Council Meeting

 3 July 2019

 

Minutes of the Council Meeting 3 July 2019

Meeting commenced at 6:30pm

Present:

Greg Cummings (Mayor)

Councillor

Glenn Elmore (Deputy Mayor)

Councillor

Ned Attie

Councillor

George Campbell

Councillor

Steve Christou

Councillor

Ola Hamed

Councillor

Kun Huang

Councillor

Lisa Lake

Councillor

Joseph Rahme

Councillor (arrived 6:37pm)

Suman Saha

Councillor

Michael Zaiter

Councillor

Tom Zreika

Councillor

Hamish McNulty

General Manager

Melissa Attia

Director People & Performance

Daniel Cavallo

Director Environment & Planning

Brooke Endycott

Director Community Development

Peter Fitzgerald

Director Works & Infrastructure

Richard Sheridan

Director Finance & Governance

 

Also Present:

Charlie Ayoub

Executive Manager Corporate Services

Carol Karaki

Governance Coordinator

Laith Jammal

Governance Administration Officer

Opening Prayer 

The opening prayer was read by Father Peter Blayney from Guildford Catholic Church.

Acknowledgement of Country

The Mayor, Councillor Cummings opened the Meeting with the following Acknowledgement of Country:

 

“I would like to acknowledge the traditional owners of this land – the Darug People, and pay my respects to their elders past, present and emerging.”

National Anthem

At this point in the meeting the Mayor, Councillor Cummings asked all of those in attendance to stand for the playing of the Australian National Anthem.

Notice of Live Streaming of Council Meeting

The General Manager, Hamish McNulty advised that the Council meeting was being streamed live on Council's website and members of the public must ensure their speech to the Council is respectful and use appropriate language.

Min.571          Apologies/Leave of Absence

Note: Councillor Sarkis was noted as an apology, as Leave of Absence was granted at the Ordinary Council Meeting held on 19 June 2019.

Resolved (Attie/Huang)

That the apology tendered on behalf of Councillor Garrard be accepted.

Declarations of Pecuniary & Non Pecuniary Conflicts of Interest

There were no declarations of interest.

Confirmation of Minutes

Min.572

C07/19-121 Minutes of the Ordinary Meeting of Council - 19 June 2019

Resolved  (Christou/Campbell)

That Council confirm the minutes of the Ordinary Meeting of Council held on 19 June 2019.

    

Min.573

MM07/19-7 Mayoral Minute – NSW Local Government Excellence Awards

Resolved  (Cummings)

That Council congratulate all staff that contributed to the projects submitted in the NSW Local Government Excellence Awards and those that participated in Australasian Management Challenge in 2019.

 

Min.574

MM07/19-8 Mayoral Minute – Healthy Kids Pitch Winners 2019

Resolved  (Cummings)

That Council note and congratulate the winning schools of the 2019 Healthy Kids Pitch.


 

Public Forum:

Speakers on Items on the Council Meeting Agenda

Speaker

Item #

Suburb

Mr Stephen Earp

C07/19-130 - Planning Proposal - 2 Percy Street, Auburn

Thornleigh

Ms Hulya Uzum                                                                                                      

C07/19-130 - Planning Proposal - 2 Percy Street, Auburn

Granville

 

Min.575

Suspension of Standing Orders

Resolved  (Attie/Saha)

That in accordance with Clause 1.6(2) of the Code of Meeting Practice, Council suspend standing orders to allow Item C07/19-130 to be brought forward for the consideration of Council.

 

Min.576

C07/19-130 Planning Proposal - 2 Percy Street, Auburn

Resolved  (Hamed/Zreika)

That Council progress the planning proposal to public exhibition, having addressed the conditions of the Gateway Determination and feedback sought from the transport agencies in accordance with Council’s resolution.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

 

Councillor(s) For the Motion:                                 Attie, Campbell, Christou, Cummings,                                                                                     Elmore, Hamed, Huang, Lake, Rahme,                                                                                     Saha, Zaiter and Zreika.

Councillor(s) Against the Motion:                         Nil

 

Min.577

Items by Exception

Resolved  (Saha/Christou)

At this time of the meeting, all items on the agenda not called for discussion were moved collectively, as shown:

 

That item numbers C07/19-122, C07/19-124, C07/19-126, C07/19-127, C07/19-128, C07/19-133, C07/19-134 and C07/19-135 be moved in bulk.

 

 

 

Min.578

C07/19-122 Legal Report

Resolved  (Saha/Christou)

That Council receive this report.

 

Min.579

C07/19-124 Councillor Vacancy in Office - Greystanes Ward

Resolved  (Saha/Christou)

That Council write to the Minister for Local Government and seek an order to not fill the vacancy created by Cr Grove, and therefore dispense with the requirement of conducting a by-election, in accordance with s.294(2) of the Local Government Act 1993.  

 

Min.580

C07/19-126 Adoption of Emergency Relief Fund Guidelines and Community Grants and Donations Policy - Post Exhibition

Resolved  (Saha/Christou)

That Council adopt the Emergency Relief Guidelines and Community Grants and Donations Policy as outlined in Attachments 1 and 2 of this report.

 

Min.581

C07/19-127 Draft Cumberland Community Facilities Strategy 2019 – 2029

Resolved  (Saha/Christou)

That Council place the Draft Cumberland Community Facilities Strategy 2019 - 2029 on public exhibition for a period of 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

 

Min.582

C07/19-128 Adoption of the Sister City and Friendship City Policy - Post Exhibition

Resolved  (Saha/Christou)

That Council adopt the Sister City and Friendship City Policy as outlined in Attachment 1 of this report.

 

 

 

Min.583

C07/19-133 Mobile Food Vending Vehicle Policy

Resolved  (Saha/Christou)

That Council:

1.      Re-adopt the Mobile Food Vending Vehicle Policy; and

2.      Notify the Australian Food Trucks Association for the information of their members.

 

Min.584

C07/19-134 Charity Collection Bin Policy

Resolved  (Saha/Christou)

That Council re-adopt the Charity Collection Bin Policy.

 

Min.585

C07/19-135 Draft Verge Mowing Policy

Resolved  (Saha/Christou)

That Council approve the Draft Verge Mowing Policy being placed on public exhibition for 28 days, with a report to be provided back to Council following the conclusion of the exhibition period.

 

Min.586

C07/19-123 Draft Large Display Advertising Policy

Resolved  (Lake/Saha)

That:

1.     Council place the Draft Large Display Advertising Policy on public exhibition for a period of 28 days with the following amendments:

a)     After the words “conflicts of interest.” in the Requirements Section, add:

 

       “Consideration must be given to compliance with any relevant legislation, Codes and Guidelines which govern advertising practice in NSW.”

 

b)     Under “Related documents and Council Policy” add:

 

       “Guidelines and Codes of Practice governing advertising practices in NSW.”

2.     A report be provided back to Council following the conclusion of the exhibition period.

Councillor Zaiter left the Meeting at 6:54 during the consideration of this matter.

 

 

C07/19-124 Councillor Vacancy in Office - Greystanes Ward

This item was dealt with earlier in the meeting.

 

Min.587

C07/19-125 Adoption of Code of Meeting Practice - Post Exhibition

Resolved  (Lake/Christou)

That in accordance with section 362(2) of the Local Government Act 1993, the revised Code of Meeting Practice as attached be adopted by Council with the following amendment:

a)    That clause 17.6 be omitted.

Councillor Zaiter returned to the Meeting at 6:58pm during the consideration of this matter.

 

 

C07/19-126 Adoption of Emergency Relief Fund Guidelines and Community Grants and Donations Policy - Post Exhibition

This item was dealt with earlier in the meeting.

 

 

C07/19-127 Draft Cumberland Community Facilities Strategy 2019 – 2029

This item was dealt with earlier in the meeting.

 

 

C07/19-128 Adoption of the Sister City and Friendship City Policy - Post Exhibition

This item was dealt with earlier in the meeting.

 

 

C07/19-129 Planning Agreement for 615 Great Western Highway, Greystanes

This item was dealt with later in the Closed Session of the meeting.

 

 

C07/19-130 Planning Proposal - 2 Percy Street, Auburn

This item was dealt with earlier in the meeting.

 

Min.588

C07/19-131 Planning approach for Woodville Road Corridor

Resolved  (Attie/Zaiter)

That Council:

1.   Endorse the land use planning approach for the Woodville Road corridor; and

2.   Endorse that Stage 2 initiatives are included in the preparation of the new Cumberland Local Environmental Plan.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

 

Councillor(s) For the Motion:                                 Attie, Campbell, Christou, Cummings,                                                                                     Elmore, Hamed, Huang, Lake, Rahme,                                                                                     Saha, Zaiter and Zreika.

Councillor(s) Against the Motion:                         Nil

 

Min.589

C07/19-132 Planning approach for Parramatta Road Corridor

Resolved  (Attie/Zreika)

That Council:

1.   Endorse the land use planning approach for the Parramatta Road corridor; and

2.   Endorse that Stage 2 initiatives are included in the preparation of the new Cumberland Local Environmental Plan.

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

 

Councillor(s) For the Motion:                                 Attie, Campbell, Christou, Cummings,                                                                                     Elmore, Hamed, Huang, Lake, Rahme,                                                                                     Saha, Zaiter and Zreika.

Councillor(s) Against the Motion:                         Nil

 

 

C07/19-133 Mobile Food Vending Vehicle Policy

This item was dealt with earlier in the meeting.

 

 

C07/19-134 Charity Collection Bin Policy

This item was dealt with earlier in the meeting.

 

 

C07/19-135 Draft Verge Mowing Policy

This item was dealt with earlier in the meeting.

 

Min.590

C07/19-136 Granville Town Centre Parking Supply

Resolved  (Rahme/Zreika)

That Council:

1.     Receive and note the information contained in the report.

 

2.     Receive a further report in relation to managing the demand for parking space in the Granville Town Centre.

 

Min.591

C07/19-137 Cumberland Traffic Committee - Minutes of Meeting held on 5 June 2019

Resolved  (Zreika/Saha)

That:

1.     The minutes of the Cumberland Traffic Committee meeting held on 5 June 2019 be received and the recommendations contained therein be approved.

 

2.     Council refer Item CTC-19-101 back to the Traffic Committee for further review.

Councillor Rahme left the Meeting at 7:19pm and returned to the Meeting at 7:21pm during the consideration of this item.

 

Min.592

C07/19-138 Notice of Motion - Establishment of Cumberland Council as a Refugee Welcome Zone

Resolved  (Hamed/Campbell)

That a report be prepared on the process and requirements for becoming a Refugee Welcome Zone for Council’s consideration.

 

Councillor Zreika left the Meeting at 7:31pm during the consideration of this item and did not return to the Meeting.

 

Min.593

Closed Session

Resolved (Christou/Elmore)

At this stage of the meeting being 7:32pm, the Mayor advised that in accordance with Section 10a of the Local Government Act 1993 the meeting would move into Closed Session, with the members of the press and public excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session being withheld. This action was taken as the items listed were within the following provisions under Section 10a of the Local Government Act:-

 

(2) The matters and information are the following:

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

 

In accordance with Council’s Code of Meeting Practice, the Mayor Councillor Cummings asked the members of the public gallery if they wish to make representation prior to the meeting entering into closed session.

 

Min.594

Open Session

Resolved (Attie/Christou)

Council returned to Open Session at 7:47pm to resolve the below Confidential Item:

C07/19-129   Planning Agreement for 615 Great Western Highway, Greystanes

 

Min.595

C07/19-129 Planning Agreement for 615 Great Western Highway, Greystanes

Resolved  (Elmore/Campbell)

That Council:

 

1.    Note the draft Planning Agreement for 615 Great Western Highway, Greystanes, regarding a monetary contribution towards local amenity improvements and digital advertising space for use by Council.

 

2.    Decline the current offer made by the proponent, and invite the proponent to further negotiate terms with Council in accordance with the Draft Large Display Advertising Policy.

 

3.    Receive a report following these negotiations for consideration and determination.

 

A division was called, the result of the division required in accordance with Council’s Code of Meeting Practice is as follows:

 

Councillor(s) For the Motion:                                 Attie, Campbell, Christou, Cummings,                                                                                     Elmore, Hamed, Huang, Lake, Rahme,                                                                                     Saha and Zaiter.

Councillor(s) Against the Motion:                         Nil

 

The Mayor, Councillor Cummings closed the meeting at 7:48pm.