20 March 2019
Minutes of the Council Meeting 20 March 2019
Meeting commenced at 6:31pm
Present:
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Greg Cummings (Mayor)
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Councillor
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Glenn Elmore (Deputy
Mayor)
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Councillor
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Ned Attie
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Councillor
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George Campbell
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Councillor
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Steve Christou
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Councillor
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Ross Grove
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Councillor
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Ola Hamed
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Councillor
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Kun Huang
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Councillor
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Lisa Lake
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Councillor
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Suman Saha
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Councillor
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Michael Zaiter
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Councillor
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Tom Zreika
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Councillor
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Hamish McNulty
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General Manager
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Melissa Attia
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Director People &
Performance
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Daniel Cavallo
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Director Environment
& Planning
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Brooke Endycott
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Director Community
Development
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Peter Fitzgerald
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Director Works &
Infrastructure
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Richard Sheridan
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Director Finance &
Governance
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Also Present:
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Charlie Ayoub
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Group Manager Corporate & Customer
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Carol Karaki
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Governance Coordinator
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Laith Jammal
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Governance Administration Officer
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Opening of Meeting
The Mayor, Councillor Cummings declared the meeting
open at 6:31pm.
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Min.444
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Change of Order of Business
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Resolved (Cummings/Hamed)
That in accordance with Clause 1.6(2) of the Code of
Meeting Practice, Council suspend standing orders to alter the order of
business, to allow the Opening Prayers to follow the Mayoral Minute in the
order of business.
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Acknowledgement of Country
The Mayor, Councillor Cummings read out the following
Acknowledgement of Country:
“I would like to acknowledge the traditional owners
of this land – the Darug People, and pay my respects to their elders both
past and present.”
National Anthem
At this point in the meeting the Mayor, Councillor Cummings
asked all of those in attendance to stand for the playing of the Australian
National Anthem.
Notice of Live Streaming of
Council Meeting
The General Manager, Hamish McNulty advised that the Council
meeting was being streamed live on Council's website and members of the public
must ensure their speech to the Council is respectful and use appropriate
language.
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Min.445
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Mayoral Minute – Attack on Christchurch
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Resolved (Hamed/Zreika)
That Council write to the Prime Minister of New Zealand
and the Mayor of Christchurch to extend its condolences.
Following the Mayoral Minute, the Mayor, Councillor
Cummings requested that the Chamber stand for a minute of silence.
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The Mayor, Councillor Cummings then
advised:
“Before we continue, I have
been informed that Councillor Rahme’s brother in law has sadly passed
away. He leaves behind a wife and 4 sons. On behalf of Council, I send our
sincerest condolences to Councillor Rahme and his family. Council’s usual
protocol is to send flowers in these instances. Councillor Rahme has
specifically requested that Council instead makes an equivalent donation to the
appropriate cause supporting the families of the Christchurch attack.”
Prayers
In conjunction with
the Mayoral Minute, and given the events of the weekend in Christchurch,
Council has asked for prayers from two faiths. The Prayers were read by Father
Peter Blayney from Guildford Catholic Church and Sheik Mohammed Alzoubi from
Auburn Islamic Community Centre.
Note: Councillor Sarkis was noted as an
apology as Leave of Absence was granted at the Ordinary Council Meeting held on
6 March 2019.
Resolved (Attie/Elmore)
That:
1. Councillors
Garrard and Rahme be granted Leave of Absence for this Council Meeting.
2. Councillor
Zreika be granted Leave of Absence for the Ordinary Council Meeting to be held
on 3 April 2019.
Declarations of
Pecuniary & Non Pecuniary Conflicts of Interest
The Director of Environment and
Planning, Daniel Cavallo, declared a significant, non-pecuniary interest in
Item C03/19-38 as his wife works for the company providing the services to
Council.
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Min.447
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C03/19-28 Minutes of the Ordinary Meeting of
Council - 6 March 2019
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Resolved (Attie/Christou)
That Council confirm the minutes of the Ordinary Meeting of Council held on 6 March 2019.
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Min.448
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Items by Exception
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Resolved (Attie/Saha)
At this time of the meeting, all items on the agenda not
called for discussion were moved collectively, as shown:
That item numbers C03/19-29, C03/19-31, C03/19-32,
C03/19-33, C03/19-34, C03/19-35, C03/19-36, C03/19-37 and C03/19-38 be moved
in bulk.
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Min.449
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C03/19-29 Investment Report - February 2019
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Resolved (Attie/Saha)
That the report be received.
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Min.450
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C03/19-31 Adoption of
New Model Code of Conduct & Procedures for the Administration of the Code
of Conduct
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Resolved (Attie/Saha)
That Council adopt the new Model
Code of Conduct and Procedures for the Administration of the Code of
Conduct as attached to this report.
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Min.451
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C03/19-32 Outstanding
Construction Bonds By Suburb
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Resolved (Attie/Saha)
That Council receive this report.
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Min.452
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C03/19-33 Road Naming for two new streets in
proposed subdivision, Lot 12 DP1175686, Palmer Street, Guildford West.
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Resolved (Attie/Saha)
That Council:
1. Endorse the
proposed preferred names of Cottage Circuit (New Road 1) and Basin Parkway
(New Road 2), together with the alternative road names for both roads, for
public exhibition; and
2. Proceed
with finalisation of these preferred road names with the NSW Geographical
Names Board (GNB) following public exhibition, subject to no objections being
received. If objections are received, a further report will be provided to
Council.
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Min.453
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C03/19-34 Cumberland
Heritage Committee - Minutes of meeting held 12 February 2019, Related
Cumberland Local Heritage Rebate Program and Cumberland Local Heritage Awards
Program for 2019, Related Motions.
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Resolved (Attie/Saha)
That Council:
1. Receive
the minutes of the Cumberland Heritage Committee meeting held on 12 February
2019;
2. Endorse
the recommendation of the Cumberland Heritage Committee, as detailed in those
minutes, to make minor changes to three (3) categories to the Awards;
3. Adopt
the Heritage Rebate Program Guidelines, as amended and undertake the Rebate
Program in 2019 accordingly;
4. Adopt
the Heritage Awards Guidelines, as amended and, undertake the Awards in 2019
accordingly;
5. Receive
and note the motion carried by the Committee to acknowledge the excellent
work of the staff involved in organising the bus and walking tour of heritage
sites in Granville; and
6. Receive
and note the motion by the nominees of the Auburn Heritage Sub-Committee.
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Min.454
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C03/19-35 Draft Prospect Hill Plan of
Management
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Resolved (Attie/Saha)
That Council adopt the Prospect
Hill Plan of Management incorporating the Prospect Hill Landscape Masterplan,
as included in Attachment 1 and 2 of this report.
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Min.455
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C03/19-36 Tender
Evaluation Report - Mona Park Changerooms Upgrade
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Resolved (Attie/Saha)
That Council:
1. Accept the Evaluation Panel’s
recommendation to award the Contract for the construction of Mona Park
Changerooms Upgrade to Axis Constructions Pty
Ltd (ABN 79 002 482 359) in accordance with Clause 178(1)(a) of the Local
Government (General) Regulation 2005, for an amount of $747,678.00 ex GST as
the most advantageous and best value offer received.
2. Delegate to the General
Manager the authority to execute the contract and any associated documents.
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Min.456
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C03/19-37 Parking Fine
Concessions
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Resolved (Attie/Saha)
That Council write to the NSW
Treasurer, advising of Council’s decision not to opt-in to reduced parking
fines within the Cumberland Local Government area.
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Min.457
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C03/19-38 Tendering
Exemption - RPS Group Pty Ltd - Merrylands CBD Culvert Upgrade Project
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Resolved (Attie/Saha)
That Council:
1. Approve an
exemption to invite Tenders in accordance with s55(3)(i) of the Local
Government Act 1993, as achieving a satisfactory result by inviting
tenders is considered unlikely given the existing contractor is already
providing project management services to Council that are directly related to
the proposed additional scope of works.
2. Endorse the
engagement of RPS Group Pty Ltd for the provision of Project Management
Services for the Merrylands Neil Street precinct (HB Home Improvements), to
the total maximum value of $190,800 excluding GST.
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Min.458
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C03/19-30 Pendle Hill
Commuter Car Park
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Resolved (Grove/Attie)
That Council:
1. Note this
report; and
2. Continue
to liaise with Transport for NSW to identify a suitable location for a
commuter car park in the Pendle Hill area.
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Min.459
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C03/19-39 Notice of Motion - Staff
Allocations and Resources - Street and Town Centre Cleaning
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Resolved (Attie/Zaiter)
That:
1. A report including but not limited to the following, be
provided to Council regarding staff allocations and resources that are
currently in use for street and town centre cleaning along with verge mowing
and the general state of the LGA:
a) The number of staff Council employs to undertake the general
cleaning of the LGA including any contractors used;
b) The number of teams and what area they look after including
the number of streets they are responsible for;
c) The number of street sweepers council owns and where and when
they are deployed including how often they are used;
d) Which town centres are cleaned and how often;
e) The cost of implementing an LGA wide verge mowing service for
the community or alternative solutions;
f) The number of staff and/or teams required to increase
the current level of services to an acceptable standard;
g) Any equipment required to increase the current level of
services to an acceptable standard;
h) A draft service model to distribute cleaning staff and crews across
the LGA according to need;
i) The cost implications for increasing the required
resources above to meet community expectations; and
j) Investigate a strategy to better manage the issue of
abandoned shopping trolleys.
2. The report include an LGA wide total amount for the above and
also have the results divided in 3 parts with respect to items 1, 2 and
3.
3. The division of the 3 parts will be the East of the LGA
from Rookwood cemetery to Duck River, the Centre of the LGA being the
former Woodville Ward and the West of the LGA from the
Merrylands Railway Line to Prospect Reservoir.
4. The report not include waste collection services, that is the
collection of domestic/commercial waste bins.
5. If required, the report include staff recommendation for
future expansion of the cleaning services to our town centres and wider LGA
for budget purposes.
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