Minutes of Council Meeting

Council Meeting

7 August 2019

Minutes of the Council Meeting 7 August 2019

Meeting commenced at 6:30pm

Greg Cummings (Mayor)	Councillor
Glenn Elmore (Deputy Mayor)	Councillor
Ned Attie	Councillor
George Campbell	Councillor
Steve Christou	Councillor
Paul Garrard	Councillor
Ola Hamed	Councillor
Kun Huang	Councillor
Lisa Lake	Councillor
Joseph Rahme	Councillor (arrived 6:36pm)
Suman Saha	Councillor
Michael Zaiter	Councillor
Tom Zreika	Councillor
Hamish McNulty	General Manager
Melissa Attia	Director People & Performance
Daniel Cavallo	Director Environment & Planning
Brooke Endycott	Director Community Development
Peter Fitzgerald	Director Works & Infrastructure
Richard Sheridan	Director Finance & Governance

Also Present:

Charlie Ayoub	Executive Manager Corporate Services
Carol Karaki	Governance Coordinator
Laith Jammal	Governance Administration Officer

Opening Prayer

The opening prayer was read by Reverend Kili Mafaufau from Lidcombe Samoan Uniting Church.

Acknowledgement of Country

The Mayor, Councillor Cummings opened the Meeting with the following Acknowledgement of Country:

“I would like to acknowledge the traditional owners of this land – the Darug People, and pay my respects to their elders past, present and emerging.”

National Anthem

At this point in the meeting the Mayor, Councillor Cummings asked all of those in attendance to stand for the playing of the Australian National Anthem.

Minute of Silence

The Mayor, Councillor Cummings requested that the Chamber remain standing as he informed of the passing of the late Allen Brierley. The Mayor noted that Mr Brierley served as an alderman at the former Holroyd City Council from 1953 to 1956, and 1965 to 1987. Mr Brierley served the former Holroyd City Council for 25 years in total. He passed away on Friday the 2nd of August 2019, at the age of 101.

The Mayor then called for a minute of silence in memory of the Late Allen Brierley.

Notice of Live Streaming of Council Meeting

The Mayor, Councillor Cummings advised that the Council meeting was being streamed live on Council's website and members of the public must ensure their speech to the Council is respectful and use appropriate language.

Min.613 Apologies/Leave of Absence

Resolved (Garrard/Zaiter)

That the apology tendered on behalf of Councillor Sarkis be accepted.

Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

There were no declarations of interest.

Confirmation of Minutes

Min.614

C08/19-154 Minutes of the Ordinary Meeting of Council - 17 July 2019

Resolved (Garrard/Christou)

That Council confirm the minutes of the Ordinary Meeting of Council held on 17 July 2019.

Min.615

MM08/19-8 Mayoral Minute - Local Government Week Awards

Resolved (Cummings)

That Council congratulate Monica Cologna and all staff that contributed to the projects submitted in the Local Government Week Awards 2019.

Min.616

Items by Exception

Resolved (Christou/Saha)

At this time of the meeting, all items on the agenda not called for discussion were moved collectively, as shown:

That item numbers C08/19-156, C08/19-157, C08/19-158, C08/19-161, C08/19-165 and C08/19-166 be moved in bulk.

Min.617

C08/19-156 Local Government NSW Annual Conference 2019

Resolved (Christou/Saha)

That Council:

1. Consider and nominate the appointment of up to 10 voting delegates to vote on motions at the Local Government NSW Annual Conference; and

2. Consider the submitting of any motions to be considered at the Local Government NSW Annual Conference.

Min.618

C08/19-157 Review of Ward Boundaries Prior to 2020 Local Government Election

Resolved (Christou/Saha)

That Council receive the report.

Min.619

C08/19-158 Review of Community Development Policies

Resolved (Christou/Saha)

That Council:

1. Place the revised Draft Access and Equity Policy as outlined in Attachment 1 of this report on public exhibition for a period of 28 days.

2. Place the revised Draft Art and Cultural Collection Policy as outlined in Attachment 2 of this report on public exhibition for a period of 28 days.

3. Place the revised Draft Seniors’ Units for Independent Living Policy as outlined in Attachment 3 of this report on public exhibition for a period of 28 days.

4. Place the revised Draft Volunteers Policy as outlined in Attachment 4 of this report on public exhibition for a period of 28 days.

5. Provide a further report back to Council following the conclusion of the exhibition period.

Min.620

C08/19-161 Design Excellence Panel Policy

Resolved (Christou/Saha)

That Council:

1. Adopt the Design Excellence Panel Policy.

2. Receive and note the Design Excellence Panel Procedures to support the delivery of the Policy.

Min.621

C08/19-165 Gipps Road Sporting Complex Asbestos Remediation Project Contract Variation

Resolved (Christou/Saha)

That Council delegate authority to the General Manager to approve the contract variation for tender T-2019-005.

Min.622

C08/19-166 Cumberland Heritage Committee - Minutes of Meetings held on 11 June and 2 July 2019, related Cumberland Local Heritage Rebate Program and Cumberland Local Heritage Awards Program for 2019.

Resolved (Christou/Saha)

That Council:

1. Receive the minutes of the Extraordinary Cumberland Heritage Committee meeting held on 11 June 2019 and the ordinary Cumberland Heritage Committee meeting held on 2 July 2019;

2. Note the recommendation of the Cumberland Heritage Committee (11 June 2019 minutes), for nominations to be sought from the public for potential new heritage items and places for consideration during the second stage of the Cumberland Heritage Study;

3. Note that the Cumberland Heritage Committee was consulted regarding the proposed removal of the heritage item at 10 William Street, Granville as part of the Planning Proposal Request for 2-22 William Street, Granville, and no objections were made;

4. Recommend that Council consider the establishment of a consolidated ‘Granville Heritage Precinct’ as part of Stage 2 of the Cumberland Heritage Study; and for the outcomes to be presented to Council;

5. Adopt the recommendations of the Cumberland Heritage Committee for the Cumberland Local Heritage Rebate Program 2019 as follows:

(i) That the following Cumberland Local Heritage Rebate Program 2019 applications are recommended for approval and the funds (totalling $31,285) be allocated from the Cumberland Local Heritage Rebate Program 2019 budget for the proposed works:

• 20 Fullagar Road, Wentworthville

$750 for the repair of the roof, subject to its replacement rather than the use of putty for repair.

• 30 Monash Street, Wentworthville

$3,158 for the repair of damaged weather boards on the western and eastern walls, and painting works, subject to the submission of information detailing the use of an appropriate weatherboard profile for the cladding on a ‘like for like’ basis to match the original cladding.

• 19 Austral Avenue, Westmead

$4,000 for repair to the external brickwork, including repairing and stabilising the footing, subject to the submission of an engineer’s specification to ensure that the work proposed is adequate and appropriate.

• 7 Villiers Street, Merrylands

$720 for the replacement of guttering ‘like for like’ to the full length of the left side of the property.

• 17 Talbot Road, Guildford

$3,520 for painting works, subject to the submission of details of colours appropriate to the style and character of the 1920s ‘interwar’ house.

• 7 Daniel Street, Granville

$4,000 for the replacement of roof tiling, subject to the works receiving development consent supported by appropriate heritage advice to mitigate choice of tiling.

• 27 Grimwood Street, Granville

$4,000 for the replacement/repair of cladding subject to the submission of information detailing the use of an appropriate weatherboard profile for the cladding on a ‘like for like’ basis to match original cladding.

• 6 Jamieson Street, Granville

$1,871.50 for the replacement of the front fence in a style compatible with the period of the dwelling.

• 29 Jamieson Street, Granville

$495 for the reinstatement of the original wooden dentils to the front and side veranda fascia.

• 57 John Street, Granville

$4,000 for repairs to replace the front wall of the veranda and windows, the restoration of the western parapet, and restoration and re-design of the veranda roof to incorporate the original bullnose style roof.

• 8 Spring Garden Street, Granville

$1,872.50 for the replacement of the existing fence with a picket fence, subject to the submission of detail of the preferred fence proposed.

• 32 Walter Street, Granville

$1,400 for the reinstatement of veranda screens on both left and right sides, and part restoration of the right section of the veranda ceiling.

• 55 Kerrs Road, Lidcombe

$1,498 for replacement of the gutter ‘like for like’ and the replacement of bolts on the bull nose veranda.

(ii) That the following Cumberland Local Heritage Rebate Program 2019 applications are recommended as unsuccessful, and notified accordingly:

• 15-17 Thomas May Place, Westmead

• 12 Fullagar Road, Wentworthville

6. Note the Cumberland Local Heritage Awards Program winners and highly commended prize recipients.

Min.623

C08/19-155 Transfer of Laneway to Council Ownership at 3-5 Robilliard Street, Mays Hill

Resolved (Elmore/Christou)

That Council:

1. Agree to acquire Lot 2 (Folio Identifier Part 110/13239 and 111/13239) part of laneway at 3-5 Robilliard Street, Mays Hill for the purposes required by the Holroyd DCP 2013 for a total cost of $172,750.

2. Delegate authority to the General Manager to finalise negotiations and execute the contract.

	C08/19-156 Local Government NSW Annual Conference 2019
This item was dealt with earlier in the meeting.

	C08/19-157 Review of Ward Boundaries Prior to 2020 Local Government Election
This item was dealt with earlier in the meeting.
	C08/19-158 Review of Community Development Policies
This item was dealt with earlier in the meeting.

Min.624

C08/19-159 Draft Children and Families Strategy 2019 - 2023

Resolved (Lake/Hamed)

That Council place the Draft Children and Families Strategy 2019 – 2023 on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

Min.625

C08/19-160 Response to Notice of Motion - Establishment of Cumberland Council as a Refugee Welcome Zone

Resolved (Hamed/Zreika)

That Council:

1. Affirms its commitment to becoming a signatory to the Refugee Welcome Zone declaration, which states:

“Cumberland Council declares the Cumberland Local Government Area a Refugee Welcome Zone. This Declaration is a commitment in spirit to:

· Welcoming refugees into our community,

· Upholding the human rights of refugees,

· Demonstrating compassion for refugees, and

· Enhancing cultural and religious diversity in our community.”

2. Includes signage at Council community facilities acknowledging that Cumberland is a Refugee Welcome Zone.

	C08/19-161 Design Excellence Panel Policy
This item was dealt with earlier in the meeting.

Min.626

C08/19-162 Planning Agreement for 615 Great Western Highway, Greystanes

Resolved (Attie/Zaiter)

That Council authorise the Mayor and General Manager to execute the planning agreement in its current form.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

Councillor(s) For the Motion: Attie, Campbell, Christou, Cummings, Elmore, Garrard, Hamed, Huang, Lake, Rahme, Saha, Zaiter and Zreika.

Councillor(s) Against the Motion: Nil

Min.627

C08/19-163 Proposed Planning Controls for Parts 2, 4 and 5, Schedules 1 and 4, and dictionary of the new Cumberland Local Environmental Plan

Resolved (Attie/Zaiter)

That Council:

1. Endorse the maximum number of days for development consent on the temporary use of land to be included in Part 2 of the new Cumberland Local Environmental Plan, as provided in Attachment 1;

2. Endorse the principal development standards to be included in Part 4 of the new Cumberland Local Environmental Plan, as provided in Attachment 2;

3. Endorse the miscellaneous provisions and controls to be included in Part 5 of the new Cumberland Local Environmental Plan, as provided in Attachment 3;

4. Endorse the carryover of existing additional permitted uses to be included in Schedule 1 of the new Cumberland Local Environmental Plan, as provided in Attachment 4;

5. Note the compulsory provisions in Parts 4 and 5, Schedule 4 and Dictionary to be included in the new Cumberland Local Environmental Plan; and

6. Note that the above items will be included in the planning proposal for the new Cumberland Local Environmental Plan.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

Councillor(s) For the Motion: Attie, Campbell, Christou, Cummings, Elmore, Garrard, Hamed, Huang, Lake, Rahme, Saha, Zaiter and Zreika.

Councillor(s) Against the Motion: Nil

Min.628

C08/19-164 Proposed Planning Controls for the Land Use Table on Special Purpose, Recreation, Environment Protection and Waterway zones of the new Cumberland Local Environmental Plan.

Resolved (Attie/Elmore)

That Council:

1. Endorse the Land Use Table for the special purpose, recreation, environment protection and waterway zones to be included in the new Cumberland Local Environmental Plan, as provided in Attachments 1-6, subject to the removal of places of public worship as a permitted land use from SP1 & SP2 zones.

2. Endorse the carry over of the existing application of these zonings as currently mapped for properties covered under the new Cumberland Local Environmental Plan; and

3. Note that the above items will be included in the planning proposal for the new Cumberland Local Environmental Plan.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

Councillor(s) For the Motion: Attie, Campbell, Christou, Cummings, Elmore, Garrard, Hamed, Huang, Lake, Rahme, Saha and Zaiter.

Councillor(s) Against the Motion: Zreika

The Mayor, Councillor Cummings closed the meeting at 6:58pm.