Council resolutions.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

The update on outstanding Council resolutions is provided for the information of Council.

Attachments

1. Outstanding Council Resolutions List

Council Meeting

20 November 2019

Item No: C11/19-283

Investment Report - October 2019

Responsible Division: Finance & Governance

Officer: Director Finance & Governance

File Number: A-05-01/05

Community Strategic Plan Goal: Transparent and accountable leadership

Summary

This is a report from the Director Finance & Governance providing an update on the performance of Council’s investment portfolio to 31 October 2019.

Recommendation

That Council receive the October 2019 Investment Report.

Report

Included in this report are the following items that highlight Council’s investment portfolio performance for the month, year-to-date to 31 October 2019 and an update of the investment environment.

Council Investments as at 31 October 2019

Council’s investment portfolio has a current market value of $163,824,201.This represents a premium of $1,472,390 above the face value of the portfolio, being $162,351,811, and generates a 2.04% average purchase yield. The following table reflects Council’s holding in various investment categories.

Investment Portfolio Performance

The investment returns for the month and year-to-date of 31 October 2019 outperformed the current month benchmark and exceeded the year to date benchmark.

Performance – Current month 31 October 2019

For the month of October, Council‘s portfolio generated interest earnings of $292,564. This is $30,775 lower than the budget of $323,339 and outperformed the AusBond Bank Bill Index by 0.79%, as detailed below:-

Performance – Year-to-date 31 October 2019

For the year-to-date, Council‘s portfolio generated interest earnings of $1,221,876. This is $73,567 lower than the budget of $1,295,443 and outperformed the AusBond Bank Bill Index by 1.15%, as per below:-

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

To manage risk, key criteria are incorporated into Cumberland Council’s investment making decisions, as detailed below:-

Preservation of Capital

The requirement for preventing losses in an investment portfolio’s total value (considering the time value of money).

Diversification

Setting limits to the amounts invested with a particular financial institution or government authority to reduce credit risk.

Credit Risk

The risk that an investment of Council fails to pay the interest and/or repay the principal of an investment.

Maturity Risk

The longer the term of the investment, the greater the exposure to potential changes in interest rates, market volatility and credit quality of an issuer.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Council hereby certifies that the investments listed above have been made in accordance with section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Attachments

1. Investment Summary Report October 2019

2. Economic and Investment Portfolio Commentary October 2019

Council Meeting

20 November 2019

Item No: C11/19-284

Update on Community Safety and Crime Prevention Initiatives

Responsible Division: Community Development

Officer: Director Community Development

File Number: C-37-01/09

Community Strategic Plan Goal: A safe accessible community

Summary

This report provides an update on community safety and crime prevention initiatives undertaken by Council during the August to October 2019 period.

Recommendation

That Council receive and note the information in this report.

Report

The Cumberland Community Safety and Crime Prevention Plan 2018 - 2022 was adopted in July 2018. The Plan identifies ten priority areas and 74 strategic actions to address priority crime related issues and improve community safety in Cumberland. The Plan is a whole-of-Council document which is overseen by Council’s Crime Prevention Officer.

The following provides a summary of some of the key community safety and crime prevention initiatives undertaken during the August to October 2019 period.

Safety Site Assessments Undertaken

Nine safety site assessments have been undertaken by Council and Police in the following areas in response to community concerns:

· Erie Street Reserve (Granville)

· Bright Street Park (Guildford)

· Coleman Street Park (Berala)

· Lytton Street Park (Wentworthville)

· Auburn Park (Auburn)

· Colquhoun Street Park (South Granville)

· Clunies Ross Street, Prospect Hill Entrance (Pemulwuy)

· Reconciliation Rise, access to Prospect Hill (Pemulwuy)

· Fifth Street Reserve (Granville)

· Guildford Community Centre (Guildford)

These assessments focus on CPTED (Crime Prevention Through Environmental Design) to identify opportunities to improve safety outcomes in an area.

The following actions have been implemented and/or recommendations for improved infrastructure have been identified as a result of the audits:

· Erie Street Reserve (Granville) - Additional police patrols have been implemented to monitor the area and move people on which has improved the safety of the area. Lighting improvements have also been recommended and are being explored.

· Bright Street Park (Guildford) - Two CCTV cameras have been relocated to monitor the park. Illegal dumping has also been removed.

· Coleman Street Park (Berala) - Additional external lighting and securing of the amenities blocks whilst the park is not in use has been recommended to minimise antisocial behaviour. Given the size of the park, opportunities to improve activation of the park and improve incidental surveillance are also being explored.

· Lytton Street Park (Wentworthville) - Improved lighting on the footpaths has been recommended.

· Auburn Park - Additional patrols have been requested by the Police in response to resident concerns regarding antisocial behaviour. Lighting in the Park was deemed adequate.

· Colquhoun Street Park (South Granville) - Lighting in the Park was deemed adequate.

· Clunies Ross Street, Prospect Hill Entrance (Pemulwuy) - Lighting is recommended for installation at the lower end of the street to address anti-social behaviour.

· Reconciliation Rise, Prospect Hill Entrance (Pemulwuy) - Although the area is well lit, passive surveillance is minimal. Additional footpath lighting and CCTV has been installed to monitor the antisocial behaviour in this area. Sandstone blocks have also been placed along the gate area to minimise access to the Hill.

· Fifth Street Reserve (Granville) - The installation of lighting in the reserve has been recommended to improve the safety of the area as there is no lighting in the park.

· Guildford Community Centre (Guildford) - Lighting has been installed in the carpark areas of the Centre. Additional lighting at the laneway entrance or spotlights on the exterior of the community centre are recommended.

Lighting Audits

Four lighting audits were undertake at Greystanes Library Carpark, Daniel Street Park (Greystanes), Byrnes Street (Granville) and Auburn Park.

Additional lighting requirements have been identified for the Greystanes Library Carpark and Byrnes Street. All lighting in Daniel Street Park and Auburn Park was found to be sufficient and operational.

Pool Safety Assessment and Upgrades

A CPTED safety site assessment was undertaken at Ruth Everuss Aquatic Centre in Lidcombe. Upgrades of safety and security measures and process improvements will be implemented across all Council pools.

Grant Received to Improve Subway Link

Council received a $20,000 grant through the Stronger Communities Fund to undertake repairs, lighting and general improvement of the subway link between Dawes Avenue and Lewis Street in Regents Park.

Homelessness

Council has continued to respond to ongoing issues of rough sleeping, health and safety issues particularly in Merrylands Town Centre and Guildford. Responses involve engaging local services, Council and Police to support referrals related to addressing complex issues such as health, anti-social, drug and alcohol issues.

Council has also supported the Salvation Army to establish a weekly Tuesday night outreach service covering the Cumberland LGA.

CCTV in Public Places

· CCTV camera relocations this quarter: 2

· CCTV footage extraction requests: 36

Graffiti Removal

· Business Graffiti Removal Kits were distributed to businesses in: Pendle Hill (56), Wentworthville (47), Guildford (49) and Toongabbie (52).

· A focused Town Centre graffiti removal campaign was undertaken in Guildford Town Centre (library side), Granville, Pendle Hill and Merrylands.

· Council coordinated a Graffiti Removal Day event in partnership with Holroyd Rotary, Girl Guides volunteers and local residents to remove 170sqm metres of graffiti in Toongabbie.

· Council has introduced a new DA condition to address graffiti by including the application of anti-graffiti coating on new developments in town centres.

Steal from Motor Vehicle Signage

100 new Steal from Motor Vehicle signs have been designed and fabricated to be installed in various locations (private and public carparks) across the LGA in response to Police identified hotspots. The signs will be installed at various locations to remind motorists to lock their car and check that they have removed valuables.

A communications campaign will be rolled out concurrently with the installation of new signage as part of Council’s Living Safely in Cumberland education campaign.

Road and Pedestrian Safety at Schools

Council has established a new process involving Council Rangers, Council’s Road Safety Officer and Police. This involves rangers patrolling all schools across the LGA to identify unsafe parking practices and parking offences. Council is also promoting the delivery of road safety workshops to schools. Where issues continue to persist, the Highway Patrol will monitor those particular schools.

Highway Patrol requests have been implemented at the following schools:

· Cerdon College (August and October 2019)

· Greystanes Public School (September 2019).

Domestic and Family Violence

Council hosted a Cumberland Domestic and Family Violence Action Planning Workshop (CDFVAP) on 28 August 2019 at Wentworthville Community Centre. The workshop brought together 60 participants from across the sector to develop collaborative actions to work together to address Domestic and Family Violence in Cumberland.

Personal Safety Community Education Program

Council has developed the ‘Living Safely in Cumberland’ personal safety education program. The program comprises six workshop modules, designed to be interactive and based on adult learning principles, for co-delivery by a Council staff member and Police. A train-the-trainer workshop was held on 6 September 2019 with 19 facilitators trained including Council’s Bilingual Community Educators, staff and Police from Cumberland and Auburn Police Area Commands. Two out of three initial pilot workshops have been conducted with the program to be officially launched in November 2019. 40 workshops will be delivered across the Cumberland LGA in 2019/2020.

Police Liaison and Responding to Community Safety Issues and Concerns

On average, Council’s Crime Prevention Officer responds to approximately three community safety reports or concerns per week from residents. These include a range of issues such as anti-social behaviour, vandalism, graffiti, drug and alcohol issues, homelessness and illegal dumping. Many of these issues are referred to the Police for joint action and to ensure a coordinated and appropriate level of response.

Council also regularly liaises with both the Cumberland and Auburn Police Area Commands (PACs) in relation to a range of community, Police or Council identified crime prevention and safety issues. This includes facilitating site assessments, requesting high visibility Police patrols, investigating damage to Council property and other matters. Council also regularly attends Police Community Precinct Meetings held by both PACs.

Policy Implications

Community safety is a key priority identified in the Community Strategic Plan, Goal 2: ‘A safe and accessible community’. Council’s Community Satisfaction Survey 2019 also identifies community safety/crime prevention as a key priority area for Council.

The initiatives outlined in this report align with the priorities and actions identified in the Cumberland Community Safety and Crime Prevention Plan 2018 - 2022.

Risk Implications

The key risks associated with responding to community safety concerns and crime prevention initiatives include:

· Council has a limited supply of relocatable CCTV cameras to install in locations in response to emerging community priorities as well as Police identified hotspots.

· The potential for time and resourcing involved in responding to emerging and individual community safety concerns to impact on the ability of Council to focus on other more strategic/LGA wide, evidence-based priorities.

· Council has limited capital budget allocation to immediately implement recommendations arising from CPTED site assessments.

Financial Implications

Funding of $44,000 has been allocated in the approved Operational Budget 2019/20 to implement the Year 2 actions identified in the Community Safety and Crime Prevention Plan. Council has also received grant funding of $94,986 to support the implementation of initiatives such as community safety education and lighting upgrades.

Some actions within the Plan require further scoping to identify the financial resources required to implement an appropriate solution. There is limited capital funding available to address lighting and CCTV infrastructure needs across Cumberland, which are frequently identified.

Council proactively seeks funding to support the implementation of community safety initiatives and the delivery of actions outlined in the Plan, however, Council has been unsuccessful to date in a number of State and Federal grants submitted to support the provision and expansion CCTV infrastructure.

CONCLUSION

It is recommended that the information on Council’s recent community safety and crime prevention initiatives be received and noted. Council will continue to work with Police and the community to respond to priority and emerging community safety needs.

Council will also continue to identify suitable funding opportunities to support the implementation of local safety initiatives. There are also ongoing opportunities for Council to advocate to the NSW and Federal Government to support Council’s work in this area.

Attachments

Nil

Council Meeting

20 November 2019

Item No: C11/19-285

Cumberland 2030: Our Local Strategic Planning Statement

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: SUB543

Community Strategic Plan Goal: A resilient built environment

Summary

This report outlines the key areas of feedback from State agencies, stakeholders and the community during the exhibition of the Draft Cumberland 2030: Our Local Strategic Planning Statement, and details refinements made to the document to address feedback received.

It is recommended that Council endorse the updated Cumberland 2030: Our Local Strategic Planning Statement for submission to the Greater Sydney Commission. This endorsement is required by 25 November 2019 to finalise the Local Strategic Planning Statement, and for the document to be published on the NSW planning portal.

Recommendation

That Council:

1. Note the outcomes of the public exhibition of the Draft Cumberland 2030: Our Local Strategic Planning Statement, and refinements made to address feedback from the community, stakeholders and State agencies;

2. Endorse the updated Cumberland 2030: Our Local Strategic Planning Statement, as provided in Attachment 1, for submission to the Greater Sydney Commission;

3. Delegate to the General Manager the authorisation to make minor revisions to Cumberland 2030: Our Local Strategic Planning Statement, as necessary, following Council’s deliberations and advice from the Greater Sydney Commission, to ensure the desired objectives and intended outcomes can be achieved;

4. Delegate to the General Manager the authorisation to finalise Cumberland 2030: Our Local Strategic Planning Statement, following the issue of a letter of support from the Greater Sydney Commission subject to no further major changes; and

5. Note that Cumberland 2030: Our Local Strategic Planning Statement will be forwarded to the Department of Planning, Industry and Environment for publication on the NSW planning portal following finalisation.

Report

Background

Cumberland 2030: Our Local Strategic Planning Statement has been prepared to provide strategic direction and a coordinated approach to effectively manage growth and development in the Cumberland area. It sets a land use vision and structure plan and identifies priorities and actions to support the vision.

The Local Strategic Planning Statement has been prepared in close collaboration with the Greater Sydney Commission through their assurance program to ensure it, and other strategic work, is aligned with the Central City District Plan.

Exhibition of Draft Cumberland 2030: Our Local Strategic Planning Statement

Consultation Approach

The Draft Cumberland 2030: Our Local Strategic Planning Statement was placed on public exhibition for an extended period, beyond the minimum period of 28 days, in July and August 2019. As part of this exhibition, an extensive communication and engagement program was undertaken which ensured we received feedback from a broad range of stakeholders and the community.

The exhibition of the draft Statement included:

· A series of face-to-face ‘drop-in’ sessions held in each of the five Council Wards.

· Two Community Information and Feedback Sessions, one each at Auburn and Merrylands.

At all engagement activities, information was made available in print and digital formats and staff were on hand to provide advice and to facilitate the collection of feedback.

Council also utilised a variety of different platforms to reach and engage with stakeholders and the Cumberland community, including:

· Social Media: Facebook, Instagram, Twitter and LinkedIn.

· Digital: Information provided on Council’s main website and ‘Have Your Say’ page.

· Traditional Media: Advertisements placed in local papers (Auburn Review and Parramatta Advertiser) on 14 occasions during the exhibition period.

· Letters: Mailed to all landowners and residents in the Cumberland area.

· Printed collateral: A range of posters, leaflets and corflute display boards created to support the plan.

· Newsletter: Council’s external e-news.

· Surveys: Electronic and paper-based surveys.

In addition to the above, a cornerstone of Council’s community engagement was the preparation of two videos designed to help our diverse community understand the importance of Cumberland 2030: Our Local Strategic Planning Statement, and how they could have their say. One of these videos was translated into Cumberland’s top five languages, as a targeted strategy to engage with non-English speaking groups within our community.

Feedback Received

A total of 647 submissions were received during the exhibition period from the community, stakeholders and State agencies, as follows:

· 117 written submissions

· 392 short surveys

· 138 long surveys, including detailed comments

In addition, over 500 people attended one or more of the Face to Face Sessions or the Community Information and Feedback Sessions held throughout the exhibition period, providing Council with valuable insight into the community sentiment and key land use priorities to be addressed.

The community feedback received can be classified into four main issues: development and infrastructure; jobs and investment; environment and open spaces; and, traffic and transport. Further details on these issues is outlined in Figure 1.

Figure 1: Key issues raised from community feedback

Updated Cumberland 2030: Our Local Strategic Planning Statement

An updated version of Cumberland 2030: Our Local Strategic Planning Statement has now been prepared for consideration, as provided in Attachment 1, and is recommended for endorsement by Council. The updated version includes additional information and context in response to community feedback, refinements to priorities and actions arising from State agency advice, and improved graphics and maps on key elements within the Statement.

Next Steps

Subject to Council endorsement, the updated Cumberland 2030: Our Local Strategic Planning Statement will be submitted to the Greater Sydney Commission for assurance.

Following this process, a letter of support from the Greater Sydney Commission is anticipated to be provided, which will then enable the Statement to be finalised. It is recommended that Council delegate the finalisation to the General Manager should a letter of support be provided and no major changes be required.

Upon finalisation, Cumberland 2030: Our Local Strategic Planning Statement will then be forwarded to the Department of Planning, Industry and Environment for publication on the NSW planning portal.

Community Engagement

Community engagement activities undertaken for Cumberland 2030: Our Local Strategic Planning Statement is outlined in the main body of the report.

Policy Implications

The preparation of Cumberland 2030: Our Local Strategic Planning Statement is required under the Environmental Planning and Assessment Act 1979. The Statement also informs the preparation of the new Cumberland Local Environmental Plan and Development Control Plan. The updated Cumberland 2030: Our Local Strategic Planning Statement also complements the strategic directions and priorities outlined in Cumberland Council’s Community Strategic Plan.

Risk Implications

The funding agreement for Council’s accelerated Local Environmental Plan Funding Grant requires finalisation of Cumberland 2030: Our Local Strategic Planning Statement by 31 March 2020. To achieve this milestone, the updated Statement is required to be submitted to the Greater Sydney Commission by 25 November 2019.

Financial Implications

Work undertaken on Cumberland 2030: Our Local Strategic Planning Statement is funded from Council’s accelerated Local Environmental Plan Funding Grant.

CONCLUSION

Cumberland 2030: Our Local Strategic Planning Statement has been prepared to provide strategic direction and a coordinated approach to effectively manage growth and development in the Cumberland area. It has been prepared in close collaboration with the Greater Sydney Commission.

Following public exhibition and consideration of feedback from the community, stakeholders and State agencies, an updated version of Cumberland 2030: Our Local Strategic Planning Statement is provided for consideration and is recommended for endorsement by Council. This endorsement is required by 25 November 2019 to finalise the Local Strategic Planning Statement and for the document to be published on the NSW planning portal.

Attachments

1. Updated Cumberland 2030: Our Local Strategic Planning Statement

Council Meeting

20 November 2019

Council Meeting

20 November 2019

Item No: C11/19-286

Proposed Business Planning Controls for inclusion in the new Cumberland Development Control Plan

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

The preparation of a new Cumberland Development Control Plan (DCP) is underway, with the focus on harmonising the planning controls of the three DCPs in operation across Cumberland into a single set of detailed planning controls under a comprehensive DCP.

This report outlines some of the proposed planning controls to be included in the new Cumberland DCP. It recommends that Council endorse the planning approach for business planning controls in the Cumberland area. This information will be included in the draft new Cumberland DCP that is currently being prepared.

Recommendation

That Council:

1. Endorse the planning approach to controls for business development in the Cumberland area, as provided in Attachment 1; and

2. Note that the above items will be included in the draft Cumberland Development Control Plan.

Report

Background

Cumberland Council is currently operating under three separate sets of planning controls, known as a Development Control Plans (DCP), which are available on Council’s website. The current approach does not provide an integrated planning framework for the Cumberland areas, with inconsistent planning controls in place, and is not aligned to current strategic plans and policies from Council and the NSW Government.

New Cumberland Development Control Plan (DCP)

The preparation of a new Cumberland DCP will complement the work being undertaken on the new Cumberland LEP, by providing more detailed planning controls for development in the area. This report focuses on proposed business planning controls within the new Cumberland DCP, as shown in Figure 1.

Figure 1: Proposed Planning Controls Covered in Council Report

Part C – Development in the Business Zones

This part of the DCP contains the controls which apply to all business development (including commercial and mixed use development) within the B1 Neighbourhood Centre zone, B2 Local Centre zone, B4 Mixed Use zone, B5 Business Development zone and B6 Enterprise Corridor zone. In some cases, development within the business zones includes residential components (such as boarding houses and shop top housing) and some light industrial uses (such as light industries).

The DCP provides detailed design controls and development principles for a range of development types, including:

· Commercial and business development, such as retail and office premises

· Mixed use development, such as shop top housing

The recommended DCP controls address a range of general and locally specific matters that are not covered by mandatory provisions in relevant SEPPs, Codes and/or Guidelines (e.g. SEPP (Exempt and Complying Development), and SEPP 65 Design Quality of Residential Apartment Development and Apartment Design Guidelines).

All three existing DCPs have site specific controls which relate to certain centres. These site specific town centre controls will be carried over into the new DCP, as previously resolved by Council (C10/19-248).

The DCP review will result in consistent controls applied across Cumberland. This report recommends that Council adopt the planning approach to these parts of the DCP as outlined in Attachment 1.

Next Steps

Subject to endorsement, the proposed planning controls will be included in the draft Cumberland DCP. The draft new Cumberland DCP will be provided for consideration by Council in late 2019 or early 2020 prior to proceeding to public exhibition.

Community Engagement

Consultation will be undertaken on the draft new Cumberland DCP, and this is anticipated to occur in early 2020.

Policy Implications

The preparation of the Cumberland DCP supports the new Cumberland Local Environmental Plan, which is required under the Environmental Planning and Assessment Act 1979. The Cumberland DCP will also align with the strategic directions outlined in Council’s Community Strategic Plan and Cumberland 2030: Our Local Strategic Planning Statement.

Risk Implications

The preparation of a new Cumberland DCP is designed to align with the milestones on work for the new Cumberland Local Environmental Plan, which is required to be completed by mid-2020. The release of funds from the grant is also linked to these milestones. Endorsement of the proposed planning controls will assist Council in meeting these milestones.

Financial Implications

Work undertaken on the Cumberland DCP, including analysis, document preparation and planned community consultation activities, will be funded from the accelerated Local Environmental Plan Funding Grant provided by the NSW Government.

CONCLUSION

The preparation of a new Cumberland Development Control Plan (DCP) is underway. This report outlines some of the proposed planning controls to be included in the new Cumberland DCP. It recommends that Council endorse the planning approach for business development controls in the Cumberland area. This information will be included in the draft Cumberland DCP that is currently being prepared.

Attachments

1. Proposed Business Planning Controls

Council Meeting

20 November 2019

Item No: C11/19-287

Proposed Employment Planning Controls for inclusion in the new Cumberland Development Control Plan

Responsible Division: Environment & Planning

Officer: Director Environment & Planning

File Number: S-5750-01

Community Strategic Plan Goal: A resilient built environment

Summary

This report outlines some of the proposed planning controls to be included in the new Cumberland DCP. It recommends that Council endorse the planning approach for employment planning controls in the Cumberland area. This information will be included in the draft new Cumberland DCP that is currently being prepared.

Recommendation

That Council:

1. Endorse the planning approach to controls for employment development in the Cumberland area, as provided in Attachment 1; and

2. Note that the above items will be included in the draft Cumberland Development Control Plan.

Report

Background

New Cumberland Development Control Plan (DCP)

The preparation of a new Cumberland DCP will complement the work being undertaken on the new Cumberland LEP, by providing more detailed planning controls for development in the area. This report focuses on proposed employment planning controls within the new Cumberland DCP, as shown in Figure 1.

Figure 1: Proposed Planning Controls Covered in Council Report

Part D – Development in the Employment Zones

This part of the DCP contains the controls which apply to all employment development within the IN1 General Industrial zone and IN2 Light Industrial zone. It also covers commercial/business development (such as neighbourhood shops) where these are a permitted use under the Local Environmental Plan, as well as emerging industries and innovation.

The DCP provides detailed design controls and development principles for a range of development types, including:

· Industrial development

· Employment and innovation lands

Site specific controls for employment precincts in existing DCPs will be carried over into the new DCP, as previously resolved by Council (C10/19-248).

The DCP will also support the strategic directions and land use planning framework identified in the Council adopted Cumberland Employment and Innovation Lands Strategy.

The DCP review will result in consistent controls applied across Cumberland. This report recommends that Council adopt the planning approach to these parts as outlined in Attachment 1.

Next Steps

Community Engagement

Consultation will be undertaken on the draft new Cumberland DCP, and this is anticipated to occur in early 2020.

Policy Implications

Risk Implications

Financial Implications

CONCLUSION

The preparation of a new Cumberland Development Control Plan (DCP) is underway. This report outlines some of the proposed planning controls to be included in the new Cumberland DCP. It recommends that Council endorse the planning approach for employment development controls in the Cumberland area. This information will be included in the draft Cumberland DCP that is currently being prepared.

Attachments

1. Proposed Employment Planning Controls

Council Meeting

20 November 2019

Item No: C11/19-288

Response to Notice of Motion - Westmead Residential Parking Supply

Responsible Division: Works & Infrastructure

Officer: Director Works & Infrastructure

File Number: T-28-02/08

Community Strategic Plan Goal: A great place to live

Summary

This report provides a response to the Notice of Motion (C09/19-207, Min.681) seeking information with regards to the residential parking supply in Westmead.

Recommendation

That Council note the information contained in the report.

Report

At Council’s meeting of 4 September 2019, Council resolved the following (C09/19-207, Min.681):

“That Council:

1. Receive a report on the current supply and status of the existing residential parking scheme and timed limited on street parking within the Westmead precinct East and West of Hawkesbury Road.

2. That Council undertake a parking survey in the streets between Hawkesbury Road, Bridge Road, Church Avenue and the Great Western Highway Westmead, identifying the saturation rate, usage and the number of available on street car parking spaces.

3. That the report include, if feasible, opportunities to improve on street car parking for residents.”

Following receipt of this resolution Council staff undertook a survey of the on-street parking supply in Westmead in accordance with the resolution, the results of which are provided in the following tables. The information contained within Table 1 highlights the northern kerb line of Alexandra Avenue west of Hawkesbury Road and southern kerb line of Alexandra Avenue east of Hassall Street, have unrestricted parking totalling 100 spaces which is not part of the Residential Parking Scheme (RPS). Councils onsite assessment indicates that this area is generally filled during the day by commuters using Westmead Railway Station however becomes available for residential parking at night.

With the exception of Parkside Lane (24 available on-street parking spaces) which was found to be fully parked during the night, all other streets subject to the RPS showed available capacity throughout the day and night.

Table 1

Table 2 provides results of the survey for streets not currently part of the Westmead Residential Parking Scheme, the surveyed area is bound by Hawkesbury Road, Bridge Road, Church Avenue and Great Western Highway. These streets are also depicted in the map provided in Attachment 3.

The information contained within table 2 indicates that all streets within the survey area showed varying levels of available capacity throughout the day and night. The greatest occupancy throughout the day was found to be on Hawkesbury Road (94%) where 34 unrestricted angle parking spaces are provided south of Church Avenue, adjacent to the Oakes Centre Shopping area. This parking occupancy reduces to 35% at night, indicating that the parking spaces cater for the shopping centre customers during commercial hours of operation.

Other analysis from this table highlights that Jessop Place has 5 available on-street parking spaces servicing the 7 houses that front that street. Whilst parking occupancy was found to be low during the daytime period, the parking capacity was found to be 80% during the night when residents are assumed to have returned home from work.

Table 2

Table 3 provides information relating to the number of permits issued throughout the Westmead RPS area, for the 2018/19 period.

The data within this table confirms that with the exception of Moss Place and Parkside Lane, the number of permits issued for the 2018/19 period was well below the available parking spaces available on all streets throughout the existing RPS area. In the case of Parkside Lane, it has previously been identified that this situation results in 100% parking occupancy at night when residents are assumed to have returned home from work.

Table 3

In summary, Table 4 provides information on the survey findings:

Table 4

		Existing Westmead RPS area	Streets bound by Hawkesbury Rd, Bridge Rd, Church Ave and Great Western Highway
Total Parking Supply		1,367	486
Average % of parking Occupancy	Morning	27%	33%
	Afternoon	26%	35%
	Night	31%	25%
Maximum Occupancy % & street	Morning	73% in Booth Street	94% in Hawkesbury Rd (Angle parking)
	Afternoon	79% in Booth Street	94% in Hawkesbury Rd (Angle parking)
	Night	100% in Parkside Lane	80% in Jessop Place

The data within table 4 when analysed in conjunction with the other data contained within this report indicates that the number of available parking spaces throughout Westmead is considered adequate under the current arrangements. In this regard, the assessment undertaken by Council staff does not indicate a need to increase or improve on street parking within the surveyed area.

Community Engagement

There are no consultation processes for Council associated with this report.

Policy Implications

There are no policy implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

CONCLUSION

Following the conclusion of Councils assessment of the surveyed area, the onsite parking supply at present has adequate capacity to handle the current demand from commuters and residents, any improvements to improve capacity for on street car parking is not warranted at this stage.

Attachments

1. Westmead RPS area West of Hawkesbury Road

2. Westmead RPS area East of Hawkesbury Road

3. Area outside of Westmead RPS bound by Hawkesbury Road, Bridge Road, Church Avenue and the Great Western Highway

Council Meeting

20 November 2019

Item No: C11/19-291

Notice of Motion - Councillor Representatives in Various Council Committees

Councillor: Ned Attie and Joseph Rahme

File Number: SC483

Summary

Pursuant to Notice, Councillors Attie and Rahme submitted the following Motion.

Notice of Motion

That Council:

1. Amend the Councillor members represented in the various Council Committees to reflect the following table; and

Committees	Councillors
Audit, Risk and Improvement Committee	Councillor Rahme
Audit, Risk and Improvement Committee	Councillor Zaiter
Traffic Committee	Councillor Garrard
Traffic Committee	Councillor Sarkis
Floodplain Committee	Councillor Christou
Floodplain Committee	Councillor Sarkis
Aboriginal and Torres Strait Islander Consultative (ATSIC) Committee	Councillor Christou
	Councillor Attie
Events Committee	Councillor Rahme
Events Committee	Councillor Attie
Access & Safety Committee	Councillor Christou Councillor Zreika
Heritage Committee	Councillor Garrard
Heritage Committee	Councillor Attie
Wentworthville Community Garden Committee	Councillor Zaiter

2. Notify all relevant committee members of the changes.

Resourcing Implications

Nil

General Manager Advice

If approved, staff will advise the relevant committee members of the resolution of Council and update these appointments.

Attachments

Nil